2023-03-31-accounts - Computeraid International

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Registered charity number 1069256

Registered company number 03442679

ComputerAid International (A company limited by guarantee)

Trustees' Report and Financial Statements

For the year ended 31 March 2023

ComputerAid International Report and Financial Statements Contents

	Page
Report of the trustees	1-6
Legal and administrative information	7
Independent auditor's report	8-10
Statement of financial activities	11
Balance sheet	12
Statement of cash flows	13
Notes forming part of the financial statements	14-23

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

The trustees present their annual report and financial statements of the charity for the year ended 31 March 2023. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective 1 January 2019), the Charities Act 2011 and the Companies Act 2006.

Chair’s Report

During the year ended 31 March 2023 we continued to strengthen our growth and development and ended the year with a £89,367 surplus on the general fund. This was particularly pleasing given that the year was our 25[th] anniversary.

A considerable period of the last twelve months has been spent helping those people displaced by the conflict in the Ukraine by providing access to digital technology and connectivity. The Covid lockdowns demonstrated vividly the digital divide in the UK and the importance of digital technology for online learning, communication with friends and family and ordering goods and services online. Similarly, many refugees from the conflict in Ukraine arriving in neighbouring countries seeking safety had reportedly lost, had damaged or stolen their mobile phones and/or laptops. Without such digital technology and connectivity how could they establish contact with displaced family members, find accommodation, seek health care and begin to plan their lives?

ComputerAid responded by sending mobile phones and tablets for distribution to refugees through our partner In Poland, World Vision. We also, working with Geeks Without Frontiers and the N50 Partnership, established eleven mobile connectivity centres in Poland and Romania providing facilities and internet access for use by displaced people. A centre was also established in Ukraine providing access to certain public services including health care.

Our achievements during the last twelve months include providing access to technology to 160 organisations worldwide, 115 schools in the UK, collecting nearly 40,000 IT assets from companies, and through, reuse saving some 4.868m Kg of CO2 from entering the atmosphere or the equivalent of planting 231,825 adult trees. Companies using our IT disposal service create social value through the charitable activities we provide, as well as having a positive environmental impact. We are very appreciative of all the support we receive in bridging the digital divide.

I would like to thank the trustees for their support during the year.

Dominic McVey, Chair

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Objectives and Activities

Objectives

The charity’s objectives are to promote all or any purposes which are deemed charitable in law, particularly but not exclusively by facilitating the recycling and distribution of information technology equipment and training to various parts of the world where it is needed and can be used to benefit the community. ComputerAid seeks to promote poverty alleviation, improve education and health and overcome disadvantage through the use of ICT.

Achievements and performance

We achieved our overall financial performance target for the year with increased donations of equipment and sales and, as a result, were able to increase our impact and to help many more disadvantaged people.

Our mission has always been to bridge the digital divide and to do so in environmentally friendly ways. Hence our fully secure IT disposal service for companies and others helps reduce the environmental impact of digital devices as well as creating social value. The Covid restrictions heightened public awareness of the importance of access to digital technologies and continued to be an important factor encouraging a wider range of companies to collaborate with ComputerAid. We continued to see an increase in funding from companies in the technology sector wanting to support our work in the UK and elsewhere.

During the year we continued the development of our IT disposal services outside the UK and collected and refurbished equipment in eight European countries, and from as far apart as the Asia/Pacific region to the Americas. Thus, we provide global companies with a one stop shop for all their IT disposal needs. We do this through a network of IT4D companies who undertake the work on our behalf and sell the equipment which can be reused within that country to cover their costs. ComputerAid receives any balance to support our charitable activities.

We have continued to increase and diversify our marketing activities through our marketing company, Mitchell & Stones. This includes the greater use of video in our digital marketing, undertaking an SEO audit of our website and targeted email campaigns to create new prospects.

Our project work has continued with additional funding to establish digital centers in schools in Kenya and Ethiopia and further solar community hubs. We are very grateful for all the support we get in seeking to reduce the digital divide.

Public Benefit

The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit and that the activities carried out by the charity during the year were all undertaken in order to further the charity’s aims for the benefit of the Charity’s beneficiaries.

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Financial Review

Our net movement in general funds for the year was a surplus of £89,367 (2022: £84,179). The charity’s reserves at 31 March 2023 stood at £717,033 (2022: £661,869), comprising restricted funds of £545,591 (2022: £579,794) and unrestricted funds of £171,442 (2022: £82,075).

Donations and grants

Various grants and donations are recorded in the accounts from individuals, corporates and trusts, the majority of which was restricted project-based income.

Investment policy and performance

The trustees have not formulated an investment policy since annual income is used to cover annual expenses incurred.

Risk management

The trustees recognise the importance of risk management within the framework of governance and internal control. The trustees review the risk register at each meeting and agree action to mitigate risks. The risk management policy includes:

A regular review of risks and updating of the risk register.
Systems and procedures to mitigate those risks identified in the review.
Action designed to minimize any potential impact on the charity should any of the risks materialise.

Principal funding sources

The charity’s principal sources of income is from the sale, on a not-for-profit basis, of donated ICT equipment to partners and beneficiaries overseas and grants from corporates, foundations and trusts. Some 35.8% of our income is from the sale of equipment.

Reserves policy

To protect our work against financial and seasonal demand fluctuations, the trustees aim to hold unrestricted funds sufficient to meet twelve weeks of expenditure. Holding reserves will allow us to make long-term commitments to projects and to accept larger orders of equipment from beneficiaries with confidence. This need is balanced against a wish to not hold more funds than required, so that we may maximize the amount of resources available to support our charitable objectives.

Plans for Future Periods

We will continue to seek new corporate partnerships either to obtain equipment to reuse or funding. Our targeted email campaigns and making contact through LinkedIn and other social media platforms will continue and greater emphasis placed on freeing up resources to expand this work. Our strategy includes making Computer Aid a charity of choice for technology-based companies and over the last twelve months we have been successful in attracting such support.

