2023-08-31-accounts

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ WATERBEACH AFTER SCHOOL PLAYSCHEME (WASPS) members of On accounts for the year 31 AUGUST 2023 Charity no 1069551 ended (if any) Set out on pages 1 TO 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

~~~~ ~~Please delete the words in the brackets if they do not apply.~~ Signed: Date: 29/04/2024 ~~> ee~~ ee ~~ee~~ Name: SIMON LASKEY LTD ~~|~~ Relevant professional FCCA CTA qualification(s) or body (if any): Address:* 24 THE BUSINESS EXCHANGE, ROCKINGHAM ROAD KETTERING, NORTHANTS

NN16 8JX

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of NONE. any items that the examiner wishes to disclose .

October 2018

IER

Accounting Statement 2022 – 2023

(Receipts and Payments Accounts)

Name of charity

Waterbeach After School Play Scheme

For the financial year ended on 31 Aug 2023 Unrestricted funds Premises fund (Joint Venture) Total this year Total last year £ £ £ £	For the financial year ended on 31 Aug 2023 Unrestricted funds Premises fund (Joint Venture) Total this year Total last year £ £ £ £	For the financial year ended on 31 Aug 2023 Unrestricted funds Premises fund (Joint Venture) Total this year Total last year £ £ £ £	For the financial year ended on 31 Aug 2023 Unrestricted funds Premises fund (Joint Venture) Total this year Total last year £ £ £ £
1807	168	1975	2588
82806		82806	62412

45		45	1
84658	168	84826	65001

11,212	13025	24237	10633
			0
95870	13193	109063	75635

0	0	0	0

			0
59973	1375	61348	51468
8481		8481	2939
299		299	330
1887	346	2233	1928
219	4995	5214	6534

450		450	1225
71309	6716	78024	64424

23000		23000	10896

94309	6716	101024	75319

1561	6477	8038	315

20950	553	21503	21188
22511	7030	29541	21503

Registered Charity No. 1069551 OFSTED no. 221946

Sèction Restricted InGome Fund$ S•ci Endowmènt Funds spc1 stat•ment of A$Ws and Llabllltiés at year For Ihe financial year ended on 31st Aug 2023 JDlnt Verrture funvJ5 Note D1a Cash luThts Unrtstricted Yun¢J5 SanlandeT ba etmnt 3,829 Santsnder bank de1 af 18,055 Petty cash 14 134 Cheques and Cash Unbanked Cambridge Building sectY saving a¢wunt K¥llxa ¢a$h balan¢e FrFX occounl balance F•rFx ¢ard balare 386 WCP & WASPS Jnl Venbjre Sanlander bank cuneni ac¢ 7.030 D1b Other monetsry assets D3a Invesknent assets Assets retalned lor the Charity'5 OWTI Use Cost Cwrent value D3b Fund Prtmlsos bulljlng Jcint Venture 128909 Liabllltl•s Signqd on 101 the trustees pnntnm 4U Rodri rno uèz enne en Cla dale of approval r-24 Pronmses fund lJointVenturel maroged inty with Walert)2ath Communtty Playwoup wlth ewa in the assets. Req1SIEredLknlyN IiW1 OFSTÈD no l9B

Note D3b

Tangible Fixed Assets 22-23

Asset cost

Asset cost
Balance brought forward additions disposals transfers revaluations Balance carried forward Accumulated depreciation and Basis Rate Balance brought forward disposals transfers revaluations impairment provisions charge for year Balance carried forward Net Book Value Brought forward Carried forward	Leasehold land and buildings		Other land and buildings		Fixtures, fittings and equipment		Total		Total
	Unrestricted funds	Premises fund (Joint Venture)	Unrestricted funds	Premises fund (Joint Venture)	Unrestricted funds	Premises fund (Joint Venture)	Unrestricted funds	Premises fund (Joint Venture)
	0	138909	0	18819	9648	9529	9648	167257	176905
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	138909	0	18819	9648	9529	9648	167257	176905
	impairment provisions SL SL SL SL SL SL 20 years 20 years 5 years 5 years 3 years 3 years
	0	138909	0	18819	9648	9529	9648	167257	176905
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0
	0	138909	0	18819	9648	9529	9648	167257	176905

	0	0	0	0	0	0	0	0	0
	0	0	0	0	0	0	0	0	0

Premises fund (Joint Venture) managed jointly with Waterbeach Community Playgroup with equal ownership in the assets.

