**REGISTERED COMPANY NUMBER: 03510613 (England and Wales) REGISTERED CHARITY NUMBER: 1068550**
## **REPORT OF THE TRUSTEES AND**
## **FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **FOR**
**AGE UK DERBY & DERBYSHIRE**
Sibbalds Limited Chartered Accountants and Statutory Auditor Oakhurst House 57 Ashbourne Road Derby Derbyshire DE22 3FS
**AGE UK DERBY & DERBYSHIRE**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
||**Page**|
|---|---|
|**Reference and Administrative Details**|1|
|**Chair of trustees statement**|2|
|**Report of the Trustees**|3 to 12|
|**Report of the Independent Auditors**|13 to 15|
|**Statement of Financial Activities**|16|
|**Balance Sheet**|17|
|**Cash Flow Statement**|18|
|**Notes to the Cash Flow Statement**|19|
|**Notes to the Financial Statements**|20 to 29|
|**Detailed Statement of Financial Activities**|30 to 31|
**AGE UK DERBY & DERBYSHIRE**
## **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2024**
|**TRUSTEES**|L Done|
|---|---|
||I R Hill|
||A M Johnson|
||J Matthews|
||C R Newton|
||M Eaton (appointed 16.12.23)|
|**COMPANY SECRETARY**|L Done|
|**CHIEF EXECUTIVE**|K Pugh|
|**REGISTERED OFFICE**|29a Market Place|
||Heanor|
||Derbyshire|
||DE75 7EG|
|**REGISTERED COMPANY NUMBER**|03510613 (England and Wales)|
|**REGISTERED CHARITY NUMBER**|1068550|
|**AUDITORS**|Sibbalds Limited|
||Chartered Accountants and Statutory Auditor|
||Oakhurst House|
||57 Ashbourne Road|
||Derby|
||Derbyshire|
||DE22 3FS|
|**SOLICITORS**|Flint Bishop LLP|
||St Michael's Court|
||St Michael's Lane|
||Derby|
||DE1 3HQ|
|**BANKERS**|National Westminster Bank Plc|
||42 Bath Street|
||Ilkeston|
||Derbyshire|
||DE7 8HF|
Page 1
**AGE UK DERBY & DERBYSHIRE**
## **CHAIR OF TRUSTEES STATEMENT FOR THE YEAR ENDED 31 MARCH 2024**
The year 2023/24 has been another one of uncertainty for us and many other voluntary organisations. At the end of the year we have remained a vibrant and solvent charity meeting the needs of many older people in Derby and Derbyshire.
Financially this year has been a challenge with the effects of the cost of living crisis hitting us in the same way as it affected local people. However, with careful management and belt tightening by all we managed to end the financial year with only a small deficit that can be covered by our reserves.
We have a group of staff who are to be commended for their commitment, skills and knowledge. In addition, we have volunteers who willingly give their time and energy to support local older people. We continue to try to recruit additional volunteers as we could always achieve more with increased numbers of them.
Despite the financial challenges that we face, we have continued to develop and change, including opening a new furniture outlet in Chesterfield, increasing our footcare service and expanding the number of days that we provide at Hope Day Service. Of particular significance has been our success in winning a tender with Derbyshire County Council to provide an enhanced falls service across the County. This service was developed in the early months of 2024 with full implementation from April. We have also maintained distribution of financial support to less well-off older people, with the funding coming from the County Council.
Our shops are a vital source of funding that we can use to provide a range of services including our Information and Advice service. This year the shops have fared well at a challenging time on the High Street and in many places competing well with other charity's shops. We have also expanded our use of Ebay in particular when we have higher value donations from the public.
An important priority of our charity is to work with other agencies to promote the importance of meeting older people's needs. We are working closely with local Councils in particular with Adult Care and Public Health and with the local Integrated Care Board including the local NHS. It is also important for us to work together with other local voluntary groups to promote our sector and the contribution that it can make to local communities.
In 2023/24 we continued to meet local older people's needs during another year of financial challenges. We have risen to these challenges and with our sound financial management, financial reserves, good quality management, staff and volunteers consider that we are equipped to cope successfully with the future.
James Matthews Chair of Trustees
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objectives of the charity are stated as 'for the benefit and wellbeing of older people within the public community in and around the County of Derbyshire including the City of Derby'.
## **Mission Statement:**
We believe all older people should have the opportunity to age well.
## **Our purpose:**
We exist to improve the lives of older people in Derby and Derbyshire, taking care to value diversity and include and involve people from all communities.
We seek to achieve this by focusing on three key areas forming an inter-linked strategy of programmes, containing all our projects, activities and actions. Each area combines to achieve our purpose for public benefit. In 2019 we developed our current strategic plan and reconfigured our programme boards to reflect our changing strategy.
