## Bristol Amateur Operatic Society
## ACCOUNTS
## Year Ended 31 December 2022
Charity Number 1069065
Bristol Amateur Operatic Society – Charity Number 1069065
TRUSTEES REPORT
Year Ended 31 December 2022
## Status
Bristol Amateur Operatic Society is a registered charity governed by its constitution. Charity number: 1069065
## Trustees
Tina Ayers-Hunt Peter Lamb David Portlock
## Volunteers
Society Chairperson: Becky Hennessey Chairperson (Seniors): Robb Norton Vice Chairperson (Seniors): Sarah Bailey Chairperson (Youth): Frankie Duddridge Vice Chairperson (Youth): Josie Smith Treasurer: Rob Ridd Secretary: Marnie Rees Events Assistant: Brett Chandra Members’ Secretary: Charlie Rowlands Publicity (Seniors): Alex Milner Social (Seniors): Amber Mears-Brown Members’ Representative: Laura Davies
## Registered Office
27 Caledonia Place Bristol BS8 4DL
## Bankers
National Westminster Bank Plc Bristol Queens Road Bristol
Bristol Amateur Operatic Society – Charity Number 1069065
TRUSTEES REPORT
Year Ended 31 December 2022
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2022.
## Objectives and Activities
## Purpose of the Charity
The purpose of the charity is to educate the public in dramatic and operatic arts to further the development of public appreciation and taste in the said arts
## Main activities of the Charity
Create and perform musical theatre shows to the public.
## Statement
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## Achievement and Performance
## Summary
Bristol Amateur Operatic Society were able to perform a full programme of shows this year, following the relaxing of restrictions connected with the COVID-19 pandemic. Subscription revenue returned to normal levels. While the Society made a small loss of £557, raising subscription prices ensured that non-show income exceeded non-show expenses and limited losses accordingly.
## Financial Review
The independent examiner’s report can be found later in this document.
## Comments
Bristol Amateur Operatic Society made a small loss overall in this financial year. The charity holds enough funds to be able to continue and continues to fundraise and receive donations. A full slate of shows has been undertaken during 2023.
## Structure, Governance and Management
## Organisation of the Charity
A committee is elected at an Annual General Meeting of the Members, that is convened annually as soon as possible after the end of the financial year to which members shall be summoned by notice giving not less than fourteen days. The committee currently comprises a Chairperson, Secretary, Treasurer and 9 other Members.
All arrangements for the productions and other events and the control of the finances are in the hands of the committee.
## Reserves policy and risk management
The trustees have examined the major risks to which the charity is exposed, and systems have been established to mitigate those risks. These procedures will be periodically reviewed to ensure that they still meet the needs of the charity.
Bristol Amateur Operatic Society – Charity Number 1069065
TRUSTEES REPORT
Year Ended 31 December 2022
## Trustees’ responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
## Closing Statement
Bristol Amateur Operatic Society performed two successful main shows in April 2022 and June 2022, and smaller revue shows in October 2022 and November 2022 by the senior and youth section respectively. We are currently planning a main senior show in April 2024 and a main youth show in June 2024, followed by revue shows in autumn 2024.
