Charity Registration No. 1069085 Company Registration No. 03512607 (England and Wales) MOTIV8 SOUTH LIMITED ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
MOTIV8 SOUTH LIMITED CONTENTS Page Legal and administrative information Trustees, report 3-27 Independent auditors, report 28-31 Statement of financial activities 32-33 Balance sheets 34 Stalemenl of cash flows 35 Notes to the accounts 36-52
MOTIV8 SOUTH LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Jonathan Clark - Chair Professor Mark Button Richard John Caroline Poppleton Beverly Coghlan Kirsty Robertson (Appointed 0110712024) Ruth Cole (Appointed 04101120251 Natalie Woodford (Appointed 2210412025) Leanne Gelder (Appointed 18108120251 Jade Burgess (Appointed 28108120251 Lawrence Flynn (Appointed 09109120251 Sandra Davis (Appointed 10109120251 Paul New (Appointed 19109120251 Finance and Rlsk Sub-Group Professor Mark Button Chair Jonathan Clark Lawrence Flynn Paul New Operations and People Sub-Group Sandra Davis - Chair Ruth Coles Leanne Gelder Jade Burgess Jonathan Clark Beverly Coghlan Richard John Natalie Woodford Fundraising and Communications Sub.Group Caroline Poppleton Chair Jonathan Clark Ruth Cole Lawrence Flynn Officers In attendance Marina Tuck Karen Yeung Kirsty Robertson Joe Weslon-McDowell Chief Executive Kirsty Robertson Interim CEO from 0110312024 Kirsty Robertson - CEO from 1310612024 Secretary Marina Tuck Charity number 1069085 Company number 3512607
MOTIV8 SOUTH LIMITED LEGAL AND ADMINISTRATIVE INFORMATION (Continued) Registered office Units 2 & 3 Cumberland Gate Cumberland Business Park Portsmouth Hampshire P05 1AG Auditors Sumer Audit 53 Kent Road Southsea Portsmouth Hampshire P05 3HU Bankers Co-operative Bank PIC 1 Balloon Street Manchester M60 4EP CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4TA Sollcltors Blake Morgan LLP Harbour Court Compass Road North Harbour Portsmouth P06 4ST
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Iruslees, who also serve as directors under the Companies Act, present their annual report alongside the financial statements for the charity for the year ended 31 March 2025 This report meets the requirements of both charity and company law. The accounts have been prepared in accordance with the accounting policies sel out in note 1 to the accounts and comply with the charity's Articles and Memorandum of Association, the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 20191 Reference and Administrative Information Refer lo pages 1 and 2. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document The company was incorporated on 18 February 1998 and is limited by guarantee. The company is registered as a charity. The company is governed by the articles and memorandum of association. The articles and memorandum of association grant wide powers of investment lo the trustees. Board of Trustees The Board of Trustees comprising not less than two or more than twelve members governs the charity. None of the Iruslees has any beneficial interest in the company. All of the trustees are members of the company and guarantee lo contribute £1 in the event of a winding up. At each general meeting, one third of the members shall retire and will be eligible for re-election. The full Board of Trustees meets as a minimum four limes a year and maintains a structure of sub-groups preceding each full Board meeting of which there are currently three.. Finance and Risk Sub-Group, chaired by Mark Button Operations and People Sub-Group, currently chaired by Sandra Davis Fundraising and Communications Sub-Group, chaired by Caroline Popplelon Sub-groups allow the subject matter to be reviewed and scrutinised in detail. Sub-groups are chaired by a Iruslee, with further trustees making up the membership, and input provided by officers. The chair of each sub-group, or their designate, then provides feedback and brings recommendations to quarterly full Board meetings. The Board also meets on an as required basis lo discuss 'task and finish, activities, strategic planning or extra-ordinary meetings for decisions that need to be taken outside of the routine cycle of governance meetings. This year, the Board began meeting monthly on an informal basis to support the new CEO. At each meeting, the CEO presents a plan or a specific challenge for discussion, which then informs the work of the sub-groups and the main Board.
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued) Board of Trustees (Continued) The trustees, who are also the directors for the purpose of company law, who served during the year were: Valerie Hopkins Jonathan Clark Professor Mark Button Steve Dimon Steve M iller Richard John Tim Caley Reinoud Noorduijn Caroline Poppleton Beverly Coghlan Kirsly Robertson Ruth Cole Chair of Motiv8 South Board - (Resigned 19104120241 Chair and Treasurer of Motiv8 South Board (Resigned 15108120251 (Resigned 1511112024) Safeguarding Trustee (Resigned 1510812025) {Resigned 2910412024} (Appointed 01107120241 (Appointed 04101120251 Observers Motiv8 South has a voluntary agreement with Portsmouth City Council, where the council elects a member lo seNe as an obseNer on the Motiv8 board. The observer can attend and participate in board meetings and access all board materials but has no governance responsibilities and cannot vote on decisions. Obserrfers to the Board, who served during the year: Cllr Suzy Horton Cllr Leonie Oliver Appointed 21 June 2022 Appointed 25 June 2024 Patron: Our Patron is a non-execulive, ambassadorial role with no legal or managerial responsibilities, appointed for a 3-year term, with the option to renew. Lady Louisa Portal MBE DL was re-appointed as Patron of Motiv8 South on 18 November 2022, after completing a previous 3-year temi. The trustees thank her for her continued support and ambassadorial work. Board Recruitment: Moliv8's Board recruitment process is open, fair, and transparent lo attract diverse candidates. Trustee roles are advertised with role descriptions, and applicants musl evidence their su itability. Shortlisted candidates meet with the Chair and CEO, then observe a Board meeting, allowing both parties to ask questions before a formal vole by existing trustees. After approval, references, DBS, and due diligence checks are completed. New trustees u ndergo induction and compulsory training, with ongoing training opportunities available. An annual skills audit identifies gaps lo guide future recruilmenl. The Board's strategy continues lo draw interest from potential trustees. In March 2024, Motiv8 began a recruitment carnpaign lo welcome new members to the team. Qualifying third party Indemnity provisions: The ch8rity has made qualifying third-party indemnity provisions for the benefit of its trustees during the year. These provisions remain in force at the reporting date. CEO: Kirsty Robertson was offered and accepted the CEO role 13 June 2024, following an open recruitment process.
