## **REGISTERED COMPANY NUMBER: 03243762 (England and Wales) REGISTERED CHARITY NUMBER: 1068658**
**Report of the Trustees and Unaudited Financial Statements for the Year Ended 30th September 2022**
**for Driffield Agricultural Society**
Smailes Goldie Chartered Accountants Regent's Court Princess Street Hull East Yorkshire HU2 8BA
## **Driffield Agricultural Society**
**Contents of the Financial Statements for the year ended 30th September 2022**
**Page**
**Report of the Trustees** 1 to 5 **Independent Examiner's Report** 6 **Statement of Financial Activities** 7 **Balance Sheet** 8 to 9 **Notes to the Financial Statements** 10 to 20
8 to 9 10 to 20
## **Driffield Agricultural Society**
## **Report of the Trustees for the year ended 30th September 2022**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The principal activities of the charitable company in the year under review were those of the advancement of the science and practise of agriculture, horticulture and kindred trades, professions and activities. To advance education for the public benefit.
## **Ensuring our work delivers our aims**
A Board of seven Directors meet on a regular basis. These Directors are also the Trustees of the Society. The Show Committee and Education Committee meet up to 4 times a year working on the activities of the Society. Regular meetings enable the membership to be integral to the workings of the organisation. At the start of all meetings a Director will give a report on the health of the Society and all committee members will be kept up to date with Society based activity. This process helps to keep the Society focused on its charitable objectives and activities. The Board have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives. The Trustees consider how planned activities contribute to the aims and objectives of the Society.
## **How our activities deliver public benefit**
The public benefit delivered by the Society is carried out through several different projects, An evening with..... was cancelled due to the feeling of the Board that it was still too early after the pandemic to invite a large number of people into the society's main facility. We are pleased to say the Schools Food and Farming Day came back this year for the first time since 2019 inviting up to 1,600 school children on to site from 33 schools from across Hull and the East Riding. Driffield Show ran again as a two day show delivering all the usual activities, attractions and experiences for the 20,000 in attendance.
## **Who used and benefited from our services?**
The Society runs a range of educational activities that benefit both members of the Society and also the general public and school children from a range of backgrounds. These include the following:
- After a two-year absence we were able to hold the Society's fifth on site Schools' Food and Farming Day that hosted over 1,600 key stage 2 children from approximately 30 schools from across the East Riding and Hull. Over 70 outdoor bases were set up for the day and many businesses and organisations were present informing children on the story of food production and many other aspects of rural life. The event was again hailed a huge success. The society aim to run this activity again in 2023.
- Education once again played an important part in the annual Driffield Show, which for the second time was held over two days. Education aspects at the show this year included:
- The Young Growers Challenge and Honey Show which included talks and demonstrations. Schools from a wide spectrum of backgrounds took part in the Young Growers Challenge.
- The Heavy Horse demonstration area - Ladies in Pigs provided food demonstrations in their mobile food theatre.
- The Livestock section gave visitors the opportunity to see cattle, sheep and horses at close proximity with the chance to speak to livestock exhibitors, and for the first time this year the chance to experience judging livestock as part of a new project run in conjunction with East Riding Young Farmers Club.
- The Countryside Area showcased gundogs in action and gave visitors the opportunity to try pond dipping. The pond dipping was interspersed with fly fishing demonstrations throughout the day.
Page 1
## **Driffield Agricultural Society**
## **Report of the Trustees for the year ended 30th September 2022**
- The Society worked with East Riding Council to assist their delivery of helping the community during both the lockdown of this financial year and then throughout the pandemic through the use of the Society's facilities.
- Throughout the year, the Society usually support a wealth of local clubs, groups and charities by subsidising their showground rental and site equipment hire, either in part or completely. The value of this support is normally in the region of £30,000, unfortunately the vast majority of this support was curtailed in 2021 due to the pandemic. Listed below is the activity we usually support.
- DRUFC - Thirteen acre of field to use as five rugby pitches - free site rental. Sixteen acres for parking during annual mini rugby weekend - free site rental. Access to additional parking for key matches.
