## **Trustees’ Annual Report for the period** **From 1.1.20 Period start date To 31.12.21 Period end date** ## **Charity name: Whitley Chapel Parish Hall Charitable Trust** ## **Charity registration number: 1069342** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision and maintenance of parish hall**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**For inhabitants of the parish to have a**
**hall available for hire.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Providing a venue for parishioners to hire**
**for social purposes, such as birthday**
**parties and celebrations, for the use of**
**groups like the Parish Council, Young**
**Farmers, Women’s Institute, Bowls club,**
**Table Tennis club, Basketry club and for**
**people to hold sessions such as Pilates**
**and children’s sports clubs.**
**If the charity and hall did not exist these**
**activities could not take place locally**
**within the parish and activities would**
**have to be take place at other locations**
**approximately 6 miles out of the parish.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a strong financial**
**position, although the accounts are**
**slightly distorted as grant money was**
**received in y/e 2021 for toilet**
**refurbishment, which wasn’t carried out**
**and paid for until the y/e 2022 at a cost of**
**£25,000.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our reserves policy is that 2 years of**
**average expenditure is held. Restricted**
**funds in the accounts are for future**
**renovations and major repairs.**| |Amount of reserves held|Para 1.22|**£42,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Charitable Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**7 elected community members and**
**members to be appointed from**
**Hexhamshire Parish Council, St Helen’s**
**Parochial Church Council, Whitley**
**Chapel C of E school, Women’s Institute,**
**The Shire Bowling Club, Whitley Chapel**
**Young Farmers, The Shire Sports and**
**Activity Club, Whitley Chapel Table**
**Tennis Club, The Basketry Club and**
**Hexhamshire Leek Club**| **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Whitley Chapel Parish Hall Charitable Trust
Other name the charity uses N/A
Registered charity number 1069342
Charity’s principal address Whitley Chapel Parish Hall, Leazes Lane, Steel,
Hexhamshire NE47 0HB
Correspondence address c/o Nicola Matthews
(Treasurer), Broadwell, Steel, Hexhamshire NE47 0HX
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Daniel Nixon Chair
2 Marion Henderson
Katherine Halliday
3
Rowell
4 Gillian Whatmough
5 Lorna Common
6 David Southern
7 Austin Iliffe
Lewis Short Shire Sports and Activity
8
Club
9 Victoria Rutherford Whitley Chapel School
10 John Henderson Secretary Hexhamshire Leek Club
11 Nicola Matthews Treasurer Parish Council
12 Monica Haigh Basketry Club
13 Margorie Rastall Women’s Institute
14 Lauren Porteus Young Farmers
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/A
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Nicola Matthews| ||
Treasurer| ||5.10.22| ||5.10.22| **Income** **----- Start of picture text -----**
Receipt Date Payee Bowls Leek Club Parish Co. P.C.C. Pilates Table T W.I. Y.F. Basketry Private Hire Donations Fund Charitable
Raising Grants
January
