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2024-03-31-accounts

Charity registration number 1068671

CITY OF LONDON CRIME PREVENTION ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

CITY OF LONDON CRIME PREVENTION ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees D Randall
Ms C Critchley
R C Wilson
P Eskriett
D Moody
S Emmins
Charity number 1068671
Registered office Regis House
45 King William Street
London
EC4R 9AN
Principal address PO Box 1236
Bromley
Kent
United Kingdom
BR1 9AE
Independent examiner Nicholas Parrett FCA
Azets
2nd Floor
Regis House
45 King William Street
London
United Kingdom
EC4R 9AN

CITY OF LONDON CRIME PREVENTION ASSOCIATION

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 12

CITY OF LONDON CRIME PREVENTION ASSOCIATION

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

Objectives and aims

The City of London Crime Prevention Association "CoLCPA" aim remains to promote crime prevention and crime reduction within the City of London by means of a series of meetings and regular liaison with law enforcement, city businesses and residential communities. The Association produces a quarterly magazine distributed nationwide titled 'City Security'.

Significant activities

The charity delivers 10 formal meetings per annum focusing on current crime trends, counter terrorism updates and presentations relevant to current security issues facing the City of London and the remainder of the UK. The charity holds two annual networking events for all the members, one during the summer and one during December. The charity also supports other security related charities and initiatives by utilising any spare funds available once the charity's running costs have been paid. All activities of the charity have been for the sole purpose of the 'public benefit', through the provision of information to help improve the safety of the public, and property, on a regular basis.

Public benefit

The meetings and publications prepared by the association are used to provide advice on security developments, used byprivate businesses and security companies to protect the public.

Grantmaking

Charitable donations are all by committee vote.

Achievements and performance

Charitable activities

The charity held 10 successful face to face meetings throughout the year. All meetings were very well attended and succeeded in delivering topical advice on key security issues. Membership remains strong and the number of attendees at each meeting remained high. The charity used £10,197 (2023: £7,272) of residual funds to support other security related initiatives. Four copies of 'City Security' magazine were produced and issued, one for each quarter, focusing on current security trends. The charity also facilitated an initiative know as the 'Building Security Accreditation Scheme', involving security audits of buildings across the City of London.

CITY OF LONDON CRIME PREVENTION ASSOCIATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Financial review

Financial position

The charity was funded through subscription payments and associated receipts. Expenditure included costs related to the 10 formal meetings held throughout the year. The AGM was well attended and both networking events were a success. As in previous years, a proportion of the costs were in relation to administration of the charity. The charity used £10,197 (2023: £7,272) of residual funds to support other security related initiatives.

In the previous year annual accounts, there was a £15k shortfall (delay) in subscription receipts due to a change in accounting software. This resulted in a higher level of receipts in the year up to 31[st] March 2024, totalling £83,785 (2023: £50,000), (2022: £65,000) as anticipated.

The CoLCPA continued to drive the Violence Against Women & Girls initiative in the City of London, receiving £50,000 of Restricted Funds from the Corporation of London (POCA) strictly for the provision of a taxi marshalling service. The Restricted Fund accounts have been included in this report.

Investment policy and objectives

There is no investment policy as CoLCPA has no investments, operating only from subscriptions and associated receipts. The balance at bank represents full income less expenditure and administrative expenses.

Reserves policy

All donations received during the year have been unrestricted. The minimum sum of £10,000 as unrestricted cash reserves will continue to be maintained.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The trustees who served during the year and up to the date of signature of the financial statements were: D Randall

Ms C Critchley R C Wilson P Eskriett D Moody S Emmins

Trustee selection methods

Executive Committee elected by the membership at the AGM.

Key management remuneration

The trustees are considered key management personnel. No trustee receives a remuneration.

All members of the executive committee are experienced professionals in their own right adding extensive value to the objectives of the charity. The trustees are elected by the committee and have been involved in the charity for the whole year.

The charity has a membership structure with a subscription fee of £300/annum for each member.

The trustees are prepared to respond to major issues accordingly.

CITY OF LONDON CRIME PREVENTION ASSOCIATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

The trustees' report was approved by the Board of Trustees.

D Randall

Trustee Dated: 10 January 2025

CITY OF LONDON CRIME PREVENTION ASSOCIATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF CITY OF LONDON CRIME PREVENTION ASSOCIATION

I report to the trustees on my examination of the financial statements of City of London Crime Prevention Association (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Nicholas Parrett FCA Azets 2nd Floor Regis House 45 King William Street London EC4R 9AN United Kingdom

Dated: 11 January 2025

CITY OF LONDON CRIME PREVENTION ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income and endowments from:
Donations and legacies
3
86,030
-
Charitable activities
4
-
50,000
Other trading activities
5
3,000
-
Other income
6
8,070
-
Total income
97,100
50,000
Expenditure on:
Raising funds
7
17,912
-
Charitable activities
8
31,295
30,290
Other
12
42,362
-
Total expenditure
91,569
30,290
Net income/(expenditure) for the year/
Net movement in funds
5,531
19,710
Fund balances at 1 April 2023
42,693
-
Fund balances at 31 March 2024
48,224
19,710		 Total Unrestricted
funds
2024
2023
£
£
86,030
69,548
50,000
-
3,000
-
8,070
6,496
147,100
76,044
17,912
18,603
61,585
36,797
42,362
37,111
121,859
92,511
25,241
(16,467)
42,693
59,160
67,934
42,693