Registered Charity No 1069551 OFSTED No 221946

Waterbeach After School Play Scheme

Annual Report 2022-2023

Registered Charity No. 1069551

WASPS Annual Report 2023

1.	Synopsis ........................................................................................................................................ 3
2.	Chairperson’s Report .................................................................................................................... 3
	Club Status ....................................................................................................................................... 3
	Maintaining high standards .............................................................................................................. 3
	Competition from Premier ............................................................................................................... 3
	Premises ........................................................................................................................................... 3
3.	Treasurer’s Report ........................................................................................................................ 3
	Fees and Grants............................................................................................................................... 3
	Salaries............................................................................................................................................ 4
	Capital Expenditure........................................................................................................................ 4
	Training........................................................................................................................................... 4
	Premises.......................................................................................................................................... 4
	Licences, DBS, and Memberships.................................................................................................. 4
	Food and Sundries.......................................................................................................................... 4
	Reserves.......................................................................................................................................... 4
	Fundraising..................................................................................................................................... 4
	Budget Summary............................................................................................................................ 5
4.	Manager’s and Deputy Manager’s Report .................................................................................... 5
5.	Budget Plan for 2023-2024 ........................................................................................................... 8
6.	Fees for 2023-2024 ....................................................................................................................... 9
7.	Pay Review and Targets for 2024 ............................................................................................... 10
8.	Level of Reserves ....................................................................................................................... 10

This report has been prepared by:

Zoe Badcock Deputy Manager Sarah Heil Manager Katherine Millen Clay Treasurer Cuauhtemoc Rodriguez Chairman

The reporting period is 1[st] September 2022 to 31[st] August 2023.

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Registered Charity No. 1069551

WASPS Annual Report 2023

1. Synopsis

This year we have seen a recovery of the club finances based on strong attendance numbers and cautious cash management. Staffing is stable and the club is looking to grow its personnel. The management committee has been successfully working together and applying policy to support the club in its recovery and growth. Additional members will be sought in the coming year.

2. Chairperson’s Report

Club Status

The club is in great form led by our manager Sarah Heil, who has maintained high standards of service whilst keeping the expenditure to within budget. Staffing is stable and looking to grow personnel due to larger attendance numbers.

A strong financial position has allowed us to invest on the refurbishment of the toilet block in our premises.

Maintaining high standards

The club continues to maintain high standards of childcare, sound documentation and records, and strong links with the school and the community to safeguard our children. Our last Ofsted inspection was in September 2021 where the club passed all the requirements. We continue to monitor our operations to maintain high quality and will be ready for future inspections.

Competition from Premier

Premier Education opened a wrap-around care service in February 2020. Due to the pandemic had not been able to ascertain the impact on our operations. As operations have returned to normal, we now understand that some families moved their children to their provision. Premier Education is a profitable organisation with multiple sites around Cambridgeshire. They offer a range of activities to children by bringing specialists facilitators to coordinate sports, music, arts, and other activities. WASPS offers a different kind of service by providing a home for home experience, which many children appreciate. We believe that our attendance numbers have stabilised and we are able to operate at a cash neutral position. Therefore, both clubs should be able to co-exist going forwards.

Premises

This year the club contributed over £12k towards the maintenance and upkeep of our building and facilities. This sum was larger than budgeted as the club decided to invest in the refurbishment of the toilet block.

3. Treasurer’s Report

The club’s finances were mostly in line with the plan but with larger than expected income due to strong attendance numbers. The additional income was invested in the refurbishment of the toilet block.

Fees and Grants

The total fees collected for the year were approximately £85k versus a budget of £73k. The higher

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WASPS Annual Report 2023

income was due to stronger attendance numbers.

Fundraising and grants this year totalled £770 against a budget of £1k.

The total income for this year was £85.7k versus a budgeted income of £74k.

Salaries

The club paid £60k in salaries compared to a budget of £56k, higher attendance numbers meant more staff were required.

An increase to salaries of 8% is proposed from 1[st] April 2024 subject to a favourable financial position from strong pupil attendance and fees collection.

Capital Expenditure

This year we made additional contributions to the premises Joint Venture to refurbish the toilet block, which cost around £14k. The club paid for half of the refurbishment, with the other half paid for the other charity that shares the building.

In addition, new laptops were purchased for Sarah and Zoe (£1k).

Training

The club made investment in staff training of £125 versus £500 budgeted.