February
£6.36 11/02/21 Amazon £6.36
£20.00 26/02/21 GW £20.00
£21.72 26/02/21 Cbf Inc Fund
March
£15.00 30/03/21 Parish Council £15.00
£500.00 30/03/21 Parish Council £500.00
£18.74 31/03/21 Easy Fundraising £18.74
April
£8,000.00 23/04/21 NCC Covid
£2,662.27 27/04/21 Ansvar claim
May
£5.00 24/05/21 Amazon £5.00
£21.72 28/05/21 Cbf Inc Fund
June
£200.00 07/06/21 NCC £200.00
£300.00 17/06/21 Patterson £300.00
£100.00 28/06/21 Rutherford £100.00
July
£40.00 19/07/21 Douglas £40.00
£2,500.00 21/07/21 Sir James Knott Trust £2,500.00
£40.00 29/07/21 Thompson £40.00
August
£60.00 02/08/21 Marlee £60.00
£40.00 03/08/21 Marlee £40.00
£40.00 11/08/21 Whitfield £40.00
£300.00 13/08/21 Lawson £300.00
£30.00 16/08/21 Parish Council £30.00
£37.86 18/08/21 Easy Fundraising £37.86
£20.00 19/08/21 Silcock £20.00
£3,000.00 23/08/21 NCC £3,000.00
£7,500.00 27/08/21 Lottery £7,500.00
£21.72 31/08/21 Cbf Inc Fund
September
£40.00 06/09/21 White £40.00
£1,000.00 08/09/21 Rothley Trust £1,000.00
Rogers £80.00
£135.00 27/09/21 Sanderson £40.00
Young Farmers £15.00
£300.00 28/09/21 Nixon £300.00
£40.00 30/09/21 Byrne £40.00
October
£70.00 01/10/21 Insy Phys £70.00
£80.00 04/10/21 Scott £80.00
£15.00 13/10/21 NCC £15.00
£30.00 18/10/21 Basketry £30.00
November
£40.00 01/11/21 Nixon £40.00
£80.00 12/11/21 Scott £80.00
£40.00 15/11/21 Adams £40.00
£22.53 30/11/21 Cbf Inc Fund
£53.75 04/11/21 Easy Fundraising £53.75
December
£7.33 13/12/21 Amazon £7.33
£750.00 22/12/21 Henry Bell Trust £750.00
£40.00 22.12.21 Nixon £40.00
£28,244.00 TOTALS £0.00 £0.00 £45.00 £0.00 £70.00 £0.00 £0.00 £15.00 £30.00 £1,935.00 £649.04 £0.00 £14,750.00
**----- End of picture text -----**
## **Expenditure** **----- Start of picture text -----**
Date Payments Electricity Fuel Oil Water Cleaning Insurance Telephone Licences Maintenance Sundries Capex Rates Fundraising
January
04/01/21 £63.00 £63.00
05/01/21 £22.00 £22.00
11/01/21 £90.00 £90.00
February
01/02/21 £63.00 £63.00
01/02/21 £35.00 £35.00
02/02/21 £22.00 £22.00
08/02/21 £192.00 £192.00
26/02/21 £98.06 £98.06
26/02/21 £30.00 £30.00
March
01/03/21 £63.00 £63.00
01/03/21 £96.00 £96.00
02/03/21 £22.00 £22.00
02/03/21 £287.05 £287.05
10/03/21 £500.50 £500.50
11/03/21 £400.24 £400.24
15/03/21 £36.42 £36.42
17/03/21 £98.01 £98.01
31/03/21 £384.00 £384.00
April
01/04/21 £63.00 £63.00
06/04/21 £22.00 £22.00
15/04/21 £120.00 £120.00
19/04/21 £98.01 £98.01
May
04/05/21 £63.00 £63.00
05/05/21 £22.00 £22.00
11/05/21 £96.00 £96.00
18/05/21 £98.01 £98.01
27/05/21 £100.00 £100.00
28/05/21 £100.00 £100.00
June
02/06/21 £22.00 £22.00
02/06/21 £63.00 £63.00
03/06/21 £1,300.00 £1,300.00
09/06/21 £120.00 £120.00
10/06/21 £91.43 £91.43
11/06/21 £347.44 £347.44
14/06/21 £34.34 £34.34
17/06/21 £98.01 £98.01
21/06/21 £171.83 £171.83
July
01/07/21 £63.00 £63.00
08/07/21 £96.00 £96.00
09/07/21 £210.00 £210.00
19/07/21 £98.01 £98.01
August
02/08/21 £63.00 £63.00
10/08/21 £96.00 £96.00
17/08/21 £98.01 £98.01
September
02/09/21 £63.00 £63.00
02/09/21 £96.00 £96.00
14/09/21 £35.19 £35.19
17/09/21 £98.01 £98.01
17/09/21 £120.00 £120.00
October
01/10/21 £63.00 £63.00
07/10/21 £96.00 £96.00
11/10/21 £887.26 £887.26
11/10/21 £245.00 £245.00
14/10/21 £212.40 £212.40
19/10/21 £98.01 £98.01
November
01/11/21 £63.00 £63.00
09/01/21 £96.00 £96.00