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Our website is a key portal through which we can be contacted, and our SEO audit revealed a number of issues that require attention in order to improve user journeys and to maximize our impact. We have therefore initiated a revision of the website with Mitchell & Stones for this purpose. Our social media followers have continued to grow, and this has been helped by the greater use of video which attracts more interest. All project work will in future include a video component.

During the coming twelve months we will be developing our activities in South Africa which has been an important country for our work since our foundation in 1997. This is being done through our sister organization ComputerAid (South Africa), an NGO established in accordance with South African law which was founded and is run by black women. We jointly created a new website for South Africa with the intention of seeking the support of companies to donate equipment and/or to provide funding. As the most developed country in Sub-Saharan Africa, it has good potential for developing our work and we have already been asked by a large corporate to submit proposals for a new solar community hub.

We have commitments for funding new solar community hubs and digital skills projects but will be seeking ways to diversify such income sources and projects. Ensuring sustainability for our project work and creating a lasting legacy is always challenging and we need to identify new in country partnerships to develop this work.

Structure, Governance and Management

Governing document

The organisation is a charitable company limited by guarantee, incorporated in October 1997 and registered as a charity on 22 April 1998. The charitable company was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the charitable company being wound up members are required to contribute an amount not exceeding £1.

Organisational structure

The Chief Executive is responsible for the day-to-day management of the charity, assisted by the Head of Programs and departmental managers and support staff.

Decision-making

Responsibility for the charity’s activities and strategic oversight rests with the Board of Directors, which meets every quarter. If necessary, the board will hold telephone conferences in between formal meetings to review financial performance and other necessary issues. The Board sets the annual budget and measures performance against the key performance indicators. The accounts are circulated monthly to Board members. The Chief Executive reports directly to the Board.

The Board has recognised the importance of ensuring proper safeguarding arrangements are in place in all the charity’s work and of those of its suppliers and partners, both in the UK and overseas, and it reviews the safeguarding policies annually.

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Recruitment and appointment of trustees

The directors of the charitable company are its trustees for the purpose of charity law. The appointment of new directors is the responsibility of the Board. All trustees give their time freely and no trustee remuneration is paid. Trustees are required to disclose all relevant interests and register them with the Chief Executive and withdraw from decisions where a conflict of interest arises.

Trustee induction and training

New trustees are expected to spend time with the senior management to familiarise themselves with the workings of the organisation, its finances and related issues. They receive copies of the governing documents and a set of the latest accounts and the Charity Commission’s guidance on the duties of a trustee. Senior staff attend trustee meetings and report on developments and issues.

Staff remuneration policy

Although all staff salaries are subject to yearly review this does not guarantee a pay rise and there is no contractual right for an annual pay rise. The trustees introduced a performance-related bonus scheme dependent upon financial targets being met on a quarterly and whole year basis. The yearly targets have been met in each of the past two years.

Trustees’ Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing the financial statements, the trustees are required to:

Select suitable accounting policies and then apply them;
Observe the methods and principles in the Charities SORP;
Make judgments and estimates that are reasonable and prudent;
State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

ComputerAid Intsrnational (a company limited by gvarantee) Trustees, Annual Report (In¢orporating the Directorn, Report) for the Year Ended 31 March 2023 Stat•mont as to Dlsclosurn to our Audltors In 80 far as Ihe tntee$ are awaie atthe time of approvtng ourlrustees. annual reporL There is no levant infomiation, infomiation needed by the auditor in connectlon preparing thgir reporL ofwhich the Company's authtor unaware. The trustees, havtng made en4uiries of fellow directofs and the company's auditor Ihat they ought to have individually tsken, have each tsken all steps Ihat helshe is obliged to lake as a director in order to make themselves aware of any relevant audit information arnl lo establish thatthe auditor 1$ aware of that wifomwtitin. Audltors A rvaolution proposing the re4ppointrnent of Amoid Hill LLP as auditorsto the company wll be put to the annual gener81 meeting. of Trustees on 24 October 2023 and signed on its behatf by: Financial Trustee

ComputerAid International Legal and Administrative Information

Reference and administrative information

Charity name:

Charity registration number: Company registration number:

Registered office and operational address:

ComputerAid International

1069256

03442679 Unit 33, Containerville Studios 35 Corbridge Crescent London E2 9EZ

Directors and Trustees

D E H McVey, Chair D Dearlove A S Sancho Pascoal D Mills I C Harrison L F Round S M Reissfelder

Resigned 26 April 2022

Company Secretary

D Dearlove

Chief Executive Officer

K R Sonnet

Independent Auditors

Arnold Hill & Co LLP Chartered Accountants and Statutory Auditors 6th Floor Capital Tower 91 Waterloo Road London SE1 8RT

Bankers

Lloyds Bank plc 31-33 Holloway Road London N7 8JU

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

Opinion

We have audited the accounts of ComputerAid International for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the notes to the accounts, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

give a true and fair view of the state of the charitable company's affairs as at 31 March 2023 and of its incoming resources and application of resources, for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

the information given in the Trustees' report, which includes the directors' report prepared for the purposes of company law, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
the directors' report included within the Trustees' report has been prepared in accordance with applicable legal requirements.

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the Trustees and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' Report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of trustees' remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit; or
the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemptions in preparing the Trustees' report and from the requirement to prepare a strategic report.

Responsibilities of Trustees

As explained more fully in the statement of Trustees' responsibilities, the Trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charity ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities, including fraud

The objectives of our audit, in respect to fraud, are: to identify and assess the risks of material misstatement of the financial statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses; and to respond appropriately to fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both those charged with governance of the entity and its management.

Our approach was as follows:

We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general commercial and sector experience, and through discussion with the trustees and other management (as required by auditing standards), and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations;
We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework (FRS 102, Charities Act 2011 and the Companies Act 2006) and the relevant tax compliance regulations in the UK;
We considered the nature of the industry, the control environment and business performance, including the key drivers for management’s remuneration;

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit;
We considered the procedures and controls that the company has established to address risks identified, or that otherwise prevent, deter and detect fraud; and how senior management monitors those programmes and controls.

Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included: testing manual journals; reviewing the financial statement disclosures and testing to supporting documentation; performing analytical procedures; and enquiring of management, and were designed to provide reasonable assurance that the financial statements were free from fraud or error.

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed noncompliance with laws and regulations (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations.

A further description of our responsibilities for the audit of the accounts is located on the Financial Reporting Council’s website at: http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Stephanie Evans (Senior Statutory Auditor) for and on behalf of Arnold Hill & Co LLP

30 October 2023

Chartered Accountants Statutory Auditor

6th Floor, Capital Tower 91 Waterloo Road London SE1 8RT

ComputerAid International Statement of Financial Activities

(incorporating Income and Expenditure Account) For the year ended 31 March 2023

				2023			2022
		Restricted	Unrestricted	Total	Restricted	Unrestricted	Total
	Notes	£	£	£	£	£	£
Income from:
Donations and legacies	2	-	367,397	367,397	-	291,076	291,076
Charitable activities	3	855,422	682,543	1,537,965	476,147	577,167	1,053,314
Investment income		-	-	-	-	393	393
Other income		-	1,017	1,017	-	257	257
Total income		855,422	1,050,957	1,906,379	476,147	868,893	1,345,040
Expenditure on:
Raising funds	4	-	142,074	142,074	-	90,898	90,898
Charitable activities	5	674,278	1,034,863	1,709,141	433,617	833,622	1,267,239
Total expenditure		674,278	1,176,937	1,851,215	433,617	924,520	1,358,137
Net income/(expenditure) for the year	9	181,144	(125,980)	55,164	42,530	(55,627)	(13,097)
Transfers between funds	18	(215,347)	215,347	-	(139,806)	139,806	-
Net movement in funds		(34,203)	89,367	55,164	(97,276)	84,179	(13,097)
Reconciliation of funds:
Fund balances at 1 April 2022		579,794	82,075	661,869	677,070	(2,104)	674,966
Fund balances at 31 March 2023	18	545,591	171,442	717,033	579,794	82,075	661,869

The statement of financial activities includes all gains or losses for the year. All income and expenditure derives from continuing activities.

ComputerAid Intèrnational Registered Number: 03442679 Balance Sheet as at 31 March 2023 2023 2022 Fixed assèts Tangible assets 12 174 318 Currènt a$sets Str)cks Debtors Cash at bank and in hand 18,325 152,500 730,136 12,880 100,218 772,359 14 900,961 885,457 Crgditors= amounts falling due within ono y&ar 15 161,644 191,466 Net current as$0ts 739,317 693,991 Total assets less currgnt liabilitios 739.491 6Q4,309 Creditors: amounts falling aftor more than one year 16 22,458 32,440 Not assets 17 717,033 661,869 The funds of the charity: 18 Restricted incom• funds 579.794 Unrgstricted income funds Designated tunds General fvnds 174 171.268 318 81.757 Totsl unrestricted funds 171,442 82.075 Total funds 717,033 661.869 The ents tre approved by the trustees on 24 October 2023, and signed on their behalf by.. Finanoal Trustee 12

ComputerAid International Statement of Cash Flows For the year ended 31 March 2023

Net cash used in operating activities: Net income/(expenditure) for the year Add back depreciation charge (Increase)/decrease in stocks Increase in debtors (Decrease)/increase in creditors Cash flows from financing activities Net loan repayments (Decrease)/increase in cash and cash equivalents in the year Reconciliation of net debt (Decrease)/increase in cash and cash equivalents in the year Cash and cash equivalents brought forward Cash and cash equivalents carried forward	2023 £ 55,164 144 (5,445) (52,282) (29,840) (32,259) (9,964) (42,223) (42,223) 772,359 730,136	2022 £ (13,097) 144 1,045 (37,642) 62,930
		13,380 (7,500)
		5,880
		5,880 766,479
		772,359

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies

ComputerAid International is a private company, limited by guarantee, registered in England and Wales. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 per member of the charity.

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the previous year.

Basis of preparation

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective 1 January 2019), the Charities Act 2011 and the Companies Act 2006.

The charity constitutes a Public Benefit Entity as defined by FRS 102.

Preparation of the accounts on a going concern basis

During the year ended 31 March 2023, the charity generated a surplus on unrestricted funds of £89,367 and carried forward unrestricted funds as at that date of £171,442. The charity forecasts to generate a surplus for the year ended 31 March 2024 of £100,000.

The charity has adapted to the challenges presented by the COVID-19 pandemic and has emerged a leaner, more efficient organisation.

Given the above, the trustees consider it appropriate to prepare the financial statements on a going concern basis.

Funds structure and accounting

The charity maintains the following types of funds:

Restricted funds Restricted grants and donations are available for the charity's use only in accordance with the terms under which, and for the purposes which, the funds were donated to the charity.

Unrestricted funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds Designated funds are unrestricted funds earmarked by the trustees for particular uses.

Income recognition

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants and donations and is included in full in the statement of financial activities when receivable. Grants, where entitlement is conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated ICT equipment is included at its value to the charity.

Investment income is included when receivable.

The value of services provided to the charity by volunteers has not been recognised in these accounts.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies (continued)

Expenditure recognition and basis of allocation of costs

Expenditure is recognised on an accrual basis as a liability is incurred. Where expenditure includes VAT which can only be partially recovered, the irrecoverable VAT is reported as part of the expenditure to which it relates.

Costs of raising funds comprises the costs associated with attracting grants and donations.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories of the statement of financial activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly. The expenditure related to the operation of the charity's central services system and central office which cannot be directly allocated are apportioned between the expenditure categories on the basis of the estimated amount of staff time involved in undertaking each activity.

Governments grants

Revenue grants are recognised when there is reasonable assurance that the conditions attaching to the grant have been complied with, and that the grant will be received. Grants received under the Coronavirus Job Retention Scheme are recognised in the period to which the underlying furloughed staff costs relate. Interest paid by the Government on the charity's Bounce Back loan are recognised as the interest is incurred.

