REGISTERED COMPANY NUMBER: 03522981 (England and Wales) REGISTERED CHARITY NUMBER: 1068784
Report of the Trustees and
Unaudited Financial Statements
For The Year Ended 31 December 2022
for
Hartpury Heritage Trust
Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN
Hartpury Heritage Trust
Contents of the Financial Statements For The Year Ended 31 December 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 20 |
| Detailed Statement of Financial Activities | 21 | to | 22 |
Hartpury Heritage Trust
Report of the Trustees For The Year Ended 31 December 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To advance the education of the general public by the conservation, protection and improvement of any part of the physical and natural environment in and around the parish of Hartpury which is of historical significance.
Significant activities
The buildings and objects restored and maintained by the Trust now consist of the following: The Church of St Mary's Hartpury (in association with the Parochial Church Council) The Old Dominican Chapel, Hartpury. The Hartpury Orchard Centre (opened Autumn 2008) The Bee Shelter in Hartpury churchyard The Milestone The Perry Pear Orchard The Orchard Library
Grantmaking
The Trust contributes to the upkeep of St Mary's Parish Church Hartpury.
ACHIEVEMENT AND PERFORMANCE Charitable activities
Review of progress and achievements:
As we emerge from the covid pandemic activities have slowly begun to return to normal. We did not hold our usual Wassail, but the Dawn Chorus walk took place as usual, although numbers were slightly down. A number of groups came to visit the orchards and learn about perry during the summer, but it was not until the autumn that our events properly returned to normal at the Orchard Centre. The Old Chapel is still very underused with no events apart from the Heritage weekend and very few bookings. We hope this will change once we have a carpark. The church does however make rather more use of it and covers the running costs. As the year drew to a close, we took on another building in urgent need of rescue, the Old Forge, lying between the Church and Old Chapel. The Church will be the main user of the first floor and the ground floor will store the spare chairs, tables and other furniture used in the Olde Chapel. In due course an air-sourced heat conversion unit will also be installed to take over the Old Chapel heating when the oil-fired boiler needs replacing.
This year we split the Heritage weekend, with the first Saturday focussing on the buildings surrounding the Church and the Orchard Centre holding its open day with the perry pear display on the Sunday of the following weekend. Very few came to see the Church, but there was much interest in the Mill and the ongoing work. There was understandably only limited access to the Tithe barn because building work is still ongoing. A final decision has yet to be made, but it is likely that next year we will move our heritage events away from the National week because that clashes with so many Gloucester history events.
This year we made a particular effort to improve the educational element of our Malvern perry display and were rewarded by receiving an RHS Gold Medal. The show was also a significant fundraiser, with our total takings being nearly £1,800. A most successful show season ended with our usual weekend at Hellens with Big Apple. The year ended with a surprisingly good turnout at our first ever Christmas Market at the Orchard Centre. We can build on this event in future years, accepting that it will always be very weather dependent.
Our accounts show how much our income depends upon events taking place in September and October. To extend this throughout the year, in 2023 we are aiming to hold at least one event each month.
The new building housing vintage cider making equipment and providing an introduction for visitors to the Centre and Nature Reserve was at the year-end nearing completion, but the application for the carpark next to the church slowly progressing through the planning process. The threatened extension of shooting on the adjoining range is still threatening with the planning application scheduled to be determined in February - we are continuing to object most strongly as are most local residents.
Page 1
Hartpury Heritage Trust
Report of the Trustees For The Year Ended 31 December 2022
ACHIEVEMENT AND PERFORMANCE
Investment performance
Investments are placed with the CBF Church of England Investment Funds.
FINANCIAL REVIEW
Reserves policy
Income which is project based is utilised in meeting that project and reserves are only accumulated in the the interim until the expenditure is met.
Funds in deficit
All funds are fully funded and any deficit which arises is only short term resulting from claims against guaranteed funders which have not yet been received.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Constitution as a non profit distributing body incorporated in England and Wales and limited by guarantee.