17/11/21 £98.01 £98.01
23/11/21 £235.67 £235.67
December
02/12/21 £63.00 £63.00
03/12/21 £374.85 £374.85
06/12/21 £124.34 £124.34
06/12/21 £25.89 £25.89
06/12/21 £22.00 £22.00
07/12/21 £75.00 £75.00
07/12/21 £120.00 £120.00
10/12/21 £137.00 £137.00
14/12/21 £35.19 £35.19
30/12/21 £107.16 £107.16
TOTALS £9,847.35 £756.00 £1,272.14 £132.00 £1,338.00 £980.15 £141.14 £303.83 £3,934.03 £202.23 £0.00 £107.16 £680.67
**----- End of picture text -----**
## **Whitley Chapel Parish Hall Year ended 31 December 2021 Receipts and Payments** |**RECEIPTS**
Club hire
Private hire
Donations
Fundraising
Investment income
Covid grants
Charitable grants
Insurance claim
100 Club donations
**Total Receipts**
**PAYMENTS**
Heat and light
Water and rates
Cleaning
Insurance
Telephone
Licences
Maintenance
Sundries
Capital expenditure
Fundraising
**Total Payments**
**Net Receipts/(payments)**
Net funds brought forward
**Net funds carried forward**|**2021**
**2021**
**2021**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
160 - 160
1,935 - 1,935
649 - 649
2,895 - 2,895
89 - 89
17,269 - 17,269
- 14,750 14,750
2,662 - 2,662
- 1,940 1,940| |---|---| ||**25,660 16,690 42,350**| ||2,028 - 2,028
239 - 239
1,338 - 1,338
980 - 980
141 - 141
304 - 304
3,934 - 3,934
202 - 202
- - -
481 300 781| ||**9,648 300 9,948**| ||| ||**16,012 16,390 32,402**
28,719 6,316 35,035| ||**44,731 22,706 67,437**| ## **Whitley Chapel Parish Hall Year ended 31 December 2021 Statement of Assets and Liabilities** |Cash
Community account
Tracker account
100 Club account
Total cash and bank funds
CBF Income Fund
Total funds|**Unrestricted**
**Designated**
**Restricted**
**Total**
**2021**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
2,895 - - 2,895
5,752 28,030 5,281 39,063
5,353 - - 5,353
- - 17,425 17,425
14,000 28,030 22,706 64,736
- 2,701 - 2,701
14,000 30,731 22,706 67,437|**Total**
**2020**
**£**
-
20,666
5,352
6,316| |---|---|---| |||32,334
2,701| |||35,035| ## **Notes** The CBF Income Fund should be shown at original cost in the charity's accounts. Due to the lack of historical information, the balance of £2,701 above is the value on 30 June 2019. The value of the investment at 31 December 2021 was £3,455 (2020: £3,023). ## **BANK ACCOUNT SUMMARY** ## **1 JANUARY 2021 TO 31 DECEMBER 2021** ||**Community a/c**|**Tracker a/c**|**100 Club a/c**|**CBF Inc Fund**|**Petty cash/ chqs**|**Transfers**|**Total**| |---|---|---|---|---|---|---|---| |**Opening balance 01/01/2021**|20,666.47|5,351.79|6,315.85|2,701.25|0.00||35,035.36| |**Income**|28,244.00|0.00|11,209.21|0.00|2,895.30||42,348.51| |**Interest**|0.00|0.52|0.00|0.00|0.00||0.52| |**Expenditure**|(9,847.35)|0.00|(100.00)|0.00|0.00||(9,947.35)| |**Closing balance 31/12/2021**|39,063.12|5,352.31|17,425.06|2,701.25|2,895.30||**67,437.04**| |**Unrestricted funds**|33,116.68||||||**33,116.68**| |**Restricted capital projects**|||17,425.06||||**17,425.06**| |**Reserves**|5,946.44|5,352.31||2,701.25|||**14,000.00**| |**Petty cash**|||||2,895.30||**2,895.30**| ||||||||**67,437.04**| 100 Club Reserves policy - 2 years average expenditure |100 Club Bank account|| |---|---| |Income|| |Date received|From| |12.1.21|NCC Grant| |27.1.21|NCC Grant| |5.3.21|NCC Grant| |30.3.21|Ewan R Hunter| ||N Dodwell| ||SA Sobell| ||D Nixon| ||Catherine