Charity Registration No. 1069085 Compariy Registration No. 03512607 (England and Wales) MOTIV8 SOUTH LIMITED TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 MOTIV8 SOUTH LIMITED CONTENTS Page Legal and administrative information Trustees, report 3-23 Independent auditors, report 24-26 Statement of financial activities 27-28 Balance sheet 29 Statement of cash flows 30 Notes to the accounts 31-45 MOTIV8 SOUTH LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Professor Mark Button Portia Charles Steve Dimon Valerie Hopkins- Chair Steve Miller Mark Mitchell (Resigned 19111/2022) Mary Longhurst (Appointed 1810212022> Richard John (Appointed 1810212022) Tim Caley Reinoud Noorduijn Resources Sub Group Professor Mark Button Chair Steve Dimon Steve Miller Reinoud Noorduijn Valerie Hopkins Service Delivery Sub Group Mark Mitchell - Chair Tim Caley Portia Charles Valerie Hopkins Mary Longhurst Officers in attendance Clare Ansell Marina Tuck Karen Yeung Chief Executive Clare Ansell Secretary Marina Tuck Charity number 1069085 Company number 3512607 Registered office 6 Queen Street Portsmouth Hampshire P013HL Auditors Jones Avens Limited 53 Kent Road Southsea Portsmouth Hampshire P05 3HU MOTIV8 SOUTH LIMITED LEGAL AND ADMINISTRATIVE INFORMATION (Continued) Bankers Co-operative Bank PIC 1 Balloon Street Manchester M60 4EP Solicitors Blake Morgan LLP Harbour Court Compass Road North Harbour Portsmouth P06 4ST MOTIV8 SOUTH LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2022 The trustees, who are also directors of the charity for the purposes of the Companies Act, present their annual report together with the financial statements of the charity for the year ended 31 March 2022, which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Articles and Memorandum of Association, the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) REFERENCE AND ADMINISTRATIVE INFORMATION Refer to pages 1 and 2. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document The company was incorporated on 18 February 1998 and is limited by guarantee. The company is registered as a charity. The company is governed by the articles and memorandum of association. The articles and memorandum of association grant wide powers of investment to the trustees. Board of Trustees The Board of Trustees comprising not less than two or more than twelve members governs the charity. None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up. At each general meeting, one third of the members shall retire and will be eligible for re-election. The full Board of Trustees meets as a minimum four times a year and marntains a structure of sub-groups preceding each full Board meeting of which there are currently two: Resources Sub-Group Service Delivery and Development Sub-Group Sub-groups allow the subject matter to be reviewed and scrutinised in detail. Sub-groups are chaired by a trustee, with further trustees making up the membership, and input provided by officers. The chair of each sub-group, or their designate, then provides feedback and brings recommendations to quarterly full Board meetings. The Board also meets on an as required basis to discuss 'task and finish, activities, strategic planning or extra-ordinary meetings for decisions that need to be taken outside of the routine cycle of governance meetings. -rhe trustees, who are also the directors for the purpose of company law, who served during the year were: Valerie Hopkins Professor Mark Button Portia Charles Steve Dimon Steve Miller Mark Mitchell Mary Longhurst Richard John Tim Caley Reinoud Noorduijn Julian Titmuss Chair of Motiv8 South Board Chair of Service Delivery and Development sub-group (Resigned 1911112022) Appointed 1810212022 Appointed 1810212022 Safeguarding Trustee Appointed Chair of Service Delivery and Development sub-group 1911112022 Resigned 0810712021 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 STRUCTURE, GOVERNANCE AND MANAGEMENT (continued) Observers Motiv8 South has a long-standing voluntary agreement with Portsmouth City Council who will elect a member to represent Portsmouth City Council, to sit on the Motiv8 board in the role of an observer. The observer is a non-executive role whereby they are able to attend and participate in Board meetings and to receive all information provided to members of the Board, but are not responsible for governance related matters and are not permitted to formally vote on matters submitted for a vote. Observers to the Board, who served during the year: Councillor Suzy Horton Councillor Hugh Mason Appointed 21 June 2021 Appointed 17 August 2020 Patron: The role of Patron is a non-executive, ambassadorial role whereby there is no legal responsibility for the Patron and no responsibility for management of the charity. The role is for a 3-year term, with the opportunity to re-stand. Lady Louisa Portal MBE DL was appointed to the role of Patron on 20 November 2019, having previously served a 3-year term as President for Motiv8 South. Trustees would like to express their thanks for her ongoing commitment in supporting the charity, and for helping to raise the profile of the organisation. Board Recruitment Recruitment to the Board is overseen by the Chair and supported by the Chief Executive. -fhere is a documented process whereby an interested party is provided with background information prior to meeting with the Chief Executive, who provides an overview of the organisation. All prospective appointees then meet the Chair, or a designated trustee, before being invited to observe at a Board meeting, during which there is the opportunity for the prospective trustee and other trustees to ask questions prior to a formal vote being taken by the existing trustees. New trustees and observers are recruited to the Board as is felt necessary to provide diversity in membership and knowledge in subject matter. The organisation continues to seek new trustees who can complement the existing Board, and expects to make further appointments during the next twelve months. Training and induction into all aspects of Motiv8 South continues to be delivered to new trustees and is available to existing trustees. Qualifying third party indemnity provisions The charity has made qualifying third party indemnity provisions for the benefit of its trustees during the year. These provisions remain in force at the reporting date. Remuneration The charity aspires to remunerate staff for their services according to a transparent structured system, which balances reward, motivation for good performance and affordability for the charity. It also recognises the effect of inflation and aims to meet the cost of living as far as is possible through salary increases alongside ensuring that the organisations salaries are fair within an equitable market. The charity aims to ensure that there is a clear and equitable structure underpinning its staff salaries and undertakes yearly reviews against other comparable charities to ensure staff are paid at the market value for the sector. Alongside this, consideration is given to the impacts of the wider economy, with regular reviews of the changing levels of consumer price, retail price indices and the impact that this may have on future salary planning. Motiv8 South also reviews their salaries against the national living wage and minimum wage forecasts, to ensure all staff are treated fairly and within guidance. Motiv8 South works within a single pay column structure, which has built within it, opportunities for development both in experience and in qualification. Staff salaries can be increased in a number of ways, whether that be advancement up the scale through job development, through yearly cost of living reviews or by job evaluation. MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 STRUCTURE, GOVERNANCE AND MANAGEMENT (continued) Risk Management and Review The Board of trustees has responsibility for ensuring that there are effective risk management systems in place, alongside adequate internal controls to manage the major risks to Motiv8 South. To achieve this Motiv8 South continues to build on the effective Risk Mapping process that meets the requirements of the Charity commission. This approach considers risk under five headings: Governance and Management 2. Operational Risk 3. Financial Risk 4. Environmental and External factors 5. Compliance Risk Risk Management is a standing item at each Sub-Group and Board meeting. Any area of risk that has shifted or is considered high is flagged, with a suitable mitigation plan agreed, This is documented through the meeting minutes, with actions put in place to ensure that risks are managed. The significant majority of risks are reviewed as a matter of routine e.g. staff movements, safeguarding, financial performance, competition, government policy, health and safety etc. with any others being raised through full Board meetings. Motiv8 South officers manage risk on a day-to-day basis through the Management Team plus a series of routine meetings covering Operations, Finance & Fundraising, IT, Health & Safety, HR, Quality, Premises and Marketing; these in turn feed into the Board meeting cycle. Safeguarding Motiv8 South is committed to ensuring robust safeguarding arrangements. All new staff (including volunteers, trustees and students) receive information about Motiv8 South's Safeguarding Policy and undertake mandatory safeguarding training, which is compliant with statutory guidance as part of their induction and probation period. Motiv8 South has a designated Safeguarding Trustee (Formerly Mark Mitchell and most recently appointed Richard John), a Designated Senior Safeguarding and Child Protection Lead (Head of Operations) and Local Child Protection Officers all, of whom have received appropriate training and support for their role to safeguard children, young people and vulnerable groups, Safeguarding and Child Protection incidents are monitored through quarterly Safeguarding and Incident meetings with good practice highlighted, themes noted and recommendations for improvement made. This is further scrutinised by the Board of Trustees including the designated Safeguarding Trustee via the Service Delivery and Development Sub group, with recommendations monitored and any further actions noted. This report is also shared at the full Board meeting All those working with children, young people and families including paid and unpaid staff are provided with effective management through supervision, support, training and quality assurance measures, to ensure effective safeguarding practice. Motiv8 South has a Critical Incident Policy to respond to a sudden, unexpected and tragic event/sequence of events, which may cause trauma. MOTIV8 SOUTH LIMITED "rRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES Charitable objects Our charity's purpose as set out within the objects for which the association was established are 'To promote for the benefit of the public the protection of people and property from criminal acts and to reduce crime and the fear of crime through strategic and social crime prevention methods,. Charity's aims To achieve the charity's objects Motiv8 South seeks to reduce the likelihood of young people and families becoming involved in crime or being victims of crime. We do this through identifying and engaging those who have a range of vulnerabilities, which place them at increased risk, alongside direct work with those committing anti-social behaviour andlor in the criminal justice system, offering positive alternatives. Vision Our vision is to create safer communities where young people feel inspired and empowered to reach their potential. Mission Our mission is to support young people and their families in the community, building trusting relationships to help equip them with the skills, resilience and opportunities to thrive. Values Underpinning our vision and mission, are Motiv8 South's core values. These values are at the heart of what we believe as an organisation. They have helped guide and shape our work with our beneficiaries, external stakeholders, and with each other. They include: 1. Trusted Relationships: we work with openness, honesty and integrity, whilst building relationships through being compassionate, approachable, flexible and reliable. 