## **ABERDOUR PARENT’S ASSOCIATION**
**Accounts 31 August 2025**
Aberdour Parent’s Association Registered charity No. 1068853 Brighton Road Burgh Heath Surrey, KT20 6AJ
## **ABERDOUR PARENT’S ASSOCIATION**
## **Year ended 31 August 2025**
## **Index to Accounts:**
|Annual reports:||
|---|---|
|Secretary’s Report|3|
|Chairman’s Report|4|
|Treasurer’s Reports|5|
|Independent Examiners Report|6|
|Statement of Financial Activities|7-9|
|Balance Sheet|10-11|
## **ABERDOUR PARENT’S ASSOCIATION**
## **Annual reports for the year ended 31 August 2025**
## **Secretary’s Report**
The Aberdour Parent’s Association is a registered charity.
The object of the association is to advance the education and the social community of the pupils of Aberdour School.
## **Current Executive Committee Members as at 31[st] August 2025**
Chairperson – Kerry Barnett (appointed 5[th] November 2024) Treasurer - Vivek Thiyagarajah Secretary – Isabel Paice (Appointed 05[th] November 2024) Brummels Shop - Ilma Parums Coffee Shop – Ashley Doyle
## **Others Executive Committee Members served in the year**
Chairperson — Jacqueline Sanford (Resigned 12[th] November 2024) Secretary – Ali Gunn (Resigned 12[th] November 2024) Incoming Treasurer -Nicola Little (Appointed 06[th] May 2025)
The AGM was held on 5[th] November 2024 in the Association Coffee Shop and voting took place for committee members.
## **Class Reps for the Year 2024/25**
The PA Class Reps for the year were confirmed as follows:
- Blossom & Blue Bell - Kelly Jade Whelan Olya, Billie Holmes
- Jasmine & Jasper – Weronika Ecotocritos, Eileen Burns
- Reception – Alison Parish, Kat Gayler, Hema Japal, Hayley Plant
- Year 1 – Aloyna Novosa, Aisha Siddiqi, Kerry Barnett
- Year 2 – Zoe Shelly, Lexi Herbett, Allanah Portway
- Year 3 – Isabel Paice, Kerry Barnett, Claudia Ricci
- Year 4 – Cat Britten, Kay Gayler, Mel Eagles, Kersty Davis, Magdelana Peak
- Year 5 – Helen Panayitou, Pranavi Elango, Lexi Herbert, Carmella Baker, Singyling Potter, Natalie Clooney, Sophie Spencer
- Year 6 – Cat Britten, Sally McCann, Fran Newman, Nic Cornet
- Treasury Assistance —Alice Kiddie
On behalf of the Executive Committee
Isabel Paice – Association Secretary
Secretary – Aberdour Parents Association Date: 30[th] October 2025
## **ABERDOUR PARENT’S ASSOCIATION**
## **Annual reports for the year ended 31 August 2025**
## **Chairperson’s Report**
The Aberdour Parent’s Association (TAPAs) key objectives are to:
- Foster an atmosphere of community amongst parents, pupils and staff; and
- Raise funds to pay for items outside of the school budget and in accordance with the charity’s main aim: to advance the education of the pupils of Aberdour School.
The Committee Members for 2024/2025 focussed on the key principle of the charity, which is to foster a social community amongst parents, pupils and staff. All events and activities that were organised aligned to this principle’s aim and where possible, raise funds.
During the year, the association was pleased to support the GLF Schools’ Foundation, a charity that provides young people across GLF schools with access to opportunities and experiences regardless of financial background.
In addition, the association funded a range of projects and resources for the school, including new play areas and equipment, outdoor facilities, IT resources including PA System and VR Headsets, and enhancements to the learning environment. These contributions reflect our commitment to enriching pupils’ experiences both inside and outside the classroom.
Chair of Aberdour Parent’s Association Kerry Barnett – Association Chairperson
Date: 30[th] October 2025
## **ABERDOUR PARENT’S ASSOCIATION**
## **Annual report for the year ended 31 August 2025**
## **Treasurer’s Report**
The attached financial statements show the current state of the association’s finances. The executive committee considers the financial condition to be sound and in accordance with the policy of retaining sufficient reserves, after direct charitable expenditure, both to fund its fundraising initiatives and to continue to manage and administer the association.
The activities of the Association generated a **net income of £4,607** during the year (2024: £15,001). This result was achieved after making donations totalling £33,207 towards the Aberdour School Activities. Donations in the current year were applied towards:
2 x 8 Seater Round Picnic Tables – £981 Year 2 Play Area – £5,842 New School PA System – £15,000 Pre-Prep Play Kitchen – £1,500 Wooden Play Equipment – £3,744 Pre-Prep Garden – £800 IT VR Headsets – £2,640
During the year, a donation of £2,700 was made to the GLF Schools’ Foundation. The association is proud to support this charity, which provides young people across GLF schools with opportunities and experiences irrespective of their financial background. Income for GLF schools was received from the Annual School Sport Dinner organised by the association - in line with the association’s values.