Angela W| ||A & MA Ilife| ||A & MA Ilife| ||GS Whatmough| ||B Paton| ||GP Finch| ||PJ & RJ Penny| ||Cl Porter| ||G Lawson| |31.3.21|B Zjf Rossiter| |30.6.21|Ewan R Hunter| ||N Dodwell| ||SA Sobell| ||D Nixon| ||Catherine Angela W| ||A & MA Ilife| ||A & MA Ilife| ||GS Whatmough| ||B Paton| ||GP Finch| ||PJ & RJ Penny| ||Cl Porter| ||G Lawson| ||B Zjf Rossiter| ||MA Henderson| ||S Cooper| |30.9.21|Ewan R Hunter| ||N Dodwell| ||SA Sobell| ||D Nixon| ||Catherine Angela W| ||A & MA Ilife| ||A & MA Ilife| ||GS Whatmough| ||B Paton| ||GP Finch| ||PJ & RJ Penny| ||Cl Porter| G Lawson B Zjf Rossiter MA Henderson PJR & AC Arnold J Gibson MM Bennett RF Bennett 1.11.21 R Lee 15.11.21 S Cooper 30.12.21 Ewan R Hunter J Gordon N Dodwell SA Sobell D Nixon Catherine Angela W A & MA Iliffe A & MA Iliffe GS Whatmough B Paton GP Finch PJ & RJ Penny Cl Porter G Lawson Mr & Mrs Kristensen M Rastall MA Henderson HJ Henderson 31.12.21 B Zjf Rossiter 31.12.21 Total income ## Summary |Opening balance 1.1.21|6315.85| |---|---| |100 Club income|1940| |Covid grants|9269.21| |100 Club prizes|100| |Other payments|0| |Closing balance 31.12.21|17425.06| Amount paid by 100 club donors Covid Grants 934 6239.21 2096 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 80 20 20 20 20 20 20 20 20 20 20 20 20 |20|| |---|---| |20|| |20|| |80|| |80|| |80|| |80|| |80|| |80|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |20|| |80|| |80|| |20|| |20|| |20|| |1940|9269.21| 17525.06 100 Payments Date paid To Amount paid to winner 27.7.21 Rosemary Lee 100 Total payments loo other payments CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho tru8teesl members of Chaiily Namp Whitley Chapel Parish Hall Charitable Trust On a¢¢ounts for the yoar anded 31.12.21 Charity no (if any) 1069342 Set out on pages Ireffl8mber 10 Include Ihtr pa(Je numbers Df additional sheelsi I report to th8 trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 3111212021. Responslbllltles and ba81s of roport As the tharily's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('th8 Act.). I report In respect of rny examination of the Trust's accounts carried out und8r s8Ction 145 of the 2011 Act and in carying out my examlnation, I have followed all the applicable Directlons given by th8 Charity Commission under s6Ction 145151(b) of the Act. Indepondont I have completed my examination. I confirm that no material matters have examlnar's statement come to my attention in connection with the examination whlch gives me cause lo believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accountlng records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requlrement that the accounts give 8 'true and fail view which is nol 8 matter considered a5 part of an indepandenl examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn In this report in order to enabl8 a proper understanding of the accounts to be reached. Slgned: Date: Name: Rolevant professlonal qualification{s) or body {If any): Address: IER Oct 2018 Section B Disclosure Only complete if the examiner needs lo highlight material matters of Gon￿rn (se8 CC32. Independent examinatlon of charity accounts= directions and guidance for examiners). Givo horo bri￿ d•talls of any items that the examlnor wishes to dlsclose. IER Oct 2018