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT {Continued) FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued) Remuneration: Motiv8 South aims to maintain a fair, transparent Salary structure that balances rewarding staff, motivating good performance. and ensuring affordability The charity uses a single pay column system, with opportunities for staff to increase their salaries through job development, qualifications, cost of living adjuslmenls, or job evaluations. Annual reviews compare salaries against similar charities to ensure competitiveness. The charity also considers broader economic factors like inflation and aligns wages wilh national living and minimum wage forecasts to ensure fairness. Following a remuneration review lo assess and maintain fair pay across the organisalion, the Board of Trustees recommended a 1.50/0 pay rise for all staff to begin from the 1 April 2025. Motlv8 South Risk Management Overvlew: Board Responslbility: The Board of Trustees ensures effective risk management systems and internal controls are in place to address major risks. Risk Mapping Process: Motiv8 South employs a Risk Mapping process compliant with Charity Cornmission standards, categorising risks into. Governance and Management: Operational Risk Financial Risk Environmental and External Factors Compliance Rlsk Regular Review: Risk management is a standing agenda item in Sub-Group and Board meetings. High-risk areas are flagged, and mitigation plans are documented in meeting minutes, covering issues like staffing, safeguarding, financial performance, and health and safety. The Motiv8 Risk Register is actively reviewed at every Finance and Risk Sub-group and at Board meetings, with discussions held on the current assessment of risk lo the organisation. Day-to-Day Management: The Management Team oversees daily risk management through routine meetings focused on Operations, Finance, IT, Health & Safely, HR, Quality, Premises, and Marketing, with insights reported to the Board. Upcoming Changes: Starting April 2024, risk discussions will be prioritised at the begin ning of Board meetings and reviewed by the Senior Leadership Team quarterly. Safeguarding Procedures.. Motiv8 South is dedicated to ensuring the safely and well-being of children, young people, and vulnerable groups All new staff, including volunteers and trustees, undergo mandatory safeguarding training during their induction. Our safeguarding framework i ncludes designated roles, such as the Safeguarding Trustee (Richard John} and the Designated Senior Lead (Kirsty Robertson), who meet monthly lo review practices and recommend improvements.
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT (Continued) Safeguarding Procedures: (continued) In 2024, we strengthened our safeguarding procedures for reporting and response, ensuring a robust system for monitoring and accounlabilily. We continue lo prioritise staff well-being through effective management, supervision, and ongoing training including peer supervision with a clinical, trauma-informed supervisor. In addition, our Critical Incident Policy provides clear guidance for managing sudden or traumatic events. Together, these measures enable Motiv8 South to maintain a safe, supportive, and resilient environment for all participants and staff. Safeguarding Insights 2024-2025: Over the past year. we have invested significantly in internal safeguarding training and have refined our reporting processes to ensure greater accuracy, consistency. and relevance. As a result of these improvements, our safeguarding reports have become more targeted and precise. This enhanced focus and improved confidence in identifying and categorising concerns have contributed to an 8 % reduction in reports compared lo last year. We believe this reflects both the effectiveness of our proactive measures and the increased clarity in how issues are recognized and managed across the organisalion. Key themes identified in the safeguarding concerns include vlolence-related incidents, rlslng mental health issues (particularly self-harm and suicidal ideation), criminal exploitation, substance misuse, and family relationship challenges Notably, there has been a surge in safeguarding concerns linked to Moliv8's Community provision, highlighting an urgent need for preventative services to protect young individuals at risk As our staff navigate these increasing pressures, each safeguarding response has required an average of 3.0 hours, culminating in a total commitment of at least 672 hours dedicated to addressing these critical issues This data underscores the need for ongoing support and resources to enhance our safeguarding initiatives effectively. OBJECTIVES AND ACTIVITIES Charitable objects l. To reduce crime through strategic and social crime prevention methods. 2. To reduce the fear of crime through strategic and soclal crime prevention methods 3. To promote healthy and economically viable communities through direct work in the community 4. To work co-operatively and in partnership to achieve objectives 1-3 Charity's aims: Motiv8 South is a youth work charity committed to reducing crime and victimisalion among young people and families, based in the heart of the communities within Portsmouth. Havanl and Gosport We achieve this by providing direct support lo those involved in anti-social behaviour and the criminal iuslice system, while also engaging vulnerable individuals affected by trauma, poverty, and family conflict. Through tailored intetventions, educational re-engagement. and community collaboration, we promote positive alternatives. enhance emotional health and wellbeing, have fun and ultimately foster safer communities, in which young people are part of. In 202412025, Motiv8 engaged with young people, families, and the local community to help shape a new Strategic Plan. As part of this process, we reflected on our identity who we are and who we are not- and reviewed our existing vision, mission, and values. This led to the development of a new Vision, a redefined Mission now expressed as our Purpose, and a slight refinement of our Values. Vision.. To create safer more connected communities, where young people can be heard, use their voice and develop new skills through opportunities which enable them to thrive.
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES (Continued) Purpose: Motiv8 places young people al the centre of all we do, providing a trusted relationship through a Youth Work approach. Motiv8 ensures the right provision is available at the right time, in a way that Is right for each young person wherever they are on their journey. Values". Underpinning our vision and purpose. are Motiv8 South's core values. These values are at the heart of what we believe as an organisation. They have helped guide and shape our work with our beneficiaries, external stakeholders, and with each other. They include.. 1. We ar8 Committed to building Trusted Relationships: We work with openness, honesty and integrity, whilst building relationships through being compassionate, approachable, flexible and reliable and Fun. 2. We are Committed to Quality: We actively work together with the community. young people, families and our partners to achieve the very best outcomes. 3. We are Committed to being Collaborative. We proactively engage with a wide network of partners, lo create opportunities for our communities. 4. We are Committed to being Empowering: We believe in young people. Realising their potential, building on what is strong not what is wrong 5. We are Committed to being Adaptive: We see each young person as an individual, tailoring our support lo their lived experience creating a positive change.
