## **Medical Artists' Education Trust** ## **Registered Charity 1069007 Accounts** ## **For the year ended 30th September 2021** ## **Contents:** 1. Chairman and Trustees 2. Report of the Trustees 5. Statement of Financial Activities 6. Balance Sheet 7. Notes to the accounts 8. Independent Examiner's Report on the Accounts Chairman Michael O'Brien ## Trustees John Lumley (Secretary) Margot Cooper ## Address - 25 Hill Rise, Woodstock, OX20 1AB Page 1 ## **Medical Artists' Education Trust** ## **Report of the Trustees for the year ended 30th September 2021** The Medical Artists' Education Trust is governed by a trust deed dated 17th November 1997: 1. for the advancement of education in medical art 2. for the greatest possible dissemination of the knowledge of medical art for the benefit of the public who are not artists but require representations of anatomy or other medical subjects for various purposes The Trustees are appointed by: 1. The Worshipful Company of Barbers 2. The Royal College of Surgeons 3. The Medical Artists' Assocation ## **Summary of Activities 2020/21** Trustees meet bi-annually to receive reports from the Director of Education and Education Treasurer; they assess finances, perform checks and make planning decisions. The officers are in continual communication with the Chair and all payments made are approved by him. Our education committee, comprising medical artists, meets bi-annually to review individual student’s progression and discuss improvements to the educational programme. The Director of Education presents the beneficial thoughts and ideas raised here to the Trustees for their consideration. All trustees give their time voluntarily and receive no remuneration or benefits. The MAET has a supportive relationship with The Worshipful Company of Barbers, Royal College of Surgeons, the Gordon Museum and King’s College London; they allow us use of their facilities for seminars, workshops and meetings. Some of their members volunteer as advisors, supervisors and examiners. As the Trust's activities have grown, consideration has been given to financial security and so a reserve fund has been created to protect from any unexpected financial problems. Our focus is to ensure the continuation of the educational programme in medical art in collaboration with the Director of Education. Core activity is the Postgraduate Diploma in Medical Art, a self-directed study with a structured system of seminars and support. The programme teaches skills required to understand and communicate visually aspects of medicine and surgery at all levels. Thus maintaining a visual channel for the dissemination and explanation of information between the healthcare professions, general public and academia. Complementing this are the Open Day, Foundation Course and Charlotte Holt Workshops, all of which strive to widen access to medical art and enhance the standard of our education and to encourage collaboration and networking. The Open Day invites anyone to have a ‘taste’ of what we do; to see and understand what medical art is about. The day includes portfolio advice and conversation with practicing medical artists. This has been successful in bringing several talented students to the course from a broader range of backgrounds. Page 2 ## **Medical Artists' Education Trust** ## **Report of the Trustees for the year ended 30th September 2021 (continued)** The Foundation Course teaches fundamental observation and drawing skills and cements core skills for all students. It opens our opportunities to more people, for example, from a science background who have had little art training or to those who show artistic potential but have had little prior guidance. The work produced here has provided a steppingstone to the Postgraduate Diploma for some students who, otherwise, may not have demonstrated the standards it requires. Assessments occur bi-annually by an examining panel of artists, anatomists and surgeons; they receive students work, offer guidance and advice. The education committee, comprising medical artists, meet bi-annually to review individual student’s progression and discuss improvements to the educational programmes of the Trust and to interview potential students. Charlotte Holt Workshops provide a wider and more varied experience for our students and we invite other healthcare professionals, artists and those interested in the area of study. We actively market these workshops to those outside of the MAET. Charlotte Holt Webinars have been developed during the pandemic to ensure continuation of teaching to the students. A series of these