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← Aberdour Parents Association

2024-08-31-accounts

ABERDOUR PARENT’S ASSOCIATION

Accounts 31 August 2024

Aberdour Parent’s Association Registered charity No. 1068853 Brighton Road Burgh Heath Surrey, KT20 6AJ

ABERDOUR PARENT’S ASSOCIATION

Year ended 31 August 2024

Index to Accounts:

Annual reports:
Secretary’s Report 3
Chairman’s Report 4
Treasurer’s Reports 5
Independent Examiners Report 6
Statement of Financial Activities 7-9
Balance Sheet 10-11

ABERDOUR PARENT’S ASSOCIATION

Annual reports for the year ended 31 August 2024

Secretary’s Report

The Aberdour Parent’s Association is a registered charity.

The object of the association is to advance the education and the social community of the pupils of Aberdour School.

Current Executive Committee Members as at 31[st] August 2024

Chairperson - Jacqueline Sanford (Resigned 12[th] November 2024) Treasurer - Vivek Thiyagarajah Secretary – Alison Gunn (Resigned 12[th] November 2024) Coffee Shop – Tania Waring Brummels Shop - Ilma Parums

Others Executive Committee Members served in the year

Coffee Shop – Ashley Doyle

The AGM was held on 7[th] November 2023 in the Association Coffee Shop and voting took place for committee members.

Class Reps for the Year 2023/24

The PA Class Reps for the year were confirmed as follows:

On behalf of the Executive Committee:

Mr. Vivek Thiyagarajah, Honorary Treasurer, acted in place of the Secretary following their resignation.

Date: 31[st] March 2025

ABERDOUR PARENT’S ASSOCIATION

Annual reports for the year ended 31 August 2024

Chairperson’s Report

The Aberdour Parent’s Association (TAPAs) key objectives are to:

The Committee Members for 2024/2025 focussed on the key principle of the charity, which is to foster a social community amongst parents, pupils and staff. All events and activities that were organised aligned to this principle’s aim and where possible, raise funds.

During the year the Association made donations to support improvements to school facilities, including the purchase of outdoor seating, a mobile drinks and ice cream cart, and contributions towards refurbishment of the coffee shop. In the prior year, donations supported sports equipment, recycling initiatives, and charitable relief efforts.

On behalf of the Executive Committee:

Mr. Vivek Thiyagarajah, Honorary Treasurer, acted in place of the Chairperson following their resignation.

Date: 31[st] March 2025

ABERDOUR PARENT’S ASSOCIATION

Annual report for the year ended 31 August 2024

Treasurer’s Report

The attached financial statements show the current state of the association’s finances. The executive committee considers the financial condition to be sound and in accordance with the policy of retaining sufficient reserves, after direct charitable expenditure, both to fund its fundraising initiatives and to continue to manage and administer the association.

The activities of the Association generated a net income of £15,001 during the year (2023: £13,299). This result was achieved after making donations totalling £7,896 towards the Aberdour School Activities. Donations in the current year were applied towards:

Purchase of picnic benches – £1,962 Purchase of a mobile drinks and ice cream cart – £2,994 Contribution towards replacement of the coffee shop flooring – £2,940

For comparison, in 2023 donations of £6,336 were made to support:

Purchase of cricket covers – £5,100 Recycling bins – £972 Ukraine fund – £264

Fundraising Events

Fundraising activities continued to provide an important source of income for the Association. Events during the year generated a net surplus of £11,593 (2023: £8,411).

Net income from key fundraising events included:

Trading Activities

The Association’s trading operations also made a positive contribution:

Fixed Assets

In November 2022, the Charity purchased a Nespresso coffee machine at a cost of £1,848. The asset is being depreciated over its useful life, with a depreciation charge of £370 recognised in the current year (2023: £308). No disposals of fixed assets were made during the year.

Reserves and Ring-Fenced Funds

The Charity retained a significant level of cash balances during the year. In line with the Association’s objectives, certain amounts have been ring-fenced to support future projects within the school community . These reserves ensure funds are available for both planned commitments and unforeseen needs, while also providing stability for the ongoing activities of the Association.

The accumulated cash balance at the year-end was £60,510 (2023 - £45,138)

The association’s bankers are National Westminster Bank.

The Independent Examiner is Ewan Reid FCA CTA.

On behalf of the Executive Committee:

Mr Vivek Thiyagarajah, Honorary Treasurer

Date: 31[st] March 2025

Aberdour Parents Association Year Ended 31 August 2024 Statement of Financial Activities

INCOMING RESOURCES
Voluntary Income
Donated assets for sale
Donated cash
Activities for Generating Funds
Fundraising Events
Note 1
Coffee Shop Takings
Note 2
Brummels Uniform Shop
Note 3
Deposit Interest and bank fees
Total incoming Resource
RESOURCES EXPENDED
Charitable Activities
Specific Donations
Note 4
Costs of Generating Funds
Fundraising Events
Note 1
Coffee Shop cost of sales
Note 2
Coffee Shop movement of stock
Note 2
Brummels cost of uniforms
Note 3
Depreciation of fixed assets
Note 6
Total Resources Expended
Net income/(expense) for the year
Fund Balance brought forward		 2024
0
0
0
33,347
15,752
3,016
52,115
716
52,831
(7,896)
(7,896)
(21,754)
(7,532)
(279)
(370)
(29,934)
(37,830)
15,001
46,679
61,680		 2023
0
0
0
22,183
13,591
5,193
40,967
270.07
41,237
(6,336)
(6,336)
(13,772)
(7,460)
(61)
(308)
(21,601)
(27,937)
13,299
33,380
46,679