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES {Continued) Values: {¢ontinuedl Welcome to mc)Jciv Our Vision T(J £'rvul¢ [vrIre cviiiivilttd L()IiiiiitsiiiIIL'S. eT¥ wiinp cjii behefjrnl, use fhelr volce ¥ldeblop newsl¢llls throu1 upwrtunlilé¥ whlch en4blo them to thrlve. Our Purpose motlv8 Is proud to b¢ u ¢ommunlty led, Ille ehonce. youth work choi51y. Vouih War M1¥8 Ihe Ensurln9 very young person Can o¢¢ess ihe right suppori, oi th¢ righi ilme. and in tt way ihoi Is righl for Ihem slarts wilh our omaiing teams. vrrlftvyRr¢vn lheIrny. Traumo Inlormed. the w¢llor¢ ol our wonderrul youth workr& Siall. and volunteers 1$ ui ihe heort ol everything we d¢. We wont o•Jr colleagues to feel ¢mpow¢red and ready to Cuiilvtsie those crucial Irusl¢d i¢loiSon$hips. This is what ensures that youth woik. works welL l am so ptoud to l¢od Ihis bflllianl charity and 115 dedicoted. exp¢ri i¢om who are commilted io continuous improvem¢nt. Our ploce is to wotk tst the ed9es o151xiely with Ihose vJmoiimes ovrlooked. It is the commiimen¢ ol every person In motlv8 to shgre Ihe storles ol these omttiing young people ond lamilies In a way ihot empowers them. motiv8 Is embedded ot the heart ol our ¢ommunlt4QS allowlng u5 lo respond early und be Iherè lof as long 05 we are needed, resulting in ombitlous posilive ¢hange In the plocts w¢ ure prtsud to be a pari of. 41 IGEntsinELvuon r TMIDK I COVID8e wwÈk¢ t wir4ouT mOTIWe fsllD THfiT MIGHT souno A LITtLE SILLY Df+ Dw#mA TIC #UI fWÉiI MPVE rn¥ so MUCH I P•gi51gred Charity nurnber.. 1069085 1 A Compony Limltd by Gugruntee r•glsi¢r¢d In England no. 3512607 wns*+inc MAC[nE rnonTH% 01 noT w#¥in¢ ODE I W115 QAL¢ TO GE7 fi Lnptop to tDrnpLETI rny coi.L£GÉ on iÉcAus# i CDUiDn'T oorT onmij PHonÉ IHEYVE OFFE4ED SVPO04T TO my DAD as WELL nOT JUST rn% Wblfn i'Tll in HUIIDln¢ IMVISTOIS IN PE()PLr .
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES (Continued) Values: {¢ontinuedl rnoEiv Our Values ¥1• fui o•oplv UJÉ QRE commIrrED TO BUILDInG TRUSTED RELAnonsHIPS WE oriE commIrrED TO QUALITY I HAVE Greown in conFio£n¢É. I FE£L HAPPI£A. I FEEL IncLUDED. I FEEL POSITIVE WHEn i come TO THÉ HU sEssIons. my YOUTH worii(Éri HAS nÉvÉtt GIVEn up on me Ano THAT NRS MADE ME FEEL GOOD. W£ AQS commIrr8D TO BEInG COLLABORATIVE 've L£A•n7 TO TALK TO PEOPLÉ in5TEAD OF KEEpInc IT ALL In. WE FIRE commTTTF.FJ TO BEInG EmpowERInG trusted r•latlonshlps WE QRE" coinmiTT8.D TO BiInG ADAPTIVE
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT {Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES (Continued) Our Approach At the core of our mission is the establishment of trusted relationships and deep community integration. We believe that by embedding ourselves within the communities we serve, we can create significant and sustainable change for young people, their families, and their neighbourhoods. We work to tackle inequality by empowering young people and families, creating safe spaces where they can connect and grow, and helping them build strong links within their communities By focusing on individual strengths, we support young people to develop the skills, confidence, and resilience they need lo thrive. As a trusted and collaborative organisalion with a long-standing presence in our areas, we offer high-quality, community-based support that fosters inclusion and cohesion. We work with marginalised young people and farnilies who face various barriers, addressing early signs of vulnerability-such as poor emotional health and wellbeing while also supporting those with more complex needs through intensive, tailored interventions. As of January 2024, we identified the following 8 strands which define the core of activity al Motiv8. These underpin our strategic planning in the coming years. Youth Voice and Influence Youth in the Community Youth and Family Youth Mentoring Youth Health and Wellbeing Youth Skills Youth Futures Youth Hubs Over the course of the year, we have worked to embed these eight core strands throughout all levels of the organisation, Each strand has been integrated into our strategic planning, operational practices, and service delivery Staff training and team meetings have consistently referenced these strands, ensuring that they inform day-to-day decisions and interactions with young people and families We have aligned our programmes, projects, and community engagement initiatives with these core areas, making them central lo the design, monitoring, and evaluation of all activities. Leadership and governance structures, including Board discussions and sub-group work, have also reflected these strands to maintain strategic coherence across the organisation. Additionally, we have developed internal communications, guidance documents, and reporting frameworks lo ensure that all staff understand the strands and can demonstrate their application in practice. By embedding these strands in both planning and practice, Motiv8 has strengthened its organisalional focus and created a consistent. values-driven approach to supporting young people, families, and the wider community. 10
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES {Continued) Our Approach {¢ontinuedl Our 8 Strands of moèiv Motiv8's journey of change is a proven model. We keep things simple and we will always be youth led. @Q)@ hlLL
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES (Continued) Equality Diversity and Inclusion Motiv8 has an Equality, Diversity and Inclusion Strategy which underpins all its work. We have put in place 3 key commitments which will underpin this service They are.. Commitment 1: Champion diversity throughout the organisation Commitment 2: Promote and support Inclusive practice Commitment 3: Attract and retain a diverse workforce EDI Strategy Summary.. Motiv8's EDI strategy, supported by a quarterly staff working group. The EDI Champions group have just finalised the EDI strategy and are focusing on Inclusion across the organisation. Actlvities: With reference to guidance issued by the Charity Commission, trustees decide what activities the charily should undertake. There are dual priorities of delivering activities that provide a clear and demonstrable benefit whilst also maintaining financial viability through cost recovery from trading and fundraising Trustees are satisfied that these key principles are met by the operations and achievements of the charity. which during the year under review the charity had contact with over 5158 young people and families Motiv8 provided regular support to 1189 individual young people and family members. The organisation provided further benefit, through ils detached 'on street, provision with over 3505 contacts with young people. The review of activities, alongside achievements and performance is detailed in the sections below. Public Beneflt The trustees have referred to the Charity Commission's general guidance on public benefit when reviewing Moliv8's objects, aims, and objectives, as well as in planning future activities. They carefully consider how each planned activity will contribute to achieving these aims and objectives. Trustees are commilled lo using charitable resources prudently, including reserves where necessary, lo ensure the charity delivers high- qU81ity seNices that fulfil its objects, achieve ils goals, and make a positive impact on the communities we serve. REVIEW OF ACTIVITIES 202412025 Summary of Service Demand and Response12024120251 The demand for our services remains high in 202412025, many struggling with emotional health, community safely, criminal exploitation, family relationships and the rising cost of living To address these needs, we have adapted our services and strategically focused on attracting resources for long-term benefits. Over the past year, we expanded our fundraising team and improved our digital processes lo make it easier for young people to access immediate support. Vve also increased community collaboration lo enhance opportunities and improve life outcomes for young people. We have integrated a stronger focus on wellbeing into all our work. New key Areas of Work for 202412025 Youth Voice and Influence Youth in the Community Youth and Family Youth Mentoring Youth Health and Wellbeing Youth Skills Youth Futures Youth Hubs 12
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 REVIEW OF ACTIVITIES 2024/2025 (Continued) New key Areas of Work for 202412025 (¢ontinuedl The trustees are satisfied that the development of these initiatives have enabled us lo achieve our objectives in a visible and quantifiable way For the purpose of this Trustee Report, the following pages will provide a detailed account of the above-menlioned areas of work for 202412025, our impact and a timeline of our year.