We expect the continuation of performing shows will again allow us to continue the charity’s purpose in educating the public in dramatic and operatic arts to further the development of public appreciation and taste in the said arts.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
Trustee
Date: 22 November 2023
Bristol Amateur Operatic Society – Charity Number 1069065
TRUSTEES REPORT
Year Ended 31 December 2022
|**Bristol Amateur Operatic Society**||**1069065**||
|---|---|---|---|
|**Receipts andpayments accounts**|||**CC16a**|
|01/01/2022
**For the period**
**from**|**To**|31/12/2022||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**40,835**
**50**
**641**
**442**
**1,169**
**9,035**
**65**|**Unrestricted**
**funds**
**to the nearest £**
**40,835**
**50**
**641**
**442**
**1,169**
**9,035**
**65**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**40,835**
**50**
**641**
**442**
**1,169**
**9,035**
**65**
**-**
**52,237**
**-**
**-**
**-**
**52,237**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|
|Charitable activities (theatre production income)
Charitable activities (ex-period income)
Charitable activities (merchandise)
Fundraising (general)
Fundraising (social)
Voluntary receipts (subscriptions, gift aid)
Misc other receipts|**40,835**||**-**||**-**||**40,835**|**6,073**|
||**50**||**-**||**-**||**50**|**1,748**|
||**641**||**-**||**-**||**641**|**-**|
||**442**||**-**||**-**||**442**|**-**|
||**1,169**||**-**||**-**||**1,169**|**2,699**|
||**9,035**||**-**||**-**||**9,035**|**3,098**|
||**65**||**-**||**-**||**65**|**159**|
||**-**
||**-**||**-**||**-**|**-**|
|~~**_Sub total_**~~~~_(Gross income for AR)_~~|**52,237**||**-**||**-**||**52,237**|**13,777**|
||||||||||
|**A2 Asset and investment sales, (see table).**|||||||||
||**-**||||||||
||**-**
|||||||**-**|
|~~**_Sub total_**~~|**-**|||||||**-**|
|**_Total receipts_**|||||||||
||**52,237**||||||**52,237**|**13,777**|
## **A3 Payments**
|**A3 Payments**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Costs of Charitable Activities (theatre production costs)|**42,007**||**-**|||**-**|||**42,007**||**5,720**|
|Costs of Charitable Activities (ex-period costs)|**690**||**-**|||**-**|||**690**||**1,708**|
|Costs of Charitable Activities (merchandise)|**577**||**-**|||**-**|||**577**||**-**|
|Fundraising cost (general)|**100**||**-**|||**-**|||**100**||**-**|
|Fundraising cost (social)|**1,928**||**-**|||**-**|||**1,928**||**2,872**|
|Voluntary receipt reimbursement (subscriptions)|**40**||**-**|||**-**|||**40**||**580**|
|Rental and hire cost|**6,324**||**-**|||**-**|||**6,324**||**3,915**|
|Governance Expenses|**833**||**-**|||**-**|||**833**||**816**|
|Misc other expenses|**295**||**-**|||**-**|||**295**||**317**|
|**_Sub total_ **|**52,794**||**-**|||**-**|||**52,794**||**15,928**|
|||||||||||||
|**A4 Asset and investment purchases, (see table)**||||||||||||
||**-**|||**-**|||**-**||**-**|||
||**-**|||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**|||**-**|||**-**||**-**||**-**|
|||||||||||||
|**_Total payments_**|**52,794**|||**-**|||**-**||**52,794**||**15,928**|
|**_Net of receipts/(payments)_**|**- 557**|||**-**|||**-**||**- 557**||**- 2,151**|
|**A5 Transfers between funds**|**-**|||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|**9,398**|||**-**||**-**|||**9,398**||**11,549**|
|**_Cash funds this year end_**|**8,841**|||**-**|||**-**||**8,841**||**9,398**|
## **Section B Statement of assets and liabilities at the end of the period**
**B1 Cash funds**
|**Categories**
unts (SS)|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash in hand
Bank
1|**Unrestricted**
**funds**
**to nearest £**
**-**
**8,841**
**-**
**8,841**
OK|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK
22/11/2023|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
CCXX R1 accounts (SS)
|Signed by one or two trustees on behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**|
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Peter Lamb|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Peter Lamb|22-Nov-23|
|||||
CCXX R2 accounts (SS)
22/11/2023
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Bristol Amateur Operatic Society **On accounts for the year** 31/12/2022 **Charity no** 1069065 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 22/11/2023 **Signed: Name:** Sarah Christmas **Relevant professional** ICAEW – Chartered Accountant **qualification(s) or body (if any): Address:** 68 Runswick Road Bristol BS4 3HZ
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**