Trustees. Annual Report for the period Period start dats Day 01 Peri(xJ end date Day Monih To 30 From 10 2022 Section A Reference and administration details Charlty nam• Medical Artist's Education Trust Other names charlty 1$ known by Reglstered charity number (if any) 1069007 Charity's principal address 25 Hill Rise Wo¢xlstock Oxfordshire Postcode OX20 1AB Names of the Charity trustees who manage the charity Dat•$ a¢ted If not for whole Trust•• namè Offieo Ilf #nyl Name of r$0 lor bodyl entttled to# oint trusts• Barbers, Company Dr Michael D. O'Bri8n Professor John S. Lumley Mrs Margot Cooper Chairman Secretary Royal College of Surgeons Medical Artists. Association 10 11 12 13 14 15 16 17 18 19 20 Namès of thè trustso$ for the charlty, If any, (for example, any custodlan trustee$) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advlsers (Optlonal Inf0mlI0n) e of advlser Name Address Name of Chief executiv• or names of senior staff members {Optional Informatlon) Section B Structure, overnance and mana ement Descrlpllon of the charlty's trusts Trust Deed {17111119971 Accepted 0210411998 Type of govemlng document How th8 charity is constited Trust Trustee selection methtsys The truste8s13} are appointed by.. 1. The Worshipful Company of Barbers 2. The Royal College of Surgeons 3. The Medical Artisls, Association Addltlonal govemanee issues {Optional inforniatlonl Trustees meet bi-annually to receive reports from the Director of Education and Trust Treasurer when they assess finances. perfomi checks and make planning decisions. The officers are In continual communication with the Chair and all payments made are approved by him. You may choose to include additional information, where relevant. about: policies and prOdureS adopted for the indu¢tion and training of trustees. the i*arity's organisational structure and any wider netrk wilh which the charity works,. • relanship with any related paities: trustees, consideration of major risks and the system and procedures lo manage Ihem. Our Education Committee, comprising medical artists. meels bi-annually to review individual student's progression and discuss improvements to Ihe educational programme. The Director of Education presenls the beneficial thoughts and ideas raised here to the Trustees for their consideratn. All trustees give their time voluntarily and receive no remuneration or benefits. Thè MAET has a supportive relationship with The Worshipful Company of Barbers, Royal College of Surgeons, the Gordon Museum and King's College London. They allow us use of their facilities for seminars, workshops and meetlngs. Some of their members volunteer as advlsors, supervisors and examiners. As the Trust's activitles have grown, consideration has been given to financial security and so a reserve fund has been created to protect from any unexpected financial problems. TAR March 2012
Section C Ob"ectives and activities 1. The advancemènt of education in modical art. 2. The dissemination of kno about medical art to the general publ. Summary of the objects of the charlty set out In Ils governing document Our focus k8 to wure the continuation of the educational programme in medical art in cd1aborat1 wtlh the Director of Education. Core aclivity Is the Postgraduate Programme in Medical Art. a s8ff4directed study with a structured system of semir$ and SUPPOfL The programme teaches skills required to understand and communicats visually aspects of medicine and surgery at all levels. Thus, maintsining a visual channel for the dissemination and explanation of nfomiation between the healthcara professions. general public and academia. Complementing ihis are the Open Day. Advanced F¢)undatK)n Course and Chadotte HO Workshops, all of which strive to wden access to medical art and enhance the stsndard of our education and to enc¥)urage coUabJration arKI netWing. The Open Day invites anYe to have a laste. ofwhat we do. to see and understand what medical art is about. The day includes p(Mtfolio advice 2nd conversation wth practicing medical arbsts. This has been successful in bringing several tslented students to the course from a bnjader rarwJe of backgrounds. Summary oflhe main adlvities und6rtaken for tho publlc benefit in relation to these oblects (include within this section the statutory declaratlon that trustees have had regard to the guidance Issued by the Charity Commlsslon on publlc benofft) The AdVand Foundation Course covers fundamentsl observation arKI drawing skills and cements core skills for all students. It opens our opportunities to nre