webinars has been timetabled to which other healthcare professionals and artists are invited. Additionally, we encourage and support attendance at meetings such as Biological and Medical Art in Belgium (BIOMAB) event, Medical Artists’ Association (MAA) Conference, University of Dundee Medical Art Master’s exhibition. We are grateful to our volunteers who give their time on our education committee, assessment panel and anatomy teaching. Members of The Royal College of Surgeons, Barbers’ Company and Medical Artists’ Association donate their time, expertise and support to help us maintain high standards of accuracy in medicine, surgery and visual communication. We strive to keep student fees as low as possible to limit any financial barrier to our education. We are very grateful for the Barbers’ Company awards which provide promising students with additional specialist tuition. We maintain and enhance the MAET website which is becoming a valuable resource for students, officers and visitors to the site. The main achievement during the year 20/21 was continuation of our educational programmes through the pandemic and later in times of travel hesitancy. In addition, we built on what we learnt during the Lockdown period: 1. We have continued to teach seminars remotely via Zoom. This has created more flexible and time efficient systems and has enabled uninteruppted teaching with our students in Germany and Spain and those who have been unable to travel. 2. By working remotely, we have significantly reduced travel expenses and saved on travel time. Savings have subsequently been used more productively. 3. On-line learning has created opportunities for us to teach medical art to anyone around the world. We continued a series of webinars and marketed them as widely as possible; we had attendees from Spain, Germany, USA, Portugal and the Netherlands. 4. Similarly, we have been able to offer our Open Day to potential students further afield and have attracted attendees from Germany, Egypt and Japan. Page 3 Medical Artists, Education Trust Re rt of the Trustees r r tbe ear ended 30tb Se tember 2021 continued We can s¢e how we will be able to combine our faCe-tfrfa￿ seminars and online teaching to tEally open up MAET education to many more pw)le. We plan to take advantage of this to advance our courses. Sincere thanks to the supervisor5. volunt¢et3, Trustees and Committee memk]3 for their absolute support and encourngetnenl in everything we have done and plan for the future. The trustees endeavour to keep expenditure within income and not use capitsl. The main financial risk is loss of funding from the investment distributions and lowering of course fee income. Resetves are held to cover those losses should the situation arise. Where the tnLStee5 are confidenl we have sufficient funds they allow expenditure that will progress our activities. Funds are from Schroder Unit Tnjsts Limited invesLment distributions. stt]dent fees olld awards. Investment selection tx)licy is advised by S¢hroder Unit Twsts Limited. The trustees acknowledge their reswnsibility to prepare accounts for each financial year which give a tru¢ and fair view of the stste of affairs of the TnLSt and of the incoming resources and application of resources of the Tn￿t for that year. In preparing those accounts. the tn]slees are required to - select suitable accounting policies and then apply them consistently, make judgements and esiitnat¢s ihat are reasonable and prudent and prepare accounts on a going concern basis, unless it is inappropriate to presume that the Tr￿￿t will continue in its activities. The trustees are responsible for keeping proper accounting records which disclose with reasonable a¢¢uracy at any time the financial FM)Sition of the Trust and to enable them lo ensure that the accounts Comply wilh the Charities A￿ 2011. The). are a150 responsible for safeguarding the assets of the Trust and hence for laking re&sonable steps for the prevention and detection of fraud and other irregularities. Further inforniation is shown in the 51atrment of accounts on pages 5 to 7. Approved by . ..on behalf of the T￿￿Éees...... ate) CKM(LIMfrK) , . Page 4 ## **Medical Artists' Education Trust** ## **Statement of Financial Activities (including Income and expenditure account) for the year ended 30th September 2021** |Note
**Incoming resources**
**Incoming resources from generated funds:**
Voluntary income:
Donations and grants
2
Activities for generating funds:
Education and related activities
3
Investments
**Total incoming resources**
**Resources expended**
**Charitable activities**
4
