Company number: 3412490 Charity number: 1068468 The Lenches Sports and Recreation Club {A company limited by guarantee) Report and financial statements for the year ended 31 March 2024
The Lenehes Sports and Recreation Club Contents Trustees, report Statement of financial artivities Balance sheet Notes to the financial statements 7-11
The Lenches Sports and Recreation Club Report of the Trustees for the year ended 31 March 2024 The Trustees present their report and financial statements for the year ended 31 March 2024 Reference and Administrative information Charity Name: The Lenches Sports and Recreation Club Registered charity number ' 1068468 Company number 3412490 Registered office and Operational address: The Pavilion Ab Lench Road Church Lench .. Evesham Worcestershire WRII 4UQ Trustees A W Enstone J Hazelwood D F Johnson N R Pearce- appointed 24/05/2023 S M Perkins- appointed 24/03/23 S J Roberts G P Twist C E Yorke-Brooks N P Burton Secretary G P Twist Correspondence address Fieldside Sheriffs Lench: Evesham Worcestershire WRII 4SN Bankers Lloyds TSB Bank PIC 19 High Street Evesham Worcestershire WRII 4DQ
The Lenehes Sports and Recreation Club Page I Report of the Trustees for the year ended 31 March 2024 Structure. Governance and Management The Lenches Sports and Recreation Club is a company limited by guarantee, incorporated on 31 July 1997 and registered as a charity on 5 March 1998. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10. Directors and Trustees The directors of the charitable company are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. As set out in the Articles of Association, the affairs of the Trust are managed by a Board of Trustees, conslsting of at least three Trustees. One third of the Trustees must resign on an annual basis but do remain eligible for re- election. The Trustees who served during the year are as Stated below: A W Enstone J Hazelwood D F Johnson N R Pearce- appointed 24105/2023 S M Perkins- appointed 24103/23 S J Roberts G P Twist C E Yorke-Brooks N Burton The trustees are all familiar with the practical work of the organisation. New trustees are given the opportunity to meet the Chairman and Secretary to familiarise themselves with the running of the organisation and a copy of the Memorandum and Articles of Association and are provided with the most recent accounts. Risk Management The Trustees have conducted a review of the major risks to which the charity is exposed, and the assessment is updated annually. Internal control risks are minimised by the implementation of procedures for the authori5ation of all transactions and projects and procedures are in place to ensure compliance with health and safety of staff, volunteers, and visitors to the facility. Organisational Structure The Club is run on a day to day basis by a management committee which meets monthly and is responsible for the strategic direction and policy of the charity. The Secretary is responsible for the day to day provision of services to the community. The Trustees are all members of the management committee.
The Lencbes Sports and Recreation Club Page 2 Report of the Trustees for the year ended 31 March 2024 ..continued Related Parties In so far as it is complimentary to the charitVs objects, it works With other local organisations and has representation on those bodies wherever possible. This proves invaluable in maintaining strong links within the community Objectives and Activities The object of the charity is to organise, provide or assist in the organisation and provision of facilities within the Lenches, which will enable and encourage pupils of schools, colleges, and other educational establishments to play sports of all kinds. This ensuring that due attention is given to both the physical education and development of such pupils. and to the development and occupation of their minds. Achievements and Performance During the year, the charity managed the facilities and developed links with the community and relevant sporting bodies to obtain as much usage of the facilities as possible. Work also continued on the construction of an outdoor amphitheatre and ancillary building. Donated Services and Facilities No specific item5 were received during the year. Financial Review The charity generated total unrestricted incoming resources of £38,413 for the year and spent £18,183 in running the Club. This left a net surplus on unrestricted activities of £20,230 which has been added to unrestricted funds. Unrestricted funds carried forward amounts to £109,066 of which £58,916 is tied up in the land, building and equipment of the Club. The Charity is reliant on short term £redit which the Trustees expect to resolve within a short time frame. The accumulated sinking fund to provide for tennis court resurfacing was reviewed and the Trustees have not set aside a further £3,000 this year. They intend to continue to set aside the sum of £3.000 per annum in future years, when possible. .: Loans The charity is in receipt of loans from associated individuals and businesses to help with the project. These loans are repayable on demand and the individual loans are at OOA, the business loans at 1% and the Bounce Back Loan at 2.5% Reserves Policy The Trustees will keep the level of reserves under review to ensure that the Trust will be able to continue its current activities. The Trustees have reviewed the major risks to which the charity IS Page 3