2. Quality: we strive to do our very best, working with professionalism and are committed to continually looking at ways we can improve, 3. Collaborative: we actively work together with the community, young people, families and our partners to achieve the very best outcomes. 4. Empowering: we believe in supporting communities and individuals to realise their abilities. Working with young people and families and not doing to or for. 5. Committed: we never give up when things are difficult. We look for solutions. we drive ourselves and others to help them reach for their dreams and goals. How we work Motiv8 South's provision centres on the charity's ethos of building trusted relationships. Through these relationships, we believe we can bring about long-lasting and impactful change for young people, their families and their communities. We recognise that not everyone has equality of opportunity and we seek to address this through empowering young people and families, providing safe spaces for engagement, connecting young people to their community, building on strengths and helping to develop the skills, tools and resilience to overcome challenges. Trustees recognise that each young person and family is unique and may require a different type or length of support, The charity's delivery model provides a diverse support offer with multiple 'touch points, to help meet the needs of young people and their families. The charity provides services within communities where there are high levels of deprivation and disadvantage. Provision is targeted at young people and their families who may have multiple andlor a high level of unmet complex needs, alongside those who need early help and have emerging vulnerabilities, which places them at risk. MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) How we work (continued) Vulnerabilities include; those who may have experienced Adverse Childhood Experiences (ACES) or trauma, living in poverty, disengagement from education or employment, poor emotional health and wellbeing, substance misuse, involvement in or at risk of crime, anti-social behaviour and exploitation, alongside those who have experienced or are living with Domestic Abuse, family conflict and breakdown. The organisation accepts referrals for targeted provision from multiple partners and provides direct services to schools and other statutory bodies e.g. alternative education provision. Services are delivered via our community-based hubs, providing safe, accessible spaces for young people and families to engage, with familiar faces to greet them. Emerging from COVID-19 With COVID-19 restrictions lifting, Motiv8 has reinstated all its face-to-face provision including larger scale group activity. Whilst encouraged by the gradual return to 'normality', the charity has noted the significant impact COVID-19 has had on young people's mental health and wellbeing, alongside their engagement in education and learning. The charity saw a 41 % increase (total of 272) in requests for support during the period 1st April 2021-31st March 2022 when compared with the previous year. This is a 263 % increase compared to pre pandemic years (201912020) where the organisation received a total of 75 requests for support in-year. -rhe majority of referrals relate to concerns regarding young people's emotional health and wellbeing, poor social networks and barriers to education and learning. This is further reflected in themes emerging from Motiv8's Safeguarding incidents with high numbers of young people disclosing self-harm, overdose and suicidal thoughts or attempts. Trustees were keen to respond to the increase in demand and complexity of young people's needs, considering ways the charity could work upstream to increase its preventative offer and reduce the number of young people reaching crisis or falling behind. In addition, Trustees have focused its efforts on supporting staff wellbeing, recognising the impact of secondary and vicarious trauma for the workforce, who are regularly exposed to young people and families who are facing hardship, trauma and complex challenges. Principal activities With reference to guidance issued by the Charity Commission, trustees decide what activities the charity should undertake. There are dual priorities of delivering activities that provide a clear and demonstrable benefit whilst also maintaining financial viability through cost recovery from trading and fundraising. Trustees are satisfied that these key principles are met by the operations and achievements of the charity, which during the year under review provided regular support to 1337 young people and family members, which is a 47 % increase on the previous reporting year. The organisation provided further benefit, through its holiday provision supporting 822 young people, alongside detached 'on street, provision with over 3951 contacts, which was an increase in contacts of 72 %. The review of activities, alongside achievements and performance is detailed in the sections below. Public Benefit -rhe trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our objects, aims and objectives and in planning future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives set, Trustees are committed to using charitable resources, and where necessary using reserves wisely, to ensure that the charity delivers high quality services that achieve the charity's objects, aims and objectives and make a positive impact. MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) Review of Activities Throughout 202112022, the charity has provided regular, ongoing-targeted support to 1337 young people and family members, supported 822 young people via holiday provision and had a further 3951 contacts via detached 'on street, provision, providing a total of 13,296 hours of support. Provision was delivered via three key areas, expanded upon below: 1. Individual and Family Support Individual Mentorlng Motiv8 South's individual mentoring support is a referral-based programme for young people aged 9- 19 (up to 25 with LDD) who may be experiencing disadvantage through multiple facets of their life, which is preventing them from moving forward positively. It provides intensive face-to-face community mentoring, alongside wrap around support via a trusted adult worker (Youth Support Worker). Motiv8 South's mentoring model uses a strengths based approach, building a trusted relationship with the young person. Support is tailored to the individual and typically lasts 6-12 months. Through an initial home visit, the trusted adult worker, young person and their familylcarers create a support plan. Support is weekly and takes place in spaces young people feel comfortable, this might be in the community on an activity, in one of our centers or in their home. This model has proven highly effective in engaging and supporting both those who require early help alongside vulnerable young people with complex needs. "At the begifining I was ne￿ouS aiid didi?'t know what to expect. At my first session I felt really content with my worker ai?d felt coiifidenl to talk to her. The support helped with my confidence and with Iny anger Since being siipported I no longer take my ai?ger out on my mum, I've made so mai?y improvemeiits. :: Young Person For 202112022, Motiv8 supported 457 young people through individual mentoring providing 6763 direct hours of support. This was a 17% increase in number of young people supported when compared to the previous year. Demand continued to increase with 272 requests for mentoring support. As noted previously young people's mental health and wellbeing was a prevalent theme when seeking support. Case Study Harry (not 17is real name) aged 12 spent periods of his life in and oiit of care. He had witnessed a serious assaiilt perpetrated by his mother, wliich resulted in a prison sentence. His parei?ts separated, sibliiigs were taken iiito care, with two others adopted, ai?d Harry had no contact with them. W17eii we met Hany, he was living witl? an aiirit, his behavioiir at home, in the commiinity ai?d at school was described as risky and volatile. He hacl poor school atterpdance, was usiiig cannabis arld there were concerns that he was high risk for Child Criminal Exploitation. Tlie Motiv8 youth worker met with Hary and his aiiiit at home and started biiilding a positive relationsliip. they Wofked with Harry to talk through what a day in his shoes looked like and to find out things he was interested in. Harry loved being active ai?d shared he really struggled to fnanage his anger. Over the next 8 months Harry ai?d his Motiv8 yoiith worker met weekly and Iindertook activities together, buildii?g his coi?fidence. They looked at behaviours he wanted to Gliange and wl7y Harry felt t17e way he did, addressing some of his past and curreiit trauma. Over time lie opei?ed up more, shanrig his hLIrt al Iiis family sitijation. MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 1. Individual and Family Support (continued) Harry and his Motiv8 worker had the spaLe Éo talk this throiigh: highlight his strengths, loo techniqiies to siipport O"oiirnaling, breathiiig techi?iques etc.) aiid consider boiindaries. Harry began t feel 'lighter', his atte17dance improved at school af?d tliere were noticeable improveinents in hi behaviour. Young person feedback. I have really enjoyed 177eetii?g with my Motiv8 worker every week ar?d always looked forward to it, he 17as helped IT?e witl? my decisioi?s and choices ai7d also always makes sure our sessions are fiin. Carer Feedback.. Harry l?as really er?joyecJ n7eeting with his Motiv8 wort(er, he looks fO￿ard to it an I caf7 defir7itely see a positive cha17ge ir? Harry sii?ce lie started receiviiig the sijpport" Motiv8 Youth Worker feedback." "Hary er7Joyed more active sessions such as going to the golf driving raiige arid goir?g to the seafioiit for 8 walk, All of wliich created a backdrop for lis to ha conversations abolit the t17ings that were i17iportant to him, Profile of young people accessing individual mentoring support: Gender Identity: 49% identified as males, 43% identified as female and 5% identified as Transgender or Non-binary which was an increase of 4 % from the previous year (2 % chose not to specify their gender). Ethnicity: 77 % of young people identified as White British, White European or White Other, 2 % identifying as being of Mixed Background, 1 % identified as Black African, Black Caribbean or Black other, the remaining 1 % identified as Asian British or Asian Other. 