26[th] Annual report and Financial Statement
June 2022 – May 2023
Banks: Lloyds Bank plc, 30 Corporation Street, Blackpool, FY1 1EN
CCLA Senator House, 85 Queen Street, London, EC4V 4ET
Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road, Great Knowley, Chorley, PR6 8TQ
Registered Charity Number 1069442
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Contents
| Chairman’s Annual Report | Pages 3 – 5 |
|---|---|
| Governance | Pages 6 - 8 |
| Financial Statement | Pages 9 – 10 |
| Accounting Policy | Page 11 |
| Independent Examiner’s Report | Page 12 |
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THE FRIENDS OF LYTHAM HALL
CHAIRMAN’S REPORT FOR THE YEAR TO MAY 2023
The Friends of Lytham Hall of Church Farmhouse, 23 Commonside, Ansdell, Lytham St Annes, Lancashire FY8 4EX is registered with the Charity Commission (number 1069442). It is an incorporated association constituted by Deed of Trust.
The charity is administered by a Management Committee comprising:
| Chair | -Lambert Dopping-Hepenstal |
|---|---|
| Vice Chair | -Bob Smith |
| Secretary | -Kath Smith |
| Treasurer | -Terry Jones |
| Membership | - Pam Beeden |
| Newsletter Editor | -Kath Smith |
| Committee members | -Meg Hargreaves,Elizabeth Guffogg, |
| Marilyn Smith,Pauline Hamilton, | |
| Sue Havenhand,John Hornyak,Diane Kitt, | |
| Amanda Joynt,Sue Jones, Alison Wood | |
| President | - David Coupe |
| Vice Presidents | - Hugh Clifton |
| - Marion Coupe |
Under the rules of the constitution Terry Jones, Pam Beeden, Pauline Hamilton and John Hornyak are retiring from the committee this year. They have all offered themselves for re-election. Marion Coupe, a founder member of the charity, has indicated her wish to stand down from the committee at the 2022 AGM.
As reported at the 2021 AGM, Amanda Joynt and Sue Jones joined the committee during the year. Following Pam Greenhill leaving the committee, John Hornyak has taken over as the Friends’ representative on the Lytham Town Trust Board. Hugh Clifton accepted an invitation to become a Vice President. The trustees of the charity are shown in bold text.
Following the agreement at the 2021 AGM, the update to the Constitution has been formalised with the Charity Commission.
- To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents.
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- To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public.
The Trustees are aware of the guidance given by the Charity Commission in regard to Public Benefit and seek to observe such guidance as recommended. All the Trustees have been in post for a number of years and are all familiar with the objectives and governance of the charity. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. When new Trustees are appointed, they are briefed on the up to date position of the charity. The management committee has met 9 times over the last year and at each meeting all the activities of the charity and its financial position are reviewed. In advance of all events involving the charity, a comprehensive risk assessment is undertaken and as all our events take place on the Hall premises, this risk assessment is shared with the Hall’s management.
This report covers the accounting period June 2022 to May 2023 .
We begin our fundraising year serving refreshments at the outdoor theatre events at the Hall organised by Julian Wilde. This is followed by our extremely popular Halloween “Spooktacular” with demand outstripping the 1,000 tickets that we allow for safety reasons. We choose to sell tickets at only £6 to make it affordable for families, bringing many new visitors to the Hall. Its organisation requires a tremendous effort by both Friends and Hall volunteers. We held an enjoyable Evening of Christmas Cheer raising nearly £1,800 through the generosity of members and friends attending it. As with Halloween, we keep the ticket costs for the Easter Bunny low to encourage people with young families to visit the Hall. The income from our 3 major events was a creditable £13,500, £2,000 more than the previous year.
Our second hand bookshop in the West Wing, close to the Tea Room, continues to be a great fundraising success thanks to the dedicated work of our bookshop volunteers and the public donation of books. It raised over £5,500 this year. We also sell Bags, Cards and Pens through the honesty box system in the Bookshop.
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We funded the production of a calendar and continued selling copies of Peter Watson’s booklet on Harry Clifton.
Our membership recruitment drive continues to deliver results and is a major source of income for the charity. Members who sign up as Patrons benefit from free parking at the Hall. Members also benefit from our free monthly Zoom talks.
We have continued with our monthly on-line talks related to the Hall and the Clifton family using this Zoom conferencing tool. These are held at 19:30 on the 3[rd] Wednesday of each month between September and May, and are available free to our members and to Hall volunteers. These have been both informative and entertaining and have proved very popular with our members.
We received a grant from the Fylde Community Projects Fund to make improvements to the Stables Car Park.
We made donations of just under £16,000 for projects at the Hall which included the purchase of Walkie Talkies, Tulip bulbs for the Parterre and Main Gate, materials for the refurbishment of the Stables Car Park, Wallpaper for Hetty’s bedroom, Archiving computer equipment and trees and shrubs.
