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2022-08-31-accounts

Waterbeach After School Play Scheme

Annual Report 2021-2022

Registered Charity No. 1069551

WASPS Annual Report 2022

Table of Contents

1. Synopsis ........................................................................................................................................ 3
2. Chairperson’s Report .................................................................................................................... 3
Club Status ....................................................................................................................................... 3
Ofsted Inspection ............................................................................................................................. 3
Opening of Premier .......................................................................................................................... 3
Covid-19........................................................................................................................................... 3
Premises ........................................................................................................................................... 4
3. Treasurer’s Report ........................................................................................................................ 4
Fees and Grants ................................................................................................................................ 4
Salaries ............................................................................................................................................. 4
Capital Expenditure.......................................................................................................................... 4
Training ............................................................................................................................................ 4
Premises ........................................................................................................................................... 4
Licences, DBS, and Memberships ................................................................................................... 4
Food and Sundries ............................................................................................................................ 4
Reserves ........................................................................................................................................... 5
Fundraising....................................................................................................................................... 5
Budget Summary.............................................................................................................................. 5
4. Manager’s and Deputy Manager’s Report .................................................................................... 6
5. Budget Plan for 2022-2023 ........................................................................................................... 9
6. Fees for 2022-2023 ..................................................................................................................... 10
7. Pay Grades for 2023 ................................................................................................................... 11
8. Level of Reserves ....................................................................................................................... 11

This report has been prepared by:

Zoe Badcock Deputy Manager
Sarah Heil Manager
Catherine Williamson Treasurer
Temoc Rodriguez Chairman

The reporting period is 1[st] September 2021 to 31[st] August 2022.

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WASPS Annual Report 2022

1. Synopsis

This year we have seen a full return to normal operations after the measures taken during the pandemic. The club finances have returned to a healthy cash flow level with only a marginal loss over the year. This was caused by a lower that forecast attendance to both breakfast and after-school clubs, which in turn was caused by new competition from a new out of school club offering services from within the school grounds. It is perceived that this new club offers a different experience for children focused more on sport activities compared to the home for home service offered by WASPS. It is therefore expected that both clubs can co-exist and maintain break-even finances. The club was also re-inspected by Ofsted and met all the criteria for out of school clubs. This is a great achievement by the staff and the committee to maintain high standards of the provision.

2. Chairperson’s Report

Club Status

The club is in great form led by our manager Sarah Heil, who has maintained high standards of service whilst keeping the expenditure to within budget. We have had some staff turn around due to personal reasons but we have been able to recruit without disruption to our services. We have had some one large unforeseen expense that tipped our finances. In February storm Eunice knocked down our front fence and this was not covered by our insurance. The club had to finance its replacement at a cost of approximately £1,400. Without this expense the club would have broken even in the year.

Fundraising provided an additional source of income that was used to refill the bark in the playing area and purchase new materials and playing resources.

Ofsted Inspection

The Ofsted inspection that was postponed due to the pandemic finally took place in September 2021. The findings from the previous inspection have been addressed and the new inspection concluded that our provision meets the requirements for out of school clubs. This is a great achievement and a testament to the hard work from staff and the committee to maintain high quality standards.

Opening of Premier

Premier Education opened a wrap-around care service in February 2020. Due to the pandemic had not been able to ascertain the impact on our operations. As operations have returned to normal, we now understand that some families moved their children to their provision. Premier Education is a profitable organisation with multiple sites around Cambridgeshire. They offer a range of activities to children by bringing specialists facilitators to coordinate sports, music, arts, and other activities. WASPS offers a different kind of service by providing a home for home experience, which many children appreciate. We believe that our attendance numbers have stabilised and we are able to operate at a cash neutral position. Therefore, both clubs should be able to co-exist going forwards.

Covid-19

Protective measures were gradually reduced over the year. Some staff reported positive through the year and were temporarily covered by bank staff to maintain normal service. Overall there was no

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WASPS Annual Report 2022

further disruption to the club from the effects of covid-19.

