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Accounts for the Year Ending
31 March 2023
The Bath House Association The Bath House Gwydir Street Cambridge CB1 2LW
Registered Charity - 1068989
THE BATH HOUSE ASSOCIATION
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
CONTENTS AND CHARITY INFORMATION
| CONTENTS | PAGE | |
|---|---|---|
| Report of the Trustees | 1 to 3 | |
| Independent Examiner's Report | 4 | |
| Statement of Financial Activities | 5 | |
| Balance Sheet | 6 | |
| Notes to the Accounts | 7 and 8 | |
| TRUSTEES | Julia Ewans | |
| Paul Ewans | ||
| Pamela Wesson | ||
| Caroline Wilson | ||
| CENTRE MANAGER | Malcolm Mitchell | |
| ADDRESS | The Bath House | |
| Gwydir Street | ||
| Cambridge | ||
| CB1 2LW | ||
| CHARITY REGISTRATION NUMBER | 1068989 | |
| INDEPENDENT EXAMINER | Geoff Mann FCIE | |
| Geoff Mann Limited | ||
| Dee House | ||
| Highworth Avenue | ||
| Cambridge | ||
| CB4 2BQ | ||
| BANKERS | Lloyds Bank | |
| PO Box 1000 | ||
| Andover | ||
| BX1 1LT |
THE BATH HOUSE ASSOCIATION
PAGE 1
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
REPORT OF THE TRUSTEES
The trustees present their annual report and the accounts for the year ended 31 March 2023.
The accounts comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
STATEMENT OF TRUSTEES' LIABILITIES
Charity law requires the trustees to prepare accounts for each financial year which give a true and and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that.
In preparing those accounts, the trustees are required to:
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(i) Select suitable accounting policies and apply them consistently.
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(ii) Make judgements and estimates that are reasonable and prudent.
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(iii) Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
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(iv) Observe the methods and principles in the applicable Charities SORP.
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(v) State whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the accounts.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Bath House was formed by a Constitution adopted on 17 January 1994 which was amended on 14 March 1994, 19 September 1996 and 3 March 1998. The Charity was registered on 1 April 1998.
Appointment of trustees
New trustees are elected by the members of The Bath House at the Annual General Meeting
Trustee induction and training
The trustees are currently reviewing the procedures in place for trustee induction and training by reference to guidance published by the Charity Commission.
THE BATH HOUSE ASSOCIATION
PAGE 2
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
REPORT OF THE TRUSTEES
Organisational structure
The trustees set out the general policy of the charity but its day to day affairs are overseen by the Centre Manager.
OBJECTS
The objects of the charity are to maintain and manage The Bath House as a community centre for the benefit of the inhabitants of St Matthew's Constituency, Cambridge and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and leisure time ocupations with the object of imrpoving the conditions of life for the said inhabitants, the association shall be non party in politics and non sectarian in religion.
DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS
After a difficult 2021-22, 2022-23 was harder still. For the first time in some years, there was a deficit at the end of the year of £655 which reduced the unrestricted reserves to £27,823.
The Association continued to feel the effects of Covid-a9 in two ways; first there was no local or central government assistance (worth over £10,000 in the year before); second,use of the building was still reduced. Lifecraft continued and actually increased their use of the building,but a long time evening user of the building - Arco Iris - had to find alternate premises for most of the time in which to practice,given the CO2 levels that were measured.. Other evening use was minimal.
Overall income was down £3,374 to £27,798. Expenditure was up, by £1,356 mainly due to maintenance on the building and the annual increase in rent costs. General costs are on the rise, electricity, gas and water, and this will have to be reflected in the rent charged in the future
Some initial conversations have taken place involving the City Council and Lifecraft. It is thought that Lifecraft may be able to take over the lease of the building after the renewal in 2024. It may also be able to acquire the assets of the Bath House to fund repairs (ie window repairs or replacements) which would simplify the running of the building. Lifecraft would still make the premises available for community use, but as there are several other similar (and newer) facilities in the area such as Ross Street, St Barnabas and Mill Road Community Centre (created on the site of the old City Council depot), all competing for business, the market is rather crowded.
THE BATH HOUSE ASSOCIATION
PAGE 3
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
REPORT OF THE TRUSTEES
It isn't clear at this stage how the current year will end up financially. Income will be slightly down if ArcoIris (and others) do not return, and there will be no Covid-19 support to help. The rent will increase in line with the lease and therefore the cost to Lifecraft will rise at a similar rate. At the moment we don't anticipate expenses to be much higher than they were in 2021-22. Fortunately the cost of gas end electricity will remain at the current unit cost until April 2023 when an increase will be expected, and these costs will be reflected in the rent we have to charge. We will also have the issue of negotiating the renewal of the lease which is due from September 2024.
As ever, the trustees are grateful to the centre manager for his work in looking after the building.
This report was approved by the trustees on 19 January 2024 and signed on their behalf.