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

CITY OF LONDON CRIME PREVENTION ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2024

2024
Notes
£
Current assets
Debtors
14
26,000
Cash at bank and in hand
52,714
78,714
Creditors: amounts falling due within
one year
15
(10,780)
Net current assets
Income funds
Restricted funds
16
Unrestricted funds		 £
67,934
19,710
48,224
67,934		 2023
£
4,817
39,606
44,423
(1,730)		 £
42,693
-
42,693
42,693

The financial statements were approved by the Trustees on 10 January 2025

D Randall Trustee

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

1.1 Accounting convention

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

1.2 Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

the requirements of Section 7 Statement of Cash Flows.

1.3 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

1.5 Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer equipment

33% on cost

1.6 Taxation

The charity is exempt from tax on its charitable activities.

1.7 Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

**Unrestricted ** Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 2,245 19,117
Membership fees 83,785 50,431

4 Charitable activities

Taxi
Marshall
2024
£
Taxi Marshal initiative
50,000
Other trading activities
Unrestricted
funds
2024
£
Meeting sponsorship
3,000		 2023
£
-
Total
2023
£
-

5 Other trading activities

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

6 Other income

**Unrestricted ** Unrestricted
funds funds
2024 2023
£ £
AGM Lunch Receipts 8,070 6,396
Building Accreditation - 100
8,070 6,496

7 Raising funds

**Unrestricted ** Unrestricted
funds funds
2024 2023
£ £
Fundraising and publicity
Other fundraising costs 17,912 18,603
17,912 18,603

8 Charitable activities

Crime
prevention
expenditure
Taxi Marshal
expenditure
2024
2024
£
£
Meeting costs
21,098
-
Taxi Marshal expenditure
-
30,290
21,098
30,290
Grant funding of activities (see note 9)
10,197
-
31,295
30,290
Analysis by fund
Unrestricted funds
31,295
-
Restricted funds
-
30,290
31,295
30,290		 Total
2024
Crime
prevention
expenditure
2023
£
£
21,098
29,525
30,290
-
51,388
29,525
10,197
7,272
61,585
36,797
31,295
36,797
30,290
-
61,585
36,797		 Total
2024
Crime
prevention
expenditure
2023
£
£
21,098
29,525
30,290
-
51,388
29,525
10,197
7,272
61,585
36,797
31,295
36,797
30,290
-
61,585
36,797
29,525
7,272
36,797
36,797
-
36,797

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

9 Grants payable

Crime Crime
prevention
prevention
expenditure expenditure
2024 2023
£ £
Grants to institutions:
Livery Hall Donations 1,000 1,400
Cross Sector Safety and Security Communications - 500
City of London Police Family Day 3,947 -
City of London Police Benevolent Fund 500 -
Starfish 3,000 3,000
Bromley Brighter Beginnings - 500
CSSC Dinner 1,750 1,872
10,197 7,272

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2024 2023
Number Number
Sub contractor wages 1 1
There were no employees whose annual remuneration was more than £60,000.

12 Other

**Unrestricted ** Unrestricted
funds funds
2024 2023
£ £
Independent Examination Fee 2,010 1,728
Wages 40,052 35,383
Other expenditure 300 -
42,362 37,111

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

13 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

14 Debtors

Debtors
2024 2023
Amounts falling due within one year: £ £
Prepayments and accrued income 26,000 4,817

15 Creditors: amounts falling due within one year

Other creditors
Accruals and deferred income		 2024
£
8,290
2,490
10,780		 2023
£
-
1,730
1,730

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement Movement in funds Movement in funds
in funds
Incoming Balance at Incoming Resources Transfers Balance at
resources 1 April 2023 resources expended 31 March 2024
£ £ £ £ £ £
Taxi Marshal - - 50,000 30,111 (179) 19,710

The restricted fund strictly relates to the provision of a Taxi Marshal service as one element of the Violence Against Women & Girls (VAWG) initiative, under the management of the CoLCPA. The service involves Marshals supporting the public, especially lone females, in safely getting home by coordinating the taxi rank at Liverpool Street station. The CoLCPA has received Grant funding from the City of London Corporation Central Funding and Charity Management unit to fund the provision of this service.

CITY OF LONDON CRIME PREVENTION ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

17
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2024
2024
£
£
Fund balances at 31 March 2024 are represented
by:
Current assets/(liabilities)
48,224
19,710
48,224
19,710		 Total Unrestricted
funds
2024
2023
£
£
67,934
42,693
67,934
42,693		 Total Unrestricted
funds
2024
2023
£
£
67,934
42,693
67,934
42,693
42,693

18 Related party transactions

Transactions with related parties

During the year the charity entered into the following transactions with related parties:

Grant paid
2024 2023
£ £
Entities with control, joint control or significant influence over the company - 500