Macmillan Cancer Christmas Fayre - cancelled.
East Riding Young Farmers Club County Office - peppercorn rental and subsidised room hire
East Riding Railway Restoration Trust - subsidised rentals.
East Yorkshire Long Distance Walkers - subsidised rentals.
Driffield & District Scouts - subsidised rent and free use of the field on available evenings.
Driffield Army Cadets - subsidised rental.
3 x Annual Poultry Shows - subsidised rental - cancelled due to bird flu.
St Catherine's Hospice - subsidised rental - cancelled.
Local Food Network - free tradestand at the Driffield Show.
- The Society's Chief Executive currently sits on the Council of the ASAO, the National Organisation of Agricultural Shows and he met with them monthly during the year to discuss the impact of Covid-19 on the industry. He has also been working with DEFRA and DCMS as part of the ASAO management team ensuring Agricultural Societies are both represented and supported by relevant bodies and Government.
## **Significant activities**
The main charitable event of the charity is the Driffield Agricultural Show, which was held on 21st and 22nd July this year (a two day show for the second time). The Show brings together the local farming, rural and urban communities together and promotes the principal activity of the charitable company.
The Events Centre was completed in 2015 through the Charity's subsidiary Company, Driffield Showground Events Limited. The aim of this facility is to generate income to both protect the Society from poor weather costs at its main event (the Driffield Show) and also to further its charitable activities.
## **Grantmaking**
The charity is not involved in providing grants, other than the administration of up to 4 educational bursaries per year.
## **The Focus of our work**
The Society's objects are the advancement of the science and practise of agriculture, horticulture and kindred trades, professions and activities. To advance education for the public benefit. To further these objectives the Society look to encourage and promote agricultural education, research and knowledge, transfer and enhance the understanding of agriculture and land management practise amongst the wider population and, to encourage and advance sustainability through responsible stewardship of land and related resources consistent with the needs of future generations and thriving rural economy.
Page 2
## **Driffield Agricultural Society**
## **Report of the Trustees for the year ended 30th September 2022**
## **OBJECTIVES AND ACTIVITIES**
## **Volunteers**
The charity relies heavily on volunteers, both members and non members, and committee and non committee representatives. None of the members of the Board received any benefits from the charity during the year.
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
The main charitable activities of the charity were those of the advancement of the science and practise of agricultural, horticulture and kindred trades, professions and activities. To advance education for the public benefit.
## **FINANCIAL REVIEW Principal funding sources**
The charity is funded by a bank current account.
## **Investment policy and objectives**
The Agricultural Society maintains an adequate current account to meet its day to day requirements.
The main NatWest account and other accounts used for the retention of this money are annually reviewed by the Board and any changes to the charity's investments reviewed before the end of each term.
## **Reserves policy**
It has been agreed that the Society should in best practice maintain at least £150,000 in cash reserves. After a period of consolidation and the significant impact of COVID-19 this fund now needs to be restored to a working level, this will be achieved over the next few years. This then ensures the safe use and running of the Society's facilities and helps to prepare the Society for events in a future year which may create losses by preventing it from holding its annual show, educational events and other fundraising activities. This occurred with the foot and mouth outbreak in 2001 and poor weather during the summer of 2011 and 2012 and the pandemic in 2020 and partially 2021.
The Society holds both restricted and unrestricted reserves. Details of the restricted reserves are included in note 21 to the financial statements. Unrestricted reserves can be spent as and when deemed necessary by the trustees, but normally in the pursuit of the Society's charitable objectives and in line with current fundraising practises.
The reserves policy will be reviewed annually by the Trustees of the Society.
As at 30 September 2022 the Society held unrestricted reserves of £1,218,619 (2021: £1,269,092) and restricted reserves totalling £42,299 (2021 £33,747).
## **Funds in deficit**
The charity has no funds in deficit.