Premises

WASPS paid a total £12,078 to the premises Joint Venture for the upkeep of the building and grounds versus a budget of £8,750. Additional contributions were made to cover the cost of the toilet block renovation and the purchase of ten chairs.

Licences, DBS, and Memberships

License fees and DBS fees were above budget at £1020 total compared to £650 budgeted.

Food and Sundries

Grocery expenditure was slightly higher than budgeted at £3.3k versus £2.5k, this is due to the higher attendance numbers.

Materials costs were much higher than budgeted at £3.8k vs £300, however this included the purchase of a new arts trolley (£200), mud kitchen and other outside equipment (funded by last years’ TESCO grant, £1250), and includes portaloo hire during the toilet block renovations (£580, including £250 deposit which has now been returned).

Reserves

The reserve fund is £18, 010 at the end of this financial period (August 2023) and we hope we will be able to increase this in the coming years.

Fundraising

The club raised £773 from various events throughout the year, including the village Feast.

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WASPS Annual Report 2023

Budget Summary

The following table summarises the budgeted and the expenditure for the financial year 2022-2023.

	Budget (£) 2022-2023	Actual (£) 2022-2023
INCOME
Fees	73,236	84,954 (£2K forSept)
Grants, donations, fundraising	1000	773

EXPENDITURE
Salaries	56,956	60,154
JVContribution	8750	12,078
iPAL Fees	630	735
TelephoneLine /Mobile	300	54
BOX	200	144
Expense Claims	300	168
Groceries (Fairfaxcard)	2500	3267
Training	500	125
Materials	300	3854
Refunds	200	226
Memberships,DBS	650	1020
AccountsExamination	300	240
Payroll	450	Included in salaries
StaffSocials	100	40
Capital Expenditure	0	1000
AgencyFees	500	0

Total Income	74, 236	83, 728
Total Expenditure	72, 636	83, 105

4. Manager’s and Deputy Manager’s Report

We have started this school year busy and are very nearly back to pre-covid numbers at both clubs with waiting lists now for a few days. We have welcomed many new families and children this year at WASPS and they are all settling in very well with the help of some of the children that have been with us for a while. It has been great to see a few families returning after using alternative wrap around care for the last year or so and also new children who have joined us through word of mouth from those that already attend or have used the club in the past. We have been busy with hands on arts and crafts, supporting free play, baking, celebrating events with parties and making the most of our indoor and outdoor spaces throughout the year. We said farewell to our year 6 children at the end of the summer term and wish them all the best for the next part of their school journey.

WASPS has been running since September 1997 and is well established in the community of Waterbeach, providing a reliable, affordable service to families. WASPS continues to run fulfilling its original aim; to provide a home from home family atmosphere. The children decide how to

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WASPS Annual Report 2023

spend their time in the club and the staff team facilitate child led play and offer a variety of play opportunities, both inside and outside. With the growth of Waterbeach Community Primary School and Waterbeach village, we hope WASPS continues going from strength to strength into the future. Following a period of uncertainty post pandemic with lower child numbers and with a new competitor on school site also offering wraparound, we are pleased to now find ourselves in a much healthier position again following the past year.

The Breakfast Club can cater for up to 24 children in the mornings; we currently only have spaces each Friday. Many new children and families have joined our morning sessions. The Breakfast Club sessions are generally planned to offer some gentle play opportunities such as colouring and drawing, board games, construction and role play/small world play as well as some outdoor play. We offer breakfast alongside play, the children can choose from a variety of cereals, toast with various toppings and fruit. We also have drinks of water, squash, and milk readily available too.

The After School Club can cater for up to 40 children in the afternoons; we currently only have space on a Thursday and Friday, with waiting lists for the other days. We have had many new families join us for the after-school club that are settling in well. Some of the new children attended our summer holiday club so this has helped them get to know the staff and other children, making the transition from school to us smoother.