The programmes are: The Services and Influencing Programme The Organisational Development Programme The Finance and Income Generation Programme
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **OBJECTIVES AND ACTIVITIES The way we work:**
|**-**|**Partnership:**AUKDD believes that the best quality services cannot be provided alone and in isolation. AUKDD works in|
|---|---|
||formal and informal partnership in almost every aspect of our service delivery. Partnership is a key element in our|
||Strategic Plan.|
|**-**|**Multi-agency working:**the CEO and senior staff represent the charity in various multi-agency working groups and|
||partnerships. Our participation in existing and emerging structures such as the Integrated Care System Joined Up Care|
||Derbyshire allow us to bring frontline experience into the development and review process which inform future service|
||delivery for older people. Our flexibility also allows us to deliver awareness raising campaigns and to develop informal|
||partnerships such as the Delirium Awareness training developed in the Dementia and Delirium workstream and now|
||refreshed for its fourth year.|
|**-**|**Specialist Infrastructure Support:**AUKDD believes that it has a role in supporting other organisations, groups and|
||communities that support older people and that by doing so it can help to achieve its own charitable objectives.|
||Support includes specialist advice and practical help and AUKDD is a member of the Derby and Derbyshire|
||Infrastructure Alliance. Its infrastructure role includes support to Age Concern groups and community groups within|
||Derbyshire and this role involves offering 1:1 support with issues such as governance, sustainability, legal and HR|
||matters, funding and service development. The Information Roadshow enables smaller groups to access outreach|
||support and offers a valuable, free service to groups and clubs but with a limited budget and continued high demand on|
||the Information and Advice Service since the pandemic the Roadshow support has been provided with a more varied|
||range of options including information packs provided to group and activity leaders, social media and face to face talks|
||and information drop-ins.|
|**-**|**Influencing:**AUKDD believes in working at both a direct service level and at a strategic level to promote best practice|
||and advocate for the general needs of older people. Staff engage in local media activity helping to reach potential users|
||and influence debate. We enable older people and carers to express their views with support from Information and|
||Advice and by promoting consultation opportunities direct to older people. Throughout the year the CEO works within|
||multi-agency working groups, strategic planning processes and consultation events to raise issues affecting older people|
||and carers bringing local experience, national research and a local Age UK involvement to these processes. Post covid|
||there remains a heightened awareness of key issues such as feelings of loneliness and social disconnectedness, digital|
||engagement and access to money and money management and we have continued to promote these issues and some|
||of the solutions. Increasingly social media and networks present opportunities to promote issues and fundraising is|
||increasingly linked to influencing campaigns. We have worked in partnership to promote training and development|
||opportunities for staff across the health and social care system and use our shared Age UK resources to promote best|
||practice.|
|**-**|**Diversity:**AUKDD works to reflect the diverse communities of Derbyshire within every aspect of the charity including its|
||governance, strategic planning, user involvement and service delivery. Our local communities are continuously changing|
||and our services are responsive to the different cultures and expectations we now work with. We are building on our|
||experience and embedding good practice in our policies and procedures and using our CharityLog system capabilities to|
||better monitor the diversity of our users, volunteers and staff. New services and activities such are increasing the range|
||of volunteer roles and the diversity of volunteers we recruit and these types of activity and the additional breadth of|
||involvement will help to engage a greater diversity of service users and other stakeholders. As well as the diversity|
||criteria of issues like age, ethnic origin etc the organisation must balance the needs of urban and rural communities and|
||serve very diverse needs across a varied geography but availability of funding, especially for work in the city, remains|
||our greatest barrier.|
|**-**|**Volunteers**are essential in all aspects of the charity's work. The 200+ volunteers who in recent years gave their time|
||regularly to AUKDD enable it to operate, raise funds, administer and govern the charity. In 2023/24 we have|
||experienced issues with the loss of older volunteers and a much-reduced volume of new volunteers. We are not alone,|
||most charities report reduced numbers of volunteers and we anticipate the cost of living crisis and family care|
||continuing to impact on volunteer capacity. This year volunteers contributed in-kind to the organisation with the|
||donation of approximately 20,800 hours. Our shops used approximately 96 hours of volunteer time per week on|
||average but this average disguises significant differences between shops. AUKDD governance relies on 6+ trustees and|
||occasional specialist support of approximately 280 hours per annum (based on attendance at 10 meetings per year and|
||preparation time). The monetary value of their skills is hard to find a comparison for but using an average hourly rate of|
||£25.00 the Trustees give AUKDD £7,000 per annum. This year again our Trustees gave much more by monitoring|
||regularly and being on hand to respond with email decisions and zoom meetings to give our CEO timely|
||support.Recruiting and retaining sufficient volunteers is a significant challenge because the requirements of many roles|
||has become more demanding as legislation, risk assessment and our clients' needs become more complex. Volunteer|
||recruitment and retention is an identified risk in our Risk Management process and a priority for most service leads.|
||However, we continue to have an exceptional level of continuous long service from our volunteers and volunteers|
||fulfilling high level roles.|
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **OBJECTIVES AND ACTIVITIES Strategy**
In 2023/24 Age UK Derby and Derbyshire provided:
o Befriending o Careline o Household Support Fund o Day Care o Dementia Services: Memory Lane o Digital support o Falls Awareness Training o First Taste o Footcare - 'Tootsies' o Information and Advice: - Derbyshire Dales Housing Options Service - Help to Move - Information and Advice - Information Roadshow o Influencing o Money Support Service o Outreach o Strictly No Falling Falls Prevention Service o Wellbeing Services: Chaddesden Park Centre
Development of services for older people is supported by: o Specialist support for older people's groups o Derby and Derbyshire Infrastructure Alliance (formerly 3D)
These activities are supported by:
o Retail: 12 charity shops located across Derby and Derbyshire o Fundraising and Legacy Sharing Agreement - Age UK o Donations and fundraising activities
## **ACHIEVEMENT AND PERFORMANCE We said we would:**
**1. Use our good name, skills and knowledge to influence the decisions and plans of partners and providers** Our influencing work supported nationwide campaigns on income maximisation and benefit take-up encouraging older people and carers to claim their entitlements. Our Information and Advice Service and Housing Options Service data is used nationally to demonstrate the value of information and advice at key points in older people's lives as well as locally to influence commissioning and local district housing strategy. The CEO participates in local debates engaging with local media to highlight older people's needs and the impact of local and national strategy and help to direct older people to sources of support.The CEO and individual service leads are well connected and participate in a wide range of strategic planning, working groups and task and finish work linked to our services and workstreams involving the welfare of older people and their families.
**2. Empower older people to make well-informed decisions about their lives** All of our work, at heart, relates to empowering older people to take control of their lives but some services like Information and Advice, Housing Options, Help to Move and our Falls Prevention service focus on making older people and their families and professionals aware of the value of prevention. We use every opportunity to promote advanced planning, future proofing for homes and finances, and the value of prevention for brain health, strength and balance and social isolation. Our Information Roadshow takes key messages out into communities and provides a non-digital offer in an increasingly digital-first world but we utilise the power of social media, videos, local radio and older people as community champions to promote awareness days and weeks to benefit from nationwide promotion.
**3. Having the technology, equipment and skills we need to help older people and carers** Our IT policies and procedures and the enhanced control on our technology is crucial to our professional delivery of services and to maintain appropriate levels of GDPR security for client's data. Commissioners of the new falls prevention service expected us to achieve Cyber Essentials + as part of the contract award and our Head Office team and Operations Manager worked hard to achieve this ahead of time but it will involve a long-term commitment to improving and maintaining our equipment and skills. Our use of social media and design programmes along with skilled and enthusiastic staff in head office have allowed us to significantly improve our presentation and engagement capabilities and we have already seen the impact when communicating with older people and demonstrating the outcomes our services achieve.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **ACHIEVEMENT AND PERFORMANCE**
2023/24 presented the charity with risks and opportunities. Increases in core costs for staff, utilities and rents put our budgets under pressure and made it a year of cuts and restrictions as we tried to balance reducing our deficit alongside the need to progress and improve.