17 % preferred not to say Age: The majority of young people receiving mentoring support were aged 14-15 which is a similar trend to the previous year. The chart below shows the breakdown of ages: Young People receiving I:1 support 100 50 8-10 11-13 14-15 16-18 19-25 Not disclosed Age MOTIV8 SOUTH LIMITED "rRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 1. Individual and Family Support (continued) In response to the increase in demand for young people's mental health support and those at risk of serious youth violence and criminal exploitation, Motiv8 partnered with No Limits another Hampshire based youth charity to enhance their 'Navigator Programme,. The project provides immediate support to young people in crisis who present at the Accident and Emergency department at Queen Alexandra Hospital in Portsmouth. The partnership has enabled Motiv8 to provide intensive wrap around mentoring support via an extended community pathway beyond the initial crisis and 'teachable moment,. It has been shown to have a positive impact on young people, providing practical and intensive support. Case Study- Male aged 14 Tristaf? presented at A&E haviiig taken a sigiiificai?t quantity of 'weed gumn?ies Tristan was not sure lie war?ted to engage. He striiggled in sckiool, 17as ADHD aiid negative peer associatioris. Tl?e yout17 siipport worker Iised pliysical activities to engage Tristai? sucli as bike rides and diJiii?g tliis tim explored behaviours. peers ai?cl futiire plans. Tristan opened up. biiilt a positive relatioiiship and is now exploriT?g apprenticeship optior?s. He feels comfortable to engage In oiigoirig Motiv8 youth provision sucli as weekly Iiubs and our bike maiiitei?ance programines, giving Iiini son7etliing positive to do. Young Persons Feedback "It made me think about my and friends actions before we act, in the comniiiiiity and at scliool. l enjoyed the sessiof?S." Family Support During 202112022, Motiv8 South provided 3282 hours of direct support to 53 families, and an additional 145 family members. The programme offered intensive whole family support via a Motiv8 intensive family support worker and was delivered via our Hampshire County Council commissioned Intensive Family Support Service (IFSS), and the Family Well-being Service, funded via the Henry Smith Charity As reported in Motiv8 South's last set of accounts, the impact of COVID-19 on families, children and communities has been vast. Ivlany families have endured difficult and challenging times. We have seen families and young people isolated and more reliant on technology. Motiv8 South are now working to help young people catch up with emotional and social development and education that they have missed, The support works with families and their family members, taking a strengths based approach offering personalised, practical and regular support. Families stated the support has helped them in the following ways. 'It's helping by gettii?g some stnictiire into our lives ai?d by 17elping with tl?e children's behaviour and oiir con7mLii?icatioi? as a family "They have been a great support to niy son goirig into sctiool and siipporting him with his issues. I have beei? siipported by Motiv8 as well regarding Aaron s issiies, his behaviours aiid my past., "Helped with emo ional sijpport with myself: ex-partner & children. Helped with setting regiilar routines for the children and supported with cliildfei?'s behaviour and neecjs. -Just to say thank you I was at a very low in life and with this sijpport I'in getting back on track aiid knowing I have the su port keeps me going 10- MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 2. Targeted Group Work In 202112022, 259 young people were supported through our targeted group work provision equating to 1358 hours of support. This was a significant increase on the previous year, in part due to a majority of COVID-19 restrictions having lifted, however it was also intentional action on behalf of the charity to respond to the overwhelming need. Safe spaces to interact, the opportunity for young people to explore specific issues impacting them, and the chance to build their confidence and gain new skills were regular themes beneficiaries and wider stakeholders told us were important. Motiv8 South's targeted group provision is facilitated by Motiv8 youth support workers and provides weekly or time specific group provision, which is focused around supporting and developing specific needs and skills. -Fhe provision is targeted towards young people who may have additional vulnerabilities. Underpinning all our targeted group work is the opportunity to learn and grow with peers, promote positive human connection and develop personal, social and emotional skills. et ort erl In IGNITE We were excited to pilot IGNITE through European Social Funding administered via the Hampshire and Isle of Wight Community Foundation. IGNITE established a 'Youth and Community Preparation Training Hub, for those unemployed or inactive living in the Gosport or Fareham area. Our aim was to encourage those facing multiple barriers to employment, and those with lived experience to engage in a person-centered development programme, to IGNITE their passion to pursue a career in either youth work or wider communitylsupport roles. Motiv8 has seen the positive impact of having dedicated resource to support beneficiaries who may be facing multiple barriers to employment. In most cases the charity has seen that with time, care and the right level of input beneficiaries are thriving, in particular for those with lived experience who have seen how their experiences can positively benefit and shape support for young people, The accredited programme combines holistic individual support, group provision and an accredited modular training programme. IGNITE has further supported Motiv8 South's ambitions to 'grow our own, youth workers in response to a general workforce decline, with several recipients of the programme directly employed or volunteering with Motiv8. Case Study Ray was supported by Motiv8 as a yoiiiig person several years ago. Haviiig recei?tly moved back to the area as an adult: lie came back to Motiv8 enqiiiring aboiil volunteering Ray's life had been impacted considerably by sorne very difficiilt personal circumstances and he was lookii?g for the chance to re-build his life again. Ray had lived experience, biit had not engaged in youth wor.k previously so we shared the IGNITE prDgramn?e ai?d he immediately sigiied up. His lived experience aiid innate understafpdiiig of wl?at so many of tl?e youi?g people Motiv8 siipport are dealing witli is invaliiable. His acadeiT?IC Wort was great ai7d l?e siiccessfiilly completed his accreditation. Over time he undertook siipervised WO￿ expe17ence with Motiv8 engaging with yoiing people throiigh the Holiday and Food Provision progra171me, a free holiday provision for young people iii receipl of free school meals who had beef? referred due to their vulnerability. His coiitribiition was oiitstandii? so much so that l?e was offered a paid contract. He is an incredibly gifted YoLlth Worker and has siipported yoiing people on a i?Iimber of programmes. We are veiy Iiicky to have him. Youth Social Action Youth social action has formed a significant part of our targeted group provision in 2021122. This was driven by the charities desire to hand back power to young people who due to COVID-19 restrictions had been unable to engage in regular activities. It was also in response to young people sharing they were feeling a sense of hopelessness, isolation and anxiety about their futures. Funded through #iwill, Clarion Futures and VIVID housing Motiv8 was able to establish Youth Social Action Hubs which MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 2. Targeted Group Work (continued) Youth Social Action (continued) provided a safe, engaging space for young people marginalised and facing multiple barriers to come together to consider how they can make a positive difference to others or their community. Motiv8 youth workers helped young people in developing and delivering their own social action projects, which included fundraising, improvements to their environment and volunteering within the community. Motiv8 and the Grateful Arts Project With significant numbers of young people struggling with their mental health Motiv8 has also looked at innovative ways to tackle this issue head on, involving wider partnerships and building on existing assets in the Community. In this reporting period Motiv8 collaborated with The Grateful Arts Club CIC to deliver an exciting programme themed around gratitude and how practicing gratitude can improve your wellbeing. The programme ran a series of creative workshops with young people, facilitated by Motiv8 Youth Workers, The Grateful Arts Club CIC and a number of local creatives and businesses who offered their expertise in their creative field. At the end of the programme young people were able to exhibit and sell their work at a gratitude themed Community Art Exhibition which brought together the wider community, businesses and stakeholders. The youth social action hubs combined forces with the 'Grateful Arts Project, and wanted to raise money to support young people's mental health and wellbeing. They became actively involved in supporting the planning of the event, taking on specific roles, alongside creating items which they could sell on the day. There were over 600 people who visited the Community Art Exhibition and based on the programmes success alongside feedback from young people, a second programme 'LOVE IS, was run in February 2022 with young people once again taking a considerable lead. Feedback from a parent: "We are incredibly proud of him. It was lovely to see him come back so happy and pmud of himself. He loved helping today and selling things and I have not seen that spark and sense of achievement in him for a long time, wish he could see himself through mine and other's eyes. Thank you so much and I'm so glad that you get to see the real side of him, as since living here others have made him feel that he cannot be who he wants to be" Skills Hub With young people struggling to engage in school and find suitable employment the skills hub has taken a community asset approach, working with wider partners to broker opportunities for young people. Young people have been able to engage in alternative education programmes alongside external workshop opportunities and supported work experience. The skills hub has also increased its cultural and creative offer, collaborating with local artists and creatives. erPr ngt ded LGBTQ support ASB/crime diversion programmes (DIVERT) ACES (Adverse Childhood Experiences) Holiday and Food Targeted Group Provision Child Sexual Exploitation (CSE) and Child Criminal Exploitation (CCE) reduction programmes (CHOICES) Health and Wellbeing programmes Alternative Education Provision including Bike maintenance programmes and STEPS (accredited personal and social development programmes) Parent/Carer support programmes (SHAPE) 12 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 3. Community and Enterprise To increase the charity's preventativelearly help offer, considerable efforts were placed into increasing open access community and enterprise provision across all areas. For the reporting period 1245 young people accessed our open access, drop in and wider community provision providing a total of 1090 hours of delivery. 