Attendance was higher this year, putting us in a healthier financial position following the pandemic. We also had many regular ad-hoc bookings, and we will hopefully be able to continue supporting families with ad-hoc bookings now we have higher attendance. Although there is a competitor on site it is now clear that both provisions are needed. We both offer different types of provision, so it depends on what the child/ family are looking for. Some children use both settings to get a variety and others have moved between the two. Children have enjoyed making their own snack in the afternoons, whether it’s as soon as we get to the playhouse or after they have spent some time playing. The main snack is available for most of the session to allow children time to eat when they are hungry. The children enjoy being independent and making their own snack and it has been great to see the older children helping the younger, newer children to spread butter or jam on their toast! We have toast, pizza, croissants, bagels, houmous and veg sticks across the week. The children have enjoyed taking part in fun activities, including arts and crafts, outside play and role play to name just a few, which have stemmed from their interests and ideas. We have had many mud pies, soups and cakes made in the mud kitchen area. We continued to have the Minecraft club on a Monday where the children have the opportunity to play with their friends for a short time. We purchased new resources across the year based on children’s interests and requests, this included hama beads, loom bands, skipping ropes and craft supplies. We purchased a new art trolley and had many donations from people in the village of things like staplers, hole punches, clipboards, pencils, rubbers and more. The children have enjoyed being able to access resources on the trolley to create drawings and artwork. We were able to hold several fundraising events across the year, we had a stall at the Winter Fair where we had glass jar decorating for candles, snowman’s nose game and a hamper. We took part in raising money for Children in Need with a grid game to win a Children in Need gift bag. We took part in the village Feast this year where our theme was ‘Oliver Twist’. The children as well as parents looked fantastic in their costumes, and all made a really good effort to support us. We had our stall on the green where we had a jar tombola and a pick a lolly game. We were given the money from the Tesco Community Grants which we have used to enhance and improve the outside area, based on the children’s interests. We purchased lots of den building equipment, a mud kitchen and lots of resources to go with it. Giant bean bags for the children to relax on, just to name a few. Tesco continued to support us by giving us a free box of fruit each week and a box of messy play resources that the children use to make things like play dough, gloop and slime. Last year we registered with HAF (Holiday Activities and Food Programme) at our holiday clubs. This is run by Cambridgeshire County Council and offers free places at holiday clubs

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WASPS Annual Report 2023

for those children that are eligible. This is funded by the Department for Education for those families receiving income-related free school meals and newly arrived refugee families. This runs over the main holidays (Easter, Summer and Christmas) offering so many free hours over a certain number of days. We provide a range of fun experiences, a healthy meal and snacks. On the run up to Christmas we had a big advent calendar where each child had the opportunity to have a small treat across the month. On the 5th May we celebrated the King’s Coronation with a party where the children decorated their own crowns, played coronation bingo, decorated crown biscuits and of course had some party food! We had some unexpected closures last year, 19th September for the Queen’s funeral, 12th December for breakfast club because the pipes froze, and we had no running water. There were also all the strike days which meant most of the school was closed on these days 1st February, 1st March, 15th March, 16th March, 27th April, 2nd May and 5th July.

Since our last AGM we have welcomed Maria, Amy and Rebecca to our staff team. Our staff team consists of Sarah (Manager), Zoe (Deputy/Breakfast Club Co-ordinator), Corinne (Playworker), Alisa (Playworker) and Amy (Playworker). As well as having Toyin, Maria, Rebecca and Sam on our bank staff, to assist with busy sessions or cover where needed.

Staff members have undertaken various training throughout the year, including refresher Safeguarding (Designated Person and Playworkers Basic Child protection), Epi-pen training, Prevent Duty, Domestic abuse, FGM, First Aid, Food Hygiene to name just a few! Staff have also undertaken extra training that they have shown an interest in to develop their understanding, this included Autism Awareness and ADHD Awareness. The staff qualifications folder is available for anyone to take a look, just ask a member of staff. In addition to this we have also included some in house training at our staff meetings and created quizzes to complete to evaluate staff knowledge about policies and procedures around Safeguarding. Our newest staff members are in the process of completing their e-learning.

Waterbeach Playhouse is a shared premises used by WASPS and Waterbeach Community Playgroup. The building is well used throughout the day with children in attendance between 7:45 a.m. and 6:00 p.m. We have continued to work with the Playgroup through the year on our Joint Venture projects. Regular maintenance on the building includes the following throughout the year: - • External areas and gardening

Carpet cleaning
Fire safety equipment maintenance
Security
PAT testing
Insurance
Cleaning of the building – Managing a contracted cleaner
Air conditioning
Play structure maintenance
Easi Grass play surface outside maintenance

We communicate regularly and have continued to hold our premises meetings online this year to ensure the smooth running of the premises for both groups. We have had some much needed renovation work to our children’s toilet facilities over the summer which are just being completed. We have some other ongoing projects lined up for the future including replacement of the carpet that is showing signs of wear and tear, Easigrass maintenance and play area surface and a kitchen upgrade. These projects were previously put on hold due to our financial situation after the pandemic. We are hopeful we can get work completed in stages to spread the cost in the future. We are also planning to develop an outside digging area for the children near to the front of the garden.