people, for example, from a science background who have had IFtde art training or to those vtho show artistic potential bul have had little prior guidan. Th8 WO produced here has provided a steppingstono to the Postgraduate PrcJramme for some sludenls vtho. otherwise, may rnt ha denN)nstrat8d the standards it requires. Assessments (Kcur bi-annually by an examining panel of artists, anatomisls and surgeons" they receive studènts work, offer guidanc& and advice. The Education Committee, comprising medical arknsts, meet bi- annually to review indivhjual studenys progression and discuss improvements to the educational pYogramm8s of the Trust and to interview potential students. Charlotte Hori Workshops provide a wider and more varied experience for thjr students, and we invite other healthcare professionals, artists and those interested nRdic21 art. We actively market these workshops outside Ihe bMET. Chadott6 Holt WeLHnars have been developed during the pandemic to ensure continuation of teaching to the students. A series of these webinars has been timetabled lo vthith other h8althcare professionals and artists aTr invited. We encourffje and support attendance at meetings such as the Medlcal ists, AssttiaIi IWA) Conference, Association Européenne des Illustrateurs Medicaux et Scientiflques (AEIMS) Syrnposium, Biological and Medical Art in Belgium {BIOMABI event and the University of t)undee Medical Art Masterfs exhibition. Some of our rsorsnel are March 2012 TAR
member5. and have links with. the Institute of Medical Illustrators and the Association of Medul IIIu5trators. Addltlonal detalls of obiectfvès and adlvltles (Optlonal Inforniallon} We are grateful to our vduntè8rs who give their time on our education committee, assessment panel and anatomy teaching. Members of The Royal College of Surgeons. Barbers, Company and Medical Artists, Associalion donate their time, expertise and support to help us maintsin high standards of accuracy In medlcal and surgical visual MMUnication. We strive to keep student fees as low as ssIble to limit any financial barrier to our education. You may choose to indude further ststements, where relevanL about- policy on grantmaking: poliry programme related investment: contribution made by volunteers. TAR March 2012
Section D Achievements and performance We are very grateful for the Barbers. Ccmpony awards which provide promising students addttional specialist tuition. Similady, we are thanktul for the Whitaker Award that lebrateS high standards in medical art. Summary ofthe maln achlevements of the charlty durlng the year We have continued to maintsin and 8nhance MAET webstte which is a valuable resou fty students. slaff and visitors to the site. The main achievement during this p8riod has been continuation of our educational programmes ouuined in Section C. Also, thanges in systems to enhance efficiency. ensure sustsinabilty and improve promotion and éducalional experience. as follows: 1. Completion of a four-year stepped increase in officer fees lo bring them in line with minimum wage. Previous fees were set in 1997 and had not been changed which, combined with a rise In student numbers (from c. 5 up to c.15), had become an unreasonable W00a expectation for currenl and fvture officers. Trustees continue to assess fees on an annual basis. 2. Well managed and organi8ed handover of the Director of Education role from Joanna Cameron to Catherine Bone. Joanna has tsken the rde of Advanced Foundation Course Director, from Jenny Halst8ad, and so her knowledge and commitment slays with us. We are extremety thankful for Joanna's near 27 years of dedication to the MAET. 3. We have received a generws donation of £4000 from The Bedhampton Trust- we are calling it the Stanley Fund. To align with the donorfs objectives. it is proFKssed that the ftjnds will suppcwt projects such as patient leaflets. posters. or similar materials that can be utilisod in care homes or the health service system. Studenfs will benefit from real-world projects that can be subsidised by the Stsnley Fund to ensure they come to fruition. 4. Acquired annual funding for. and plned, a 3D modelling Workshop at King's College L0ndc. Professor Rhodes at his lab in the Hodgkin Building. Guy s Campus. We are extremely grateful to trustee Margot Ccrtjper, and Limbs and Things Ltd. who are generously maknng an annual donation of £600 to fund this initiative, and to Catherine Bone for designing and putling the day inlo practice. The first session happened in Septsmber 2023.. 