Recruitment and appointment of new trustees
New trustees are appointed as required by the other trustees from those with an active interest in the objects of the trust.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03522981 (England and Wales)
Registered Charity number
1068784
Registered office
The Orchard Centre Blackwells End Hartpury Gloucestershire GL19 3DB
Trustees
J R Chapman Mrs H B Chapman Mrs M McGhee Mrs P Drury Mrs M Bailey S R French
Company Secretary
Mrs H B Chapman
Page 2
Hartpury Heritage Trust
Report of the Trustees For The Year Ended 31 December 2022
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Paul A Reynaert A director of Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 28 March 2023 and signed on its behalf by:
J R Chapman - Trustee
Page 3
Independent Examiner's Report to the Trustees of Hartpury Heritage Trust
Independent examiner's report to the trustees of Hartpury Heritage Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul A Reynaert A director of
Kingscott Dix Limited Chartered Accountants Goodridge Court Goodridge Avenue Gloucester Gloucestershire GL2 5EN
4 April 2023
Page 4
Hartpury Heritage Trust
Statement of Financial Activities
For The Year Ended 31 December 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2 Other trading activities 3 Investment income 4 Total EXPENDITURE ON Raising funds Charitable activities 5 Orchard Perry Pear Project Church of St Mary Churchyard Hartpury Restored Chapel Bee Shelter General Landfill Fund Car Park Culture Recovery Project Other Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) Transfers between funds 17 Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 34,821 4,449 9 39,279 (4,445) 5,768 4,677 - 6,738 - 1,946 - - - - 14,684 - 24,595 8,501 33,096 125,386 158,482 |
Restricted funds £ 21,084 - 9,831 30,915 - 8,922 - - 5,502 2,548 - 2,296 660 - - 19,928 (46,340) (35,353) (8,501) (43,854) 1,160,022 1,116,168 |
31.12.22 Total funds £ 55,905 4,449 9,840 70,194 (4,445) 14,690 4,677 - 12,240 2,548 1,946 2,296 660 - - 34,612 (46,340) (10,758) - (10,758) 1,285,408 1,274,650 |
31.12.21 Total funds £ 42,282 7,344 9,768 |
|---|---|---|---|---|
| 59,394 | ||||
| 1,160 13,075 6,684 300 10,622 2,548 600 - - 18,937 780 |
||||
| 54,706 | ||||
| 26,471 | ||||
| 31,159 - |
||||
| 31,159 1,254,249 |
||||
| 1,285,408 |
The notes form part of these financial statements
Page 5
Hartpury Heritage Trust
Balance Sheet 31 December 2022
| Notes FIXED ASSETS Tangible assets 10 Heritage assets 11 Investments 12 CURRENT ASSETS Stocks 13 Debtors 14 Cash at bank CREDITORS Amounts falling due within one year 15 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 17 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ 12,868 27,323 - 40,191 19,660 120,716 - 140,376 (22,085) 118,291 158,482 158,482 |
Restricted funds £ 516,129 227,542 350,899 1,094,570 - 472 21,122 21,594 4 21,598 1,116,168 1,116,168 |
31.12.22 Total funds £ 528,997 254,865 350,899 1,134,761 19,660 121,188 21,122 161,970 (22,081) 139,889 1,274,650 1,274,650 158,482 1,116,168 1,274,650 |
31.12.21 Total funds £ 519,932 263,891 397,239 1,181,062 15,215 67,272 22,860 105,347 (1,001) 104,346 1,285,408 1,285,408 125,386 1,160,022 1,285,408 |
|---|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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continued...
Hartpury Heritage Trust
Balance Sheet - continued 31 December 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 28 March 2023 and were signed on its behalf by:
J R Chapman - Trustee
The notes form part of these financial statements
Page 7
Hartpury Heritage Trust
Notes to the Financial Statements
For The Year Ended 31 December 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost Plant and machinery - 25% on cost and 10% on cost
Heritage assets
The trust preserves two heritage assets, the Old Chapel at Hartpury which it acquired and refurbished and the Bee Shelter which has been relocated and restored.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life of 50 years.