Our Strictly No Falling falls prevention service was re-commissioned and we completed a tender for the service. The tendering process, for a medium-sized charity without the advantages of tendering teams able to devote the necessary focus and skills on a bid, present real challenges. Key head office roles have to delay other work to complete a substantial bid and demonstrate our skill, knowledge and enthusiasm for the work. We were delighted to be awarded the new contract which represents a significant increase in our falls prevention work and team. From January to March we completed a 'mobilisation period' to establish an enhanced team, develop the systems and resources needed to operate the new service and be ready to start on 1st April. Our development included co-production with older people, carers and professionals and everything from our service name, brand and activities were developed with older people. After many long hours the new 'Live Stronger for Longer' service with the new 'Strong and Steady' programme was ready to launch.
## **FINANCIAL REVIEW**
## **Financial review**
2023/24 was a continuation of the long experience in the preceding 8+ years with many services remaining at long term risk of 100% cuts to funding and a complex picture of local funding and strategy. Derbyshire County Council extended grant funding again but whilst welcome the extended funding also extends the uncertainty for services, staff and users hardened to the funding insecurity.
Our Trustees have monitored carefully and made prompt decisions about loss-making shops and service redesigns. Our Retail operation is steadily improving under dedicated management and we opened a new furniture and general shop in Chesterfield building on the success of our Derby furniture shop. Fundraising continues to be a slow-build as our fundraising team and local services battle for funds with national charities.
We believe our retrenchment over the last three financial years has been timely and effective and puts us in a better position for the future but we recognise that 2024/25 will be even more challenging with the substantial rate increase for minimum wage.
The Charity currently has a reasonable balance of income generated from donations and retail activity and commissioned services funded by the local authority including public health but during 2023/24 a number of services continued to face imminent funding cuts as strategic plans impact on local authority funding. Levels of funding and diversity remains reasonably healthy but we monitor retail income carefully because this forms the majority of the charity's unrestricted income.
The organisation has implemented strategic, long-term developments to improve retail and fundraising income and to reduce expenditure wherever possible. The majority of our externally funded services continue to exist on short term extensions and commissioning structures and strategies remain unclear. The uncertainty means our financial planning and risk management is conservative and we have prioritised the maintenance of best possible reserves to protect the interests of the charity, our service -users and staff as far as possible.
## **Investment powers and policy**
Under the Memorandum and Articles of Association, the Charity has power to make any investment which the Board sees fit provided that the Board shall seek proper professional advice.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **FINANCIAL REVIEW**
## **Reserves policy and going concern**
The Trustees have agreed a policy for managing adequate and appropriate reserves for the charity in line with the guidance issued by the Charity Commission. The trustees have considered the risks to the organisation, completed an analysis of the impact of significant risks and identified the need to maintain a reserve equivalent to between 1 and 3 months unrestricted expenditure (between £149k and £448k). Because of the liabilities the charity holds for the maintenance of buildings, staff redundancy or TUPE and emergency planning the trustees have included designated reserves to ensure adequate cover for these specific risks. In addition, we have separate designated reserves earmarked for unfunded projects or services we may wish to fund in the near future. These spending priorities will evolve and indeed in the last year the trustees have chosen to review the amounts required in some funds.
Total funds amount to £689,996 and of these funds, £680,537 relate to unrestricted fund balances. Of these £680,537 unrestricted funds the amount of £117,667 is in the form of tangible assets and £562,870 in other net assets. Of the net assets of £562,870 a total of £334,017 has been designated to specific purposes (these are detailed within note 19 of these accounts), leaving free reserves of £228,853 which is compliant with the current free reserves policy identified above.
On an annual basis, before approving the accounts, the directors consider if the charity has sufficient resources to continue in operational existence for the foreseeable future. In common with many charities, the current financial environment is such that it presents many challenges for us but we have plans to meet those challenges and consider the charity to be a going concern.
## **Borrowing policy**
Under the Memorandum and Articles of Association, the Charity has power to borrow money for the purposes of the Charity on such terms as may be thought fit, including mortgaging all or any part of the Charity's property as security for the repayment of the money borrowed. At the current time the Charity has no borrowings secured or unsecured.
## **PLANS FOR FUTURE PERIODS**
Our Strategic Plan concentrates on three strands of activity: Services and Influencing, Finance and Income Generation and Organisational Development. Each Programme Board has set an annual plan based on the overall strategy.
In addition to delivering against the annual plans for our Programme Boards we will:
**1. Have the technology, equipment and skills we need to help older people and carers**
**2. Give help and support to get connected and age well in a modern digital world.**
**3. Train and support our people delivering all our services.**
## **Strategic direction 2024/25**
The Board has carefully monitored our charitable and financial performance frequently and regularly and the charity remains in a stable or improving condition achieving some longer-term strategic development rapidly and performing very well within the local systems further improving our local reputation and status. As we anticipated this year has been much more challenging financially but must be considered against a longer-term picture. Our Strategic Plan extends our service offer developing traditional services to become financially independent and with increased retail income to improve our charitable independence and ability to meet local need. We reviewed our strategic plan and agreed it remained appropriate as far as we could judge within a very changeable world.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Age UK Derby & Derbyshire (Reg. Charity No: 1068550) is an independent charity within the Age England Association and a local partner with Age UK.
The charity is a company limited by guarantee (No. 03510613) governed by its Memorandum and Articles of Association and having its registered office at 29a Market Place, Heanor, Derbyshire, DE75 7EG.
The directors who served since 1 April 2023 were:
C R Newton A M Johnson L Done J Matthews I Hill M Eaton (co-opted 02.02.23)
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Appointment of trustees**
The Board has a rolling programme of trustee recruitment to secure continuity for the Board. In recognition of the vital importance of governance to the future of the charity we continue to use the self-assessment process of the Charity Commission's Good Governance Code for the Voluntary Sector. The Board has sought additional trustees, and one with specialist knowledge of charity retail but this post remains vacant. Recruitment has been challenging but with trustee numbers low it remains a priority for 2024/25.