## **General**
The total income for the year amounted to £140,431 (2021: £195,641). Resources expended in the year amounted to £177,662 (2021: £193,612), resulting in a net deficit for the year of £41,921 (2021:surplus £2,029) after recognising unrealised losses on investments of £4,690 (2021: £nil)
## **Future developments**
During the year, the Society have moved forward considerably with regards to developing the facilities on their showground through the wholly owned subsidiary, Driffield Showground Events Limited. Most of this work is now complete with this forthcoming year's focus being to develop the Driffield Show and its other events onsite further.
Page 3
## **Driffield Agricultural Society**
## **Report of the Trustees**
## **for the year ended 30th September 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
Driffield Agricultural Society is governed by the Memorandum and Articles of Association of the company dated 29 August 1996 as amended by special resolutions dated 30 September 1997, 14 July 2003, 8 December 2009 and 23 January 2018.
## **Recruitment and appointment of new trustees**
5 Trustees were appointed at the annual general meeting of the company's members on the 27 February 2018, eventually each will sit for 5 years, although initially to ensure rotation a board member will stand down each year for the first 5 years. Each year the members are sought to nominate a new Board member at the Annual General Meeting. This cycle ensures rotation whilst maintaining a good knowledge bank on the Board.
## **Organisational structure**
The charity has a Board which meet on a regular basis and are responsible for strategic direction and policy decisions. A full time Chief Executive is supported by a part time Society Manager, a part time Rental Coordinator and an Accounts Manager to manage the day to day administrative affairs. The society treasurer has regular input into the financial running of the organisation.
## **Induction and training of new trustees**
New trustees are briefed on their legal obligations under charity and company law, the contents of the Articles of Association, the decision making process and the current performance of the charity on joining the Board.
Trustees are encouraged to attend external training courses which will assist them in their role.
## **Key management remuneration**
The Society's trustees and the senior management team comprise the key management personnel of the society. All trustee's give their time freely and no trustee received any remuneration in the year.
The pay of the senior staff is reviewed annually and pay increases assessed on a year to year basis dependent upon average earnings and the performance of the society. The remuneration bench-mark is the range paid for similar roles within a Society with the pay maximum no greater than the highest benchmarked salary for a comparable role.
## **Wider network**
The charity does not have a network of branches and operates solely from its office in Driffield.
## **Related parties**
The charity has a 100% interest in Driffield Showground Events Limited. The activity of Driffield Showground Events Limited is the rental and organisation of non-charitable events on the Driffield Showground. The charity operates a current account with Driffield Showground Events Limited.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A trustee (also acting as Treasurer) inspects the accounts on a quarterly basis and reports back to the Board. These systems have been established to enable regular monitoring of these risks so that their impact can be lessened. The trustees met 9 times during 2022 to review Society activity.
A Risk Management Assessment has been written considering the strategic, operational, administrative, and other areas of the business that is reviewed annually at Trustee level.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
03243762 (England and Wales)
## **Registered Charity number**
1068658
Page 4
## **Driffield Agricultural Society**
## **Report of the Trustees for the year ended 30th September 2022**
## **Registered office**
Driffield Showground Driffield Road Kelleythorpe Driffield East Yorkshire YO25 9FB
## **Trustees**
P W Bradbury C M Flint Mrs F M Gilliat (appointed 28.2.2022) T P Julian (resigned 28.2.2022) Lord Nelson of Stafford M R Swann Mrs S J Woodall T Richardson
**Company Secretary** D R Tite
## **Independent Examiner**
Smailes Goldie Chartered Accountants Regent's Court Princess Street Hull East Yorkshire HU2 8BA
## **Bankers**
Natwest Bank Plc 60 Market Place Beverley East Yorkshire HU17 8AA
D R Tite is the chief executive officer to whom the Society delegate day-to-day management of the society.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. C M Flint – Chair of the board of trustee
Page 5
## **Independent Examiner's Report to the Trustees of Driffield Agricultural Society**
## **Independent examiner's report to the trustees of Driffield Agricultural Society ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th September 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S. T. Bramall, BSc., FCA Institute of Chartered Accountants in England and Wales Smailes Goldie Chartered Accountants Regent's Court Princess Street Hull East Yorkshire HU2 8BA Date: .............................................