Premises

This year the club contributed £8,367 towards the maintenance and upkeep of our building and facilities. This sum was larger than budgeted due to unexpected replacement of the front fence.

3. Treasurer’s Report

The club’s finances were mostly in line with the plan with the exception of unforeseen expenditure to replace the fence. This was offset by higher than planned fundraising.

Fees and Grants

The total fees collected for the year were approximately £63k versus a budget of £65k. The lower income was due to lower attendance in some club sessions.

Fundraising and grants this year totalled £2.4k against no set budget. This helped the club offset the lower income and unforeseen expenditure.

The total income for this year was £65k versus a budgeted income of £65k.

Salaries

The club paid £50.7k in salaries compared to a budget of £53k. The slightly reduce expense was due to some staff absences and the management team adjusting to deliver the sessions without agency cover.

An increase to salaries of 4% is proposed from 1[st] January 2023 subject to a favourable financial position from strong pupil attendance and fees collection.

Capital Expenditure

This year we made additional contributions to the premises Joint Venture to replace the front fence £2600. The club paid for half of the item costs, with the other half paid for the other charity that shares the building.

Training

The club made investment in staff training of £270 versus £500 budgeted.

Premises

WASPS paid a total £8,367 to the premises Joint Venture for the upkeep of the building and grounds versus a budget of £7,000. Additional contributions were made to cover the cost of the new front fence.

Licences, DBS, and Memberships

License fees were above budget at £707 compared to £250 budgeted.

Food and Sundries

Grocery expenditure was slightly higher than budgeted at £2.5k versus £2.4k.

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Registered Charity No. 1069551

WASPS Annual Report 2022

Reserves

The reserve fund is £17,750 at the end of this financial period (August 2022). The club has not had to withdraw any more funds as it was returned to positive cashflow after 2 years of losses due to the pandemic.

Fundraising

The club raised £2.4k from various events throughout the year, the village Feast, and a grant from Tesco’s.

Budget Summary

The following table summarises the budgeted and the expenditure for the financial year 2022-2023.

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WASPS Annual Report 2022

Budget (£)
2021-2022
Actual (£)
2021-2022
INCOME
Fees 65,446 63,136
Grants, donations, fund-
raising
0 2,422
EXPENDITURE
Salaries 52,891 50,743
JVContribution 7,000 8,367
iPAL Fees 340 602
TelephoneLine /Mobile 400 255
BOX 180 173
Expense Claims 250 356
Groceries (Fairfaxcard) 2,400 2,500
Training 500 270
Materials 200 50
Refunds 100 497
Memberships,DBS 350 607
AccountsExamination 150 300
StaffSocials 100 100
Capital Expenditure 0 0
AgencyFees 500 0
Total Income 65,446 65,558
Total Expenditure 65,361 64,820
Balance 85 738

4. Manager’s and Deputy Manager’s Report

It has been good to get back to more usual sessions over this past year, attendance numbers have been healthier as parents/carers have returned to workplaces and more usual work patterns following all the disruption of the pandemic. We have been able to get back to usual activities, mixing all ages and offering our term time sessions and holiday clubs too. We have been busy with hands on arts and crafts, supporting free play, baking, celebrating events with parties and making the most of our indoor and outdoor spaces throughout the year. We said farewell to our year 6 children at the end of the summer term and wish them all the best for the next part of their school journey. Over the past few weeks, we have been welcoming our new Early Years Foundation Stage children and families, as always, the older children have been helping to settle the children in and welcome them to the club showing them the routines. There have been a few challenges over the past year, we have had some staff absences due to covid and staffing has been very tight at times. We continue to feel the financial implications of the pandemic and have had to be very careful with spending on staffing and resources, we have therefore needed to be creative around this.