481 young people regularly accessed weekly youth hubs. This significant increase in open access provision has had the duel benefit of providing an immediate 'gateway' to support, preventing young people from reaching crisis andlor remaining on long waiting lists, alongside bolstering support for young people who might be engaged in other Motiv8 provision. Examples of this include young people receiving targeted support but would like to increase their social networks and develop their skills, or young people coming to the end of their targeted support who are wanting to engage in something positive on a longer term basis. is oug they Youth HubslDrop In's All Areas (juniors and seniors): Youth hubs and drop in's for young people were delivered across all Portsmouth, Havant and Gosport. Youth hub and drop in provision is focused on areas of deprivation andlor where there are a lack of opportunities for young people. Staffed by Motiv8 youth support workers and supported via volunteers, sessions are delivered from the charity's young people's centers alongside various outreach sites including 'wellmedow' an outdoor youth hub in woodland at Staunton Country Park in Havant. Youth hubs provide a safe space for young people to seek advice and support, socialise, make new friends, develop their skills and engage in important issue based activities such as knife crime, harm reduction, positive relationships, bullying, mental health and wellbeing. Motiv8 South further provides sexual health hubs and thematic hubs based around young people's interests including. a music hub, creative hub, cooking hub and a bike hub. Case Study- Havant Youth Hub Tegai? aged 17 had a very difficult Iipbrii?gii?g experiencing parental alcohol addiction and domesti abiise. She struggled to stay in educatio sl?e was assaiilted af?d then had a series of unliealthy relationships. She had a child who was adopted and aroiind tl?at tinie she be.qan a i?ew relationship 817d moved into her boyfriend's fa177ily hoiiie. She was feeling qiiite isolated aiid low. Tegaii 17as been attending a Motiv8 Yoiith Hiib with her boyfriend aiid his friends and over tiine bijilt good relationship with tl?e staff team. Sl?e applied foi" college with tlie siipport of a Motiv8 staff meinber ai?d was supported to the iriterview at college wliere she gaii?ed a place. She struggles with low self- esteem, and diie to her challei?ges with social iiiteraction and lack of confidence in her own ability and sadly ovei time this caiised her to diseiigage with College.. Tegan coritiniied to attend the weekly drop ii? sessions, Motiv8 staff siipported her to manage lie emotional health aiid wellbeing, includii?g discussing techiiiqiies that help to alin her and tools that her friei?ds cali l?elp her to use wl?en is struggling. We liaised witt? Cl?ildren's se￿ices to ensure that her health and basic needs are met arid attended multiagency meetings Tegan recer?tly got invited to a job iiitewiew biit was unable to pay for the blis ticket to attend it, so a staff member assisted her and she was tl?en offered the Job. She has been Wof'kiiig there for 4 weeks and is learning to establish Iiew relationships at work: managing her trioney and havir?g a meaningfiil routiiie. She continiies to attend the drop-in sessions regiilarly arid we are seeing an improvement in her attitlide, appearance and wellbeing. 13 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 OBJECTIVES AND ACTIVITIES (continued) 3. Community and Enterprise (continued) Lighthouse: Delivered in Partnership with Havant and East Hants MIND, Lighthouse combines youth work and specialist mental health support. Lighthouse provides three drop-in sessions per week for young people living in the Havant area who may be struggling with lower level mental health and wellbeing Lighthouse has provided a space for young people to gain immediate face-to-face support, build positive relationships and access a range of flexible advice and guidance. Young people can talk to specialist MIND well-being support workers alongside Motiv8 youth workers. The sessions enable young people to participate in small group activities to boost inclusion, build resilience and gain skills. Throughout the year Motiv8 South has seen a high demand for the service and has been reviewing options to increase the delivery space to accommodate growing numbers. Detached Street Based Provision (All areas): Detached on street provision has remained an important arm of our provision, helping to reach young people who might face multiple barriers to engagement. We have seen an increase in young people at risk of criminal exploitation, alongside those who are disengaged with education and are involved in antisocial behaviour. The detached provision enables us to build relationships with the community and young people in their environment. Case Study M v8bec are ci area 17ighliglited problem area for Ai7ti-social Behavioiir Crirn Ex oita tioi? nd dnig dealir?g Motiv8 Detaclied stdff maii?ed vigilant aiid proac witl? groiii)s of oiing peop oiigl? its weekly evei?117g 'oii stieet. sessions. Diir7r?g this tim detached rkeis uld al.$0 eli local resideiits and biisiii ses bLiildii?g trlist. It wa that Inany fel In Iiat to do con I'riiiig 11?g people being exploited ai? distribLlting drii wl?o o sl? that iiif ia tiof? witl?. 11 greecl tliat a or711niii?ity coiisultatioii would be app priate way fo ith Motiv8 ?0 lg aiid deliverii?g two evefits wliiGlI ii?clLided awarene oiksli d exi)loitatiori I. ted issues. ild In I to t17e vLilr?erab and exploitation vihich becanie apparent throiigh tlie cle 8essiori8, Motiv8 als() rticipatecl iii n?or?tlily Missii?g Exploited ai?d Traffic nieetirigs coordina the Police ari Local Aiithorit l?is offered a17 OPPOrtiir?ity or exchangii?g i orma ai-diii the opportiinit to c rdi a response to afeguard oiing Youth Voicetyouth Participation: We have continued to operate a youth voice group, which is an open participatory group for young people who are current or former beneficiaries. The group meets monthly and is facilitated by a Motiv8 youth support worker, with topics of discussion being led by them. There is also the opportunity to help shape service delivery with the group having attended the Service Delivery and Development Sub Group alongside Trustees and off icers attending Youth Voice sessions at their invitation. Numbers remain small, so the Youth Voice group has been keen to recruit other young people. Motiv8 South recognises that not all young people want to participate in a formal youth voice group, however it is important for all young people to have the opportunity to have their say. As such, we have also established youth participation groups which offer fun and engaging activities alongside the chance to have their say and develop youth social action projects. The charity are keen to further develop plans regarding youth voice, youth leadership and participation. Summer Passport: Summer Passport sessions were delivered over a four-week period at different locations across Gosport Borough. -Ihe sessions led by Motiv8 brought various partners together to provide a range of free open access activities such as, creative arts, dance, physical games, cooking, Driving Lessons, Fishing, Laser Clay Shooting and much more. Areasllocations were selected were based on feedback received from young people during Motiv8 detached sessions and anti-social behaviour figures (ASB) The provision was a huge success with over 300 young people attending and an overall reduction of 25 % in reported ASB incidents for the period the activities took place. 14- MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 ACHIEVEMENTS AND PERFORMANCE Str Motiv8 published its revised 5-year Strategy for the period 2019-2024, setting out our ambitions to achieve the following. 1 . Grow our Im pact. Bringing about lasting change for Young People, Families and the Community 2. Increase Opportunities. For young people, families and communities to thrive 3. Build resilience and sustainabil ity. To be here for the future and increase social impact The charity is committed to bringing about lasting change. To achieve this we believe in collaboration, working with our young people, their families and the local community. It means building trusting relationships, helping young people feel connected with a sense of belonging, having a regular long-term presence, providing 'safe spaces, for young people and families to access a range of support and opportunities and importantly providing the right support at the right time. Motiv8 is underpinned by a set of core values which includes. Trusted Relationships, we work with openness, honestly and integrity, building relationships through being compassionate, approachable, flexible and reliable. Quality, we strive to do our very best, working with professionalism and are committed to continually looking at ways we can improve. Collaborative, we actively work together with the community, young people, families and our partners to achieve the very best outcomes Empowering, we believe in supporting communities and individuals to realise their abilities and potential, doing with and not to. Committed, we never give up, when things are difficult, we look for solutions, we drive ourselves and others to reach for their dreams and goals pac We now report on the progress we have made for 202112022: STRATEGIC AIM 1- Grow our impact We will do this by: Being embedded in local communities with a trusted long-term presence Having an increased focus on prevention and early help Delivering safe, high quality and flexible provision Our progress for 2021122: Outcomes for young people: Overall, 93 % of young people showed positive progress against their agreed outcomes. 87% showed progress in their education and learning, 94 % made progress with their behaviour and 97 % made progress against their emotional health and wellbeing. Satisfaction Scores: 98 % of young people felt they had improved relationships with their family or carers and 98 % felt they had improved social networks and friendships. Significant increase in prevention and early help support: Numbers of young people accessing our community provision increased by a huge 611 % . This was achieved through holiday programmes such as. Gosport Summer Passport, Holiday and Food Provision, regular weekly Youth Hubs and Drop in provision. We see this as a huge achievement for the charity, who swiftly returned to face to face delivery and created fun, engaging spaces for young people to safely come together. 