**Governance costs**
4
**Total resources expended**
**Net incoming resources**
**Transfers between funds**
**Total funds brought forward**
**Total funds carried forward**|Unrestricted
funds 2021
Restricted
funds 2021
**Total**
**funds 2021**
Total funds
2020
£
£
£
£
-
1,000
1,000
1,185
24,109
150
24,259
23,046
6,327
6,327
(3,495)| |---|---| ||30,436
1,150
31,586
20,736| ||15,420
1,465
16,885
19,165
3,707
-
3,707
3,469| ||19,127
1,465
20,592
22,634| ||11,309
(315)
10,994
(1,898)
1,048
(1,048)
-
-
152,871
7,849
160,720
162,618| ||165,228
6,486
171,714
160,720| The notes on page 7 form part of these accounts. Page 5 Medi rtfists, Edu¢4tion Trnst Balance Sheet as at 3ffth Se tember 2021 Unr&%tri¢t¢d Restricted Total fill￿S funds 2021 fi￿dS 2021 2021 2020 Non-current assets Chariiy Fund inv&siments 131,2)3 131.253 128.473 Current assets Bank accounts 33.975 6,486 40,461 33.975 6,486 40,461 33,975 6,486 40,461 £ 165,228 £ 6.486 £171.714 32,247 32,247 32,247 £ 160,720 Net ¢urrent assets Total &%sets Total funds held £ 165,228 £ 6,486 £171,714 £ 160,720 Approvedby..................................... on b¢halfofth¢ Tn￿tee$ ￿ M[chI￿ O (wil ..(t>dt¢) The noles on page 7 forni part of these accounts. Page 8 **Medical Artists' Education Trust** ## **Notes to the accounts for the year ended 30th September 2021** ## **1. Accounting convention and accounting policies** The accounts have been prepared under the historical cost convention and in accordance with the following principal accounting policies: Income: acccounted for on the basis of cash received Expenditure: accounted for when paid Grants: accounted for when paid Investments: included at valuation at the balance sheet date |**2. Donations and grants**
Bursaries, awards and donations
**3. Education and related activities**
Student enrolment fees
Student seminar fees
CH Workshop fees
Open day fees
Equipment deposits
Miscellaneous
**4. Resources expended**
Bursaries, awards and donations
Educational and related costs
Office and administration costs
Independent examiner's fee|Unrestricted
Restricted Total 2021
2020
£
£
£
£
-
1,000
1,000
1,185
-
£
1,000
£
1,000
£
1,185
£
Unrestricted
Restricted Total 2021
2020
£
£
£
£
2,395
-
2,395
2,460
20,175
-
20,175
18,851
1,010
-
1,010
975
439
-
439
360
-
150
150
400
90
-
90
-
24,109
£
150
£
24,259
£
23,046
£
2021
2021
2021
2021
2020
£
£
£
£
£
Generating
Charitable Governance
Total
Total
voluntary
activities
costs
income
-
1,465
-
1,465
1,185
-
15,420
-
15,420
17,980
40
-
2,917
2,957
2,719
-
-
750
750
750|2020
£
1,185| |---|---|---| |||1,185
£| |||2020
£
2,460
18,851
975
360
400
-| |||23,046
£| ||40
£
16,885
£
3,667
£
20,592
£
22,634
£|| Page 7 nt Examl r, Re ort ¢ the Tru ofm scal Artistj, Educ4tion 'frust I have cxamined the accounts set out on pap 5 to 7. Respectlve responylblllileg of tThJteu and Indepcndent examlner The charitys trusttts arc re8P)￿41b1e for the preparntion of the accounLs. The charitys tThstee5 consid¢r that lln audit is not requircd for thi5 year (under 8. 144(2) ufthL Charitie¥ Act 2011 (the Act)) and that an independent examinalion is necded. It is my rcsponsibility to.. > examine Ihc accowits (under 5. 145 of the Act): > follow the pr￿jur￿% laid do￿ in the Genernl Directions given by the Charity Commtssion¢rs (under s. 145(5)b of the A¢l)' > stste whether PArticular matt¢Th have com¢ to my altenlion. BA5b of kndependent eX•n￿Der'S Jt*tement My examin&tion was ¢WTied out in accordancc with Gencral Dircclions givL'n by the Charity Commi&Sione￿. An examination includes a review of the accounting r￿OrdS kept by the charity and comwson of the accounts presented with those recoriL8. It also include5 consideralion of any wiwsual liens or disclosur￿ in the accounts. and seeking explanations from the trustees concerning any such matters. The pr￿￿UTeS undertaken do not provide all Ihe evidenc¢ Ihat would be required in an audiL and conscqucntly no opinion is wven &8 to whcthcr the accounts present a "true and fai view and the re￿rt is limitcd to those matters sei out in the staicmcnt bclow. Indepthderyl eXan￿￿er.¥ ilatemeknt In wnneclion with my exami[￿tio￿ Do matter has come to my attention: I. Ivbicb givm uje reasonknle uuse to ￿lieve that in any m8lerial resp￿ the requirements: > to keep aLYountitig reconls in accordance with s. 130 of the Aci. and > 10 prepue accounts which accord with the accounting records and cornply with the accountin8 reqU￿en￿ of the Act hfft not been met: OT 2. To whiclL io (Vini￿ attenlion should b¢ drawn in order to enable 8 pro￿ underthding of bc reach Ic Junern￿ FCA Date ultr2 Adam Hou 7-10 Adam Stred iw&Jn WC2N 6AA