Tangible fixed assets and deprecation

Assets costing less than £500 are expensed. All other assets are capitalised and valued at historic cost less accumulated depreciation. Depreciation is calculated so as to write down to estimated residual value the cost of all other tangible fixed assets over their estimated useful lives as follows:

ICT equipment 25% per annum on a straight line basis Fixtures and fittings 25% per annum on a straight line basis

Stocks

Stocks are valued at the lower of cost and net realisable value. Cost includes the value of donated computers and the costs of collection and refurbishment.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount after allowing for any trade discounts due.

Leasing

Rentals paid under operating leases are charged to income on a straight line basis over the lease term.

Realised foreign currency exchange gains and losses

All realised foreign currency exchange gains and losses are taken to the statement of financial activities as they arise.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies (continued)

Pensions

The charity operates a defined contribution pension scheme. Contributions are charged to the statement of financial activities as they become payable in accordance with the rules of the schemes.

2 Grants and donations

Grants and donations Donations - monetary Donations - ICT equipment Income from charitable activities Unrestricted Sales of donated ICT equipment Operating system and MS Office software Collection fees ICT recycling fees Shipping and insurance income Restricted Project delivery Costs of raising funds Costs of generating donations of ICT equipment Fundraising costs Staff costs	2023 2022 Unrestricted Unrestricted £ £ 38,681 84,604 328,716 206,472
	367,397 291,076
	2023 2022 £ £ 466,913 384,188 31,141 24,691 82,884 77,579 52,092 62,037 49,513 28,672
	682,543 577,167 855,422 476,147
	1,537,965 1,053,314
	2023 2022 Unrestricted Unrestricted £ £ 79,599 38,961 22,350 12,896 40,125 39,041
	142,074 90,898

3 Income from charitable activities

4 Costs of raising funds

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

5 Expenditure on charitable activities Note Unrestricted ICT equipment collected Shipping and packaging Insurance Collection of ICT equipment Purchase of ICT equipment International programs Partner refurbishment and recycling costs Partner software licences Staff costs Support costs 6 Governance costs 7 Restricted International programs 6 Support costs Staff costs Transport and travel General office costs Accountancy Depreciation Other costs Bad and doubtful debts 7 Governance costs Staff costs Audit fees 8 Net income/(expenditure) for the year Is stated after charging: Depreciation of tangible fixed assets Auditor's remuneration	2023 2022 £ £ 328,716 206,472 54,306 27,211 2,247 2,645 94,532 65,759 3,283 8,849 5,762 13,251 154,008 133,584 35,795 30,044 202,264 199,716 135,363 126,626 18,587 19,465
	1,034,863 833,622 674,278 433,617
	1,709,141 1,267,239
	2023 2022 Unrestricted Unrestricted £ £ 59,938 62,450 11,946 2,347 33,824 32,873 15,904 14,181 144 144 17,415 7,957 (3,808) 6,674
	135,363 126,626
	2023 2022 Unrestricted Unrestricted £ £ 15,587 15,061 3,000 4,404
	18,587 19,465
	2023 2022 £ £ 144 144 3,000 4,404

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

9 Staff costs, remuneration of key management personnel, and average staff numbers

Staff costs were as follows Salaries Social security costs Pension costs	2023 2022 £ £ 285,476 284,706 25,603 25,138 6,405 6,424
	317,484 316,268

The charity considers its key management personnel comprise the trustees, the Chief Executive Officer and the Head of Programs. The total employment benefits of the key management personnel were £109,633 (2022: £103,386).

One employee (2022: one employee) received employment benefits of more than £60,000 in the year, in the band £60,000 to £70,000.

The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:

Chief Executive Officer Management Administration and support	2023 2022 No. No. 1 1 1 1 5 5
	7 7

The charity operates a defined contribution pension scheme for its employees, and made contributions during the year of £6,470 (2022: £6,424). At 31 March 2023 the charity owed contributions to the scheme of £1,510 (2022: £1,454).

10 Trustee remuneration and expenses

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year or the preceding year, including the payment of remuneration or reimbursement of expenses.

11 Taxation

As a registered charity, ComputerAid International is exempt from tax on income and gains falling within Part 11 of the Corporation Tax Act 2010 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

The charity is registered for Gift Aid with HM Revenue & Customs under reference number XR29909.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

12 Tangible fixed assets Cost At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book values At 31 March 2023 At 31 March 2022 There were no capital commitments at 31 March 2023 (2022: Nil). 13 Stock ICT equipment held for resale 14 Debtors Accounts receivable Prepayments and accrued income Other debtors 15 Creditors: amounts falling due within one year Bank loan Accounts payable Social security and other taxation Accruals and deferred income Other creditors	2023 £ 18,325	Plant & machinery £ 1,302
		1,302
		984 144
		1,128
		174 318
		2022 £ 12,880
	2023 £ 134,383 13,021 5,096	2022 £ 83,687 16,409 122
	152,500	100,218
	2023 £ 10,078 96,859 7,799 38,007 8,901	2022 £ 10,060 79,953 12,873 82,557 6,023
	161,644	191,466

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

16 Creditors: amounts falling due after more than one year

Bank loan

2023	2022
£	£
22,458	32,440

The loan is a Coronavirus Bounce Back loan, advanced by Lloyds Bank plc on 15 June 2020. The loan carries interest at 2.5% per annum, the first year of which is paid for by the Government, and is unsecured. Monthly repayments of £933 commenced in July 2021 and will continue for sixty months.

The Bounce Back loan is subject to a government guarantee, and consequently gives rise to government assistance in the form of a beneficial interest rate as compared to other loans.