MOTIV8 SOUTH LIMITED TRUSTEES. REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 REVIEW OF ACTIVITIES 2024/2025 (Continued) New key Areas of Work for 202412025 (continued) Our Strands.. youth Voice & Influence Through Ihe Core ExFeriericed ChildTen ond Care I)nLd ftdulis Councils. 0£ uioll 04 fJngC1ing projeeis and InoLiiJiirol tllLofinq of Iho n)fii, IS Yoth Jd¥kio hayt been 4PPtslrtl¢d Iynilb iltsrm Th41 ¥(f¢¢t tbtm Sharing Power Ule Shall Tidy Them on the Beaches, And On The Common.. .11 Sllidl4 Iw¥rl IrA41 i n¥% iKlppJ bvi114 A•t¢wbhw h•1 to th¢ ¢Kl¥ ond li¥ ptropl•. mwlTqfiihi WI olongsld• h RECOUNCILI Hwhp•hlrn an&lOW w•¢r• Chali ol p•oUth.1 si#¢e mo¥ln9 ITr Porlimfyyih J ¥iri 00. I'¥t AeThiw•d ¢Mie ihn i ¥er po•Mlbl•. I l•¥ P•iiiMotfr bvtu•e of Ihe coTrThunliW I've beeome pllri of. I wini io ill foi iollowlng ¥ouili YDlee pynpli f•D brinll iy¢h A •• luth A l*N• ImpAei. 14
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 REVIEW OF ACTIVITIES 2024/2025 (Continued) New key Areas of Work for 202412025 (continued) Our Strands.. youth in Community i O•OO• we 4Yor4 d¢IrVr¥ Tliiough.Ahuul ThtsL-Ju'4 ,-oJf(soifr415, ybll... 'g Ca'wsoijiionrh ord stlrfi•l ..h Lk10T yauNI p¢opic Dn.. 'LLNl%iJ Uyvl prnrc. ItlLI 700 1? ol iiigo9Qrntnt Lrpa¢h Better Choices. Brighter Futures t¥4nvknrnl m ffjdilfwlcm rh4ryiv• iotrlrnrtthipyi lrtTrpTrh 4rwtr¢lrnfi l¥1 lis, I'l11111& Out and Aboutl tu• ¥glU thv lunding Dnd lioth the Vlo¢en¢¢ A¢luctitsfi Urtl lrt bqlng tsble to run fh•i¢ wltol 5g%slon% lor your P•opl•, i• hlp hp th+m lh• wld•i COrnmunll¥ wl•. rT7adlA Grti 8uisi Ilncltrnt Form Ulllh Cornmunliy Alaii The Power of Partnership 4 rbl rnlry. Inati%'14 hc.'d5. ki Pocki Pur np&•nin Itinip-.fillQ Wry. nl.In.y Pitt Streei 5k¢to Park L4 IJLun4t VC")lL. mcfvig ave undwbttdly th¢'90 IO. CYt9Qni5utn lor %UPPOTlJng young pooplt childtn wthts oth¢i support %rvlc lail to ¢n9Q9p. moilve is Ioi it% pt(1%slonali%rn. Inno¥viion alitY 1¢ t$olly urtd¢rtlOnd ¢hamglon iht VK)i< ol lh ¥Oun9 people childien thy WlTrt wi¢PI. 15-
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TRUSTEES, REPORT (Continued)
FOR THE YEAR ENDED 31 MARCH 2025
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MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 REVIEW OF ACTIVITIES 2024/2025 (Continued) New key Areas of Work for 202412025 (continued) Our Strands.. Youth Futures lkn, AThloIferewlv thAI Iwlh. tyNiohthii4Y. l)w FlISPIavmw0Ifé9 9Jined an tfre c•nl¥i ol young potyr.l 24 oldor ywnq OIEts'i¢USIg ThtJ4YJHJ irt ¢lhl hoye Ir.i Aagte. I. rhrttof thfhl 41 rrtnt eti2Jntedn¥ lyVery d4y ha¥ ¢tsmpkny krll Out Of The Workshopi In To The Factory.. Harwin Discovery Day youth Amaolnq Ltyacg Introducing motiv8's Youth Futures Hub glagr¢No. 20-
MOTIV8 SOUTH LIMITED
TRUSTEES, REPORT (Continued)
FOR THE YEAR ENDED 31 MARCH 2025
REVIEW OF ACTIVITIES 2024/2025 {Continued)
New key Areas of Work for 202412025 {continuedl
Our Strands.. youth Hubs
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MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 REVIEW OF ACTIVITIES 2024/2025 (Continued) New key Areas of Work for 202412025 Icontinuedl Our Year - April 2024 to march 2025 Aprll July '.h* September October Ijykn J December February mah 22-
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW The Statement of Financial Activities for the year ended 31 March 2025 is set out on page 32 of the financial statements A summary of the financial results and the work of the charity are set out below. There were incoming resources of£1,638.231 forthe year ofwhich £894,524 was unrestricted and £743,707 was restricted. For the year ending 31 March 2025 trustees report nel income of £41.696 on unrestricted funds and nel expenditure of £115,018 on restricted funds as income recognised al 31 March 2024 was expended in the current year. On 31 March 2025, there were total funds of £703,641 of which £32,409 was restricted, £580,199 was designated and £91,033 was unrestricted, following a transfer of £300,000 to the designated financial sustainability fund. During the year income has increased by 50/0, however the charity's expenditure increased by 150/0 from 2024 This was largely driven by staff costs which included,. increased head count lo manage capacity, a salary reviewladjuslmenl lo ensure employee retention, recruitment and wellbeing, and a higher cost of living increase than initially anticipated to respond to external factors linflalion, cost of living and recruitment Irends}. Other significant increases in expenditure related to activities with inflation driving up activity costs, youth hubs altracling more young people and greater spend on food. with the charity committed to providing access lo free food at sessions during a cosl-of-living crisis. The charity also saw increased costs associated wilh rising premises and utilities costs. Fundraising Motiv8 South adhere lo their core values within our approach to fundraising We are committed lo working within the Charities Commission fundraising practice guidance and are registered with the Fundraising Regulator, alongside the fundraising promise, meaning that all fundraising activity will always be legal, open, honest and respectful. The Head of Fundraising and Marketing is supetvised by the Chief Executive Officer and reports lo the Motiv8 Board of Trustees. Fundraising procedures are clearly set out lo all staff, students and volunteers within ils operating manuals, ensuring any third-party fundraising is closely monitored. No notif icalion has been received by the Board of Trustees or the senior management team concerning any complaint or failure lo comply with the charities policies. Reserves policy The policy is reviewed annually, and is current stated in these terms, Policy It is the policy of Motiv8 South that unrestricted funds should be maintained at a level equivalent lo between three- and six-months. expenditure. These reserve funds could be pul lo one or more of the following purposes., Short-term tactical reserves Opportiinistic reseeS Long-term reserves used to reduce risk 23-