15 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 ACHIEVEMENTS AND PERFORMANCE (continued) Ou ed) Keeping young people Safe: During this period Motiv8 responded to 192 Safeguarding incidents, a 52% increase on the previous year. Safeguarding responses included working with the wider partnership and stakeholders to ensure necessary steps are taken to robustly safeguard young people. Trustees are mindful that the charity saw an increase in safeguarding concerns via Youth Hubs and Detached provision, further reinforcing the need to invest in preventative services. STRATEGIC AIM 2- Increase Opportunities We will do this by: Having a distinctive service offer which is person-centred, holistic and accessible Strengthen collaboration and partnerships to provide services that are innovative, dynamic and responsive Enhance and strengthen our support for young people to engage in education, training and employment Our Progress: Increased opportunities. Motiv8 have provtded over 16 different weekly open access opportunities totaling 47 hours of support per week. Greater efforts were also made, to ensure consistency of provision across our geographical locations to avoid a postcode lottery for beneficiaries. This is in addition to increasing the numbers of young people who were able to receive support via Motiv8's individual mentoring programme (+17 % ) and Motiv8 South's targeted group provision (+167 % ). Youth Fund, Youth Voice, Youth Leadership and Participation: Motiv8 South established a dedicated fund for young people to bid in directly for items or provision they might require. This has supported young people in accessing essential items, alongside supporting requests from Motiv8 South's youth social action group who recently won an award for their youth social action projects. The charity has developed several pathways for young people to take a leading role and are keen to grow this. Internal Restructure: In year, Motiv8 undertook an internal restructure with the creation of a Head of Operations post. This critical post has helped aid internal and external collaboration, building on our areas of strength and increasing opportunities for beneficiaries. Innovation and Collaboration: Motiv8 collaborated with a range of other partners to develop a number of innovative programmes to respond to young people's poor mental health and provide diverse and inclusive services. Examples include, IGNITE, Lighthouse and the Grateful Arts Cfub Community Art Exhibitions. These programmes have not only increased the charity's reach, but have raised awareness within the community. Student Placements: 24 students undertook a placement opportunity with Motiv8 which included a mixture of social work, psychology and youth and community students. Motiv8 South are delighted that we have been able to provide these opportunities, given that many students have either had their placements terminated or placed on hold, denying them the important opportunity to put theory into practice. We recognise the importance of developing the workforce of the future and Motiv8 South has received excellent feedback in relation to the quality of its placements. Student Feedback. I woiild give a simple great big thai?k you. I Iiave learnt so much whilst being hei"e. Despite covid-19 and tl7e apprehension it btDught/still bniigs I coLild not be rn0￿ grateful for them letting rne stay and givif?g n7e so Inuch work to do ai?d learn fmm. I have learnt so niiich about myself. My anxiety about talking to people wl?o I didn't know, nieetings and puttii?g myself oiil there was huge before my time at Motiv8. 1 ain so glad to say tl?at as time went on, I watched tl?es anxieties begin to fade and I feel like a much stronger person for it. I reacl?ed a poiiit wliere meeting with new people no longer phased me. I have leamt skills of Iiow best to adapt aiid reflective skills that I will take with n7e throiigl?out life" 16 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 ACHIEVEMENTS AND PERFORMANCE (continued) ur ac STRATEGIC AIM 3- Build Resilience and Sustainability We will do this by: Embedding a robust, sustainable and mixed funding model. Harnessing digital technologies to work smarter, make best use of resources and improve outcomes Capturing the impact of our services and demonstrating the value of our work Board of trustees to ensure the effectiveness of the organisation, in line with its mission, aims and strategic objectives. Our Progress: Fundraising: Motiv8 continued to build on a mixed and sustainable funding model, attracting new funders to the charity alongside maintaining strong trusted relationships with existing funders. In the reporting year there was 16 % increase of incoming resources from charitable activities. The charity reported a surplus for another successive year, helping to rebuild charitable reserves to meet our reserves policy (see below for reserves policy) Capacity Building: The charity expanded its fundraising capacity with a part-time Digital Fundraiser and a Digital Marketing Apprentice. Plans were also agreed for the creation of a part-time Corporate Fundraiser. The charity took this decision, to reflect emerging fundraising trends and to decrease its reliance on reducing statutory funding. Staff Wellbeing; Motiv8 invested considerable efforts to ensure the wellbeing of staff recognising that they are one of the charity's greatest assets, this included. Paid wellbeing and reflection time, new employee assistance programme, a review of staff benefits and salary comparison. Sickness remained lowat2.5%. The annual staff survey results showed; 96% of staff felt that their personal and professional development is supported "The training provided has been amazing" 96 % of staff felt that their wellbeing is supported by their Manager and the organisation "I think that there is a good range of benefits offered" 96 % of staff understand the vision and mission of the organisation 96 % of staff rated the services that Motiv8 provide as good or excellent "l am proud of how we have been able to work with families and return to face to face support. We are a service of choice for many partners" Digital Solutions: Motiv8 continued to review and implement digital solutions to support its work which included upgrading IT and moving to electronic booking systems. Trustee Recruitment: During the reporting period two new Trustees joined the organisation, bringing significant skills and expertise in Safeguarding, Policing, marketing and Corporate Social responsibility. 17 MO"riv8 sou-fH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 ACHIEVEMENTS AND PERFORMANCE (continued) Our Impact (continued) IMPACT REPORT 1ST APRIL 2021 MARCH 2022 457 Targeted & Community The number otyoung people Motiv8 supported Ihrough one-ro-one mentoring 3951 259 ,Young people reached by Street-based youth work Targeted group education at the end of thelr support felt they had made progress 822 481 vulnefable young people were able to access safe space hollday actlvltles wlth healthy food Engaged In our weekly youth hub safe spaces 93% 207 made positlve progress and long-lasting change, Individuals supported through Family Well-being 13296 Hours of support 18 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2021 FINANCIAL REVIEW The Statement of Financial Activities for the year ended 31 March 2022 is set out on pages 27 and 28 of the financial statements. A summary of the financial results and the work of the charity are set out below. There were incoming resources of £1,120,272 for the year of which £413,939 was unrestricted and £706,333 was restricted, For the year ending 31 March 2022 trustees are reassured to report a surplus position for the charity. There was a total surplus after transfers of £86,786 (2021 Surplus of £134,482) of which £9,164 was unrestricted funds before transfers. At 31 March 2022, there were total funds of £702,573 of which £142,065 was restricted, £260,563 was designated and £299,945 was unrestricted. The surplus was achieved through the following activity. Fundraising. Expansion of the fundraising team, to increase capacity and grow other fundraising streams, alongside maintaining good quality provision ensuring existing funders reinvested as a trusted partner. 2. Creation of Head of Operations (HOO) post: This post has increased the capacity of the CEO to support overall fundraising efforts, with the HOO strengthening local relationships and developing new provision to meet emerging needs. 3. Traded Services. The charity provides a well~established traded offer which seeks to achieve full cost recovery, 4. Robust financial management. The charity continues to monitor finances closely and manage income and expenditure. Trustees are assured there is good financial control and risk management procedures. Fundraising Motiv8 South adhere to their core values within our approach to fundraising. We are committed to working within the Charities Commission fundraising practice guidance and are registered with the Fundraising Regulator, alongside the fundraising promise, meaning that all fundraising activity will always be legal, open, honest and respectful. The Fundraising Manager is supervised by the Chief Executive Officer and reports to the Motiv8 Board of Trustees. Fundraisrng procedures are clearly set out to all staff, students and volunteers within its operating manuals, ensuring any third party fundraising is closely monitored. No notification has been received by the Board of Trustees or the senior management team concerning any complaint or failure to comply with the charities policies. Reserves policy The policy is reviewed annually, and it currently reads. Policy It is the policy of Motiv8 South that unrestricted funds should be maintained at a level equivalent to between three and six months, expenditure, These reserve funds could be put to one or more of the following purposes.. Short-term tactical reserves Opportunistic reseNes Long-term reserves used to reduce risk 19- MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2021 FINANCIAL REVIEW (continued) Reserves policy (continued) Procedure The first level of reserves is held for short-term tactical reasons. The charity aspires to keep a minimum of two months, worth of expenditure to cover any short-term setbacks in funding or cash flow difficulties. The trustees consider that reserves at this level will ensure that in the event of a significant drop in one or more funding sources they will be able to continue the charity's core current activities while consideration is given to ways in which additional funds may be raised or specific activity brought to a controlled close. Second are opportunistic reserves, set aside to enable the charity to evolve and take advantage of strategic development opportunities. This could be to cover up to 30% expenditure of a new activity backed by a full business plan showing full recovery in three years. A third, long-term reserves level is intended to reduce risks posed by large external changes in the environment in which the charity operates. This could include political changes, fall in stock market values or a major decline in donors, empathy to the cause. These risks, if realised, would dramatically affect the charity's funding streams. In parallel, the charity ensures that if reserves are called upon, they can be replenished. The reserve policy outlined above remains in place and the trustees aspire to maintain its objectives. Trustees are encouraged that corrective action and strategies implemented in 2018 have resulted in three successive years of the charity generating a surplus. Unrestricted Free Reserves At the 31 March 2022, unrestricted free reserves stood at £299,945 which equates to 3.5 months of running costs. Whilst in line with the charity's reserves policy of maintaining 3-6 months of running costs, this is an improved position and Trustees remain committed to improving this position through the following strategies: 1. Continue progress towards re-building reserves with a 3-5 % surplus target, linked with the 5-year strategic plan 2. Increase levels of unrestricted funding, alongside growing Trust and Grant funding, Private, Corporate, Community and Major Donor funds. 