17 Analysis of net assets between funds

Current year Fixed assets Current assets Current liabilities Long term liabilities Prior year Fixed assets Current assets Current liabilities Long term liabilities	Restricted General Designated Total funds Total £ £ £ £ £ - 174 174 - 174 338,832 - 338,832 562,129 900,961 (145,106) - (145,106) (16,538) (161,644) (22,458) - (22,458) - (22,458) Unrestricted funds
	171,268 174 171,442 545,591 717,033
	- 318 318 - 318 289,125 - 289,125 596,332 885,457 (174,928) - (174,928) (16,538) (191,466) (32,440) - (32,440) - (32,440)
	81,757 318 82,075 579,794 661,869

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

Movement in funds
	At 1 April	Income	Expenditure	Transfers	At 31 March
	£	£	£	£	£
Current year
Restricted funds - capacity building projects:
Airbus	-	44,997	(462)	(125)	44,410
Dell Technologies	374,451	381,543	(387,664)	(70,778)	297,552
Donations via Charities Trust (Dell projects)	-	16,011	-	-	16,011
SITA	132,355	-	(19,881)	(35,289)	77,185
Geeks on Wheels	26,118	266,237	(190,475)	(90,152)	11,728
Sara Emanuel	-	-	-	-	-
The Calleva Foundation	8,399	10,000	(1,944)	(6,850)	9,605
The Arhuaco Community Project	6,938	-	(5,919)	(1,019)	-
Cognizant	-	60,000	(45,611)	(9,198)	5,191
Utelize	23,125	33,121	(3,706)	(1,491)	51,049
Ladbrokes	-	28,115	(18,616)	-	9,499
Metlife	-	14,953	-	-	14,953
Recycle IT 4U Ltd	2,259	-	-	-	2,259
Mobliciti - Donation for solar learning hub	5,000	-	-	-	5,000
Opia	1,149	-	-	-	1,149
Other	-	445	-	(445)	-
		-
Total restricted funds	579,794	855,422	(674,278)	(215,347)	545,591
Unrestricted funds
Designated fund - tangible fixed assets fund	318	-	-	(144)	174
General fund	81,757	1,050,957	(1,176,937)	215,491	171,268
Total unrestricted funds	82,075	1,050,957	(1,176,937)	215,347	171,442
Total funds	661,869	1,906,379	(1,851,215)	-	717,033

Transfers are made from restricted project funds to general funds as the projects are delivered and the charity becomes entitled to project management, monitoring and evaluation fees. Transfers are also made where the charity uses donated equipment to supply to projects, at rates agreed with funders.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

19 Movement in funds (continued)

Movement in funds (continued)
	At 1 April	Income	Expenditure	Transfers	At 31 March
	£	£	£	£	£
Prior year
Restricted funds - capacity building projects:
Dell Technologies	475,351	97,485	(199,113)	728	374,451
Donations via Charities Trust (Dell projects)	-	4,844	(4,844)	-	-
SITA	187,614	203,972	(130,966)	(128,265)	132,355
Geeks on Wheels	-	110,664	(75,695)	(8,851)	26,118
Sara Emanuel	8,000	-	(8,000)	-	-
The Calleva Foundation	6,000	10,000	(4,539)	(3,062)	8,399
The Arhuaco Community Project	-	7,294	-	(356)	6,938
Association of Progressive Communications	105	-	(105)	-	-
Utelize	-	23,125	-	-	23,125
Recycle IT 4U Ltd	-	12,556	(10,297)	-	2,259
Mobliciti - Donation for solar learning hub	-	5,000	-	-	5,000
Opia	-	1,207	(58)	-	1,149
Total restricted funds	677,070	476,147	(433,617)	(139,806)	579,794
Unrestricted funds
Designated fund - tangible fixed assets fund	462	-	-	(144)	318
General fund	(2,566)	868,893	(924,520)	139,950	81,757
Total unrestricted funds	(2,104)	868,893	(924,520)	139,806	82,075
Total funds	674,966	1,345,040	(1,358,137)	-	661,869

Restricted funds

The charity delivered a number of capacity building projects during the year, providing training, technical support, building work and other infrastructure requirements to ensure the effective utilisation of ICT equipment to achieve program objectives.

Designated funds

The tangible fixed assets and investments funds represent the net book value of tangible fixed assets and cost of investments in subsidiaries and associated undertakings respectively, and are designated by the trustees to reflect the fact that these funds are not in a liquid form and so are not expendable funds.

20 Commitments in respect of property licences Not later than one year At 31 March 2023 the Charity had future minimum lease payments under a	2023 2022 £ £ 15,375 3,075

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

21 Transactions with related parties

The charity has registered a branch office in Kenya in order to carry out its charitable activities there. The branch registration number is F. 84/2005. The Kenyan branch prepares its own accounts locally, and the results of the branch for the year ended 31 March 2023 and its financial position as at that date were as follows:

Profit and loss account Income Operating costs Result for the year before tax Balance sheet Cash at bank Creditors: amounts falling due within one year Net assets	2023 2022 KES KES 400,000 4,969,265 390,400 4,910,919
	9,600 58,346
	417,064 212,237 341,680 146,452
	75,384 65,785

The charity provided grant funding to the Kenyan branch during the year amounting to KES 400,000 (2022: KES 4,910,919). At 31 March 2023, the charity was owed KES 251,680 (2022: KES 56,452) by the Kenyan branch.

The results of the Kenyan branch are not consolidated into these accounts.

The charity maintained indemnity insurance on behalf of the trustees during the year.

Registered charity number 1069256

Registered company number 03442679

ComputerAid International (A company limited by guarantee)

Trustees' Report and Financial Statements

For the year ended 31 March 2023

ComputerAid International Report and Financial Statements Contents

	Page
Report of the trustees	1-6
Legal and administrative information	7
Independent auditor's report	8-10
Statement of financial activities	11
Balance sheet	12
Statement of cash flows	13
Notes forming part of the financial statements	14-23

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Chair’s Report

I would like to thank the trustees for their support during the year.

Dominic McVey, Chair

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Objectives and Activities

Objectives

Achievements and performance

Public Benefit

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Financial Review

Donations and grants

Various grants and donations are recorded in the accounts from individuals, corporates and trusts, the majority of which was restricted project-based income.