Heritage assets - 2% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The trust is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Donations | 41,228 | 12,940 | |
| Gift aid | 14,677 | 5,937 | |
| Grants | - | 21,900 | |
| Hall hire | - | 1,505 | |
| 55,905 | 42,282 | ||
| Grants received, included in the above, are as follows: | |||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Other grants | - | 21,900 | |
| The Trust has received this money from the Cultural Recovery Fund. | |||
| 3. | OTHER TRADING ACTIVITIES | ||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Fundraising events | 4,083 | 7,213 | |
| Hall hire | 366 | 131 | |
| 4,449 | 7,344 | ||
| 4. | INVESTMENT INCOME | ||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Shares in group undertakings | - | (160) | |
| Deposit account interest | 9,840 | 9,928 | |
| 9,840 | 9,768 |
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
5. CHARITABLE ACTIVITIES COSTS
| 5. | CHARITABLE ACTIVITIES COSTS | ||||||
|---|---|---|---|---|---|---|---|
| Grant | |||||||
| funding | of | ||||||
| activities | |||||||
| Direct | (see note | Support | |||||
| Costs | 6) | costs | Totals | ||||
| £ | £ | £ | £ | ||||
| Orchard Perry Pear Project | 14,665 | 25 | - | 14,690 | |||
| Church of St Mary | - | - | 4,677 | 4,677 | |||
| Hartpury Restored Chapel | 12,240 | - | - | 12,240 | |||
| Bee Shelter | 2,548 | - | - | 2,548 | |||
| General | 1,166 | - | 780 | 1,946 | |||
| Landfill Fund | 2,296 | - | - | 2,296 | |||
| Car Park | 660 | - | - | 660 | |||
| 33,575 | 25 | 5,457 | 39,057 | ||||
| 6. | GRANTS PAYABLE | ||||||
| 31.12.22 | 31.12.21 | ||||||
| £ | £ | ||||||
| Orchard Perry Pear Project | 25 | 25 | |||||
| Churchyard | - | 300 | |||||
| 25 | 325 | ||||||
| The total grants paid to institutions during the year was as follows: | |||||||
| 31.12.22 | 31.12.21 | ||||||
| £ | £ | ||||||
| Church Grant St Marys Hartpury | - | 300 | |||||
| 7. | NET INCOME/(EXPENDITURE) | ||||||
| Net income/(expenditure) is stated after charging/(crediting): | |||||||
| 31.12.22 | 31.12.21 | ||||||
| £ | £ | ||||||
| Depreciation - owned assets | 12,019 | 11,596 |
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Orchard Perry Pear Project Church of St Mary Churchyard Hartpury Restored Chapel Bee Shelter General Culture Recovery Project Other Total Net gains on investments NET INCOME Transfers between funds Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 42,282 7,344 (159) 49,467 1,160 1,620 6,684 - 5,120 - 600 18,937 780 34,901 - 14,566 8,069 22,635 102,750 125,385 |
Restricted funds £ - - 9,927 9,927 - 11,455 - 300 5,502 2,548 - - - 19,805 26,471 16,593 (8,069) 8,524 1,151,499 1,160,023 |
Total funds £ 42,282 7,344 9,768 |
|---|---|---|---|
| 59,394 | |||
| 1,160 13,075 6,684 300 10,622 2,548 600 18,937 780 |
|||
| 54,706 | |||
| 26,471 | |||
| 31,159 - |
|||
| 31,159 1,254,249 |
|||
| 1,285,408 |
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
| 10. TANGIBLE FIXED ASSETS COST At 1 January 2022 Additions At 31 December 2022 DEPRECIATION At 1 January 2022 Charge for year At 31 December 2022 NET BOOK VALUE At 31 December 2022 At 31 December 2021 |
Freehold property £ 652,466 21,084 673,550 132,534 12,019 144,553 528,997 519,932 |
Plant and machinery £ 21,865 - 21,865 21,865 - 21,865 - - |
Totals £ 674,331 21,084 |
|---|---|---|---|
| 695,415 | |||
| 154,399 12,019 |
|||
| 166,418 | |||
| 528,997 | |||
| 519,932 |
Included in cost or valuation of land and buildings is freehold land of £86,831 (2021 - £86,831) which is not depreciated.
11. HERITAGE ASSETS
| COST LESS IMPAIRMENT At 1 January 2022 and 31 December 2022 PROVISIONS At 1 January 2022 Charge for year At 31 December 2022 NET BOOK VALUE At 31 December 2022 At 31 December 2021 |
Total £ 446,745 |
|---|---|
| 182,854 9,026 |
|
| 191,880 | |
| 254,865 | |
| 263,891 |
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
12. FIXED ASSET INVESTMENTS
| Shares in group Unlisted undertakings investments £ £ COST LESS IMPAIRMENT At 1 January 2022 17,921 379,318 Revaluations - (46,340) At 31 December 2022 17,921 332,978 NET BOOK VALUE At 31 December 2022 17,921 332,978 At 31 December 2021 17,921 379,318 |
Totals £ 397,239 (46,340) 350,899 350,899 397,239 |
|---|---|
There were no investment assets held outside the UK.