5. We have begun migration of our administration systems to Google Workspa¢e for non-profits. Google offer this free to dritieS and it provides a more se(wre and efficient system of working and adminislration. This year a student database has been built and a Workspace with shared resources has been cr8ated. We envisage a one- or tyear process for migration of all and personnel io Gwle Workspace. 6. As part of our ongoing marketing plan. an MAET Facebook page has been set up and is now actively promoting MAET activities and engaging with ff*dical artists and the public. Sincere thanks to the supervisors. volunteers, trust88s and committee members for their absolute support and erQuragement in everylhing we have done and lan. TAR Mareh 2012
Section E Financial review Brièf statement of the harity's policy on reserves The trustees endeavour to keep expenditure within income and not use capital. The main finanrial risk is loss of funding from the investment distributions and reduced course fee income. Reserves are held to cover these losses should the situation arise. Where the trustees are confident that we have SLrfficient fijnds they allow expenditure that 1[ progress our activities. Detalls of any funds materially In deficit Further financEal revlew details (Optional Informallon) Investments are held in Sd)rcrtYefs Unit Trusts and managed by Schroders. Our income comes from the Unit Trust distributions, student fees. webinars, worksws and awards. You may choose to indude additional infomiation. where relevant al)out: the charity's principal sources of funds (induding any fUndraing). how expenditure has supported the key objectives of the charity: investment policy and objectives induding any ethical investrnent pdicy adopted. Investment sekntw wlicy adwsed by Sthroder Unit Tmsts Limited. Section F Other optional information TAR March 2012
Section G Declaration The trustees declare that they have approved the trusteès, report above. Slgned on behalf of the charity's trustees Slgnaturo{$) Full name(sl Posltlon leg Secrntary, Chair, etc) ML Date Mpffjth Y 2oP( TAR March 2012
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report Rèport to the trusteesl members of Medical ArW Education Trust On accounts for the year ended 30 Septeth 2023 Charity no Irf any} lo607 Set out on pages Staterwit of IncMe atKI Expendilure and Balance Sheet I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 30 September 2023. Ro$ponsibiliti•s and As the tharity trustees of the Trust, you are responsible for the preparation basis of report of the acLounts in accordance wtth the requirements of the Charities Act 2011 rthe Acr). I report in resped my examination of Ihe Trusfs a)unt$ carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direclions given by the Charty Commission under section 14515)(b) of the ACL I have completed my examinaticwj. I clrfimi that rK) maierial matters have come to my attention (other than that disclosed below") in connection the examination thIch gives me use to believe that in. any material respect: accountirKJ records were not kept in accordance Vth section 130 of the Act or the aco)unts do not the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection wÈlh the examination to vthich attention should te drawn in order to enable a proper ur)derstanding of the accounts to be reached. Signed: Date: SZa- Namo: Charfes J Rush. BA Msc FCA Relevant professional quallficatlon(sl or body (If any): FCA Address: Woodstock AwuntsrKy 3A Market Flace. WoodstOL*, Oxon OX20 1 SY IER October 2018
Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity ac¢(MJnts: directions and gUidare for examiners). Glve here brief detalls of any Items that the exarnlnor wlshes to disclose. IER October 2018
CHARITY COMMISSION FOR Ef461Al AhOWAiES Receipts and pa ments accounts CC16a Section A Receipts and payments funds Ltr Al R•¢•1 entenrDlemBnttsss 10SB CHWO 1•• $110 316 14 &7 tabs &744 A3Pa 'sc¢sommrlws & bwA •J74 CH Wort gx and DR DdE Te5 meeti io.v 1232 ert matdi 100 sedL4rtt¥J5 sub 24471 3D> 217>• Su low 2U79 4,7Jl 30AV 22.ng A5 Tr•n•f•r4 b•tsv•on fundB 57.490 109.628 30212 IX3Q2 150.088 1S2.30 7111 CCXXRI 4¥(ssI 2710pra725
Section B Statement of assets and liabilities at the end of the period Unr•slrf¢t•d fund5 R•I¢td funds Endowm•ni lunds Calfrgories 81 Cash fvnds n.111 2•A57 1.153 Total ca$h lunds n.111 Unr•¥trl¢tsd R••irf¢tsd EfidoJn• nd• fund6 funds tonMttsl£ D•talls 8cht&thrJCIF4 Fundt0th D•tai18 ¢DVtIoF Ml B4Ay•ts retalned forthe charws ovm u80 Details B5 LlabllU•8 Oats of Toval SKJnbJ PMI Narn• CCXXR2gcxwtslSSI 27ffj3r2025