WASPS are members of Waterbeach Community Association (WCA), We have continued to write

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WASPS Annual Report 2023

articles for the Beach News throughout the year keeping the local community up to date with what’s going on at the club and a WASPS representative attends each meeting. We successfully applied (jointly with the playgroup) for funds from the Waterbeach Community Association to replace our chairs at the Playhouse and we were both recipients of this year’s Feast parade collection, we are very grateful for this! We enjoyed taking part in Waterbeach Feast again this year, the Feast is always a fun community event and also a good fundraising opportunity for WASPS too, we entered into the parade and held a stall on the green.

We had a busy year at WASPS this year. Along with the Staff Team and Management Committee we work hard to continually reflect on our practise and to make changes where needed to improve the service for the WASPS children and families. We value the children’s and parent’s views and opinions on the service we provide. We would like to thank all of the Management Committee for giving up their time and for their hard work throughout the year. WASPS would be unable to run without a fully functioning committee, so much goes on behind the scenes, thank you to you all!

5. Budget Plan for 2023-2024

The budget for the coming year compared to last year’s budget is shown below.

	Budget (£) 2022-2023	Budget (£) 2023-2024
INCOME
Fees	73,236	88,316
Grants, donations, fund- raising	1,000	1,000

EXPENDITURE
Salaries	56,506	67,944
JVContribution	8,750	9,625
iPAL Fees	630	693
TelephoneLine/Mobile	300	330
BOX	200	220
Expense Claims	300	330
Groceries (Fairfaxcard)	2,500	4,000
Training	500	550
Materials	300	1,800
Refunds	200	400
Memberships	500	800
AccountsExamination	300	330
Payroll	450	495
DBS	150	165
StaffSocials	100	110
Capital Expenditure	0	0
AgencyFees	500	550

Total Income	74,236	89,316
Total Expenditure	72,636	88,342
Balance	1,599	974

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WASPS Annual Report 2023

Budgets have been increased in line with actual expenditure in the previous reporting period and to allow for increased numbers, inflation and salary rises.

The fees income is based on confirmed bookings for the autumn term.

6. Fees for 2023-2024

For the next financial year, we are budgeting an increase of fees of 8%. However, there will be a shortening of operating hours in line with the increase of school attendance hours. This results in a reduction of fees for the afterschool club.

Session	2022-2023	2023-2024
Breakfast
Standard	£6.00	£6.36
Sibling	£5.50	£5.85
After School
Full session	£12.35	£12.00
Full session Sibling	£11.35	£11.04
Half session	£8.95	£8.70
Half session Sibling	£8.25	£8.00


Session	2022-2023	2023-2024
Holiday Club
Full Session	£32.40	£34.34
Full Session Sibling	£28.40	£31.60
Half Session	£20.10	£21.31
Half Session Sibling	£17.60	£19.60
Hourly	£5.30	£5.36
HourlySibling	£4.70	£4.93

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WASPS Annual Report 2023

7. Pay Review and Targets for 2024

An increase of 8% is planned across all rates and salaries from 1[st] April 2024. This is subject to a favourable financial position. The increase reflects inflation rates and expected increase in the national minimum salary.

8. Level of Reserves

The reserve fund is £18,010 at the end of this financial period (August 2023). The club policy on reserves indicates a level between 3 and 6 months of operational costs. Our monthly operational costs are approximately £6,500, which sets reserves levels should be kept between £19.5k and £39k, the middle point being £29.25k.

Based on the total savings for the year, it is recommended that £1,100 from this financial year are transferred over to the reserves.

END OF DOCUMENT

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Registered Charity No. 1069551

W

Independent examiner's report on the accounts

Section B Disclosure

Accounting Statement 2022 – 2023

Waterbeach After School Play Scheme

Note D3b

Tangible Fixed Assets 22-23

Asset cost

Waterbeach After School Play Scheme

Table of Contents

This report has been prepared by:

1. Synopsis

2. Chairperson’s Report

Club Status

Maintaining high standards

Competition from Premier

Premises

3. Treasurer’s Report

Fees and Grants

Salaries

Capital Expenditure

Training

Premises

Licences, DBS, and Memberships

Food and Sundries

Reserves

Fundraising

Budget Summary

4. Manager’s and Deputy Manager’s Report

5. Budget Plan for 2023-2024

6. Fees for 2023-2024

7. Pay Review and Targets for 2024

8. Level of Reserves

END OF DOCUMENT