For comparison, in 2024 donations of £7,896 were made to support:
Purchase of picnic benches – £1,962
Purchase of a mobile drinks and ice cream cart – £2,994 Contribution towards replacement of the coffee shop flooring – £2,940
## **Fundraising Events**
Fundraising activities continued to provide an important source of income for the Association. Events during the year generated a **net surplus of £25,925** (2024: £11,593).
Net income from key fundraising events included:
- Fireworks – £3,095 (2024 - £5,178)
- Disco & Panto – £1,325 (2024 – £3,053)
- Sports Day - £1,213 (2024 - £(97))
- Sports Dinner - £18,418 (2024 - £2,885)
- Bags for School – £266 (2024 – 180)
## **Trading Activities**
The Association’s trading operations also made a positive contribution:
- The coffee shop generated **net income of £8,230** (2024: £8,220).
- Sales of second-hand uniform through “Brummels” raised **£3,444** (2024: £2,737).
## **Fixed Assets**
In November 2022, the Charity purchased a Nespresso coffee machine for £1,848. The asset is being depreciated over its useful life, with a depreciation charge of £370 recognised in the current year (2024: £370). No disposals of fixed assets were made during the year.
In April 2025, the Charity purchased a new fridge for £399. This asset is being depreciated over its expected useful life, with depreciation commencing from April 2025 was £33 (5 months in the current year)
## **Reserves and Ring-Fenced Funds**
The Charity retained a significant level of cash balances during the year. In line with the Association’s objectives, certain amounts have been **ring-fenced to support future projects within the school community** . These reserves ensure funds are available for both planned commitments and unforeseen needs, while also providing stability for the ongoing activities of the Association.
The accumulated cash balance at the year-end was £65,121 (2024 - £60,510)
The association’s bankers are National Westminster Bank.
The Independent Examiner is Ewan Reid FCA CTA
On behalf of the Executive Committee:
Mr Vivek Thiyagarajah, Honorary Treasurer
Date: 30[th] October 2025
## **Aberdour Parents Association Year Ended 31 August 2025 Statement of Financial Activities**
|**INCOMING RESOURCES**
**Voluntary Income**
Donated assets for sale
Donated cash
**Activities for Generating Funds**
Fundraising Events
Note 1
Coffee Shop Takings
Note 2
Brummels Uniform Shop
Note 3
Deposit Interest and bank fees
**Total incoming Resource**
**RESOURCES EXPENDED**
**Charitable Activities**
Specific Donations
Note 4
Designated Donations
Note 5
**Costs of Generating Funds**
Fundraising Events
Note 1
Coffee Shop cost of sales
Note 2
Coffee Shop movement of stock
Note 2
Brummels cost of uniforms
Note 3
Depreciation of fixed assets
Note 6
**Total Resources Expended**
Net income/(expense) for the year
Fund Balance brought forward|2025
0
0
0
52,364
19,892
3,713
75,969
619
76,588
(30,507)
(2,700)
(33,207)
(26,440)
(11,662)
(269)
(403)
(38,773)
(71,981)
4,607
61,680
**66,287**|2024
0
0
0
33,347
15,752
3,016
52,115
716
52,831
(7,896)
(7,896)
(21,754)
(7,532)
(279)
(370)
(29,934)
(37,830)
15,001
46,679
**61,680**|
|---|---|---|
## **Aberdour Parents Association**
Year Ended 31 August 2024 Balance Sheet - As at 31 August 2024
|2025
£
**Fixed Assets**
Coffee Shop
Note 7
Brumnels
Note 7
Deposit Account
63,438
Current Account
1,583
Petty Cash
100
Cash at Bank
Accrual
Note 8
**Net Assets**
**Represented By:**
_Unrestricted Income Fund_|2025
2024
£
£
1,167
0
55,510
4,900
100
65,121
-
66,287
66,287|2024
£
1,170
0
60,510
-
61,680
61,680|
|---|---|---|
|**Note 1**
**Fundraising Events**
2025
Gross lncome
52,364
Expenses
(26,440)
Net lncome
**25,925**
2025
2025
2025
£
£
£
Gross Income
Expenses
Net Income
**Fundraisinq Events Year Ended 31 Auqust 2024**
Fireworks
8,103
(5,008)
3,095
Xmas Fair
-
-
-
Christmas Tree
-
-
-
Disco & Panto & Fair
5,627
(4,301)
1,325
PA Supplies
-
(1,808)
(1,808)
Sports Day
1,593
(380)
1,213
McMillan - Coffee day
-
-
-
Bags2School
266
-
266
Circus
8,472
(5,415)
3,058
Film Night
-
-
-
Quiz Night
480
(480)
-
Summer Fair
Sports Dinner
27,458
(9,040)
18,418
Aberdour Ashes
366
(6)
359
**52,364**
(26,440)
**25,925**
**Note 2**
2025
**Coffee Shop**
Takings
19,892
less: cost of sales
(11,662)
Stock movement