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW (Continued) Procedure The first level of resetves is held for short-term tactical reasons. The charity aspires to keep a minimum of two months, worth of expenditure to cover any short-term setbacks in funding or cash flow difficulties. The trustees Consider that reserves al this level will ensure that in the event of a significant drop in one or more funding sources they will be able to continue the charity's core current activilies while consideration is given to ways in which additional funds may be raised or specific activity brought to a controlled close. Second are opportunistic reserves, sel aside to enable the charity lo evolve and lake advantage of strategic development opportunities. This could be to cover up lo 30,/0 expenditure of a new activity backed by a full business plan showing full recovery in three years. A third, long-lerm reserves level is intended lo reduce risks posed by large external changes in the environment in which the charity operates. This could include political changes, fall in stock market values Unrestricted Free Reserves At the 31 March 2025, unrestricted free reserves stood at £91,033. Whilst Iruslees seek lo improve this position, trustees recognise the operational challenges and difficult financial environment the charity along with the wider voluntary, community and social enterprise sector IVCSEI finds itself operating in, as such Trustees do not anticipate generating significant surplus for the financial year ahead, however they remain committed to building upon this position through the following slralegies. 1. Increasing levels of unrestricted funding, through the growth of private, corporate, events, community and major donor funds. 2. Underpinning operations with 3-5-year trusts and grant funding across all areas, developing and strengthening funder relationships, 3. Maintain core statutory provision as a partner of choice, ensuring this does not account for more than 70 /) of our overall incoming resources. 4. Ensuring costs are monitored continuously, developing a pricing structure lo cost and deliver works more effectively On 31 March 2025, funds tolalling £250,199 have been designated by the trustees in respect of funds represented by fixed assets (mainly relates to Freehold building and additional building extension}. A further £330,000 is held in the Financial Sustainability Fund. Funding Motiv8 South place great significance on partnership working. Trustees acknowledge the contribution of the following organisations that have supported Motiv8 South over 202412025 and without whom the charity would be unable lo operate.. Hampshire Office of the Police & Crime Commissioner Hampshire and Isle of Wight Community Foundation Hampshire Violence Reduction Unil Havant Borough Council Gosport Borough Council Fareham Borough Council Hampshire County Council Portsmouth City Council -24-
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT {Continued) FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW (Continued) Funding Schools and Colleges The Salterns Academy Trust Mayfield School, Admiral Lord Nelson School, The Portsmouth Academy, Harbour School, Jubilee School, Kings Academy - Brune Park, Bay House, Lord Wilson, Bridgemary School. Brookfield School. Prospect School, Henry Cort Community College, Samuel Cody School. BBC Children in Need National Lottery Community Fund Groundwork UK- Tesco Stronger Starts No Limits Sir Jeremiah Colman Gift Trust Blagrave Trust Henry Smith Charity William Wates Memorial Trust Community Lotteries Gosport. Portsmouth and Havant Southern Cooperative Group Garfield Weston Sport England- Energise Me Havant & East Hants MIND The Guinness Partnership Ltd Partnership Foundation National Lottery Heritage Fund Wave 105 Cash for Kids The Tansy Trust Hollyhock Trust St James Place Peter Harrison Foundation Hubbub Foundation Portsmouth HIVE Abri Enterprise Action Hampshire VVAVE - Hayling Island Give for Good Russell Family Charitable Trust (Ludlow Trust) Austin & Hope Pilkinglon Trust Clothworkers Foundation Also, services provided by 1 sl Computer Services, and Biscoes Solicitors. The trustees also want lo thank all the individuals and corporate partners Ilncluding but not limited lo Aztec Group, Mounljoy, Harwin, STR Group, Sovereign Plus. Southern Motor Company. Glenlech and Travis Perkins) that have supported the organisalion through regular and one-off donations, including SUPPOrting fundraising events and through the donation of items. Asset cover for funds There are adequate and available assets of each fu nd sufficient to meet all liabilities and obligations. -25-
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW (Continued) Looking to the Future The Trustees acknowledge that charities and youth support organisalions are operating in an increasingly challenging environment. Across the sector, sustained inflation, rising operational costs, and the ongoing effects of global and national economic instability have placed significant pressure on resources. Essential costs such as staffing, utilities, and service delivery have all risen, while grant funding and public sector contracts have not always kept pace with demand. Alongside these financial pressures, the sector continues to experience a shift in donor behaviour. Individuals and corporate supporters are giving more selectively, often priorilising short-lerm or project specific funding rather than unrestricted support This trend, combined with increased competition for grants and philanthropic funding, has created uncertainly for many organisations particularly those, like Motiv8, that provide long-term, relationship-based support to young people and families In the light of this the trustees were pleased lo be awarded a grant of £1 3 mi51ion over 5 years by the Community Fund project Reaching Communities. The Trustees also recognise the broader social pressures affecting the communities Motiv8 setves. The cosl-of-living crisis, housing instability, and mental health challenges have all contributed to growing demand for our services, as more young people and families seek help to navigate complex and often interlinked issues. This rising demand, at a time of constrained funding, highlights the importance of maintaining a strong, adaptable, and financially resilient organisalion. Despite these challenges, the Trustees remain proud of Moliv8's strong reputation and local presence, built on the delivery of high-quality, collaborative, and trauma-informed support. They are confident that the organisation is well-positioned lo respond lo the evolving needs of its communilies with the resilience, creativity, and commitment that define its work. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees, who are also the directors of Motiv8 South Limited for the purposes of company law, are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable United Kingdom law and Accounting Standards, including the Charities Statement of Recommended Practice {SORPI, Under company law, the Trustees must prepare financial slalernents for each financial year that give a true and fair view of the charity's financial activities during the period and of its financial position al the end of that year. In preparing these financial statements, the Trustees are required lo.. select suitable accounting policies and apply them consistently observe the methods and principles sel out in the Charities SORP. make reasonable and prudent judgements and estirnates. confirm compliance with applicable UK accounting standards, disclosing and explaining any material departures., and prepare the financial statements on a going concern basis, unless it is inappropriate lo presume that the charity will continue in operation. The Trustees are also responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions, and to disclose with reasonable accuracy at any time the financial position of the charity. They musl ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011, and the ¢harily's governing documents. In addition, the Trustees are responsible for safeguarding the assets of the charity and for taking reasonable steps to prevent and delect fraud and other irregularities. 26-
MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2025 DISCLOSURE OF INFORMATION TO AUDITORS Each Trustee has confirmed that they know of no relevant information unknown to the auditor. They have also confirmed that they took steps to identify any relevant information and ensure the auditor is informed. AUDITORS A resolution proposing that Sumer Audit be reappointed as auditors of the charity will be put to the annual general meeting. Approved by the board of trustees on 14 November 2025 and signed on their behalf Jonathan Clark- Chair Trustee 27_
MOTIV8 SOUTH LIMITED
INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF MOTIV8 SOUTH LIMITED
Opinion
We have audited the financial statements of Motiv8 South Limited (the ‘charity’) for the year ended 31 March 2025 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
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give a true and fair view of the state of the charitable company's affairs as at 31 March 2025 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of our audit:
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the information given in the trustees' report for the financial year for which the financial statements are prepared, which includes the directors' report prepared for the purposes of company law, is consistent with the financial statements; and
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the directors' report included within the trustees' report has been prepared in accordance with applicable legal requirements.
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MOTIV8 SOUTH LIMITED
INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF MOTIV8 SOUTH LIMITED
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors' report included within the trustees' report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:
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adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
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the financial statements are not in agreement with the accounting records and returns; or
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certain disclosures of trustees' remuneration specified by law are not made; or
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we have not received all the information and explanations we require for our audit; or
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the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemptions in preparing the trustees' report and from the requirement to prepare a strategic report.
Responsibilities of trustees
As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
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MOTIV8 SOUTH LIMITED
INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF MOTIV8 SOUTH LIMITED
Identification and assessment of irregularities including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.
In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and noncompliance with laws and regulations, our procedures included the following:
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Obtaining an understanding of the legal and regulatory framework that the charity operates in, focusing on those laws and regulations that had a direct effect on the financial statements and operations;
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Obtaining an understanding of the charity's policies and procedures on fraud risks, including knowledge of any actual, suspected or alleged fraud; and
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Discussing among the engagement team how and where fraud might occur in the financial statements and any potential indicators of fraud through our knowledge and understanding of the charity and our sectorspecific experience.
As a result of these procedures, we considered the opportunities and incentives that may exist within the charity for fraud. We are also required to perform specific procedures to respond to the risk of management override. As a result of performing the above, we identified the following areas as those most likely to have an impact on the financial statements: employment law, and compliance with the UK Companies Act and Charities Act.
In addition to the above, our procedures to respond to risks identified included the following:
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Making enquiries of management, about any known or suspected instances of non-compliance with laws and regulations and fraud;
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Reviewing minutes of meetings of the board and senior management;
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Reading correspondence with regulators;
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Challenging assumptions and judgements made by management in their significant accounting estimates; and
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Auditing the risk of management override of controls, including through testing journal entries and other adjustments for appropriateness.
Due to the inherent limitations of an audit, there is an unavoidable risk that some material misstatements in the financial statements may not be detected, even though the audit is properly planned and performed in accordance with the ISAs (UK). For instance, the further removed non-compliance is from the events and transactions reflected in the financial statements, the less likely the auditor is to become aware of it or to recognise the non-compliance.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
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MOTIV8 SOUTH LIMITED
INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF MOTIV8 SOUTH LIMITED
Use of our report
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.
Jordan Abbott BSc ACA (Senior Statutory Auditor) for and on behalf of Sumer Audit
19/12/2025
.........................