## **Induction and training of trustees**
There are 6 serving trustees with a mix of experienced and new trustees. All trustees are well-informed about Age UK Derby and Derbyshire, through experience and or induction and bring to their roles a wealth of experience in the fields of health and social care, company law, strategic planning and quality assurance, commercial enterprise and other governance roles in the voluntary sector. Board Meeting agendas include a regular briefing or training session focusing on a particular aspect of the charity or a governance responsibility.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Organisation**
The Board normally meets up to six times per year, generally four times each year in addition to 12 programme board meetings each involving at least two trustees. At each meeting the CEO provides a full update report and management information.
Trustees successfully use a Project Management system, for the past 14 years, across the organisation. Work of the Board is delegated to three Programme Boards covering areas of work crucial to service and organisational development:
- Finance and Income Generation
- Organisational Development
- Services and Influencing
The Finance Sub-Committee reports directly to the Board and liaises with Programme Boards. Task and Finish Groups are established as needed to progress specific pieces of work.
All three Programme Boards are made up of individual Trustees with delegated authority, staff representatives and specialist advisors as necessary. The Programme Boards report against their project plans and note areas of achievement, change or revised completion dates and make recommendations to the full Board for approval.
## **Internal control**
The Board of Trustees is responsible for the strategic governance of the charity including the setting and monitoring of an annual budget, quality and development, organisational risk assessment, strategic planning and the policies and internal procedures for the management of staff and volunteers.
The implementation of these strategies and the day-to-day management of the organisation are delegated to the Chief Executive. The Chief Executive is required to keep the Board well-informed of internal and external issues which affect or are otherwise relevant to the organisation.
To promote best practice in service delivery the Trustees use various quality assurance programmes to improve effectiveness and minimise risk as well as Trustee visits to services, monitoring and evaluation data and user feedback.
## **- Organisational Quality Standards for local Age UK's in England.**
As part of our membership of the Age England Association and our partnership with Age UK we must meet the Age England Association quality standards. We completed our evidence portfolio and inspection visit and audit for the Charity Quality Standard and passed with two areas for improvement which were promptly completed. Quarterly monitoring and an annual update were completed to maintain compliance and the regular self-assessment is a useful assurance to the Board.
## **- ISO 9001**
Age UK Derby and Derbyshire had ISO 9001 re-confirmed in the audit in May 2023. We have now held this award for 13 years and each year have had a clear audit report. This internationally recognised quality standard was considered an important system for the development of public services and entry into the competitive tendering and commissioning structures of Health and Social Care but in recent years local tendering has rarely required the standard and the charity is considering alternatives and hopes the Age England Association standards will, in time, become sufficiently well recognised to replace ISO9001 and reduce duplication.
## **- Information and Advice Standard**
Throughout 2023/24 we continued to implement changes in our Information and Advice Services to enable us to complete an accreditation process. Our service delivery is good but introduction of CharityLog was necessary to facilitate online case reviews for the accreditation process. Alongside these procedural and digital changes we have completed a GDPR review for the service and re-organised the staff team. The assessment led to recommendations for change in how cases are classified and we continue to work towards the accreditation process.
## **- GDPR**
The introduction of the General Data Protection Regulations (GDPR) led to a review of all our services, their data needs and our compliance. CharityLog and its improved security and controls on access resolved most identified risks, and with some practical changes to access within offices and buildings the GDPR risks have been mitigated. Our response to adult safeguarding and issues such as consent within data protection creates many challenges as our services support many vulnerable older people so our staff training, access to colleagues for advice and support and our membership of the Derbyshire Safeguarding Adults Board and use of Derbyshire-wide policies and procedures is essential. Further changes in 2023/24 with the use of digital record systems, archiving of paperwork and homeworking with entirely digital case systems has further improved our GDPR resilience.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **- Data**
The organization held 'Cyber-Essentials' a quality standard for data management within digital systems and equipment and this also supports our management of GDPR requirements and other quality standards. In response to commissioning for the Live Stronger for Longer falls prevention service we achieved the higher standard 'Cyber Essentials +' which necessitated upgrading a wide range of devices and establishing more stringent controls.
In general other areas of activity are regulated by local and national systems including Trading Standards, CSCI and Adult Health and Social Care.
Financial Management operates to written and monitored procedures covering all areas of financial activity.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Related parties and co-operation with other organisations**
## **o Partnership Working**
As a region Age UK's in the East Midlands work well together working formally and informally together to deliver local projects, region-wide delivery and sharing skills and experience. This partnership works across all roles in the organisation with staff brought together to share experiences and successes in a variety of charitable activity, governance and management. The CEO's of all the East Midlands Age UK local charities meet quarterly for mutual support and to discuss regional issues and feedback to the Age England Association and in 2023/24 extended their meetings to include the West Midlands giving greater opportunities for comparable sized Age UK's to work together.
## **o Age UK Partnership Agreement**
Since April 2010 AUKDD has worked in partnership with Age UK and other Brand Partners under a partnership agreement. It involves compliance with shared standards for presentation, service delivery and development as well as core principles such as user involvement and quality. In addition to the partnership agreement a series of other formal agreements cover key relationships. The primary agreement is between Age Concerns in Derbyshire who are 'Friends' and work with AUKDD on shared outcomes. Other, less formal, agreements exist with older people's Forums and Friendship Centres. At a local level good working relationships exist across our network to ensure we make effective use of our contacts with older people and their carers.
## **o The Age England Association**
AUKDD is a full member of the Age England Association and a member of the East Midlands Region. The Chief Executive represents Age UK Derby and Derbyshire within 'Brand Partner' meetings in the East Midlands. The regular meetings provide an opportunity for engagement with Age UK and other Brand Partners.
## **Pay policy for senior staff**
The directors consider that the board of directors, who are the Charity's trustees, and the senior management team comprise the key management personnel of the charity. They are in charge of directing and controlling, running and operating the Charity on a day to day basis. All directors give of their time freely and no director received remuneration in the year. Details of directors' expenses are disclosed in note 10 to the accounts and related party transactions are disclosed in note 20 to the accounts.
The pay of the all staff is reviewed annually and normally increased in accordance with inflation.
## **Fundraising Policy Statement**
AUKDD relies on fundraising to provide some of its unrestricted income to support our charitable activities. In 2017/18 it invested legacy funding in dedicated fundraising posts, the first for the organisation. The new posts included developing a fundraising strategy and confirming our fundraising principles. The investment is beginning to achieve against some ambitious targets and establish a new culture of fundraising and the team are developing a calendar of successful events to form the basis on a long-term fundraising capacity.