3. Maintain core statutory provision as a partner of choice 4. Ensuring costs are monitored continuously and rationalisation will continue wherever possible, without impeding the services provided. At 31 March 2022, funds totaling £260,563 have been designated by the trustees in respect of funds represented by fixed assets (mainly relates to Freehold building and additional building extension). More information on these funds is given in note 18 to the accounts. Funding Motiv8 South place great significance on partnership working. Trustees acknowledge the contribution of the following organisations that have supported Motiv8 South over 202112022 and without whom the charity would be unable to operate: Hampshire County Council Intensive Family Support Service, Violence Reduction Unit, Traded 1-1 support, HAF / Signposting & Family Divert Portsmouth City Council Traded Services, Violence Reduction Unit, HAF, Orpheus, Virtual School & The Hive Gosport Borough Council Community Safety, ABC 20- MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 FINANCIAL REVIEW (continued) Funding (continued) Havant Borough Council -1-1 support, Traded services Hampshire Office of the Police & Crime Commissioner: Hate Crime & targeted 1-2-1, Intensive Support Services Hampshire and Isle of Wight Community Foundation: Youth Social Action, All together fund, Engage Programme, EFS, Portsmouth Community fund Schools and Colleges: Mayfield, The Portsmouth Academy, The Key Centre, GFM Brune Park, Brookfield School, Fareham Academy, Bridgemary, Barncroft, GFM - Bay House, Lord Wilson, Prospect School BBC Children in Need National Lottery Community Fund Groundwork UK- Tesco Carrier for Causes No Limits Sir Jeremiah Colman Gift Trust Active Communities Network - Street Strong Project Henry Smith Charity William Wates Memorial Trust The Blagrave Trust Community Lotteries Gosport, Portsmouth and Havant Southern Cooperative Group -rhe Edward Gostling Foundation Garfield Weston Trust 2000 Masonic Lodge Abri El Sport England- Energise Me Havant & East Hants MIND Nora Smith Charitable Fund The Guinness Partnership Ltd The Brian Foster Foundation Clarion Futures Communities Partnership Foundation National Lottery Heritage Fund Also services provided by 1 sl Computer Services, Amazon Smile & Fast Track Garage Services, The trustees also want to thank all the individuals that have supported the organisation through regular and one off donations, including supporting fundraising events and through the donation of items. Asset cover for funds There are adequate and available assets of each fund sufficient to meet all liabilities and obligations. Future plans Trustees are mindful of external factors such as the war in Ukraine, inflation, cost of living crisis, and changes in Government Leadership all create an unstable operating environment for the charity. This coupled with increased complexity of young people's needs and demand in support places enormous pressure on the charity and its staff. In reviewing the strategic plan the charity will continue to work towards its three strategic aims with an increased focus on the following: 21 MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 FINANCIAL REVIEW (continued> Future plans (continued) Aim 1: Grow our Impact: Increase opportunities for young people's participation and youth leadership alongside developing plans to share power with young people. Strengthen and embed Motiv8 South's equality, diversity and inclusion strategy Through digital solutions streamline processes for the collection and analysis of data, to improve quality, demonstrate impact and improve beneficiary experience. Develop easy access mental health and well-being support Aim 2: Increase Opportunities: Growth through activities in particular,. post 14 provision, youth social action, mental health/wellbeing support and preparation for the world of work. Establish a Portsmouth delivery venue to offer flexible and accessible support. Maintain current level of targeted support Remain a trusted, mature partner providing quality services, excelling at what it does Aim 3: Increase Resilience and Sustainability Increase % of unrestricted and core funding to be adaptable, agile and respond to the current unstable environment and economic crisis Continued focus during challenging times on staff wellbeing ensuring a healthy workforce and increased retention Review marketing and communications strategy to align with strategic aims and priorities Grow new income streams including Corporate, Community and Digital fundraising streams Underpinning the above will be our continued commitment to quality and being a trusted youth charity partner of choice. CHANGES IN FIXED ASSETS The movements in fixed assets in the year are set out in note 12 to the financial statements. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees (who are also directors of Motiv8 South Limited for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom General Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: selected suitable accounting policies and apply them consistently. observe the methods and principles in the Charities SORP; made judgements and estimates that are reasonable and prudent; state whether applicable UK accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business. -22- MOTIV8 SOUTH LIMITED TRUSTEES, REPORT (Continued) FOR THE YEAR ENDED 31 MARCH 2022 FINANCIAL REVIEW (continued) STATEMENT OF TRUSTEES, RESPONSIBILI"I-IES (continued) The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy, at any time, the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for the maintenance and integrity of the corporate and financial information included on the charity's website and for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. DISCLOSURE OF INFORMATION TO AUDITORS Each of the Trustees has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditors are aware of such information. AUDITORS A resolution proposing that Jones Avens be reappointed as auditors of the charity will be put to the annual general meeting. Approved by the board of trustees on 18 November 2022 and signed on their behalf Trustee 23- MOTIV8 SOUTH LIMITED INDEPENDENT AUDITOR'S REPORT TO THE TRUS-fEES OF MOTIV8 sou-fH LIMITED Opinion We have audited the financial statements of Motiv8 South Limited (the 'charity') for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 March 2022 and of its incoming resources and application of resources, for the year then ended, have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. Other information The other information comprises the information included in the annual report other than the financial statements and our auditorfs report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of our audit: the information given in the trustees, report for the financial year for which the financial statements are prepared, which includes the directors, report prepared for the purposes of company law, is consistent with the financial statements; and the directors, report included within the trustees, report has been prepared in accordance with applicable legal requirements. -24- MOTIV8 SOUTH LIMITED INDEPENDENT AUDITOR'S REPORT (CON-fiNUED) TO THE TRUSTEES OF MOTIV8 SOUTH LIMITED Matters on which we are required to report by exception In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors, report included within the trustees, report. In the light of the knowledge and understanding of the company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees, report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us. or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of trustees, remuneration specified by law are not made. or we have not received all the information and explanations we require for our audit. or the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies, exemptions in preparing the trustees, report and from the requirement to prepare a strategic report. Responsibilities of trustees As explained more fully in the statement of trustees, responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is ne￿SSary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial ststements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Identification and assessment of irregularities including fraud Irregularities, including fraud, are instances of non-compliance with laws and regulations. We designed procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures were capable of detecting irregularities, including fraud is detailed below: we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the association, including The Companies Act 2006 and The Charities Act 2011. we obtained an understanding of the legal and regulatory framework applicable to the entity and how the entity is complying with that framework by making appropriate enquiries of management as well as considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations; we made enquiries of those charged with governance and management concerning: the risks of fraud; instances of non-compliance with laws and regulations or knowledge of actual, suspected, or alleged fraud is documented during the period; we allocated an engagement team that we considered collectively had the approprsate competence and capabilities to identify or recognise non-compliance with laws and regulations. -25- MOTIV8 SOUTH LIMITED INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUS-fEES OF MOTIV8 SOUTH LIMITED Audit response to the risk of irregularities including fraud Based on the results of our risk assessment, our procedures included, but were not limited to: performing analytical procedures to identify any unusual or unexpected relationships. evaluating whether the selection and application of accounting policies by the entity that may be indicative of fraudulent financial reporting resulting from management's effort to manage earnings. assessing whether judgements and assumptions made in determining the accounting estimates set out in note 2 were indicative of potential bias. agreeing financial statement disclosures to underlying supporting documentation. reading the minutes of meetings of those charged with governance. reviewing the correspondence with relevant regulatory bodies. testing of journal entries to address the risk of fraud through management override. incorporating an element of unpredictability in the selection of the nature, timing, and extent of our audit procedures. Conclusions regarding the risks of irregularities including fraud There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non~compliance. Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion. We considered our audit was capable of detecting irregularities due to: the effectiveness of the entity's internal controls. the nature, timing and extent of audit procedures performed. and the absence of contradictory evidence. A further description of our responsibilities is available on the Financial Reporting Council's website at: https.ll www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report. Use of our report This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. Timothy Millett FCA (Senior Statutory Auditor) for and on behalf of Jones Avens Limited 18 November 2022 Chartered Accountants Statutory Auditor 53 Kent Road Southsea Portsmouth Hampshire P05 3HU -26- MOTIV8 SOUTH LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 Unrestricted Unrestricted Restricted funds funds funds general designated 2022 2022 Total Unrestricted Unrestricted Restricted funds funds funds general designated 2021 2021 Total 2022 2022 2021 2021 Notes Income from: Voluntary income Incoming reSoUr￿S from charitable activities 30,372 383,567 47,650 658,683 78,022 1,042,250 45,103 375,758 68,062 518,655 113,165 894,413 Total income 413,939 706,333 1,120,272 420,861 586,717 1,007,578 Ex enditure on: Raising funds 59,025 59,025 40,285 40,285 Charitable activities 345,749 628,711 974,460 255,736 572,384 828,120 Other 11 4,691 4,691 Total expenditure 404,775 628,711 1,033,486 300,712 572,384 873,096 Net incoming resources before transfers 9,164 77,622 86,786 120,149 14,333 134,482 27- MOTIV8 SOUTH LIMITED STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 Unrestricted Unrestricted Restricted funds funds funds general designated 2022 2022 Total Unrestricted Unrestricted Restricted funds funds funds general designated 2021 2021 Total 2022 2022 2021 2021 Notes Net incoming resources before transfers 9,164 77,622 86,786 120,149 14,333 134,482 Gross transfers between funds (7,089) 54,284 (47,195) 6,748 864 (7,612) Net income for the yearl Net movement in funds 2,075 54,284 30,427 86,786 126,897 864 6,721 134,482 Fund balances at 1 April 2021 297,870 206,279 111,638 615,787 170,973 205,415 104,917 481,305 Fund balances at 31 March 2022 299,945 260,563 142,065 702,573 297,870 206,279 111,638 615,787 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. 28- MOTIV8 SOUTH LIMITED BALANCE SHEET AS AT31 MARCH 2022 2022 2021 Notes Fixed assets Tangible assets Investments 12 13 290,870 253,472 290,870 253,473 Current assets Debtors Cash at bank and in hand 14 99,372 543,374 93,087 499,902 642,746 592,989 Creditors: amounts falling due within one year 15 (231,043) (230,675) Net current assets 411,703 362,314 Total assets less current liabilities 702,573 615,787 Income funds Restricted funds Designated unrestricted funds General unrestricted funds 17 142,065 260,563 299,945 111,638 206,279 297,870 702,573 615,787 The financial statements were approved by the Trustees on 18 November 2022 Valerie Hopkins - Chair Trustee Company registration number 3512607 29- MOTIV8 SOUTH LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022 2022 2021 Notes Cash flow$ from operating a¢tivities ash generatecj from c>perations 22 96,036 2018S5 Piirchase of tangiblè fixèd assèts Nat cash u8ed in investing activities 152,5641 110,Q061 152,5641 110,0081 Nel ¢a$h used in financing activities Net In¢rease in cash and cash aquivalents 43.472 t91 849 Cash aiid tash equivaleiils al begiiiiiing of ypar 499.902 308,053 C08h and Cash •quivalontg al •nd of year 543.374 499,902 MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 AccountirTg policies Charity infonr¢ation Motiv8 South Limited Is a privale ¢tsmpany limited by guarai)l* mcorporaled Fn England Wales and è regislered charity. I he regisleied office is 6 Queen Sireel, Potlsrnaulh. Hampshiie, P01 3HL. 1.1 Accounting convention -rhe finanaal st31emeiils have been prepared in accordance with Ihe charity's Igoverning dotiimenii. Ihe Companies Aci 2006. FRS 102 -Fhe Finano81 Reporting Standard 3pplic8ble in the UK and Republic ol Ire13nd' I'FRS 102-1 and the Charilies SORP "Aecounling and Reporting by Charflies. Staiemeni ol Recommended Practice applicable lo chanties prepanng their sCCOUI)ts iri 3ccordante with the Financial Reporting S13ndJfd applicable In ihe UK and Republic of Ireland IFRS 1021" (elfeclrie 1 January 20191. The th3rity Is a Public Benefil Enlily as defined by FRS 102. -Ihe financial slalemenis are prepared sterling. which Is the funcT￿nal currency of Ihe charity. Monetary dmoiinis in these fin3iioal Slatemeiils arè rounded lo the nearest £ The finanr.ral sialempnls have b2en ptepaied LEn(Jer ihe hist0f1￿1 c051 UbnvÈntK)n. The princip21 At£nunling po11aos ad¢)ptecS are set oul below. 1.2 Going concem Al Ihe time ol approvinq Ihe financial statefnenls the ttustees have a reasonable expedalion that the charily has adeqiiaie resouir*s 10 continue in opefyiional existence for Ihe foreseeable future. Thus the IIu5tees continue lo adopt the goi￿ COWTcern basis of 3CCQllfkling in preparing the financial slalemenls. 1.3 Chaiitable fvnd5 Un￿s1ncIed bnds are available lor use al the disCret￿n of the Iruslee% In liirlherance of Iheii chiirilable objeGtwes Designated funds Goinprise funds which have been sel aside al Ihe discretion of Ihe trtjslees lor specific purposes. The purposes and uses of the designaled funds are set out in Ihe noies lo Ihe financial slaiemei)ts. Restricled ILJnds are Ivnds subject tts speofic conditions iinposed by donors 3S to how Ihey may bp used The pijrposcs and uqes of Ihe restricted funds 2re sct out in the noles 10 the acctsunis. 1.4 Income Income Is recognised when the Gharity Is legally ents11￿ to it after any perfofmance rondilions have been mel. the aiiiouiils can be measured reliably. and il Is prob&ible that inconie will be received. C8sh donations are reex)gnrsed on receipt. ￿her donaiion8 are recogr7ised once the tharity has been nntifie(t ol the donation, unles% pprformance conditions require del(yial of the amount. Income tax fecoverabl? in ielation to donatson5 re￿1Ve0 uiider Gill Aid or deeds ol coveAJnl is recognised 81 Ih2 tEme of the tkjnalion. Donaied services and laalities are indiided at eslimated maiket YalL* being the eslimaled values ol the %erviLES or facility rèceived. Asset5 for ¢Jisinbutson afe recognised only when Lfislributed. Assets givpn for use by Ihe charrly are fèCO9n5sed i¥hen reCei￿trIe. StOLks ol Ljndislribuled donated goods are not valued for balaft￿ she@1 piifposes 31 MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies (Continued) Vvhen donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the conditions for use have been met. Vvhen donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Tangible fixed assets are stated at cost less depreciation. Below a value of £1,000 fixed assets are not capitalised. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Freehold land and buildings Fixtures, fittings and equipment Computers Motor vehicles 20/0 Straight line 10-25 % straight line 10_250/0 Straight line 20-50 % straight line The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Fixed asset investments Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred. 1.8 Impaimient of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 32- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accounting policies (Continued) 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.10 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balan￿ sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.12 Retirement benefits The charity operates a defined contributions pension scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme. 1.13 Leases Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease. -33- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Voluntary income Unrestricted Restricted funds funds general 2022 Total Unrestricted Restricted funds funds general 2021 Total 2022 2022 2021 2021 Donations and gifts Grants receivable Donated goods and services 22,042 3,544 6,250 41,400 28,292 44,944 7,379 25,098 13,014 55,048 20,393 80,146 4,786 4,786 12,626 12,626 30,372 47,650 78,022 45,103 68,062 113,165 Grants receivable for core activities Apprenticeship Grant Blagrave Trust The Edward Gostling Foundation Coronavirus Job Retention Scheme grant Gosport Brough Council Covid grant Hampshire and Isle of Wight Community Fund - Iwational Emergency Fund Other 3,500 3,500 31,400 31,400 40,000 40,000 10,000 10,000 7,500 7,500 44 44 15,098 15,098 10,000 10,000 7,500 48 7,500 48 3,544 41,400 44,944 25,098 55,048 80,146 -34- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Incoming resources from charitable activities Service levelservice level agreements, agreements, grants and grants and other other income income 2022 2021 Sales within charitable activities Services provided under contract Performance related grants Charitable rental income 4,544 395,662 641,231 813 4,168 352,369 530,856 7,020 1,042,250 894,413 Analysis by fund Unrestricted funds - general Restricted funds 383,567 658,683 375,758 518,655 1,042,250 894,413 Performance related grants Holiday Activity and Food (HAF) grant Office of the Police and Crime Commissioner- Safer Communities Fund Big Lottery Fund BBC Children in Need Hampshire and Isle of Wight Community Fund Henry Smith Trust Garfield Weston Foundation William Wates Memorial Trust Hampshire Police Other 126,827 82,500 100,451 98,818 48,679 80,000 40,000 9,500 104,886 223,248 72,433 8,317 60,000 25,000 28,386 8,586 54,456 641,231 530,856 35- MO-riv8 sou-fH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Raising funds Unrestricted Unrestricted funds funds general general 2022 2021 Income generation and publicity costs Other fundraising costs Staff costs 8,304 50,721 690 39,595 59,025 40,285 Charitable activities Provision of Provision of Services for Services for Young Young People People 2022 2021 Staff costs Depreciation and impairment Other staff costs Volunteer expenses Partnered delivery Activities Insurance Premises Communications Transport Computer expenses Subscriptions Bicycle Recycling intercompany balance Other expenses 699,569 15,164 30,865 305 33,204 73,622 3,286 39,073 15,389 16,408 15,816 1,068 9,003 1,103 