Investment policy and performance

The trustees have not formulated an investment policy since annual income is used to cover annual expenses incurred.

Risk management

A regular review of risks and updating of the risk register.
Systems and procedures to mitigate those risks identified in the review.
Action designed to minimize any potential impact on the charity should any of the risks materialise.

Principal funding sources

Reserves policy

Plans for Future Periods

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Structure, Governance and Management

Governing document

Organisational structure

The Chief Executive is responsible for the day-to-day management of the charity, assisted by the Head of Programs and departmental managers and support staff.

Decision-making

ComputerAid International (a company limited by guarantee)

Trustees’ Annual Report (Incorporating the Directors’ Report) for the Year Ended 31 March 2023

Recruitment and appointment of trustees

Trustee induction and training

Staff remuneration policy

Trustees’ Responsibilities in Relation to the Financial Statements

Select suitable accounting policies and then apply them;
Observe the methods and principles in the Charities SORP;
Make judgments and estimates that are reasonable and prudent;
State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

ComputerAid International Legal and Administrative Information

Reference and administrative information

Charity name:

Charity registration number: Company registration number:

Registered office and operational address:

ComputerAid International

1069256

03442679 Unit 33, Containerville Studios 35 Corbridge Crescent London E2 9EZ

Directors and Trustees

D E H McVey, Chair D Dearlove A S Sancho Pascoal D Mills I C Harrison L F Round S M Reissfelder

Resigned 26 April 2022

Company Secretary

D Dearlove

Chief Executive Officer

K R Sonnet

Independent Auditors

Arnold Hill & Co LLP Chartered Accountants and Statutory Auditors 6th Floor Capital Tower 91 Waterloo Road London SE1 8RT

Bankers

Lloyds Bank plc 31-33 Holloway Road London N7 8JU

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

Opinion

In our opinion, the financial statements:

give a true and fair view of the state of the charitable company's affairs as at 31 March 2023 and of its incoming resources and application of resources, for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Companies Act 2006.

Basis for opinion

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

the information given in the Trustees' report, which includes the directors' report prepared for the purposes of company law, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
the directors' report included within the Trustees' report has been prepared in accordance with applicable legal requirements.

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the Trustees and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' Report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of trustees' remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit; or
the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemptions in preparing the Trustees' report and from the requirement to prepare a strategic report.

Responsibilities of Trustees

Auditor's responsibilities for the audit of the financial statements

Extent to which the audit was considered capable of detecting irregularities, including fraud

Our approach was as follows:

We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general commercial and sector experience, and through discussion with the trustees and other management (as required by auditing standards), and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations;
We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework (FRS 102, Charities Act 2011 and the Companies Act 2006) and the relevant tax compliance regulations in the UK;
We considered the nature of the industry, the control environment and business performance, including the key drivers for management’s remuneration;

ComputerAid International (a company limited by guarantee) Independent auditor's report to the members of ComputerAid International

We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit;
We considered the procedures and controls that the company has established to address risks identified, or that otherwise prevent, deter and detect fraud; and how senior management monitors those programmes and controls.

Stephanie Evans (Senior Statutory Auditor) for and on behalf of Arnold Hill & Co LLP

30 October 2023

Chartered Accountants Statutory Auditor

6th Floor, Capital Tower 91 Waterloo Road London SE1 8RT

ComputerAid International Statement of Financial Activities

(incorporating Income and Expenditure Account) For the year ended 31 March 2023

				2023			2022
		Restricted	Unrestricted	Total	Restricted	Unrestricted	Total
	Notes	£	£	£	£	£	£
Income from:
Donations and legacies	2	-	367,397	367,397	-	291,076	291,076
Charitable activities	3	855,422	682,543	1,537,965	476,147	577,167	1,053,314
Investment income		-	-	-	-	393	393
Other income		-	1,017	1,017	-	257	257
Total income		855,422	1,050,957	1,906,379	476,147	868,893	1,345,040
Expenditure on:
Raising funds	4	-	142,074	142,074	-	90,898	90,898
Charitable activities	5	674,278	1,034,863	1,709,141	433,617	833,622	1,267,239
Total expenditure		674,278	1,176,937	1,851,215	433,617	924,520	1,358,137
Net income/(expenditure) for the year	9	181,144	(125,980)	55,164	42,530	(55,627)	(13,097)
Transfers between funds	18	(215,347)	215,347	-	(139,806)	139,806	-
Net movement in funds		(34,203)	89,367	55,164	(97,276)	84,179	(13,097)
Reconciliation of funds:
Fund balances at 1 April 2022		579,794	82,075	661,869	677,070	(2,104)	674,966
Fund balances at 31 March 2023	18	545,591	171,442	717,033	579,794	82,075	661,869

The statement of financial activities includes all gains or losses for the year. All income and expenditure derives from continuing activities.

ComputerAid International Statement of Cash Flows For the year ended 31 March 2023

Net cash used in operating activities: Net income/(expenditure) for the year Add back depreciation charge (Increase)/decrease in stocks Increase in debtors (Decrease)/increase in creditors Cash flows from financing activities Net loan repayments (Decrease)/increase in cash and cash equivalents in the year Reconciliation of net debt (Decrease)/increase in cash and cash equivalents in the year Cash and cash equivalents brought forward Cash and cash equivalents carried forward	2023 £ 55,164 144 (5,445) (52,282) (29,840) (32,259) (9,964) (42,223) (42,223) 772,359 730,136	2022 £ (13,097) 144 1,045 (37,642) 62,930
		13,380 (7,500)
		5,880
		5,880 766,479
		772,359

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the previous year.

Basis of preparation

The charity constitutes a Public Benefit Entity as defined by FRS 102.

Preparation of the accounts on a going concern basis

The charity has adapted to the challenges presented by the COVID-19 pandemic and has emerged a leaner, more efficient organisation.

Given the above, the trustees consider it appropriate to prepare the financial statements on a going concern basis.