We do not carry out street fundraising, nor do we undertake mail shots or telephone canvassing. We do not work with, or have oversight of, any commercial participators or professional fundraisers. We do ensure our fundraising conforms to recognised standards, we comply with the Code of Fundraising Practice, and we are:
- committed to high standards
- honest and open
- clear
- respectful
- fair and reasonable
- accountable
Our fundraising practice is monitored by the trustees of the charity in the Finance and Income Generation Programme Board and they receive a quarterly report. We monitor any fundraising complaints (none were received during the year 2023/24) and always seek to protect the public, including vulnerable people, from unreasonably intrusive or persistent fundraising approaches, and undue pressure to donate.
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**AGE UK DERBY & DERBYSHIRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Risk management**
Organisational risk is assessed on an ongoing basis and reviewed periodically at the Organisational Development Programme Board. Risk assessment is an integral part of the work of the Chief Executive and of each Programme Board and at meetings of the whole Board when current performance and future objectives are discussed. In 2023/24 they again identified key risk areas and reviewed them in a regular process of in depth analysis of risk and risk mitigation.
The charity's income generation streams represent a constant risk as they are subject to external change and income generation maintains existing services, supports the development of adequate reserves and maintains essential independence. Shop performance is monitored carefully through the year and a long-term Retail Plan has achieved significant improvements in terms of approach within the shops and trials of new staffing structures and new shops. Fundraising has dedicated investment and a long-term plan focussing on establishing a calendar of events for a reliable funding stream. Funding insecurity presents additional risks which the charity mitigates with sufficient reserves and clear action plans for responding to changes to funding.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of Age UK Derby & Derbyshire for the purposes of company law) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
- there is no relevant audit information of which the charitable company's auditors are unaware; and
- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
## **AUDITORS**
Sibbalds Limited were again appointed for the 2023/24 audit and confirmed at the Annual General Meeting.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................................................. J Matthews - Trustee
Page 12
**REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF AGE UK DERBY & DERBYSHIRE**
## **Opinion**
We have audited the financial statements of Age UK Derby & Derbyshire (the 'charitable company') for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
- In our opinion the financial statements:
- give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Companies Act 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
## **Opinions on other matters prescribed by the Companies Act 2006**
In our opinion, based on the work undertaken in the course of the audit:
- the information given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- the Report of the Trustees has been prepared in accordance with applicable legal requirements.
Page 13
**REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF AGE UK DERBY & DERBYSHIRE**
## **Matters on which we are required to report by exception**
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.
We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:
- adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or
- the financial statements are not in agreement with the accounting records and returns; or
- certain disclosures of trustees' remuneration specified by law are not made; or
- we have not received all the information and explanations we require for our audit; or
- the trustees were not entitled to take advantage of the small companies exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Trustees.
## **Responsibilities of trustees**
As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
## **Our responsibilities for the audit of the financial statements**
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
As part of our planning process: - We enquired of management the systems and controls the company has in place, the areas of the financial statements that are mostly susceptible to the risk of irregularities and fraud, and whether there was any known, suspected or alleged fraud. - We obtained an understanding of the legal and regulatory frameworks applicable to the company. We determined that the following were most relevant: FRS 102, Companies Act 2006, Charities Act 2011, GDPR and Employment Law. - We considered the incentives and opportunities that exist in the company, including the extent of management bias, which present a potential for irregularities and fraud to be perpetuated, and tailored our risk assessment accordingly. - Using our knowledge of the company, together with the discussions held with the company at the planning stage, we formed a conclusion on the risk of misstatement due to irregularities including fraud and tailored our procedures according to this risk assessment, The key procedures we undertook to detect irregularities including fraud during the course of the audit included: - Identifying and testing journal entries and the overall accounting records, in particular those that were significant and unusual. - Reviewing the financial statement disclosures and determining whether accounting policies have been appropriately applied. - Assessing the extent of compliance, or lack of, with the relevant laws and regulations. - Reviewing board meeting minutes throughout the period and subsequent to the year end for discussions of irregularities including fraud. - Reviewing sensitive expense accounts for evidence of irregularities including fraud. Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
Page 14
**REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF AGE UK DERBY & DERBYSHIRE**
## **Use of our report**
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.
Hari Vasdev MEng FCA (Senior Statutory Auditor) for and on behalf of Sibbalds Limited Chartered Accountants and Statutory Auditor Oakhurst House 57 Ashbourne Road Derby Derbyshire DE22 3FS Date: .............................................