After 14 years chairing the charity, I am stepping down from the role. The committee has appointed Alison Wood to take over as Chair from the 1[st] June 2023. Thank you for all the support that you have given the charity and myself.
Chair
Dated: 6[th] August 2023
For and on behalf of the Management Committee.
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Governance
Charity Number: 1069442 Registered address: 23 Commonside Lytham St Annes Lancashire FY8 4EX Banks: Lloyds Bank plc Corporation Street Blackpool FY1 1EN CCLA Senator House 85 Queen Street London EC4V 4ET Independent Examiner: Rev’d A.A. Clements MA, ACIB, FCIE 15 Carleton Road Great Knowley Chorley PR6 8TQ Trustees: L Dopping-Hepenstal (Chair) T Jones (Treasurer) K Smith (Secretary) R Smith S Havenhand E Guffogg P Hamilton M Hargreaves M Smith S Jones D Kitt J Hornyak A Wood
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Governing document
The charity is controlled by its governing document, a deed of trust, and is an incorporated association. The governing document is the Constitution as adopted on 15[th] May 1997 and amended in 1998 and 2022.
Purpose and Objectives
The charity is established for the public benefit and has the following objectives:
-
To preserve for the benefit of the local community and the nation at large, Lytham Hall together with its works of art, furniture and contents.
-
To ensure that the Hall is used primarily as an art gallery, museum and visitor centre and to provide other amenities of a similar character for the benefit of the public.
Appointments of Trustees/Officers
In accordance with the Constitution, the charity shall have at least 6 trustees. A Trustee must be a member of the charity. Trustees are elected at a general meeting of the charity and the Trustees may appoint anyone who is willing to act as a Trustee. Election is for three years. One third of the Trustees retire annually but are eligible for re-election. When new Trustees are appointed, they are briefed on the up to date position of the charity.
Trustees’ responsibility for the accounts
Charity Law requires the trustees of the charity to prepare financial statements each year which show a true and fair view. In addition the trustees are responsible for selecting suitable accounting policies and applying them on a consistent basis, to make judgements and estimates that are prudent and reasonable, to keep proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Organisation
The business of the charity is managed by the Committee, which currently comprises 13 trustees and 2 co-opted members. The Committee meets as required but at least 6 times per annum. At each meeting all the activities of the charity and its financial position are reviewed.
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Investment policy
All the charity’s funds are held in cash. Funds for short term use are held in a bank current account; the balance is held in an interest bearing CCLA account.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
In advance of all events organised by the charity, a comprehensive safety risk assessment is undertaken and where events take place on the Hall premises, this risk assessment is shared with the Hall’s management. All of our events require children and vulnerable adults to be accompanied by a parent or guardian.
Data protection policy
The data held by the charity is limited to that required to manage the membership and specifically the names and contact details of each member. This data is only used for communication with the individual members. This will be a postal address and, if provided by the member, an email address.
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Financial Statement
Receipts and Payments Account
| Receipts and Payments Account | ||
|---|---|---|
| General Purposes Fund For the year ended 31st May 2023 INCOME PayPal giving Donations (Note 1) Membership fees Miscellaneous (Note 3) Gift aid Proceeds from fund raising events (Note 2) Bank Interest - Lloyds Current Account Bank Interest - COIF Charity Deposit Fund Total receipts DIRECT CHARITABLE EXPENDITURE Goods for re-sale OTHER EXPENSES Costs of fund raising events (Note 2) Postage and stationery and printing Hire of Premises Purchase of banqueting chairs Donations to Heritage Trust NW Miscellaneous (Note 3) Licences and Lottery registration Audit of Accounts NET RECEIPTS FOR THE YEAR Net receipts as at 31st May 2023 Cash and bank balances at 31 May 2022 STATEMENT OF ASSETS AND LIABILITIES CURRENT ASSETS Bank and cash balances: Bank current account Deposit Fund account Cash in hand NON MONETARY ASSETS Unused stock for future use. For and on behalf of the Management Committee |
2023 38 1072 7380 0 24735 0 1469 34694 1313 3185 223 0 0 0 17294 0 150 22165 12529 77903 90432 43952 46480 0 90432 479 479 |
2022 176 1630 7375 2000 0 21138 0 12 |
| **32331 ** | ||
| 1543 2761 410 0 0 0 2269 0 150 |
||
| 7133 | ||
| 25198 52705 |
||
| 77903 | ||
| 77893 10 0 |
||
| 77903 | ||
| 219 | ||
| 219 | ||
Lambert Dopping-Hepenstal, Chair
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Notes to the Accounts For the year ended 31st May 2023
NOTE 1. Donations
There were a total of £1072.45 donations during the course of the year of various amounts of which a full list is available.