Page 6
## **Driffield Agricultural Society**
## **Statement of Financial Activities for the year ended 30th September 2022**
**----- Start of picture text -----**
2022 2021
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Grants, donations and subscriptions 2 71,406 16,850 88,256 157,539
Charitable activities
Education activities 13,834 - 13,834 3,300
Fundraising activities 3 - 3,726 3,726 -
Investment income 4 34,096 519 34,615 34,802
Total 119,336 21,095 140,431 195,641
EXPENDITURE ON
Charitable activities 6
Agricultural Society 155,164 - 155,164 188,718
Education activities 14,645 4,359 19,004 4,894
Community share station - 3,494 3,494 -
Total 169,809 7,853 177,662 193,612
Net gains/(losses) on investments - (4,690) (4,690) -
NET INCOME/(EXPENDITURE) (50,473) 8,552 (41,921) 2,029
RECONCILIATION OF FUNDS
Total funds brought forward 1,269,092 33,747 1,302,839 1,300,810
TOTAL FUNDS CARRIED FORWARD 1,218,619 42,299 1,260,918 1,302,839
**----- End of picture text -----**
The notes form part of these financial statements
Page 7
## **Driffield Agricultural Society**
## **Balance Sheet 30th September 2022**
**----- Start of picture text -----**
2022 2021
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 13 354,979 2,716 357,695 334,407
Investments 14 1 24,408 24,409 29,099
354,980 27,124 382,104 363,506
CURRENT ASSETS
Debtors 15 1,085,890 - 1,085,890 1,087,576
Cash at bank - 15,175 15,175 21,464
1,085,890 15,175 1,101,065 1,109,040
CREDITORS
Amounts falling due within one year 16 (104,807) - (104,807) (41,713)
NET CURRENT ASSETS 981,083 15,175 996,258 1,067,327
TOTAL ASSETS LESS CURRENT
LIABILITIES 1,336,063 42,299 1,378,362 1,430,833
CREDITORS
Amounts falling due after more than one year 17 (117,444) - (117,444) (127,994)
NET ASSETS 1,218,619 42,299 1,260,918 1,302,839
FUNDS 21
Unrestricted funds 1,218,619 1,269,092
Restricted funds 42,299 33,747
TOTAL FUNDS 1,260,918 1,302,839
**----- End of picture text -----**
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th September 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 30th September 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 8
continued...
## **Driffield Agricultural Society**
## **Balance Sheet - continued 30th September 2022**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. P W Bradbury - Trustee
............................................. C M Flint - Trustee
............................................. F M Gilliat - Trustee ............................................. Lord Nelson of Stafford - Trustee
............................................. T Richardson - Trustee ............................................. M R Swann - Trustee ............................................. S J Woodall - Trustee
The notes form part of these financial statements
Page 9
## **Driffield Agricultural Society**
**Notes to the Financial Statements for the year ended 30th September 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Governance costs**
Governance costs include those costs incurred governing the charity and its' assets and are primarily associated with constitutional and statutory requirements.
## **Allocation and apportionment of support costs**
Support costs are those functions that assist the work of the society but do not directly undertake charitable activities. Support costs include an element of personnel payroll and back office costs allocated as governance costs which support the society's activities.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold land - not depreciated Freehold buildings - 2% on cost Fixtures and fittings - 20% on cost and 10% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. The restricted funds can only be used for specific objectives as stipulated by the donor.
## **Legal status of the charitable company**
The group is limited by guarantee and has no share capital. The liability of each member, in the event of winding up, is limited to £10.
## **Life membership and corporate subscriptions**
Subscriptions received are credited to deferred income and released to income as follows: Life members under 60 - over 25 years Life members over 60 - over 15 years Corporate subscriptions - over 10 years
Page 10
continued...
**Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **1. ACCOUNTING POLICIES - continued**
## **Operating lease rentals**
Rentals paid under operating leases are charged to the statement of financial activities on a straight line basis over the period of the lease.
## **Fixed asset investments**
Investments in subsidiaries are stated at cost less impairment. Listed investments are stated at fair value.