Page 15
**AGE UK DERBY & DERBYSHIRE**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024**
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
**Charitable activities**
5
Health and care
Information and advice
Infrastructure
Retail
Wellbeing
Support
Other trading activities
3
Investment income
4
**Total**
**EXPENDITURE ON**
Raising funds
6
**Charitable activities**
7
Health and care
Information and advice
Infrastructure
Wellbeing
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
61,063
409,408
171,301
18,398
5,477
117,841
8,149
720,817
12,155
1,524,609
594,380
464,151
331,541
45,959
128,796
1,564,827
(40,218)
720,755
680,537|Restricted
funds
£
-
-
236,955
-
-
-
-
1
-
236,956
3,884
-
223,613
-
-
227,497
9,459
-
9,459|2024
Total
funds
£
61,063
409,408
408,256
18,398
5,477
117,841
8,149
720,818
12,155
1,761,565
714,577
418,941
501,079
41,481
116,246
1,792,324
(30,759)
720,755
689,996|2023
Total
funds
£
52,425
375,849
173,610
24,551
4,945
327,127
5,116
667,760
6,365
1,637,748
631,593
457,252
446,103
60,699
116,671
1,712,318
(74,570)
795,325
720,755|
|---|---|---|---|---|
The notes form part of these financial statements
Page 16
**AGE UK DERBY & DERBYSHIRE**
## **BALANCE SHEET 31 MARCH 2024**
|Notes
**FIXED ASSETS**
Tangible assets
13
**CURRENT ASSETS**
Debtors
14
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
15
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
18
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2024
£
117,667
120,962
595,980
716,942
(144,613)
572,329
689,996
689,996
680,537
9,459
689,996|2023
£
124,627
100,010
651,376
751,386
(155,258)
596,128
720,755
720,755
720,755
-
720,755|
|---|---|---|
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. J Matthews - Trustee
The notes form part of these financial statements
Page 17
**AGE UK DERBY & DERBYSHIRE**
## **CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2024**
|Notes
**Cash flows from operating activities**
Cash generated from operations
1
Net cash used in operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Sale of tangible fixed assets
Interest received
Net cash used in investing activities
**Change in cash and cash equivalents in the**
**reporting period**
**Cash and cash equivalents at the beginning of**
**the reporting period**
**Cash and cash equivalents at the end of the**
**reporting period**|2024
£
(43,563)
(43,563)
(11,833)
-
-
(11,833)
(55,396)
651,376
595,980|2023
£
(8,946)
(8,946)
(23,945)
16,101
6,365
(1,479)
(10,425)
661,801
651,376|
|---|---|---|
The notes form part of these financial statements
Page 18
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2024**
## **1. RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES**
|||||2024|2023|
|---|---|---|---|---|---|
|||||£|£|
||**Net expenditure for the reporting period (as per the Statement of Financial**|||||
||**Activities)**|||(30,759)|(74,570)|
||**Adjustments for:**|||||
||Depreciation charges|||18,792|18,024|
||Loss on disposal of fixed assets|||-|4,966|
||Interest received|||-|(6,365)|
||(Increase)/decrease in debtors|||(20,951)|104,317|
||Decrease in creditors|||(10,645)|(55,318)|
||**Net cash used in operations**|||(43,563)|(8,946)|
|**2.**|**ANALYSIS OF CHANGES IN NET FUNDS**|||||
|||At 1.4.23||Cash flow|At 31.3.24|
||||£|£|£|
||**Net cash**|||||
||Cash at bank and in hand|651,376||(55,396)|595,980|
|||651,376||(55,396)|595,980|
||**Total**|651,376||(55,396)|595,980|
The notes form part of these financial statements
Page 19
**AGE UK DERBY & DERBYSHIRE**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1. ACCOUNTING POLICIES**
## **Charity information**
Age UK Derby & Derbyshire is a private company limited by guarantee incorporated in England and Wales. The registered office is 29a Market Place, Heanor, Derbyshire, DE75 7EG.
The members of the charity are the trustees. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
## **Going concern**
After reviewing the charity's forecasts and projections plus the latest financial information, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **Charitable funds**
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably and it is probable that income will be received.
## **Donations**
Donations and legacies are included when received.
## **Grants**
This income represents monies receivable from statutory agencies and other charitable trusts for the provision of information, befriending, advocacy and daycare services. Income is accounted for in the period for which it is received. Where donors specify that grants or donations must be used in future accounting periods, such income is deferred.
## **Shop income**
This is included in the accounts when receivable. It represents monies receivable through shop sales of donated goods.
## **Investment income**
Bank interest is included in the income and expenditure account on an accruals basis.
## **Expenditure**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly allocated to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Governance costs are those incurred in connection with the charity's compliance with constitutional and statutory requirements.
continued...
Page 20
**AGE UK DERBY & DERBYSHIRE**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **1. ACCOUNTING POLICIES - continued**
## **Expenditure**
Irrecoverable VAT is allocated where possible against specific cost categories, otherwise it is treated as a support cost and allocated in the manner stated above.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Freehold property|- 25% on cost and 2% on cost|
|---|---|
|Plant and machinery|- 25% on cost|
|Fixtures and fittings|- 25% on cost|
|Motor vehicles|- 20% on cost|
## **Cash and cash equivalents**
Cash and cash equivalents include cash in hand and deposits held at call with banks.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. DONATIONS AND LEGACIES**
## **3.**
## **4.**
|Donations and gifts
**OTHER TRADING ACTIVITIES**
Shop income
**INVESTMENT INCOME**
Interest receivable|2024
£
61,063
2024
£
720,818
2024
£
12,155||2023
£
52,425|
|---|---|---|---|
||||2023
£
667,760|
||||2023
£
6,365|
continued...
Page 21
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **5. INCOME FROM CHARITABLE ACTIVITIES**
|Local authority grants and SLA
Other income
Local authority grants and SLA
Other income|Information
Health
and
and care
advice
Infrastructure
£
£
£
142,013
408,256
-
267,395
-
18,398
409,408
408,256
18,398
2024
Total
Wellbeing
Support
activities
£
£
£
100,029
-
650,298
17,812
8,149
317,231
117,841
8,149
967,529|Retail
£
-
5,477|
|---|---|---|
|||5,477|
|||2023
Total
activities
£
624,344
286,854|
|||911,198|
## **6. RAISING FUNDS**
## **Shop trading costs**
|Staff costs
Bank charges
Rent, rates and power
Insurance
Printing, postage & telephone
Recruitment and training
Repairs and computer costs
Sundry costs
Travel costs
Goods and consumables
Professional fees
Depreciation
Share of support costs (see note 8)
**CHARITABLE ACTIVITIES COSTS**
Health and care
Information and advice
Infrastructure
Wellbeing|Direct
Costs
£
347,517
415,653
34,407
96,419
893,996||2024
£
314,173
12,982
171,277
11,473
6,301
-
32,422
12,024
22,113
5,846
2,232
7,421
116,313
714,577
Support
costs (see
note 8)
£
71,424
85,426
7,074
19,827
183,751||2023
£
267,819
10,975
163,246
9,381
5,376
1,210
37,254
12,535
15,542
1,090
1,000
5,776
100,389|
|---|---|---|---|---|---|
||||||631,593|
||||||Totals
£
418,941
501,079
41,481
116,246|
|||||1,077,747||
## **7. CHARITABLE ACTIVITIES COSTS**
continued...
Page 22
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **8. SUPPORT COSTS**
|Head
office
Governance
costs
costs
£
£
Health and care
113,027
3,607
Information and advice
135,185
4,316
Infrastructure
11,194
358
Wellbeing
31,376
1,001
290,782
9,282
Analysed Between:
Raising Funds
116,313
Charitable activities
174,469
9,282
290,782
9,282
Activity
Basis of allocation
Head office costs
Support costs allocated on direct cost basis
Governance costs
Governance costs allocated on direct cost basis|Totals
£
116,634
139,501
11,552
32,377|
|---|---|
||300,064|
||116,313
183,751|
||300,064|
|||
## **9. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||2024|2023|
|---|---|---|
||£|£|
|Depreciation - owned assets|18,793|18,023|
|Deficit on disposal of fixed assets|-|4,966|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **Trustees' expenses**
No expenses were paid to the trustees in the current or previous year.