Aberdour Parents Association

Year Ended 31 August 2024 Balance Sheet - As at 31 August 2024

Aberdour Parents Association
Year Ended 31 August 2024
Balance Sheet - As at 31 August 2024
2024
£
Fixed Assets
Coffee Shop
Note 7
Brumnels
Note 7
Deposit Account
55,510
Current Account
4,900
Petty Cash
100
Cash at Bank
Accrual
Note 8
Net Assets
Represented By:
Unrestricted Income Fund		 2024
2023
£
£
1,170
0
34,794
10,244
100
60,510
-
61,680
61,680		 2023
£
1,540
0
45,138
-
46,679
46,679
Note 1
Fundraising Events
2024
Gross lncome
33,347
Expenses
(21,754)
Net lncome
11,593
2024
2024
2024
£
£
£
Gross Income
Expenses
Net Income
Fundraisinq Events Year Ended 31 Auqust 2024
Fireworks
10,092
(4,915)
5,178
Xmas Fair
Christmas Tree
500
(425)
75
Disco & Panto
5,921
(2,868)
3,053
PA Supplies
-
(524)
(524)
Sports Day
1,088
(1,185)
(97)
McMillan - Coffee day
219
(179)
40
Bags2School
180
-
180
Circus
-
-
Film Night
-
-
Quiz Night
2,196
(1,355)
841
Summer Fair
Sports Dinner
12,427
(9,542)
2,885
Aberdour Ashes
725
(762)
(38)
33,347
(21,754)
11,593
Note 2
2024
Coffee Shop
Takings
15,752
less: cost of sales
(7,532)
Stock movement
-
Net Coffee Shop income
8,220
Note - Overheads comprising rent, rates, insurance, water and electricity are borne by Aberdour School
Note 3
2024
Brummels Uniform Shop
Takings
3,016
less: cost of uniforms
(279)
2,737
Note 4
2024
Specific Donations
Paid in the year
(7,896)
(7,896)		 2023
22,183
(13,772)
8,411
2023
£
Net Income
3,335
90
2,185
(1,242)
66
(142)
351
(821)
-
1,672
2,925
(8)
8,411
2023
13,591
(7,460)
-
6,131
2023
5,193
(61)
5,132
2023
(6,336)
(6,336)

During the year the association donated a total of £7,896 for purchase of picnic benches £1,962 paid 07th May, purchase of mobile drinks\Icecream cart £2,994 27th June and payment to replace cofee shop flooring £2,940 paid 23rd Oct 2023. (2023 - £6,336 - Cricket Covers - £5,100, Recycling Bins £972 and Ukraine Fund £264)

Note 5
Designated Donations		 2024
-
-		 2023
0
Note 6
Depreciation of fixed assets
Coffee Shop
Brummels
Depreciation in the year £370
Note 7
Fixed Assets
Cost
Opening
Additions
Disposals
Closing
Depreciation
Opening
Charged in the year
Disposals
Closing
Netbook Value
Opening
Closing		 2024
(370)
-
(370)
Coffee Shop
Brummels
Coffee Shop
Fixtures &
Fixtures &
Other
Equipment
Fittings
Fittings
equipment
£
£
£
£
1,848
0
0
0
-
0
0
0
0
0
0
0
1,848
0
0
0
(308)
0
0
0
(370)
0
0
0
-
0
0
0
(678)
0
0
0
1,540
0
0
0
1,170
0
0
0		 2023
(308)
0
(308)
Fixed Assets
Total
£
0
0
0
0
0
0
0
0
0
0

Notes

2023 - Purchased Nespresso Coffee Machine £1,848 in November 2022. Asset Depreciatied in line with Depreciation policy in the year. Fixed assets are shown on the balance sheet at historical cost less depreciation. Depreciation is calculated to write off the cost less residual value of each asset over its expected useful life.

Depreciation Policy

Coffee Shop Equipment - written off over 5 years using straight line method Coffee Shop Fixtures & Fittings - written off over 7 years using straight line method Brummels Fixtures & Fittings - written off over 5 years using straight line Other Equipment - written off over 5 years using straight line Only Assets costing more than £200 will be capitalised

Note 7
Accruals
School Fees paid in error to parents association bank account		 2024
-
-		 2023
0
0

Independent Examiner's Report to the Trustees of The Aberdour Parents Association I report to the Trustees on my examination of the accounts of the Aberdour Parents Association ('the charity'l for the year ended 31 August 2024 which comprise the summary of receipts and payments and the statement of asset5 and liabilities. This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib} of the Act. An independent examination doe5 not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinlon on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, l expres5 no audit opinion on the accounts and my report is limited to those specific matters set out in the independent examiner's statement. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or The accounts do not accord with those records, I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ewan Reid FCA CTA Independent Examiner Date