Funds structure and accounting

The charity maintains the following types of funds:

Unrestricted funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds Designated funds are unrestricted funds earmarked by the trustees for particular uses.

Income recognition

Donated ICT equipment is included at its value to the charity.

Investment income is included when receivable.

The value of services provided to the charity by volunteers has not been recognised in these accounts.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies (continued)

Expenditure recognition and basis of allocation of costs

Costs of raising funds comprises the costs associated with attracting grants and donations.

Governments grants

Tangible fixed assets and deprecation

ICT equipment 25% per annum on a straight line basis Fixtures and fittings 25% per annum on a straight line basis

Stocks

Stocks are valued at the lower of cost and net realisable value. Cost includes the value of donated computers and the costs of collection and refurbishment.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

Creditors

Leasing

Rentals paid under operating leases are charged to income on a straight line basis over the lease term.

Realised foreign currency exchange gains and losses

All realised foreign currency exchange gains and losses are taken to the statement of financial activities as they arise.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

1 Accounting policies (continued)

Pensions

The charity operates a defined contribution pension scheme. Contributions are charged to the statement of financial activities as they become payable in accordance with the rules of the schemes.

2 Grants and donations

Grants and donations Donations - monetary Donations - ICT equipment Income from charitable activities Unrestricted Sales of donated ICT equipment Operating system and MS Office software Collection fees ICT recycling fees Shipping and insurance income Restricted Project delivery Costs of raising funds Costs of generating donations of ICT equipment Fundraising costs Staff costs	2023 2022 Unrestricted Unrestricted £ £ 38,681 84,604 328,716 206,472
	367,397 291,076
	2023 2022 £ £ 466,913 384,188 31,141 24,691 82,884 77,579 52,092 62,037 49,513 28,672
	682,543 577,167 855,422 476,147
	1,537,965 1,053,314
	2023 2022 Unrestricted Unrestricted £ £ 79,599 38,961 22,350 12,896 40,125 39,041
	142,074 90,898

3 Income from charitable activities

4 Costs of raising funds

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

5 Expenditure on charitable activities Note Unrestricted ICT equipment collected Shipping and packaging Insurance Collection of ICT equipment Purchase of ICT equipment International programs Partner refurbishment and recycling costs Partner software licences Staff costs Support costs 6 Governance costs 7 Restricted International programs 6 Support costs Staff costs Transport and travel General office costs Accountancy Depreciation Other costs Bad and doubtful debts 7 Governance costs Staff costs Audit fees 8 Net income/(expenditure) for the year Is stated after charging: Depreciation of tangible fixed assets Auditor's remuneration	2023 2022 £ £ 328,716 206,472 54,306 27,211 2,247 2,645 94,532 65,759 3,283 8,849 5,762 13,251 154,008 133,584 35,795 30,044 202,264 199,716 135,363 126,626 18,587 19,465
	1,034,863 833,622 674,278 433,617
	1,709,141 1,267,239
	2023 2022 Unrestricted Unrestricted £ £ 59,938 62,450 11,946 2,347 33,824 32,873 15,904 14,181 144 144 17,415 7,957 (3,808) 6,674
	135,363 126,626
	2023 2022 Unrestricted Unrestricted £ £ 15,587 15,061 3,000 4,404
	18,587 19,465
	2023 2022 £ £ 144 144 3,000 4,404

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

9 Staff costs, remuneration of key management personnel, and average staff numbers

Staff costs were as follows Salaries Social security costs Pension costs	2023 2022 £ £ 285,476 284,706 25,603 25,138 6,405 6,424
	317,484 316,268

One employee (2022: one employee) received employment benefits of more than £60,000 in the year, in the band £60,000 to £70,000.

The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:

Chief Executive Officer Management Administration and support	2023 2022 No. No. 1 1 1 1 5 5
	7 7

10 Trustee remuneration and expenses

11 Taxation

The charity is registered for Gift Aid with HM Revenue & Customs under reference number XR29909.

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

12 Tangible fixed assets Cost At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book values At 31 March 2023 At 31 March 2022 There were no capital commitments at 31 March 2023 (2022: Nil). 13 Stock ICT equipment held for resale 14 Debtors Accounts receivable Prepayments and accrued income Other debtors 15 Creditors: amounts falling due within one year Bank loan Accounts payable Social security and other taxation Accruals and deferred income Other creditors	2023 £ 18,325	Plant & machinery £ 1,302
		1,302
		984 144
		1,128
		174 318
		2022 £ 12,880
	2023 £ 134,383 13,021 5,096	2022 £ 83,687 16,409 122
	152,500	100,218
	2023 £ 10,078 96,859 7,799 38,007 8,901	2022 £ 10,060 79,953 12,873 82,557 6,023
	161,644	191,466

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

16 Creditors: amounts falling due after more than one year

Bank loan

2023	2022
£	£
22,458	32,440

The Bounce Back loan is subject to a government guarantee, and consequently gives rise to government assistance in the form of a beneficial interest rate as compared to other loans.

17 Analysis of net assets between funds

Current year Fixed assets Current assets Current liabilities Long term liabilities Prior year Fixed assets Current assets Current liabilities Long term liabilities	Restricted General Designated Total funds Total £ £ £ £ £ - 174 174 - 174 338,832 - 338,832 562,129 900,961 (145,106) - (145,106) (16,538) (161,644) (22,458) - (22,458) - (22,458) Unrestricted funds
	171,268 174 171,442 545,591 717,033
	- 318 318 - 318 289,125 - 289,125 596,332 885,457 (174,928) - (174,928) (16,538) (191,466) (32,440) - (32,440) - (32,440)
	81,757 318 82,075 579,794 661,869