## **11. STAFF COSTS**
|Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Direct charitable activities
Raising funds|2024
£
967,213
50,354
63,085
1,080,652
2024
63
28
91|2023
£
927,708
43,097
62,112|2023
£
927,708
43,097
62,112|
|---|---|---|---|
|||1,032,917||
||||2023
77
19
96|
No employees received emoluments in excess of £60,000.
continued...
Page 23
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Health and care
Information and advice
Infrastructure
Retail
Wellbeing
Support
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Health and care
Information and advice
Infrastructure
Wellbeing
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
52,425
375,849
173,610
24,551
4,945
327,127
5,116
667,760
6,365
1,637,748
631,593
457,252
446,103
60,699
116,671
1,712,318
(74,570)
795,325
720,755|Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Total
funds
£
52,425
375,849
173,610
24,551
4,945
327,127
5,116
667,760
6,365
1,637,748
631,593
457,252
446,103
60,699
116,671
1,712,318
(74,570)
795,325
720,755|
|---|---|---|---|
continued...
Page 24
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **13. TANGIBLE FIXED ASSETS**
|Freehold
Plant and
property
machinery
£
£
**COST**
At 1 April 2023
90,000
92,146
Additions
3,833
2,000
At 31 March 2024
93,833
94,146
**DEPRECIATION**
At 1 April 2023
17,100
86,999
Charge for year
2,519
2,952
At 31 March 2024
19,619
89,951
**NET BOOK VALUE**
At 31 March 2024
74,214
4,195
At 31 March 2023
72,900
5,147
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
VAT
Prepayments and accrued income
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Pension creditor
Attachment of earnings
Other creditors
Amounts received in advance
Accrued expenses|Fixtures
and
fittings
£
20,168
-
20,168
18,380
1,124
19,504
664
1,788|Motor
vehicles
£
58,240
6,000
64,240
13,448
12,198
25,646
38,594
44,792
2024
£
14,158
24,480
7,325
74,999
120,962
2024
£
33,122
10,892
-
-
43,707
-
56,892
144,613|Totals
£
260,554
11,833|
|---|---|---|---|
||||272,387|
||||135,927
18,793|
||||154,720|
||||117,667|
||||124,627|
||||2023
£
28,526
31,417
4,133
35,934|
||||100,010|
||||2023
£
12,368
5,725
6,040
126
-
79,462
51,537|
||||155,258|
## **14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
## **15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Amounts received in advance contains grants which have been received prior to the year end but are unable to be used until the following financial year, in accordance with the terms of the grant.
continued...
Page 25
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **16. LEASING AGREEMENTS**
Minimum lease payments under non-cancellable operating leases fall due as follows:
|Within one year
Between one and five years|2024
£
141,403
205,610
347,013|2023
£
88,164
113,117|
|---|---|---|
|||201,281|
During the period, lease payments recognised as an expense totalled £154,113 (2023: £141,628).
## **17. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Unrestricted
Restricted
funds
funds
£
£
Fixed assets
117,667
-
Current assets
707,483
9,459
Current liabilities
(144,613)
-
680,537
9,459
**18.**
**MOVEMENT IN FUNDS**
Net
movement
At 1.4.23
in funds
£
£
**Unrestricted funds**
General fund
404,848
(36,231)
Emergency reserve
50,000
-
Staff reserve
86,122
(1,154)
Buildings reserve
100,000
-
Fundraising
-
(18,686)
Footcare
-
13,914
First Taste - projects
23,755
(2,930)
First Taste - running
2,075
-
Fairfield Pensioners
-
(3,411)
Daycare Amenity
16,069
5
Help To Move
37,886
8,275
720,755
(40,218)
**Restricted funds**
Household
-
9,459
**TOTAL FUNDS**
720,755
(30,759)|2024
Total
funds
£
117,667
716,942
(144,613)
689,996
Transfers
between
funds
£
(22,097)
-
-
-
18,686
-
-
-
3,411
-
-
-
-
-|2023
Total
funds
£
124,627
751,386
(155,258)|
|---|---|---|
|||720,755|
|||At
31.3.24
£
346,520
50,000
84,968
100,000
-
13,914
20,825
2,075
-
16,074
46,161|
|||680,537
9,459|
|||689,996|
continued...
Page 26
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **18. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Staff reserve
Fundraising
Footcare
First Taste - projects
Fairfield Pensioners
Daycare Amenity
Help To Move
**Restricted funds**
Household
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
Emergency reserve
Staff reserve
Buildings reserve
Committee infrastructure improvements
Fundraising
Retail manager
I & A
Service evaluation
Quality assurance
Volunteer recruitment
Isolations and loneliness
Income maximisation
End of life roadshow
Mini-bus
Footcare
Bakewell
Caroline Court
First Taste - projects
First Taste - running
Fairfield Pensioners
Daycare Amenity
COVID-19 lockdown
Help To Move
**TOTAL FUNDS**|At 1.4.22
£
308,747
50,000
102,043
100,000
13,965
23,897
32,835
16,071
23,764
5,000
10,327
18,838
14,700
5,000
36
-
4,657
3,319
20,525
2,075
1,029
15,312
-
23,185
795,325
795,325|Incoming
resources
£
1,387,878
1
14,378
68,403
-
648
1,047
52,254
1,524,609
236,956
1,761,565|Resources
expended
£
(1,424,109)
(1,155)
(33,064)
(54,489)
(2,930)
(4,059)
(1,042)
(43,979)
(1,564,827)
(227,497)
(1,792,324)|Resources
expended
£
(1,424,109)
(1,155)
(33,064)
(54,489)
(2,930)
(4,059)
(1,042)
(43,979)
(1,564,827)
(227,497)
(1,792,324)|Movement
in funds
£
(36,231)
(1,154)
(18,686)
13,914
(2,930)
(3,411)
5
8,275
(40,218)
9,459
(30,759)
At
31.3.23
£
404,848
50,000
86,122
100,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
23,755
2,075
-
16,069
-
37,886
720,755
720,755|
|---|---|---|---|---|---|
|||||||
|||||||
|||Net
movement
in funds
£
(54,671)
-
(15,921)
-
-
(15,566)
-
-
-
-
-
-
-
-
(10,934)
1,798
-
-
3,230
-
(1,592)
757
3,628
14,701
(74,570)
(74,570)||Transfers
between
funds
£
150,772
-
-
-
(13,965)
(8,331)
(32,835)
(16,071)
(23,764)
(5,000)
(10,327)
(18,838)
(14,700)
(5,000)
10,898
(1,798)
(4,657)
(3,319)
-
-
563
-
(3,628)
-
-
-||
continued...