WASPS has been running since September 1997, this September we celebrated 25 years of WASPS

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WASPS Annual Report 2022

with a week of birthday activities ending with a WASPS Birthday Party on Friday afternoon, which the children really enjoyed! The club is well established in the community of Waterbeach, providing a reliable, affordable service. WASPS continues to run fulfilling its original aim; to provide a home from home family atmosphere. The children decide how to spend their time in the club and the staff team facilitate child led play and offer a variety of play opportunities, both inside and outside. With the growth of Waterbeach Community Primary School and Waterbeach village, we hope WASPS continues going from strength to strength into the future.

The Breakfast Club can cater for up to 24 children in the mornings; we currently have availability at all sessions.

The After School Club can cater for up to 40 children in the afternoons; we currently have availability at all sessions although some days are nearly full.

Although restrictions had been lifted WASPS spent most of the year recovering from the Covid-19 pandemic. The pandemic left us in a difficult financial situation and so we have had to be careful over the year with staffing and the number of children in attendance. Numbers have been higher this year and continue to improve with regular ad-hoc bookings. A competitor on site has had an impact on our attendance in both a positive and negative way. We both offer different types of provision, so it depends on what the child/ family are looking for. We continued to work with the County Advisors until we had our long awaiting Ofsted visit in October, where I’m pleased to say we ‘Met’ the requirements. Children have enjoyed making their own snack in the afternoons, whether it’s as soon as we get to the playhouse or after they have spent some time playing. The main snack is available for most of the session to allow children time to eat when they are hungry. The children enjoy being independent and making their own snack and it has been great to see the older children helping the younger, newer children to spread butter or jam on their toast! They have enjoyed taking part in fun activities, including arts and crafts, outside play and role play to name just a few, which have stemmed from their interests and ideas. We have had many beauty salon’s in the afternoon sessions offering massages and hair appointments. Lots of the children get involved in this as there are many jobs to fill and lots of children needed for the hair appointments or beauty treatments. We still have the Minecraft club on a Monday where the children have the opportunity to play with their friends for a short time. We also ran a STEM session on a Friday, which were coordinated by an approved STEM Ambassador. The sessions were delivered at the right level for our children and were meant to promote science, engineering, and technology. The sessions involved hands-on experiments that facilitated learning and relevance to our daily lives. We purchased new resources across the year based on children’s interests and requests, this included hama beads, loom bands and craft supplies. With things back to normal we were able to hold several fundraising events across the year, we had a stall at the Winter Fair, we had a month of daily raffles, a Mother’s Day Hamper that we raffled, and we took part in the village Feast where we had tombola’s, hampers and a bean bag toss game. We were also nominated to enter the Tesco Community Grants, which we applied for and were successful in and we came first place. The children have been getting involved with their ideas of ways we can use the money to enhance and improve the outside area. Tesco also support us by giving us a free box of fruit each week and a box of messy play resources that the children use to make things like play dough, gloop and slime. We have removed the landline phone and now have a mobile phone which makes It easier for parents to contact us throughout the day if they would like to book a last-minute session or if they have a message before the end of the day. The mobile phone has also made it easier for staff to take photos and upload observations to Tapestry for their key children.

With regards to our team, over the year we said farewell to Sophie (Playworker), Tommy (Bank Playworker) and Harry (Bank Playworker) we thank them all for their hard work at the club and wish them well for the future. We welcomed Corinne (Playworker) in the Autumn term 2021, and

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Alisa (Bank Playworker). Alisa then took on a permanent Playworker role when Sophie left. Our staff team now consists of Sarah (Manager), Zoe (Deputy/Breakfast Club Co-ordinator), Corinne (Playworker), Alisa (Playworker). As well as having Toyin and Sam remaining on our bank staff.

Staff members have undertaken various training throughout the year, including Safeguarding (Designated Person and Playworkers Basic Child protection), Designated persons have attended CPINS, Prevent Duty, FGM, First Aid, Food Hygiene to name just a few! The staff qualifications folder is available for anyone to take a look, just ask a member of staff. In addition to this we have also included some in house training at our staff meetings and created quizzes to complete to evaluate staff knowledge about policies and procedures around Safeguarding. Our newest staff members are in the process of completing their e-learning.