|Note 2 - Fund Raising Events
Snowdrop Sales
Pen sales
Calendars
Harry Clifton Book
Notelet cards
John Talbot Clifton Book
Book Shop sales
Bags
4G Textiles
Bluebell competition
Theatre productions
Halloween Event
Christmas Cheer
Coffee Morning
Christmas Tree Event
Snowdrop Sales
Easter Bunny Hunt
Note 3 Miscellaneous (receipts 2022/23)
Note 3 Miscellaneous (payments 2022/23)
Mill House Nurseries Plants/Trees
S Jones Table
James Edwell Stands for the bookshop
Dennis Harrison
LHT Enterprises re Radios
I and M Hargreaves (Tents)
Paul Lomax Bulbs for the Partare
BJ and G Hatcher re purchase of calendars
I and M HargreavesTents (retirement of Jim)
Mediaprint guide book
|W Robinson re stone for stables car park
J Hornyak re Stables car park
Lytham Hall re purchase of redwood
W Robinson re stone for stables car park
J Hornyak re Stables car park
R Lancaster re Stables car park
J Hornyak re Stables car park
The Broker Network Insurance
Lytham Hall re Wallpaper artwork and design
N Lanson return of subs.
Lytham Hall Enterprises computer related items
Mill House Nurseries Plants/Trees LCC Grant|Proceeds
500
1459
450
270
378
15
5643
762
49
0
1387
6000
3951
62
66
0
3743|
|---|---|
||24735|
||0
360.00
190.16
32.98
50.00
3300.00
172.31
201.96
457.00
19.23
5000.00
1261.73
379.74
100.00
1147.74
724.83
360.00
59.38
382.00
1000.00
20.00
1409.15
666.00|
||17294.21|
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Accounting Policies for The Friends of Lytham Hall
(Charity Commission number 1069442)
The financial statements of the Charity have been prepared in accordance with good accountancy practice using the Receipts & Payments basis.
Funds
General funds represent the funds of the charity that are not subject to any special restrictions regarding their use and are available for application to the general purpose of the charity. These include funds designated for a particular purpose by the charity.
The accounts include monetary transactions, assets and liabilities for which the charity can be held responsible.
Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid.
Statement of Assets and Liabilities
The following assets are recognised but not necessarily valued in the Statement of Assets and Liabilities:
Investments held beneficially by the charity.
The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities:
Amounts owing from the Inland Revenue in respect of Gift Aid Relief where a formal claim has been made.
Legacies where formal notification of entitlement and amount has been received by 31[st] May each year.
Closing bank balances as shown in the receipts and payments account.
The following liabilities are recognised in the Statement of Assets and Liabilities:
Creditors for goods and services where the supply has been received and invoiced by 31[st] May each year.
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Independent Examiner's Report. Indend¢ll1 Examiner's Report to the Trust¢¢s of The Friends of Lytham Hail {C.C. No. 1069442). J report on the accounts of the charity for the year ¢ndsJ 31". May 2023, which art set out on pag¢s 9 to 10 in this Report. Re&pec¢ive respoDsibilltia of th¢ Irujtees and eLgmher. The eh8rity'$ trustees are responsible for th¢ preparalion of the aewunts. The charity's slee$ consider that #n audit is not required for this y¢ar under section 144(2) of the Charities A 2011 (th¢ 2011 Act) and that an independent ¢xamination is needed. It is my responsibility to . examine the accounts under section 145 of the 2011 Act; follow the prr£edure5 laid down in the general Directions given by the Charity Commissioner under tiOn 145 (51 Ib) of ihe 2011 Ath. and to state whether particular matters have come to my attention. Basis of the i•dependent examiner's report. My examination was carried out in accordanc¢ li iih the generdl Directions 8tven by thechartty Commission. An examination includes a rei iew of the accountin8 records k¢0 by thc charity and a comparison of the pKcounts presenied with those records. li also includes ¢onsiderntion of any unusual items or dI105re5 in the accounts and 5¢ekin8 explanations from as trustees concerning any su¢h mallers. The procedures undertaken do not provid¢ all the evidence that would be required in an audit and consequenil!" no opinion is given &8 io whether th¢ accounts present a'tru¢ and fair vi¢w' and the report is limitrd to those matters set out in the.4tatement below. Andependwt ¢X*miDer'J ststement. In Lonnection with my examinalion. no matter has come io my attention.. whi¢h gives me reasonable cause io beliei'e that in any material resrttt the require- ments to keep coUntIng rc¢ords in accordance with se¢iion 130 of the 2011 Act: and lo prepar&J cOUrtts whi¢h A¢¢ord m.ith the accounting re¢ords comply with the accounting requirements of the 2011 Aci have nLM been me4 or 2. to which, in my opinion. attention should k drawn in order to ¢nabk a woper unde 51anding olthe accounts io bc reached. Fellow of the Asso¢i4tion of Charity Independent Ex•miner5. R¢v'd. A. A. Clements MA. ACIB, FCIE. 15 Carleton Roa Gre Knowley. Chorl¢y PR6 8TQ 12