Page 27
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **18. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Staff reserve
Fundraising
Mini-bus
Footcare
First Taste - projects
Fairfield Pensioners
Daycare Amenity
COVID-19 lockdown
Help To Move
**TOTAL FUNDS**|Incoming
resources
£
1,504,453
(1)
22,957
(1)
48,536
5,200
1,571
2,778
-
52,255
1,637,748
1,637,748|Resources
expended
£
(1,559,124)
(15,920)
(38,523)
(10,933)
(46,738)
(1,970)
(3,163)
(2,021)
3,628
(37,554)
(1,712,318)
(1,712,318)|Movement
in funds
£
(54,671)
(15,921)
(15,566)
(10,934)
1,798
3,230
(1,592)
757
3,628
14,701
(74,570)
(74,570)|
|---|---|---|---|
## **Unrestricted** ( **Designated) funds**
**Emergency reserve** is earmarked by the trustees for potential liabilities arising out of unexpected circumstances, including closure costs particularly those which may arise when any of the Charity's leases have to be terminated. The amount required was reviewed during the year.
**Staff reserve** has been earmarked to mitigate liabilities for redundancy or TUPE costs and essential cover for key staff. The amount required was reviewed during the year.
**Buildings reserve** has been earmarked for the purchase of shop premises, maintenance of properties and dilapidation liabilities on leases. The amount required was reviewed during the year.
**Footcare** aims to deliver Footcare support to people aged 50+. Footcare can contribute to a loss of independence because of foot pain, increased risk of falls and loss of personal dignity. The service will also link users to a wide range of support through the use of the First contact referral system, The service expanded from its original pilot area and in 2014/15 developed to over 20 venues across the County.
**First Taste - Projects** is the remaining grant funding transferred into the charity to fund the current projects.
**First Taste - Running** costs is the balance of funds previously held by First Taste earmarked to cover the administrative costs of the office base.
**Daycare Amenity** represents monies raised by the Daycare centres in Bakewell, Hope, and Holland Ward for additional activities for the service use.
**Help To Move** represents funding received to assist in the delivery of independent housing advice to people aged 50+ as well as a small grant support fund to fund one-off costs associated with moving home.
## **Restricted funds**
**Household Support Grant** represents funding that has been provided by the Department of Work and Pensions to support people who are struggling to afford essentials due uncertainly around the cost of living, and affording the basics (energy, food and housing).
continued...
Page 28
**AGE UK DERBY & DERBYSHIRE**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **19. RELATED PARTY DISCLOSURES**
During the year, the company entered into transactions with Medoc Computers Limited, a company in which Lynda Done (Trustee) is a director and her son is a majority shareholder. Purchases of £1,195 (2023: £1,591) were made during the year and the balance outstanding at the year end was £396 (2023: £Nil).
During the year, key management personnel received aggregate compensation of £62.970 (2023: £57,534).
During the year, donations from trustees totalled £Nil (2023: £Nil).
Page 29
**AGE UK DERBY & DERBYSHIRE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations and gifts
**Other trading activities**
Shop income
**Investment income**
Interest receivable
**Charitable activities**
Local authority grants and SLA
Other income
**Total incoming resources**
**EXPENDITURE**
**Shop trading costs**
Wages
Social security
Pensions
Bank charges
Rent, rates and power
Insurance
Printing, postage & telephone
Recruitment and training
Repairs and computer costs
Sundry costs
Travel costs
Goods and consumables
Professional fees
Plant and machinery
Motor vehicles
**Charitable activities**
Wages
Social security
Pensions
Rent, rates and power
Insurance
Agency costs
Printing, postage & telephone
Recruitment and training
Repairs and computer costs
Sundries
Professional fees
Carried forward|2024
£
61,063
720,818
12,155
650,298
317,231
967,529
1,761,565
291,393
9,913
12,867
12,982
171,277
11,473
6,301
-
32,422
12,024
22,113
5,846
2,232
2,351
5,070
598,264
461,809
22,268
30,078
18,445
3,189
2,780
9,348
278
6,363
57,624
5,140
617,322|2023
£
52,425
667,760
6,365
624,344
286,854|
|---|---|---|
|||911,198|
|||1,637,748
247,238
7,269
13,312
10,975
163,246
9,381
5,376
1,210
37,254
12,535
15,542
1,090
1,000
2,351
3,425|
|||531,204
478,490
19,422
30,494
22,583
2,716
14,604
9,106
3,220
4,800
62,435
2,205
650,075|
This page does not form part of the statutory financial statements
Page 30
**AGE UK DERBY & DERBYSHIRE**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|**Charitable activities**
Brought forward
Travel and motor costs
Transport
Daycare meals
Activity costs
Irrecoverable VAT
COVID-19 support grants
Warmer Home Support Grant
Fixtures and fittings
Motor vehicles
Loss on sale of tangible fixed assets
**Support costs**
**Head office costs**
Wages
Social security
Pensions
Rent, rates and power
Printing, postage & telephone
Recruitment and training
Other costs
Professional costs
Travelling
Freehold property
Plant and machinery
Fixtures and fittings
**Governance costs**
Other costs
Audit fees
Total resources expended
**Net expenditure**|2024
£
617,322
27,331
6,206
7,182
749
3,108
-
224,970
-
7,128
-
893,996
214,011
18,173
20,140
2,110
5,808
465
19,040
5,596
1,196
2,519
600
1,124
290,782
199
9,083
9,282
1,792,324
(30,759)|2023
£
650,075
27,319
6,185
9,337
846
4,374
191,120
-
509
8,229
4,966
902,960
201,980
16,406
18,306
1,702
6,874
190
13,877
6,754
1,434
2,810
300
400
271,033
20
7,101
7,121
1,712,318
(74,570)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 31