The Trust holds the following investments:-
| Shares | Original | Market | Market |
|---|---|---|---|
| held | cost | value | value |
| 31.12.2022 | 31.12.22 | 31.12.21 | |
| £ | £ | £ | |
| CBF C of E Investment Fund 11,598.84 |
113,781 | 239,468 | 271,259 |
| CBF C of E Fixed Interest Securities Fund 63,392.99 |
106,272 | 86,601 | 100,155 |
| CBF C of E Investment Fund 172.34 |
1,731 | 3,558 | 4,030 |
| CBF C of E Fixed Interest Securities Fund 2,452.34 |
4,129 | 3,350 | 3,874 |
| 225,913 | 332,977 | 379,318 | |
The investments were originally received from Hartpury Parochial Church Council as donations which included restrictions on the utilisation of the money for the maintenance of the Church and Churchyard and its buildings.
In 2016, the company was gifted one share (33.33%) in Orchard guardians CIC (formerly Hartpury Orchards Limited) which which is acquired at one third of its balance sheet value £17,921.A further 33.33% was acquired by gift on 01/02/2021 making it a subsidiary. The value of this gift is shown as £nil based on the balance sheet values and the social investment policy.
In 2018, Hartpury Heritage Trust acquired 100% (£6,148) of the shares of Hartpury Fruit Processing Ltd. This company is now in the process of winding up.
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
12. FIXED ASSET INVESTMENTS - continued
Cost or valuation at 31 December 2022 is represented by:
| Shares in group Unlisted undertakings investments £ £ Valuation in 2022 - (46,340) Cost 17,921 379,318 17,921 332,978 |
Totals £ (46,340) 397,239 350,899 |
|---|---|
The company's investments at the balance sheet date in the share capital of companies include the following:
Subsidiaries
The subsidiary Hartpury Processing Ltd is in the process of winding up and has no value at the balance sheet date.
Orchard Guardians CIC
Registered office: United Kingdom Nature of business: Orchard services
| Orchard Guardians CIC Registered office: United Kingdom Nature of business: Orchard services |
|||
|---|---|---|---|
| % | |||
| Class of share: | holding | ||
| Ordinary | 67 | ||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Aggregate capital and reserves | 8,514 | 25,897 | |
| Loss for the period | (17,383) | (49,138) |
In 2016 the company was gifted one share (33.33%) in Orchard guardians CIC (formerly Hartpury Orchards Limited) which which is acquired at one third of its balance sheet value £17921. The investment constitutes a Programme related Investment in that its objects further the aims of the Charity
and the Investment is not retained for any monetary return.
In February 2021 the Trust was gifted a further 33% of the company.
No impairment of this investment is necessary as the company is supported by an individual who has expressed his intention not to seek repayment of monies owed to him.
Associated company
The previous associated company Orchard Guardians CIC has become a subsidiary by virtue of a gift of a further third of its share capital.
Page 14
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
| 13. | STOCKS | ||
|---|---|---|---|
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Stocks | 19,660 | 15,215 | |
| 14. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Trade debtors | 9,961 | 3,264 | |
| Amounts owed by group undertakings | 108,000 | 61,000 | |
| Prepayments and accrued income | 3,227 | 3,008 | |
| 121,188 | 67,272 | ||
| 15. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Bank loans and overdrafts (see note 16) | 21,084 | - | |
| Accrued expenses | 997 | 1,001 | |
| 22,081 | 1,001 | ||
| 16. | LOANS | ||
| An analysis of the maturity of loans is given below: | |||
| 31.12.22 | 31.12.21 | ||
| £ | £ | ||
| Amounts falling due within one year on demand: | |||
| Bank overdrafts | 21,084 | - |
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
17. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds Churchyard Investments Church of St Mary Investments Orchard Cohort Project Bee Shelter Hartpury Restored Chapel Landfill Communities Fund Churchyard Income Church of St Mary Income Orchard Guardians CIC Car Park The Old Forge TOTAL FUNDS Net movement in funds, included in the above Unrestricted funds General fund Restricted funds Churchyard Investments Church of St Mary Investments Orchard Cohort Project Bee Shelter Hartpury Restored Chapel Landfill Communities Fund Churchyard Income Church of St Mary Income Car Park The Old Forge TOTAL FUNDS |