Waterbeach Playhouse is a shared premises between WASPS and Waterbeach Community Playgroup. We have continued to work with the Playgroup through the year on our Joint Venture projects. Regular maintenance on the building includes the following throughout the year: -

We communicate regularly and have continued to hold our premises meetings online this year to ensure the smooth running of the premises for both of the groups.

Work has been completed in our outdoor areas over this year, we painted the fence in the rear garden with the help of some staff and committee volunteers. The fence at the front of the building was replaced with a metal one, this was an unexpected expense as the original wooden fence was blown down in a storm. Funds were raised to top up the bark levels under our play structure, again many volunteers helped with this on the day. We have divided the gardening areas so both groups can keep on top of things in the garden. We have relied heavily on volunteers from both groups, this has helped us to keep costs down. Our ongoing projects in priority order include, 1. Improving the toilet blocks 2. Easigrass and play area surface 3. Kitchen upgrade. These projects have been put on hold due to our financial situation, they are going to be costly, and we are hopeful we can get work completed in stages to spread the cost. We are planning to develop an outside digging area for the children in the near future near to the front of the garden, we are waiting for the last part of tree stump to be removed from the area soon.

WASPS are members of Waterbeach Community Association (WCA), this year the WCA have been able to get back to meeting again. We have continued to write articles for the Beach News throughout the year keeping the local community up to date with what’s going on at the club. We were really pleased to be able to take part in Waterbeach Feast again this year (the first since 2019) this is always a fun community event and also a good fundraising opportunity for WASPS too, we entered into the parade and held a stall on the green.

Along with the Staff Team and Management Committee we work hard to continually reflect on our practise and to make changes where needed to improve the service for the WASPS children and families. We value the children’s and parent’s views and opinions on the service we provide. We would like to thank all of the Management Committee for giving up their time and for their hard

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WASPS Annual Report 2022

work throughout the year. WASPS would be unable to run without a fully functioning committee, so much goes on behind the scenes, thank you to you all!

5. Budget Plan for 2022-2023

The budget for the coming year compared to last year’s budget is shown below.

Budget (£)
2021-2022
Budget (£)
2022-2023
INCOME
Fees 65,446 73,236
Grants, donations, fund-
raising
0 1,000
EXPENDITURE
Salaries 52,891 56,956
JVContribution 7,000 8,750
iPAL Fees 340 630
TelephoneLine/Mobile 400 300
BOX 180 200
Expense Claims 250 300
Groceries (Fairfaxcard) 2,400 2,500
Training 500 500
Materials 200 300
Refunds 100 200
Memberships 250 500
AccountsExamination 150 300
DBS 100 150
StaffSocials 100 100
Capital Expenditure 0 0
AgencyFees 500 500
Total Income 65,446 74,236
Total Expenditure 65,361 72,636
Balance 85 1,599

The JV contribution has been increased in line with actual expenditure in the previous reporting period and to allow for the refurbishment of the toilet block.

A fundraising provision of £1,000 has been budgeted in line with fundraising activities of the previous year.

The fees income is based on confirmed bookings for the autumn term (approximately 20 children per session).

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WASPS Annual Report 2022

6. Fees for 2022-2023

For the next financial year, we are budgeting an increase of fees as follows. These fees were agreed by the committee on 25[th] July and made applicable from the beginning of the new school year. Fees have been increased by approximately 8.5% in line with inflation and rises to minimum national wage.