620,597 12,063 22,970 376 5,435 36,655 5,148 46,046 13,273 11,217 22,126 7,564 693 953,875 804,163 Share of governance costs (see note 7) 20,585 23,957 974,460 828,120 Analysis by fund Unrestricted funds general Restricted funds 345,749 628,711 255,736 572,384 974,460 828,120 36- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STA-fEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Support costs Support Governance costs costs 2022Support costs Governance costs 2021 Audit fees Accountancy Legal and professional Trustees indemnity insurance Trustees meetings 6,000 11,294 6,000 11,294 6,552 13,568 2,947 6,552 13,568 2,947 1,325 1,966 1,325 1,966 890 890 20,585 20,585 23,957 23,957 Analysed between Charitable activities 20,585 20,585 23,957 23,957 Net movement in funds 2022 2021 Net movement in funds is stated after chargingl(crediting) Fees payable to the company's auditor for the audit of the company's financial statements Depreciation of owned tangible fixed assets Loss on disposal of tangible fixed assets 6,000 15,165 6,552 12,063 4,691 Trustees None of the trustees or any persons connected with them received any remuneration or expenses during the year. Stephen Dimon is a trustee of Motiv8 South Limited and managing director of 1 st Group Limited who provide computer services to the charity. The purchase of computer equipment and further IT services amounting to £39,433 was on an arm's length basis and £2,224 was outstanding at the year end. 10 Employees The average monthly number of employees during the year was: 2022 Number 2021 Number Chief Executive Charitable and other staff 26 23 Total 27 24 37- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINLIED) FOR THE YEAR ENDED 31 MARCH 2022 10 Employees (Continued) Employment costs 2022 2021 Wages and salaries Social security costs Other pension costs 691,237 46,187 12,866 604,104 43,365 12,723 750,290 660,192 The average monthly headcount was 42 (2021- 34). There were no employees whose annual remuneration was more than £60,000. 11 Other Unrestricted Unrestricted funds funds general general 2022 2021 Net loss on disposal of tangible fixed assets 4,691 4,691 12 Tangible fixed assets Freehold land and buildings Fixtures, fittings and equipment Computers Motor vehicles Total Cost At 1 April 2021 Additions 282,516 40,597 3,235 61,449 31,579 52,006 17,750 436,568 52,564 At 31 March 2022 282,516 43,832 93,028 69,756 489,132 Depreciation and impairment At 1 April 2021 Depreciation charged in the year 38,432 4,863 37,931 1,919 54,728 3,945 52,006 4,438 183,097 15,165 At 31 March 2022 43,295 39,850 58,673 56,444 198,262 Carrying amount At 31 March 2022 239,221 3,982 34,355 13,312 290,870 At 31 March 2021 244,084 2,666 6,722 253,472 38- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STA-fEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 13 Fixed asset investments Other investments Cost or valuation At 1 April 2021 Valuation changes (1) At 31 March 2022 Carrying amount At 31 March 2022 At 31 March 2021 The £1 investment in 100 % of the share capital of Bicycle Recycling South Limited has been written off in the year. The company ceased to trade in the previous financial year and was dissolved on 5 July 2022. 2022 2021 Other investments comprise: Notes Investments in subsidiaries 14 Debtors 2022 2021 Amounts falling due within one year: Trade debtors Amounts owed by subsidiary undertakings Other debtors Prepayments and accrued income 79,153 27,439 42,108 467 23,073 647 19,572 99,372 93,087 15 Creditors: amounts falling due within one year 2022 2021 Notes Other taxation and social security Deferred income Trade creditors Accruals 14,538 154,737 24,135 37,633 13,131 175,688 13,717 28,139 16 231,043 230,675 -39- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 16 Deferred income 2022 2021 Other deferred income 154,737 175,688 Deferred income is included in the financial statements as follows: 2022 2021 Deferred income is included within: Current liabilities 154,737 175,688 Movements in the year: Deferred income at 1 April 2021 Released from previous periods Resources deferred in the year 175,688 (175,688) 154,737 218,063 (218,063) 175,688 Deferred income at 31 March 2022 154,737 175,688 -40- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 17 Restricted funds The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: Movement in funds Movement in funds Incoming Resources Incoming Resources resources expended resources expended Balance at 1 April 2020 Transfers Balance at 1 April 2021 Transfers Balance at 31 March 20 Toronto Place LandAid Charitable Trust Limited Office of the Police and Crime Commissioner BBC Children in Need Bicycle Recycling Hampshire and Isle of Wight Community Fund Hampshire Police Portsmouth City Council Future in Mind Big Lottery Fund Henry Smith Trust Holiday Activities and Food (HAF) Grant Programmes, VRU and DIVERT funding William Wates Memorial Trust The Blagrave Trust Garfield Weston Foundation Co-op Local Community Fund The Edward Gostling Foundation Hive Emergency Fund BBC Children in Need CYP Mental Health Community Grant Havant & East Hampshire MIND Other Funds 48,910 (1.715) 47,195 (47,195) 76,500 72,433 (76,500) (72,433) 82,500 68,511 (82,500) (68,511) 5,897 (5,897) 15,817 28,386 8,054 223,248 60,000 (15,817) (28,386) (8,054) (222,665) (60,000) 48,679 (48,679) 10,110 20,000 10,693 20,000 100,450 80,000 (101,385) (60,000) 9,758 40,000 1,000 (1,000) (5,000) (40,000) (6,250) (11,331) (7,500) (5,000) 127,827 9,500 31,400 40,000 (127,827) (4,750) (31,400) (38,750) 5,000 15,000 4,750 15,000 20,000 40,000 25,000 11,331 7,500 5,000 15,000 18,750 10,000 (10,000) 30,307 20,000 17,452 39,707 30,307 20,000 (17,452) (37,457) 12,448 (12,448) 2,250 104,917 586,717 (572,384) (7,612) 111,638 706,333 (628,711) (47,195) 142,065 41 MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 17 Restricted funds (Continued) LandAid Charitable Trust Ltd donated £9,500 to install and equip a kitchen at Toronto Place, Gosport. They also awarded a grant of £50,000 for a new build ground floor extension to Toronto Place. The restriction has now ended and the balance on this fund has been transferred to designated funds. The Office ofthe Police & Crime Commissioner (OPCC) donated £82,500 from the Safer Communities Fund. BBC Children in Need awarded a grant of £99,517 over three years from 1 July 2018. A further grant of £72,931 has been awarded over two years to provide youth work support to young people with mental health and wellbeing challenges living in families on low incomes. Young people will increase their self-esteem, improve relationships with others and increase their resilience. Hampshire and Isle of Wight Community Foundation made a number of awards in the year, including £26,250 from the Solent supporting employment fund. The Big Lottery Fund have awarded a grant of £495,944 covering a five year period for the Gosport Hub Project which began during the year. The Henry Smith Trust awarded £180,000 over a three year period to support the Family Well-Being Service. A further £120,000 was awarded in the year towards three years, running costs of the service. Funding was received from the Holiday Activities and Food (HAF) Programme to provide engaging activities and healthy meals to children who are eligible for benefits related free school meals during the Easter, Summer and Christmas holidays. The William Wates Memorial Trust awarded £9,500 towards work with Havant Rugby Club's Youth Club. In November 2019 The Blagrave Trust awarded £60,000 over three years. The Garfield Weston Foundation awarded a one year grant of £40,000 and The Edward Gostling Foundation awarded two grants of £5,000 each. A further grant of £30,307 was received from BBC Children in Need to pay for Surface Pro tablets and associated IT equipment to be used to engage, support and improve the wellbeing of children and young people living in areas with high levels of poverty, crime and unemployment. NHS Hampshire Southampton & IOW CCG awarded a £20,000 Children and Young People Mental Health Community Grant. Motiv8 is working in partnership with Havant and East Hampshire Mind on a Lottery funded project. Funding of £166,859 has been agreed for 2021-2026. Further funds were received from Groundwork UK, Abri Enterprise Investment, The Guiness Partnership, Clarion Future Communities, Jeremiah Coleman, The Partnership Foundation, Sport England, Harbour Church, The Heritage Fund and others. -42- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 18 Designated funds The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes: Balance at 1 April 2020 Transfers Balance at l April 2021 Transfers Balance at 31 March 2021 Fixed Assets Fund 205,415 864 206,279 54,284 260,563 205,415 864 206,279 54,284 260,563 The Fixed Asset Fund is an amount equivalent to the net book value of unrestricted fixed assets at the balance sheet date. -43- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 19 Analysis of net assets between funds Unrestricted Designated Restricted funds funds funds 2022 2022 2022 Total Unrestricted Designated funds funds 2021 2021 Restricted funds 2021 Total 2022 2021 Fund balances at 31 March 2022 are represented by Tangible assets Investments Current assetsl(liabilities) 260,563 30,307 290,870 206,277 47,195 253,472 299,945 111,758 411,703 297,869 64,443 362,314 299,945 260,563 142,065 702,573 297,870 206,279 111,638 615,787 -44- MOTIV8 SOUTH LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 20 Operating lease commitments At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows: 2022 2021 Within one year Between two and five years 8,635 10,367 12,756 16,502 19,002 29,258 21 Related party transactions Remuneration of key management personnel The remuneration of key management personnel is as follows. 2022 2021 Aggregate compensation 103,231 96,385 22 Cash generated from operations 2022 2021 Surplus for the year 86,786 134,482 Adjustments for: Loss on disposal of tangible fixed assets Depreciation and impairment of tangible fixed assets 4,691 12,065 15,166 Movements in working capital: (Increase)/decrease in debtors Increase in creditors (Decrease) in deferred income (6,285) 21,319 (20,951) 73,766 19,226 (42,375) Cash generated from operations 96,036 201,855 23 Analysis of changes in net funds The charity had no debt during the year. -45- ## **Document Activity Report** ## **Document Sent** Mon, 28 Nov 2022 16:14:07 GMT ## **Document Activity History** Document history shows most recent activity first ## **Date** ## **Activity** Mon, 28 Nov 2022 16:40:27 GMT Mon, 28 Nov 2022 16:39:27 GMT Mon, 28 Nov 2022 16:39:17 GMT Mon, 28 Nov 2022 16:39:14 GMT Mon, 28 Nov 2022 16:39:09 GMT Mon, 28 Nov 2022 16:39:08 GMT Mon, 28 Nov 2022 16:39:07 GMT Karen Yeung viewed the document Karen Yeung viewed the document Karen Yeung viewed the document Karen Yeung viewed the document Karen Yeung viewed the document Karen Yeung viewed the document Karen Yeung viewed the document You can verify that this is a genuine Portal document by uploading it to the following secure web page: **http://jonesavens.accountantspace.co.uk/messages/VerifyDocument**