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← Exhall Old School Community Association Ltd

2024-09-30-accounts

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Charity registration number 1069487 (England and Wales)

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Company registration number 03438805

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

CONTENTS

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Trustees report 1-2
Statementoftrusteesresponsibilities 3
Independent examiner's report 4
Statement offinancial activities 5
Balance sheet 6
Notestothefinancialstatements 7-12

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

LEGAL AND ADMINISTRATIVE INFORMATION

Chairman

Mr Clive Stock

Trustees Mr Clive Stock : Mrs Lorraine Durnford Miss Sue Line Mrs Ann Gardiner Mrs Julie Jones Mrs Christine Titley Mrs Susan Stock Mrs Michelle Leivers Mrs Charlotte Cooperthwaite

Secretary Mrs Julie Jones

Charity number 1069487

Company number 03438805

Registered office 26 Exhall Green Exhall Coventry Warwickshire United Kingdom : CV7 9GL

Independent examiner McGlone Wardzynski Limited First Floor Eagle House 14 Queens Road Coventry . CV1 3EG

Bankers HSBC Bank

3a Queens Road Nuneaton Warwickshire CV11 5JL

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2024

The trustees, who are directors for the purpose of company law, present the annual report together with the financial statements of the charitable company for the year ended 30 September 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Objects and aims

The charity operates the centre as a community facility for the benefit of the local and wider area. Our main operation is to let out rooms to local clubs, associations and groups, providing a safe and well run centre.

Significant activities

The main activities are to let out a section of rooms and hall to the local community, for example dance schools, bowling club, health and leisure groups, musical society, art, photography etc.... Our purpose as a charity, as overseen by our committee, is to keep a careful eye on the charity guidance on public benefit.

Use of volunteers

The charity operates without any paid employees and is run solely through the time given by volunteers.

Achievements and performance

In the past year, we have successfully hosted 7 fundraising events which saw an increase in community engagement. Together, with the consistent support from our local groups, this has allowed the centre to operate efficiently and within our aims.

Financial review

The Community Centre has seen its turnover increase again and this year we have managed to achievea rise in our total income of 17%.

We continued in our aim of the centre to be self-sufficient which we achieved without the requirements to apply for any grants and have once again maintained a relatively healthy financial position.

The Community Centre has achieved its aims and remains positive with the results reported in 2024. The balance sheet has maintained it's adequate cash reserves, maintained above it's reserves policy and at present there are no going concern issues.

Policy on reserves

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We ensure that we hold sufficient funds to reserve so that ongoing routine maintenance can be carried out. We consider that the ideal level of reserves as at 30th September 2024 would be £10,000.

Structure, governance and management Nature of governing document The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of trustees

Recruiting new trustees is carried out verbally when attending the local residential club and events.

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

Major risks and management of those risks

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The charity is managed bya full committee of nine members, who meet regularly on a six week basis to discuss activities and make decisions.

The charity holds policies for Health & Safety, Lettings and Environmental.

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006. The ga by the Board ofTrustees. Mr Clive Stock Trustee

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Dated: .........ccecseecene

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2024

The trustees, who are also the directors of Exhall Old School Community Association Ltd for the purpose of company law, are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

| report to the trustees on my examination of the financial statements of Exhall Old School Community Association Ltd (the charity) for the year ended 30 September 2024.

Responsibilities and basis of report ; As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006.

examination giving me cause to believe that in any material respect:

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

James Rose FMAAT

First Floor

Eagle House

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14 Queens Road

Coventry CV1 3EG

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Dated) sssscecessvemsssevevenss

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

| report to the trustees on my examination of the financial statements of Exhall Old School Community Association Ltd (the charity) for the year ended 30 September 2024.

Responsibilities and basis of report ; As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

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James Rose FMAAT

First Floor

Eagle House 14 Queens Road Coventry CV1 3EG ‘

Dated) srsscecsrwercessexevenss

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2024

Unrestricted Unrestricted
funds funds
2024 2023
Notes £ £
Income from:
Charitable activities 3 27,776 23,595
Total income 27,776 23,595
Expenditure on:
Charitable activities 4 32,460 28,521
Total expenditure 32,460 28,521
Netexpenditure and movement in funds (4,684) (4,926)
Reconciliation offunds:
Fund balances at 1 October2023 95,441 100,367
Fundbalancesat30September2024 90,757 95,441