-
Net Coffee Shop income
**8,230**
Note - Overheads comprising rent, rates, insurance, water and electricity are borne by Aberdour School
**Note 3**
2025
**Brummels Uniform Shop**
Takings
3,713
less: cost of uniforms
(269)
**3,444**
**Note 4**
2025
**Specific Donations**
Paid in the year
(30,507)
(30,507)|2024
33,347
(21,754)
**11,593**
2024
£
Net Income
5,178
75
3,053
(524)
(97)
40
180
-
-
841
2,885
(38)
**11,593**
2024
15,752
(7,532)
0
**8,220**
2024
3,016
(279)
**2,737**
2024
(7,896)
(7,896)|
|---|---|
During the year the association donated a total of £30,507, the association funded the following items to support the school and enhance facilities: 2 x 8 Seater Round Picnic Tables – £981, Year 2 Play Area – £5,842, New School PA System – £15,000, Pre-Prep Play Kitchen – £1,500, Wooden Play Equipment – £3,744, Pre-Prep Garden – £800 and VR Headsets – £2,640. (2024 - £7,896 - Picnic Benches £1,962, Mobile Drinks Cart £2,994, Coffee Shop Flooring £2,940)
|**Note 5**
**Designated Donations**
GLF Schools Foundation (GLF)|2025
-
(2,700)
(2,700)|2024
0
**0**|
|---|---|---|
During the year, the association donated £2,700 from Sports Dinner income to the GLF Schools’ Foundation (GLF).
The Foundation (GLF) provides young people across GLF schools with access to additional opportunities and experiences, irrespective of their financial background. This represents a contribution to a worthy cause in line with the Aberdour TAPA association’s values.
|**Note 6**
2025
**Depreciation of fixed assets**
Coffee Shop
(403)
Brummels
-
(403)
Depreciation in the year £370 Coffee Machine and £33 Fridge
**Note 7**
**Fixed Assets**
Coffee Shop
Brummels
Coffee Shop
Fixtures &
Fixtures &
Other
Equipment
Fittings
Fittings
equipment
£
£
£
£
**Cost**
Opening
1,848
0
0
0
Additions
399
0
0
0
Disposals
0
0
0
0
Closing
2,247
0
0
0
**Depreciation**
Opening
(678)
0
0
0
Charged in the year
(403)
0
0
0
Disposals
-
0
0
0
Closing
(1,080)
0
0
0
**Netbook Value**
Opening
1,170
0
0
0
Closing
1,167
0
0
0|2024
(308)
0
(308)
Fixed Assets
Total
£
0
0
0
0
0
0
0
0
0
0|
|---|---|
## **Notes**
2023 - Purchased Nespresso Coffee Machine £1,848 in November 2022. Asset Depreciatied in line with Depreciation policy in the year. 2025 - Purchased a new Fridge £399 in April 2025, asset depreciated over 5months stating April 2025.
Fixed assets are shown on the balance sheet at historical cost less depreciation. Depreciation is calculated to write off the cost less residual value of each asset over its expected useful life.
## **Depreciation Policy**
Coffee Shop Equipment - written off over 5 years using straight line method Coffee Shop Fixtures & Fittings - written off over 7 years using straight line method Brummels Fixtures & Fittings - written off over 5 years using straight line Other Equipment - written off over 5 years using straight line Only Assets costing more than £200 will be capitalised
## **Note 7**
|**Accruals**
School Fees paid in error to parents association bank account|2025
-
-|2024
0
0|
|---|---|---|
Independent Examiner's Report to the Trustees of The Aberdour Parents Association | report to the Trustees on my examination of the accounts of the Aberdour Parents Association (‘the charity’) for the year ended 31"August 2025 which comprise the summary of receipts and payments and the statement of assets and liabilities.
This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011, My work has been undertaken so that | might state to the charity's trustees those matters | am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, | do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the Opinions | have formed. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination ofthe charity's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, | express no audit Opinion on the accounts and my report is limited to those specific matters set out in the independent examiner's statement. Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
e Accounting records were not kept in respect of the charity as required by section 130 of the Act; or ¢ The accounts do not accord with those records, | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
(Avan Rec Wo Octehe, 2078 en rere Tae aE ear ens Ewan Reid FCA CTA Date Independent Examiner
## eee