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

Movement in funds
	At 1 April	Income	Expenditure	Transfers	At 31 March
	£	£	£	£	£
Current year
Restricted funds - capacity building projects:
Airbus	-	44,997	(462)	(125)	44,410
Dell Technologies	374,451	381,543	(387,664)	(70,778)	297,552
Donations via Charities Trust (Dell projects)	-	16,011	-	-	16,011
SITA	132,355	-	(19,881)	(35,289)	77,185
Geeks on Wheels	26,118	266,237	(190,475)	(90,152)	11,728
Sara Emanuel	-	-	-	-	-
The Calleva Foundation	8,399	10,000	(1,944)	(6,850)	9,605
The Arhuaco Community Project	6,938	-	(5,919)	(1,019)	-
Cognizant	-	60,000	(45,611)	(9,198)	5,191
Utelize	23,125	33,121	(3,706)	(1,491)	51,049
Ladbrokes	-	28,115	(18,616)	-	9,499
Metlife	-	14,953	-	-	14,953
Recycle IT 4U Ltd	2,259	-	-	-	2,259
Mobliciti - Donation for solar learning hub	5,000	-	-	-	5,000
Opia	1,149	-	-	-	1,149
Other	-	445	-	(445)	-
		-
Total restricted funds	579,794	855,422	(674,278)	(215,347)	545,591
Unrestricted funds
Designated fund - tangible fixed assets fund	318	-	-	(144)	174
General fund	81,757	1,050,957	(1,176,937)	215,491	171,268
Total unrestricted funds	82,075	1,050,957	(1,176,937)	215,347	171,442
Total funds	661,869	1,906,379	(1,851,215)	-	717,033

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

19 Movement in funds (continued)

Movement in funds (continued)
	At 1 April	Income	Expenditure	Transfers	At 31 March
	£	£	£	£	£
Prior year
Restricted funds - capacity building projects:
Dell Technologies	475,351	97,485	(199,113)	728	374,451
Donations via Charities Trust (Dell projects)	-	4,844	(4,844)	-	-
SITA	187,614	203,972	(130,966)	(128,265)	132,355
Geeks on Wheels	-	110,664	(75,695)	(8,851)	26,118
Sara Emanuel	8,000	-	(8,000)	-	-
The Calleva Foundation	6,000	10,000	(4,539)	(3,062)	8,399
The Arhuaco Community Project	-	7,294	-	(356)	6,938
Association of Progressive Communications	105	-	(105)	-	-
Utelize	-	23,125	-	-	23,125
Recycle IT 4U Ltd	-	12,556	(10,297)	-	2,259
Mobliciti - Donation for solar learning hub	-	5,000	-	-	5,000
Opia	-	1,207	(58)	-	1,149
Total restricted funds	677,070	476,147	(433,617)	(139,806)	579,794
Unrestricted funds
Designated fund - tangible fixed assets fund	462	-	-	(144)	318
General fund	(2,566)	868,893	(924,520)	139,950	81,757
Total unrestricted funds	(2,104)	868,893	(924,520)	139,806	82,075
Total funds	674,966	1,345,040	(1,358,137)	-	661,869

Restricted funds

Designated funds

20 Commitments in respect of property licences Not later than one year At 31 March 2023 the Charity had future minimum lease payments under a	2023 2022 £ £ 15,375 3,075

ComputerAid International Notes to the Financial Statements For the year ended 31 March 2023

21 Transactions with related parties

Profit and loss account Income Operating costs Result for the year before tax Balance sheet Cash at bank Creditors: amounts falling due within one year Net assets	2023 2022 KES KES 400,000 4,969,265 390,400 4,910,919
	9,600 58,346
	417,064 212,237 341,680 146,452
	75,384 65,785

The results of the Kenyan branch are not consolidated into these accounts.

The charity maintained indemnity insurance on behalf of the trustees during the year.

Arnold Hill & Co LLP 6[th] Floor, Capital Tower 91 Waterloo Road London SE1 8RT

Dear Sirs

COMPUTERAID INTERNATIONAL YEAR ENDED 31 MARCH 2023

Representations of Management to Arnold Hill & Co LLP (“you”) as auditors

As noted in the Trustees Report we acknowledge our statutory responsibility to provide all relevant audit information and to ensure that there is no relevant audit information of which you are unaware.

We confirm to the best of our knowledge and belief, and having made appropriate enquiries of other trustees and officials of the charity, the following representations given to you in connection with your audit of the charity accounts for the year ended 31 March 2023.

We acknowledge, as trustees, our statutory responsibilities for the accounts. All the accounting records have been made available to you for the purpose of your audit and all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all trustees’ meetings, have been made available to you.
The financial statements are free of material misstatements, including omissions.
We believe that the effect of uncorrected misstatements is immaterial both individually and in total (see Appendix 1).
We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent. There is no litigation or potential litigation outstanding against the charity.
We have no plans or intentions that may materially alter the carrying value or classification of assets and liabilities reflected in the financial statements.

There are no financial commitments of revenue or capital nature other than as disclosed in the financial statements.
No transactions were entered into shortly before the accounting date with the intention that they should reverse shortly after that date, so as to produce an unfair view of the state of affairs of the charity.
So far as we are aware, there have been no frauds or other irregularities involving management or employees that could have material effect on the financial statements.
There have been no communications concerning non-compliance with the requirements of regulatory or tax authorities with the respect to any matter.
10.The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets.
11.There have been no events since the balance sheet date which necessitate revision of the figures included in the financial statements or inclusion of a note thereto. Should further material events occur, which may necessitate revision of the figures included in the financial statements or inclusion of a note thereto, we will advise you accordingly.
12.We believe that the charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity's ability to continue as a going concern need to be made in the financial statements.
13.We confirm that stock is held at the lower of cost and net realisable value being the refurbishment service fee cost per unit.
14.We confirm that equipment donated to the charity during the year totalling £328,716 is not overstated; having a per item value of £12 for desktops, £30 for laptops and £6 for TFTs.
15.All trade debtors not already provided for as at 31 March 2023 are deemed recoverable.

Yours faithfully,

............................................................................................. Dated: ...................

Signed on behalf of the board of trustees of ComputerAid International

APPENDIX 1: Unadjusted Errors

Jnl No. Detail	P&L Dr Cr	B/S Profit Dr Cr Effect
None in current year