Session 2021-2022 2022-2023
Breakfast
Standard £5.55 £6.00
Sibling £5.10 £5.50
After School
Full session £11.35 £12.35
Full session Sibling £10.45 £11.35
Half session £8.20 £8.95
Half session Sibling £7.55 £8.25
Session 2021-2022 2022-2023
Holiday Club
Full Session £29.80 £32.40
Full Session Sibling £26.10 £28.40
Half Session £18.50 £20.10
Half Session Sibling £16.20 £17.60
Hourly £4.90 £5.30
HourlySibling £4.30 £4.70

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WASPS Annual Report 2022

7. Pay Grades for 2023

An increase of 4% is proposed across all rates and salaries from 1[st] January 2023. This is subject to a favourable financial position based on actual pupil attendance numbers in September and October.

It is also anticipated that the minimum national wage will be adjusted again on 1[st] April 2023 by the government. Staff salaries earning minimum wage will be adjusted accordingly at that time.

8. Level of Reserves

The reserve fund is £17,750 at the end of this financial period (August 2022). The club policy on reserves indicates a level between 3 and 6 months of operational costs. Our monthly operational costs are approximately £5,500, which sets reserves levels should be kept between £16.5k and £33k, the middle point being £24.75k.

It is recommended that £250 of the total savings, £738, from this financial year are transferred over to the reserves.

END OF DOCUMENT

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Registered Charity No. 1069551

W

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ WATERBEACH AFTER SCHOOL PLAYSCHEME (WASPS) members of On accounts for the year 31 AUGUST 2022 Charity no 1069551 ended (if any) Set out on pages 1 TO 2 (remember to include the page numbers of additional sheets)