## **Volunteers**
The value of services provided by volunteers is not incorporated in these financial statements. Details of the contributions made by volunteers can be found in the Report of the Trustees.
|**2.**
**GRANTS, DONATIONS AND SUBSCRIPTIONS**
General donations
Member subscriptions - Annual renewal
Member subscriptions - Life membership
Grants
General sponsorship
Rotary Club of Driffield
Grants received, included in the above, are as follows:
East Riding of Yorkshire Council - Retail Hospitality & Leisure
Job Retention Scheme
NFU
HEY Smile Foundation
**3.**
**OTHER FUNDRAISING ACTIVITIES**
Fundraising - Santa's Sleigh
**4.**
**INVESTMENT INCOME**
Rents received from Driffield Showground Events Limited
Dividends received
Interest received from Driffield Showground Events Limited||**2022**
**£**
**23,183**
**30,532**
**5,060**
**29,481**
**-**
**-**
**88,256**
**2022**
**£**
**12,631**
**-**
**-**
**16,850**
**29,481 **
**2022**
**£**
**3,726**
**2022**
**£**
**5,000**
**518**
**29,097 **
**34,615**|2021
£
5,399
20,599
5,060
90,531
2,333
33,617
157,539
2021
£
43,573
40,506
6,452
-
90,531
2021
£
-
2021
£
5,000
130
29,672
34,802|
|---|---|---|---|
|||||
|||||
Page 11
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
**----- Start of picture text -----**
5. INCOME FROM CHARITABLE ACTIVITIES
2022 2021
£ £
Educational events 13,834 3,300
6. CHARITABLE ACTIVITIES COSTS
Direct Support
Costs (see Costs (see
note 7) note 8) Totals
£ £ £
Agricultural Society 121,744 33,420 155,164
Education activities 19,004 - 19,004
Community share station 3,494 - 3,494
144,242 33,420 177,662
7. DIRECT COSTS OF CHARITABLE ACTIVITIES
2022 2021
£ £
Staff costs 40,944 104,049
Rates and water 6,830 4,770
Insurance 543 603
Light and heat 11,841 7,018
Telephone 352 455
Postage and stationery 1,221 976
Irrecoverable VAT 3,822 1,993
Sundries 2,479 321
Donations 394 -
General site show 563 449
Rent 8,250 8,250
Travelling expenses 1,059 -
Repairs and maintenance 43,358 3,955
Depreciation 4,491 3,449
Education events 14,645 4,894
Bursaries 3,450 -
144,242 141,182
**----- End of picture text -----**
Page 12
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **8. SUPPORT COSTS**
**----- Start of picture text -----**
Governance
Costs
£
Agricultural Society 33,420
Support Costs, included in the above, are as follows:
Governance Costs
2022 2021
Agricultural Total
Society Activities
£ £
Staff costs 13,648 34,835
Insurance 543 603
Light and heat - 780
Telephone 352 455
Postage and stationery 1,221 976
Rent 8,250 8,250
Accountancy 2,125 1,375
Subscriptions and training 1,151 325
Loan interest 1,833 1,382
Depreciation of tangible fixed assets 4,297 3,449
33,420 52,430
9. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2022 2021
£ £
Depreciation - owned assets 8,787 6,896
Operating lease rentals 16,500 16,500
**----- End of picture text -----**
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30th September 2022 nor for the year ended 30th September 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30th September 2022 nor for the year ended 30th September 2021.
Page 13
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **11. STAFF COSTS**
|Wages and salaries
Social security costs
The average monthly number of employees during the year was as follows:
Groundsmen
Administration
Events||**2022**
**£**
**50,535**
**4,057 **
**54,592 **
**2022**
**1**
**3**
**1**
**5**|2021
£
132,267
6,617|2021
£
132,267
6,617|
|---|---|---|---|---|
||||138,884||
|||||2021
2
3
2
7|
No employees received emoluments in excess of £60,000.