TRUSTEE
THE BATH HOUSE ASSOCIATION
PAGE 4
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE BATH HOUSE
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which comprise the statement of financial activities, the balance sheet and the related notes.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND THE EXAMINER
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Acts 2011 ("the Act").
I report in respect of my examination of your charity's accounts carried out under section 145 of the Act, and in carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER'S REPORT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be brought in this report in order to enable a proper understanding of the accounts to be reached.
Geoff Mann FCIE Geoff Mann Ltd Dee House Highworth Avenue Cambridge
THE BATH HOUSE ASSOCIATION
PAGE 5
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
STATEMENT OF FINANCIAL ACTIVITIES
| 2023 | 2022 | ||
|---|---|---|---|
| Unrestricted | Unrestricted | ||
| Funds | Funds | ||
| Notes | £ | £ | |
| INCOME | |||
| Grants: Covid support | 0 | 10,667 | |
| Hall Hire | 7,378 | 2,285 | |
| Office Rent | 20,420 | 18,220 | |
| ----------- | ----------- | ||
| TOTAL INCOME | 1 | 27,798 | 31,172 |
| ----------- | ----------- | ||
| EXPENDITURE | |||
| Accountancy fee | 329 | 322 | |
| Cleaning contribution | 1,513 | 1,354 | |
| Insurance | 1,238 | 1,128 | |
| Management charge | 1,000 | 1,389 | |
| Rent to City Council | 18,959 | 18,486 | |
| Repairs Electrical and equipment |
1,594 | 888 | |
| Building | 686 | 483 | |
| Utilities Electricity |
1,317 | 833 | |
| Gas | 370 | 1,386 | |
| Waste collection | 850 | 329 | |
| Water | 597 | 499 | |
| ----------- | ----------- | ||
| TOTAL EXPENDITURE | 1 | 28,453 | 27,097 |
| ----------- | ----------- | ||
| NET INCOME/(EXPENDITURE) AND NET | |||
| MOVEMENT IN FUNDS FOR THE YEAR | -655 | 4,075 | |
| TOTAL FUNDS BROUGHT FORWARD | 28,478 | 24,403 | |
| ----------- | ----------- | ||
| TOTAL FUNDS CARRIED FORWARD | 27,823 | 28,478 | |
| ----------- | ----------- |
STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES
There were no recognised gains or losses for 2023 or 2022 other than those included in the Statement of Financial Activities.
THE BATH HOUSE ASSOCIATION
PAGE 6
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
BALANCE SHEET
| 2023 | 2022 | ||
|---|---|---|---|
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Debtors | 2 | 0 | 105 |
| Cash at bank | 28,159 | 30,695 | |
| ----------- | ----------- | ||
| TOTAL CURRENT ASSETS | 28,159 | 30,800 | |
| CREDITORS: amounts falling due | |||
| within one year | 3 | 336 | 2,322 |
| ----------- | ----------- | ||
| NET CURRENT ASSETS | 27,823 | 28,478 | |
| ----------- | ----------- | ||
| THE FUNDS OF THE CHARITY | |||
| Unrestricted funds | 27,823 | 28,478 | |
| ----------- | ----------- | ||
| TOTAL CHARITY FUNDS | 27,823 | 28,478 | |
| ----------- | ----------- |
The accounts were approved by the trustees on 19 January 2024 and signed on their behalf.
TRUSTEE
THE BATH HOUSE ASSOCIATION
PAGE 7
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
NOTES TO THE ACCOUNTS
1 ACCOUNTING POLICIES
- (a) BASIS OF PREPARATION OF ACCOUNTS
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) - (Charities SORP (FRS 102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The Bath House meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
(b) INCOMING RESOURCES
Incoming resources are recognised in the period in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
(c) RESOURCES EXPENDED
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
(d) DEBTORS
Trade debtors and other debtors are recognised at their settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discount due.
THE BATH HOUSE ASSOCIATION
PAGE 8
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
NOTES TO THE ACCOUNTS
(e) CREDITORS AND PROVISIONS
| Creditors and provisions are recognised where the charity has a present obligation | Creditors and provisions are recognised where the charity has a present obligation | ||
|---|---|---|---|
| resulting from a past event that will probably result in the transfer of funds to a third party | |||
| and the amount due to settle the obligation can be measured or | estimated reliably. | ||
| Creditors and provisions are normally recognised at their settlement amount after | |||
| allowing for any trade discounts due. | |||
| 2 | DEBTORS | 2023 | 2022 |
| £ | £ | ||
| Trade debtors | 0 | 105 | |
| ----------- | ----------- | ||
| 0 | 105 | ||
| ----------- | ----------- | ||
| 3 | CREDITORS: amounts falling due within one year | 2023 | 2022 |
| £ | £ | ||
| Accrual for accountancy fee | 336 | 336 | |
| Trade creditors | 0 | 1,986 | |
| ----------- | ----------- | ||
| 336 | 2,322 | ||
| ----------- | ----------- |