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

~~~~ ~~Please delete the words in the brackets if they do not apply.~~ Signed: Date: 08/03/2023 Name: SIMON LASKEY LTD Relevant professional FCCA CTA qualification(s) or body (if any): Address:* 24 THE BUSINESS EXCHANGE, ROCKINGHAM ROAD KETTERING, NORTHANTS NN16 8JX

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of NONE. any items that the examiner wishes to disclose .

October 2018

2

IER

Accounting Statement 2021 – 2022

(Receipts and Payments Accounts)

Waterbeach After School Play Scheme

Name of charity Charity Commission registered number

A1a
A1b-1
A1b-2
A1c
A1d
A1d
A2a
A2b
A2c
Charity Commission registered number
1069551
Breakdown using WASPS analysis
Receipts
Donations, legacies and other similar
receipts Donations/HMRC Grant
Operating activities to further charity's
objectives
Childcare fees
Operating activities to generate funds
Fundraising activities
Investment income receipts Interest
Sub-total (A1a+A1b+A1c)
Other receipts(not counting as "Gross
Income")
Transfers between a/c's,fairfax and
paypal
Total receipts
A1
Payments
Payments for generating funds
Charitable payments:
(i) grants paid
(ii) Charitable activities
wages/national
insurance/pensions
other childcare toys/sundries/food /dbs/activities
(iii) support costs
training
fees service/paypal fees/membership/gifts and rewards/insurance
premises/utilities
(iv) Management & Administration
accounts examination/solicitors fees
Sub-total (A2a+A2b)
Other payments(not counting as
"Expenditure")
Transfers between a/c's,fairfax and
paypal
A2
A1-A2
A3
Cash funds this year end
A1-A2+A3
Total payments (A2a+A2b+A2c)
Net of Receipts/(Payments)
Cash funds last year end
For the financial
year ended on
31 Aug 2022
Unrestricted
funds
Premises fund
(Joint Venture)
Total this year
Total last year
£
£
£
£
For the financial
year ended on
31 Aug 2022
Unrestricted
funds
Premises fund
(Joint Venture)
Total this year
Total last year
£
£
£
£
For the financial
year ended on
31 Aug 2022
Unrestricted
funds
Premises fund
(Joint Venture)
Total this year
Total last year
£
£
£
£
For the financial
year ended on
31 Aug 2022
Unrestricted
funds
Premises fund
(Joint Venture)
Total this year
Total last year
£
£
£
£
2588 2588 15800
62412 62412 32991
0 0
1 1 63
65001 65001 48854
2,508 8125 10633 79824
0
67509 8125 75635 128678
0 0 0 0
0
50218 1250 51468 47460
2939 2939 3454
330 0 330 304
1619 309 1928 1943
305 6228 6534 4869
1225 1225 150
56637 7787 64424 58180
10875 21 10896 79647
67512 7808 75319 137827
(2) 317 315 (9149)
20953 236 21188 30338
20950 553 21503 21188

Registered Charity No. 1069551 OFSTED no. 221946

Section
B
Section
C
Section
D
Note
D1a
D1b
D3a
D3b
D2
Restricted Income Funds
nil
Endowment Funds
nil
Statement of Assets and Liabilities at year end
For the financial year ended on
31st Aug 2022

Cash funds
Unrestricted funds £
Santander bank current acc
2,816
£
Santander bank deposit acc
17,760
£
Petty cash
14
£
Paypal
117
£
Cheques and Cash Unbanked
93
£
Cambridge Building Society saving
account
-
£
Kalixa cash card balance
-
£
FairFx account balance
-
£
FairFx card balance
150
£
WCP & WASPS Jnt Venture Santander
bank current acc
-
£
20,950
£
Other monetary assets
nil
Investment assets
nil
Assets retained for the Charity's own
use
Fund
Premises building
Joint Venture
Liabilities
nil
Signed on behalf of the trustees
Restricted Income Funds
nil
Endowment Funds
nil
Statement of Assets and Liabilities at year end
For the financial year ended on
31st Aug 2022

Cash funds
Unrestricted funds £
Santander bank current acc
2,816
£
Santander bank deposit acc
17,760
£
Petty cash
14
£
Paypal
117
£
Cheques and Cash Unbanked
93
£
Cambridge Building Society saving
account
-
£
Kalixa cash card balance
-
£
FairFx account balance
-
£
FairFx card balance
150
£
WCP & WASPS Jnt Venture Santander
bank current acc
-
£
20,950
£
Other monetary assets
nil
Investment assets
nil
Assets retained for the Charity's own
use
Fund
Premises building
Joint Venture
Liabilities
nil
Signed on behalf of the trustees
Joint Venture
funds
£
553
£
553
£
Cost
£
Current value
£
138909
0
nil
nil
Fund
Joint Venture
nil
Digitally signed by
Cuauhtemoc Rodriguez
Date: 2023.03.19 09:20:25 Z
print name
C. RODRIGUEZ
print name
date of approval
19 March 2023

Premises fund (Joint Venture) managed jointly with Waterbeach Community Playgroup with equal ownership in the assets.

Registered Charity No. 1069551 OFSTED no. 221946

Note D3b

Tangible Fixed Assets 21-22

Asset cost

Asset cost
Balance brought forward
additions
disposals
transfers
revaluations
Balance carried forward
Accumulated depreciation and
Basis
Rate
Balance brought forward
disposals
transfers
revaluations
impairment provisions
charge for year
Balance carried forward
Net Book Value
Brought forward
Carried forward
Leasehold land and
buildings
Other land and buildings Fixtures, fittings and
equipment
Total Total
Unrestricted
funds
Premises fund
(Joint Venture)
Unrestricted funds Premises fund
(Joint Venture)
Unrestricted funds Premises fund
(Joint Venture)
Unrestricted funds Premises fund
(Joint Venture)
0 138909 0 18819 9648 9529 9648 167257 176905
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 138909 0 18819 9648 9529 9648 167257 176905
impairment provisions
SL
SL
SL
SL
SL
SL
20 years
20 years
5 years
5 years
3 years
3 years
0 138906 0 18819 9648 9529 9648 167254 176902
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 3 0 0 0 0 0 3 3
0 138909 0 18819 9648 9529 9648 167257 176905
0 3 0 0 0 0 0 3 3
0 0 0 0 0 0 0 0 0

Premises fund (Joint Venture) managed jointly with Waterbeach Community Playgroup with equal ownership in the assets.

Registered Charity No 1069551 OFSTED No 221946