A proportion of the salary cost for 4 employees was recharged to the trading subsidiary company from the parent charity in the year ended 30 September 2022 (2021: 4).
|**12.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Grants, donations and legacies
123,922
**Charitable activities**
Education activities
3,300
Investment income
34,672
**Total**
161,894
**EXPENDITURE ON**
**Charitable activities**
Agricultural Society
188,718
Education activities
4,894
**Total**
193,612
**NET INCOME/(EXPENDITURE)**
(31,718)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
1,300,810
**TOTAL FUNDS CARRIED FORWARD**
1,269,092|
Restricted
fund
£
33,617
-
130
33,747
-
-
-
33,747
-
33,747|Total
funds
£
157,539
3,300
34,802|
|---|---|---|
|||195,641|
|||188,718
4,894|
|||193,612|
|||2,029
1,300,810|
|||1,302,839|
Page 14
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **13. TANGIBLE FIXED ASSETS**
**----- Start of picture text -----**
Fixtures
Freehold and
property fittings Totals
£ £ £
COST
At 1st October 2021 375,094 129,067 504,161
Additions - 32,075 32,075
At 30th September 2022 375,094 161,142 536,236
DEPRECIATION
At 1st October 2021 63,072 106,682 169,754
Charge for year 4,410 4,377 8,787
At 30th September 2022 67,482 111,059 178,541
NET BOOK VALUE
At 30th September 2022 307,612 50,083 357,695
At 30th September 2021 312,022 22,385 334,407
Included in the cost of freehold property is freehold land of £154,563 (2021 - £154,563) which is not
depreciated.
14. FIXED ASSET INVESTMENTS
Shares in
group Listed
undertakings investments Totals
£ £ £
COST / MARKET VALUE
At 1st October 2021 1 29,099 29,100
Revaluations - (4,690) (4,690)
At 30th September 2022 1 24,409 24,410
PROVISIONS
At 1st October 2021 and
30th September 2022 1 - 1
NET BOOK VALUE
At 30th September 2022 - 24,409 24,409
At 30th September 2021 - 29,099 29,099
**----- End of picture text -----**
There were no investment assets outside the UK.
The company's investments at the balance sheet date in the share capital of companies include the following:
Page 15
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued**
## **for the year ended 30th September 2022**
## **14. FIXED ASSET INVESTMENTS - continued**
## **Driffield Showground Events Limited**
Registered office: Driffield Showground, Driffield Road, Kelleythorpe, Driffield, YO25 9FB Nature of business: Rentals and organisation of events
||Class of share:|%
holding|||
|---|---|---|---|---|
||Ordinary|**100**|||
||Aggregate capital and reserves||**2022**
**£**
**(527,615)**|2021
£
(627,034)|
||Profit for the year||**99,419**|73,833|
|**15.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
||Amounts owed by group undertakings||**2022**
**£**
**1,068,431**|2021
£
1,081,717|
||Other debtors||**13,334**|1,734|
||Prepayments and accrued income||**4,125**|4,125|
||||**1,085,890**|1,087,576|
|**16.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||**2022**|2021|
||||**£**|£|
||Bank loans (see note 18)||**13,652**|2,104|
||Other loans (see note 18)||**10,000**|10,000|
||Hire purchase (see note 19)||**5,722**|-|
||Trade creditors||**49,081**|2,090|
||Social security and other taxes||**3,694**|4,213|
||Other creditors||**-**|569|
||Deferred income||**13,488**|11,230|
||Accrued expenses||**9,170**|11,507|
||||**104,807 **|41,713|
||||||
Page 16
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
**----- Start of picture text -----**
17. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2022 2021
£ £
Bank loans (see note 18) 18,718 20,889
Other loans (see note 18) 54,000 64,000
Hire purchase (see note 19) 5,721 -
Deferred income - 1-5 years 14,550 16,190
Deferred income - over 5 years 24,455 26,915
117,444 127,994
Deferred income
Deferred income includes the life members subscriptions which are released over 25 years for under
60 year old's, 15 years for over 60 year old's and 10 years for corporate memberships paid. The
movement is as follows:
2022 2021
£ £
Balance at the start of the year 48,365 52,425
New life membership 1,000 1,000
Amount released to income (5,060) (5,060)
Balance at the end of the year 44,305 48,365
18. LOANS
An analysis of the maturity of loans is given below:
2022 2021
£ £
Amounts falling due within one year on demand:
Bank loans 13,652 2,104
NFU interest free loan 10,000 10,000
23,652 12,104
Amounts falling between one and two years:
Bank loans 2,249 2,175
NFU interest free loan 10,000 10,000
12,249 12,175
Amounts falling due between two and five years:
Bank loans 7,215 6,979
NFU interest free loan 32,000 31,000
39,215 37,979
Amounts falling due in more than five years:
Repayable by instalments:
Bank loans 9,254 11,735
NFU interest free loan 12,000 23,000
21,254 34,735
**----- End of picture text -----**
Page 17
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **18. LOANS - continued**
All of the above loans are repayable by instalments.