Chartered Accountants Statutory Auditor
53 Kent Road Southsea Hampshire United Kingdom PO5 3HU
Sumer Audit is a trading name of Sumer Auditco Limited
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MOTIV8 SOUTH LIMITED BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes Fixed assets Tangible assets 13 256,868 258,331 Current assets Debtors Investments Cash al bank and in hand 15 16 92,233 355,224 320,966 125,125 100,000 705,686 768,423 930,811 Creditors: amounts falling due within one year 17 {321.6501 {412,179) Nel current asséts 446,773 518,632 Totsl assets less current liabilities 703,641 776,963 Incorne funds Restricted funds Designated unrestricted funds General unreslricled funds 20 19 32,409 580,199 91,033 158,363 278,228 340,372 703,841 776,963 The financial slalemenls were approved by the Trustees on 14 November 2025 Jonathan Clark - Chair Trustee Company registration number 3512607
MOTIV8 SOUTH LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Cash flows from operating activities Cash (absorbed by)Igeneraled from operations 24 (108,938) 203,321 Investing activities Purchase of langible fixed assets Transfer to current asset investments Investment income received Inel) (25,7901 {255,2241 5,232 {5,088) (100,000) Net cash used in investing activities {275,782) 1105,0881 Net cash used In financing activities Net (decreasellincrease In ¢ash and cash equivalents 1384.7201 98,233 Cash and r2sh equivalents at beginning of year 705,686 807,453 Cash and cash equivalents at end of year 320,966 705,686 -35-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies Charity information Motiv8 South Limited is a private company limited by guarantee incorporaled in England and Wales and a registered charity. The registered office is Units 2 & 3. Cumberland Gate. Cumberland Business Park, Hampshire, Portsmouth, P05 1AG. 1.1 Accounting convention The financial slalemenls have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland. ("FRS 102") and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective 1 January 20191. The charity is a Public Benefit Entily as defined by FRS 102. The financial statemenls are prepared in slerting, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded lo the nearest £. The financial statements have been prepared undér the historical cost convention. The principal accounting policies adopted are sel out below. 1.2 Going concern Al the lime of approving the financial slalements, the Iruslees have a reasonable expectation that the charity has adequate resources lo continue in operational existence for the foreseeable future. Thus the trustees continue to adopt Ihe going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unreslricled funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Designated funds comprise funds which have been sel aside at the discretion of the Iruslees for specific purposes. The purposes and uses of the designated funds are sel out in the notes to the financial statements. Reslricled funds are funds subject to specific conditions imposed by donors as lo how they may be used. The purposes and uses of the restricted funds are sel out in the notes lo the accounts. 1.4 Income Income 15 recognised when the charity is legally entitled to il after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income lax recoverable in relation lo donations received under Gift Aid or deeds of covenanl is recognised at the lime of the donation. Donated services and facililies are included at estimated markel value being the estimated values of the seNices or facility received. Assets for distributior> are recognised only when distributed. Assets given for use by the charily are recognised when receivable. Stocks of undistributed donaled goods are nol valued for balance sheet purposes. 38-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (Continued) When donors specify that donations and grants given lo the charity musl be used in fulure accounting periods, the income is deferred until those periods. When donors impose conditions which have lo be fulfilled before the charity becomes enlilled to use such income, the income is deferred and not included in incoming resources until the conditions for use have been mel. Vvhen donors specify that donations and grants, including capital grants, are for particular restricted purposes. which do nol amount to pre-conditions regarding enlillemenl, this income is included in incoming resour$ of restricted funds when receivable. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation lo transfer economic benefit to a third party, il is probable that a transfer of economic benefils will be required in selllemenl, and the amount of thé obligation can be measured reliably. Expenditure is classified by aclivily. The costs of each activity are madè up of the total of direct costs and shared costs, including support costs involved in undertaking each aclivily. Direct costs allribulable lo a single activity are allocated directly lo that activity. Shared costs which contribute lo more than one actsvily and support costs which are not attributable lo a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed asset5 Tangible fixed assets are initially measured al cost and subsequently measured al cost or valuation. nel of depreciation and any impairmenl losses. Tangible fix&d assets are slated al cost less depreciation. Below a value of £1,000 fixéd assets are not capilalised. Deprèciation is provided al rates cal¢ulaled to write off the cost less estimated residual value of each asset over its 8xpe¢ted useful life, as follows.. Freehold land and buildings Leasehold land and buildings Fixtures, fillings and equipment Computers Molor vehicles 20/0 slraighl line Over the period of the lease 10_250/D slraighl line 10_25V/o sliaighl line 20-50 /0 StTaighl line The gain or loss arising on the disposal of an asset is determined as Ihe difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial aclivilies. 1.7 Impaimient of fixed assets Al each reporting end dale, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such IndatIOn exists, the recoverable amounl of the asset is eslimaled in order lo determine the exlenl of the impairment loss {if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash hand, deposits held al call with banks, other short-lerm liquid investments with original malurilies of three months or less. and bank overdrafls. Bank overdrafts are shown within borrowings in current liabilities. 37-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 AG¢ounting policies (Continued) 1.9 Financial instruments The charity has elected lo apply the provisions of Section 11 'Basic Financial Inslruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial slalemenls, when there is a legally enforceable right to sel off the recognised amounts and there is an intention to settle on a nel basis or lo realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price includin9 transaction costs and are subsequently carried al amortised cost using the effective interest method unless the arrangement conslilutes a financing Iransaclion, where th& transa¢lion is measured al the present value of the future receipts discounted al a market rale of interest. Finanaal assels classified as receivable within one year are not amortiséd. Basic financlal liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured al the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rale method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classrfied as current liabilities if payment is due within one year or less. If not, they are presented as non-currenl liabilities. Trade creditors are recognised initially al transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of flnancial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recogni5ed in the period in which the employee's services are received. Terrninalion benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or lo provide termination benefits. 1.11 Retirement benefits The charity operates a defined contributions pension scheme. Conlribulions are charged in the accounts as they become payable in accordance with the rules of the scheme. 1.12 Leases Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straighl line basis over the term of the relevant lease. 38-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Critical accounting estimates and judgements In the applicalion of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered lo be relevant. Actual results may differ from these eslimales. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and fulure periods. Income from donations and legacies Unrestricted Restricted funds funds 2025 2025 Totsl Unrestricted Restrlcted funds funds 2024 2024 Total 2025 2024 Donations and gifts Grants receivable Donated goods and services 132,890 10.000 27,600 160,490 10.000 80.448 50,795 131,243 7,305 7,305 1,383 1,383 150,195 27.600 177,795 81,831 50.795 132,626 Grants receivable for ¢ore activities Neighbourly 10,000 10,000 10,000 10.000 -39-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Incoming resouT¢es from charitsble activities Service levelServi¢e level agreements. agreements, grants and grants and other other income income 2025 2024 Sale of goods Services provided under Contract Performance related grants Charilable rental income Other income 2,872 599,070 851,758 578 926 9,244 594,926 814,653 576 2,314 1,455,204 1,421,713 Analysis by fund Unrestricted funds - geneial Restricted funds 739,097 716,107 730,573 691,140 1,455,204 1,421,713 Porformanco related grants Holiday Activity and Food (HAFI Grant Office of the Police and Crime Commissioner- Safer Communities Fund Big Lottery Fund BBC Children in Need Hampshire and Isle of Wight Community Fund Henry Smith Trust Garfield Weston Foundation William Wates Memorial Trust CCG Grants National Lottery Heritage Fund HCC LCP Grant HCC Ukrainian Support Fund The Hollyhock Charilable Foundation The Partnership Foundation PCC Youth Service Expansion Grant Sport England The Guiness Partnership PCC King George V Pavilion Other 110,988 155,501 92,484 34,466 7,488 80,000 35,000 16,000 139,906 137,635 152.170 32,893 14,538 100,000 30,000 14,000 20,000 8,938 22,332 14,750 10,238 33,700 70,000 10,000 62,604 25,868 2,500 92,667 5,500 35.006 72.916 46,519 851,758 814,653 -40-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Income from invostments Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 5,232 Raising funds Unrestricted Unreslricled funds funds general general 2025 2024 ener lion an Other fundraising costs Staff costs ublici 4,842 112,899 5.445 92,318 117,741 97,763 41
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expenditure on charitable activities Provision of Provision of services for services for Young Young People People 2025 2024 Direct costs Staff costs Depreciation and impairment Other staff costs Volunteer expenses Partnered delivery Activities Insurance Premises Communications Transport Computer expenses Subscriptions Other expenses 1,127,528 27,254 65,712 201 61,310 110,174 2,354 92,642 25,050 13,406 34,694 3,038 1,243 989,285 23,949 55,465 126 23,055 112,261 4,133 85,615 19,933 14,120 26,959 7,183 901 1,564,606 1,362,985 Share of 8UPPOrt and governance costs (see note 8) Governance 29,206 23.054 1,593,812 1.386,039 Analysls by fund Unrestricted funds - general Reslricled funds 735,087 858,725 708,801 677,238 1,593,812 1,386,039 Support costs allocated to activities 2025 2024 Governance cosls 29,206 23.054 Analysed between: Provision of services for Young People 29,206 23,054 -42-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Net movement in funds 2025 2024 Net movement in funds is staled after Ghargingl{crediling) Fees payable to the company's auditor for Ihe audit of the company's financial statements Fees payable lo the company's auditor for non audit work Depreciation of owned tangible fixed assets 9,600 9,200 27,254 7,000 9,010 23,949 10 Trustees None of Ihe trustees or any persons oonnected with Ih8m received any remuneration or expenses during the year. Stephen Dimon is a trustee of Motiv8 South Limited and managing director ot 1 sl Group Limited during the year who provide compulei services lo the charity. The puichase of computer equipment and further IT services amounting lo £10,446 12024. £19,921) was on an arm's length basis and £487 (2024. £4521 was outstanding at the year end. 11 Employees The average monthly number of employees during the year was.. 2025 Number 2024 Number Chief Executiv8 Fundraising staff Direct Charitable and other staff 57 56 Total 62 61 Employment costs 2025 2024 Wages and salaries Social security costs Other pension costs 1,126,275 90,927 23,225 989,187 74,203 18,213 1,240,427 1,081,603 The average FTE was 39 12024- 37)- There were no employees in the currenl or previous reporting periods whose annual remuneration was more than £60,000. -43-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 11 Employees (Continued) Remuneration of key management personnel The remuneration of key management personnel is as follows. 2025 2024 Aggregate compensation 118,382 158,998 The CEO of the charity is also a Iruslee who received no remuneration under their role as trustee. 12 Taxation The charity is exempt from laxalion on its activities because all its income is applied for charitabl@ PUlPOS8S. -44-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 14 FlnanGial instruments 2025 2024 Carrying amount of financial assets Instruments measured at fair value through profit or Ios5 355,224 100,000 15 Debtors 2025 2024 Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 40.683 4.699 46,851 59,561 3,195 62,369 92,233 125.125 16 Current asset investments 2025 2024 Investment Bank Account 355,224 100,000 17 Creditors: amounts falling due within one year 2025 2024 Notes Deferred income Trade Creditors Accruals 18 179,537 56,578 85,535 301,383 48,896 61,900 321,650 412,179 18 Deferred income 2025 2024 other deferred income 179,537 301,383 Deferred income is induded in the financial statements as follows.. 2025 2024 Deferred income is included within: Current liabilities 179,537 301,383 Movements in the year.. -46-
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 18 Deferred income {Continued) Deferred income at 1 April 2024 Released from previous periods Resources deferred in the year 301,383 1301,383) 179,537 276,875 {276,875) 301,383 Deferred income at 31 March 2025 179,537 301,383 19 Unrestricted funds - designated funds These are unreslricled funds which are material to the charity's aclivilies. At 1 April 2024 Transfers At 31 March 2025 Fixed Assets Fund Financial Suslainabiliiy Fund 248,228 30,000 1,971 300,000 250,199 330,000 278,228 301.971 580,199 Previous year: At 1 April 2023 Transfers At 31 March 2024 Fixed Assets Fund Financial Suslainabilily Fund 256.985 30.000 {8,757} 248,228 30,000 286,985 {8,757} 278,228 The Fixed As5el Fund is an amount equivalent to the nel book valL5e of unrestricted fixed assets at the balance sheet dale. The Financial Suslainabilily Fund has been established as part of a long term financial suslainabilily plan which will ensure that Motiv8 South is able lo deal with economic downturns, adapt lo changes in funding and continue to deliver its services. -47-
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MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 21 Analysis of net assets between funds Unrestricted Unrestricted funds funds general designated 2025 2025 Restricted funds Total 2025 2025 Fund balances at 31 March 2025 are represented by: Tangible assets Current asselsl{liabilities} 250,199 330,000 6,667 25,742 256,868 446,773 91,031 91.033 580,199 32,409 7Q3,641 Unrestricted Unrestrlcted funds funds general designated 2024 2024 Restricted funds Total 2024 2024 Fund balances at 31 March 2024 are represented by: Tangible assets Current assetsllliabililies) 248,228 30,000 10,103 148,260 258,331 518.632 340,372 340,372 278.228 158,363 776,963 22 Operating lease commitments Lessèe Al the reporting end dale the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows.. 2025 2024 Within one year Between two and five years In over five years 44,845 199,500 202,500 23,345 113,346 120,000 446,845 256,691 23 Analysis of changes in net funds The charity had no material debt during the year. 51
MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 24 Cash generated from operations 2025 2024 {Deficil)/surpus for the year (73,322) 70,537 Adjustments for.. Investment income recognised in slalement of financial activities Deprecialion and impairment of tangible fixed assets (5,232) 27,254 23,950 Movements in working capital- Decrease in debtors Increase in creditors IDecrease)lincrease in deferred income 32,892 31,316 (121,8461 32,249 52.077 24.508 Cash {absorbed byllgenerated from operations 1108,9381 203,321 -52-