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

BALANCE SHEET

AS AT 30 SEPTEMBER 2024

2024 2023
Notes £ £ £ £
Fixed assets
Tangible assets 10 85,762 88,192
Current assets
Debtors 11 303 1,569
Cash at bank and in hand 5,292 6,280
5,595 7,849
Creditors: amounts falling duewithin 12
oneyear (600) (600)
Net currentassets 4,995 7,249
Total assets less current liabilities 90,757 95,441
Thefunds ofthe charity
Unrestricted funds 13 90,757 95,441
90,757 95,441

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

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Thegor approved by the trustees on ..............:cee
Mr Clive Stock
Trustee :
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Company registration number 03438805 (England and Wales)

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024

Charity information

The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees are liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

The address of its registered office is: 26 Exhall Green

Exhall Coventry Warwickshire CV7 9GL

1.1 Accounting convention Statement of compliance

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102. They also comply with the Companies Act 2006 and Charities Act 2011.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Basis of preparation

Exhall Old School Community Association Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accountancy policy notes.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

1.2 Going concern

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The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concem nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

1.3 Charitable funds

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

(Continued)

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised asa liability and included on the balance sheet as deferred income to be released.

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.6 Tangible fixed assets

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Freehold land and buildings no depreciation Plant and equipment 15% straight line Fixtures and fittings 15% straight line

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

1.8 Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

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2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

3 Income from charitable activities

Unrestricted Unrestricted
; funds funds
2024 2023
£ £
Rent received 25,944 22,821
Fundraising events 1,832 774
27,776 23,595

4 Charitable activities

Community Community Community
centre centre
2024 2023
£ £
Depreciation of plant and machinery 1,096 1,068
Depreciation offixtures and fittings 1,904 2,302
Water rates 1,067 824
Cleaning and waste 3,872 2,991
Power, light and heat 11,810 6,102
Repairs and maintenance 2,929 2,692
Caretaker 6,011 7,777
Insurance 1,376 1,634
Travelling expenses 3 24
Subscriptions 322 387
Accountancy 600 600
Printing and stationery 171 319
Telephone 914 967
Sundry expenses 113 561
Bank charges 122 123
32,310 <* 28,371
Share ofgovernance costs (see note 5) 150 150
32,460 28,521

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

5 Support costs allocated to activities

Support costs allocated to activities
2024 2023
£ £
Governance costs 150 150
Analysed between:
Independentexaminersfee 150 150

6 Trustees

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses for using their personal vehicle or belongings or any other benefits from the charity during the year.

7 Employees

The average monthly number of employees during the year was:

The average monthly number of employeesemployees during the year was:year was:was:
2024
Number		 2023
Number
9 9
Therewere noemployeeswhose annual remuneration was more than £60,000.
Independentexaminer's remuneration
2024 2023
£ £
Examination ofthe financial statements 150 150
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There were no employees whose annual remuneration was more than £60,000. 8 Independent examiner's remuneration

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The charity is a registered charity and is therefore exempt from taxation.

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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

10 Tangible fixed assets

Tangible fixed assets
Freehold land Improvements Plantand Fixtures and Total
and buildings _to property equipment fittings
£ £ £ £ £
Cost
At 1 October2023 70,000 3,924 23,809 27,449 125,182
Additions - - 570 - 570
At30 September2024 70,000 3,924 24,379 27,449 125,752
Depreciation and impairment
At 1 October2023 - - 20,332 16,658 36,990
Depreciation charged in theyear - - 1,096 1,904 3,000
At30 September2024 - - 21,428 18,562 39,990
Carrying amount
At30 September2024 70,000 3,924 2,951 8,887 85,762
At30September2023 70,000 3,924 3,477 10,791 88,192
11 Debtors
2024 2023
Amounts falling due within oneyear: £ £
Prepayments and accrued income 303 1,569
12 Creditors: amounts falling due within one year
. 2024 2023
£ £
Accruals and deferred income 600 600
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EXHALL OLD SCHOOL COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

13. Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 October Incoming Resources At 30
2023 resources expended September
2024
£ £ £ £
General funds 95,441 27,776 (32,460) 90,757
Previous year: At 1 October Incoming Resources At30
2022 resources expended September
2023
£ £ £ £
General funds 100,367 23,595 (28,521) 95,441
Analysis ofnetassets between funds
Unrestricted
i funds
2024
£
At30 September2024:
Tangible assets 85,762
Current assets/(liabilities) 4,995
90,757
Unrestricted
funds
2023
’ £
At30 September 2023:
Tangible assets 88,192
Current assets/ (liabilities) - 7,249
95,441

14 Analysis of net assets between funds

15 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

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