At 1.1.22 £ 125,386 7,905 371,413 383,314 81,520 154,072 98,709 308 13,671 17,921 31,189 - 1,160,022 1,285,408 are as follows: Incoming resources £ 39,279 - - - - - 1 203 9,626 - 21,085 30,915 70,194 |
Net movement in funds £ 24,595 (996) (45,344) (8,500) (2,548) (5,502) (2,295) 203 9,626 - (660) 20,663 (35,353) (10,758) Resources expended £ (14,684) - - (8,500) (2,548) (5,502) (2,296) - - (660) (422) (19,928) (34,612) |
Transfers between funds £ 8,501 - - - - - - - (8,501) - - - (8,501) - Gains and losses £ - (996) (45,344) - - - - - - - - (46,340) (46,340) |
At 31.12.22 £ 158,482 6,909 326,069 374,814 78,972 148,570 96,414 511 14,796 17,921 30,529 20,663 1,116,168 1,274,650 Movement in funds £ 24,595 (996) (45,344) (8,500) (2,548) (5,502) (2,295) 203 9,626 (660) 20,663 (35,353) (10,758) |
|---|---|---|---|---|
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Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
17. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.1.21 in funds £ £ Unrestricted funds General fund 102,750 14,567 Restricted funds Churchyard Investments 7,690 215 Church of St Mary Investments 345,156 26,257 Orchard Cohort Project 391,813 (8,499) Bee Shelter 84,068 (2,548) Hartpury Restored Chapel 159,574 (5,502) Landfill Communities Fund 101,005 (2,296) Churchyard Income 397 (89) Church of St Mary Income 12,026 9,714 Orchard Guardians CIC 17,921 - Car Park 31,849 (660) 1,151,499 16,592 TOTAL FUNDS 1,254,249 31,159 Comparative net movement in funds, included in the above are as follows: |
Transfers between funds £ 8,069 - - - - - - - (8,069) - - (8,069) - |
At 31.12.21 £ 125,386 7,905 371,413 383,314 81,520 154,072 98,709 308 13,671 17,921 31,189 |
|---|---|---|
| 1,160,022 | ||
| 1,285,408 | ||
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 49,467 | (34,900) | - | 14,567 |
| Restricted funds | ||||
| Churchyard Investments | 1 | - | 214 | 215 |
| Church of St Mary Investments | - | - | 26,257 | 26,257 |
| Orchard Cohort Project | 1 | (8,500) | - | (8,499) |
| Bee Shelter | - | (2,548) | - | (2,548) |
| Hartpury Restored Chapel | - | (5,502) | - | (5,502) |
| Landfill Communities Fund | - | (2,296) | - | (2,296) |
| Churchyard Income | 211 | (300) | - | (89) |
| Church of St Mary Income | 9,714 | - | - | 9,714 |
| Car Park | - | (660) | - | (660) |
| 9,927 | (19,806) | 26,471 | 16,592 | |
| TOTAL FUNDS | 59,394 | (54,706) | 26,471 | 31,159 |
Page 17
continued...
Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
17. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Churchyard Investments Church of St Mary Investments Orchard Cohort Project Bee Shelter Hartpury Restored Chapel Landfill Communities Fund Churchyard Income Church of St Mary Income Orchard Guardians CIC Car Park The Old Forge TOTAL FUNDS |
At 1.1.21 £ 102,750 7,690 345,156 391,813 84,068 159,574 101,005 397 12,026 17,921 31,849 - 1,151,499 1,254,249 |
Net movement in funds £ 39,162 (781) (19,087) (16,999) (5,096) (11,004) (4,591) 114 19,340 - (1,320) 20,663 (18,761) 20,401 |
Transfers between funds £ 16,570 - - - - - - - (16,570) - - - (16,570) - |
At 31.12.22 £ 158,482 6,909 326,069 374,814 78,972 148,570 96,414 511 14,796 17,921 30,529 20,663 |
|---|---|---|---|---|
| 1,116,168 | ||||
| 1,274,650 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Gains and | Movement | |
|---|---|---|---|---|
| resources | expended | losses | in funds | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 88,746 | (49,584) | - | 39,162 |
| Restricted funds | ||||
| Churchyard Investments | 1 | - | (782) | (781) |
| Church of St Mary Investments | - | - | (19,087) | (19,087) |
| Orchard Cohort Project | 1 | (17,000) | - | (16,999) |
| Bee Shelter | - | (5,096) | - | (5,096) |
| Hartpury Restored Chapel | - | (11,004) | - | (11,004) |
| Landfill Communities Fund | 1 | (4,592) | - | (4,591) |
| Churchyard Income | 414 | (300) | - | 114 |
| Church of St Mary Income | 19,340 | - | - | 19,340 |
| Car Park | - | (1,320) | - | (1,320) |
| The Old Forge | 21,085 | (422) | - | 20,663 |
| 40,842 | (39,734) | (19,869) | (18,761) | |
| TOTAL FUNDS | 129,588 | (89,318) | (19,869) | 20,401 |
Page 18
continued...
Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
17. MOVEMENT IN FUNDS - continued
Transfers between funds
The restricted fund representing investment income to the trust on investments held for the benefit of St Mary's Hartpury has been reduced by £8070 to reflect expenditure made by the trust relating to chapel expenditure which is now agreed will be the Church's full responsibility as will the income entitlement.
18. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2022.
19. RESTRICTED FUNDS
Restricted funds consist of the following funded projects and reserves:
Churchyard: The investments donated by the Church Council of St Mary's Hartpury to preserve and maintain the Church yard
Church of St Mary's: Investments donated by the Church council to be used to maintain the fabric of St Mary's Church
Hartpury Orchard Centre: Funds donated to acquire land to grow historical varieties of pear trees and to construct a Centre to promulgate the produce.
Bee Shelter: Funds donated to relocate and restore the unique bee shelter in the grounds of Hartpury Church.
The Old Chapel: The funds donated to refurbish the former Dominican Chapel in Hartpury.
GOG project: Gloucestershire Orchard Group are being funded to establish a rural training centre.
Landfill Communities Fund: The original grant donated by the Gloucestershire Environmental Trust was to enable DNA research work on the perry pear collection to be continued and the publication of Charles Martell's definitive perry pear manual as well as a full programme of orchard related activities.This has been published and transferred to general stock.
The fund also gave a grant to construct a library and office which is now built and the fund balance represents the property value.
Heritage Lottery Fund: Grant was donated for the same purposes as the Landfill Communities Fund above.
There were specific funds received towards the acquisition of land upon which could be constructed a car park for use by the Church and the Old Chapel.
The Old Forge
The trustees have purchased the Old Forge adjoining the other buildings with a view to its preservation and its adaptation to enhance the other facilities on the site.
Page 19
continued...
Hartpury Heritage Trust
Notes to the Financial Statements - continued For The Year Ended 31 December 2022
20. LIMITED LIABILITY
The Trust is a limited liability company incorporated in England and Wales. Its liability is limited to the guarantee of its current members and any members of the previous year subject to a limit of £1 per member.
Page 20
Hartpury Heritage Trust
Detailed Statement of Financial Activities For The Year Ended 31 December 2022
| 31.12.22 | 31.12.21 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 41,228 | 12,940 |
| Gift aid | 14,677 | 5,937 |
| Grants | - | 21,900 |
| Hall hire | - | 1,505 |
| 55,905 | 42,282 | |
| Other trading activities | ||
| Fundraising events | 4,083 | 7,213 |
| Hall hire | 366 | 131 |
| 4,449 | 7,344 | |
| Investment income | ||
| Shares in group undertakings | - | (160) |
| Deposit account interest | 9,840 | 9,928 |
| 9,840 | 9,768 | |
| Total incoming resources | 70,194 | 59,394 |
| EXPENDITURE | ||
| Other trading activities | ||
| Opening stock | 15,215 | 16,375 |
| Closing stock | (19,660) | (15,215) |
| (4,445) | 1,160 | |
| Charitable activities | ||
| Rates and water | 152 | 127 |
| Insurance | 4,084 | 3,754 |
| Light and heat | 1,100 | 260 |
| Sundries | 215 | 1,982 |
| Property repairs | 6,979 | 25,695 |
| Freehold property depreciation | 18,497 | 18,075 |
| Heritage asset 2 | 2,548 | 2,548 |
| Grants to institutions | 25 | 325 |
| 33,600 | 52,766 | |
| Support costs | ||
| Governance costs | ||
| Accountancy and legal fees | 780 | 780 |
| Carried forward | 780 | 780 |
This page does not form part of the statutory financial statements
Page 21
Hartpury Heritage Trust
| Detailed Statement of Financial Activities | ||
|---|---|---|
| For The Year Ended 31 December 2022 | ||
| 31.12.22 | 31.12.21 | |
| £ | £ | |
| Governance costs | ||
| Brought forward | 780 | 780 |
| Legal fees | 4,677 | - |
| 5,457 | 780 | |
| Total resources expended | 34,612 | 54,706 |
| Net income before gains and losses | 35,582 | 4,688 |
| Realised recognised gains and losses | ||
| Realised gains/(losses) on fixed asset | ||
| investments | (46,340) | 26,471 |
| Net (expenditure)/income | (10,758) | 31,159 |
This page does not form part of the statutory financial statements
Page 22