## **19. LEASING AGREEMENTS**
Minimum lease payments under hire purchase fall due as follows:
|Net obligations repayable:
Within one year
Between one and five years
**20.**
**SECURED DEBTS**
The following secured debts are included within creditors:
NFU interest free loan
Bank loan
**21.**
**MOVEMENT IN FUNDS**|**2022**
**£**
**5,722**
**5,721**
**11,443**
**2022**
**£**
**64,000**
**20,894 **
**84,894 **|2021
£
-
-
-
2021
£
74,000
22,993
96,993|
|---|---|---|
|**Unrestricted funds**
General fund
**Restricted funds**
Bursary fund
Share Station
**TOTAL FUNDS**|At
1.10.21
£
**1,269,092**
**33,747**
**-**
**33,747**
**1,302,839**|Net
movement
in funds
£
**(50,473)**
**(4,804)**
**13,356**
**8,552 **
**(41,921)**|At
30.9.22
£
**1,218,619**
**28,943**
**13,356**
**42,299**
**1,260,918**|
|---|---|---|---|
Page 18
continued...
## **Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **21. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
**----- Start of picture text -----**
Incoming Resources Gains and Movement
resources expended losses in funds
£ £ £ £
Unrestricted funds
General fund 119,336 (169,809) - (50,473)
Restricted funds
Bursary fund 4,245 (4,359) (4,690) (4,804)
Share Station 16,850 (3,494) - 13,356
21,095 (7,853) (4,690) 8,552
TOTAL FUNDS 140,431 (177,662) (4,690) (41,921)
Comparatives for movement in funds
Net
At movement At
1.10.20 in funds 30.9.21
£ £ £
Unrestricted funds
General fund 1,300,810 (31,718) 1,269,092
Restricted funds
Bursary fund - 33,747 33,747
TOTAL FUNDS 1,300,810 2,029 1,302,839
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 161,894 (193,612) (31,718)
Restricted funds
Bursary fund 33,747 - 33,747
TOTAL FUNDS 195,641 (193,612) 2,029
**----- End of picture text -----**
Page 19
continued...
**Driffield Agricultural Society**
## **Notes to the Financial Statements - continued for the year ended 30th September 2022**
## **21. MOVEMENT IN FUNDS - continued**
## **Restricted funds:**
Bursary fund This fund was established on receipt of assets from the Rotary Club of Driffield Trust Fund in 2021. The assets are specifically to be used to provide up to 4 bursaries per annum to students from a Y025 postcode studying Agriculture, Carpentry, Medicine or Music at a further or higher educational establishment. One bursary is available each year per subject on application to the Society.
Share station This fund was established following the receipt of a grant awarded by HEY Smile Foundation in 2022. The grant covers project costs to fund the Share Station, a facility for local voluntary groups and organisations to share various equipment owned by the charity.
## **22. RELATED PARTY DISCLOSURES**
The charitable company has a current account with its wholly owned subsidiary, Driffield Showground Events Limited. As at 30 September 2022, the charitable company was owed £1,068,431 (2021: £1,081,717) by its subsidiary. During the year, the charitable company charged rent of £5,000 (2021: £5,000) and interest of £29,672 (2021: £28,488) to the subsidiary.
Page 20