The Lenches Sp&rts Recreation Club Report of the TTUStees for the year ended 31 March 2024 -continued exposed, and syrtem5 have been estsbliSh to mitigate any Impact that they may have on th Trust in the future. Trurtees. responslbllhles Cornpany law requlres the Tfustees to prepare finala{ statements for each finanaal year which grve a true and fair view of the state of the affairs of the Trust and of tt5 surplu5 or deficit fr>r that year. In preparing these Trustees are required to: - s¢lect suitable accounting policies and apply th2m SiSteny. - make judgements and estimates that a reasonable and pnJdenL prepare the financial statements tin the going concern basis unless ft ts Inapprapdate to wesume that the Trust wtu contkni ue in l)usines The Trvstees are responslble for keeping proper accounting record5 which disclose with reasonalAe accuracy at any time the financial position of the Trnst and to enable them to ensure that the financial statenients comply with the relevant legislatton. They are also responsible for safeguarding the assets of the Trust and hence kn tsking reasonabte Ste for the preVentn and detertlon of froud and other irregutsritie The compony has taken thantage of the companie< exemption in pre reporL thtr abtye The trustee5 dedare that they have apprthod tt* tfte< report {inclvding threttovrf reportj
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The Lenches Sports and Reereation Club Statement of financial activities (including Income & Expenditure Account) for the year ended 31 March 2024 2024 2024 Unrestricted Restrirted Funds Funds 2024 Total 2023 Notes INCOMING RESOURCES Incoming resourcesfrom generatedfunds.. Voluntary inconie.. Donations and grants Other income Fundraising Incoming resourcesfrom charitable artivities: Lettings income Amphitheatre income 18,003 ,. 4,674 72,166 90,169 4,674 117,973 736 4,135 7,767 7,969 7,767 7,969 8,719 Total incoming resources 38,413 72,166 110,579 131.563 RESOURCES EXPENDED Costs of generating funds Fundraising expenses Charitable activitie Running costs Insurance Sundry expenses Bank interest and charges Depreciation Profit on disposal of fixed assets Governance costs Legal & professiona5 fees Amphitheatre costs Performance and running costs 6,269 1,935 2,662 312 1,822 4,577 10,846 1,935 3,332 312 16,643 7,716. 670 14,821 350 350 4,833 4,833 Total resources expended 18,183 20,068 38,251 NET INCOMING/(OUTGOINGI RESOURCES RECONCILIATION OF FUNDS Total funds brought fonvard Fund transfer 20,230 52,098 72,328 88,836 149,011 237,847 105,092 . 42,111 TOTAL FUNDS CARRIED FORWARD 109,066 201,109 310,175 237,847, All amounts derive from continuing activities. All gains and losses recognised in the year are included in the Statement of Financial Activities. The notes on pages 7 to 9 form an integral part of these financial statements Page 5
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The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2024 Basis of Preparation 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at Cost or transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011. 1.2 Going concern This is not applicable 1.3 Change of accounting policy The accounts present a true and fair view and no changes have been made to the accounting policies detailed below 1.4 Changes to accounting estimates No changes to accounting estimates have occurred in the reporting period 1.5 Material prior year errors No material prior year errors have been identified in the reporting period. Accounting policies 2.1 Resources expended Resources expended are included in the Statement of Financial Activities on an accruals basis. Fixed asset accounting policy Assets are included at cost less accumulated depreciation. All assets are held for use by the charity. Depreciation is provided against equipment on a straight-line basis at a rate of 25% per annum. Depreciation has not been provided against the cost of land owned by the charity, in accordance with Financial Reporting Standard 15. Depreciation has been provided on the buildings and facilities on a straight-line basis at a rate of 50A per annum. Fund accounting Unrestricted funds are incoming resources receivable without further specified purposes and are available as general funds. Restricted funds are those. which can only be used for particular restricted purposes, as specified by the donor. 2.2 Income Recognition of income - Income is included in the Statement of Financial Activities when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and when the monetary value can be measured with sufficient reliability. Offsetting- There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS102 SORP Grant and donation5 Grants and donations are only included in the Statement of Financial Activities when the general income recognition criteria are met Legacies- there have been no legacies received Government grants- Coronavirus support grants have been received Page 7
The Lenehes Sports and Recreation Club Tax reclaims on donations and gifts - Gift Aid receivable is included in income when there is a valid declaration from the donor. Any gift Aid recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise Volunteer help- The value of any voluntary help is not included in the accounts but is described in the trustee's annual report Income from interest This is included in the accounts when receipt is probable, and the., amount receivable can be measured reliably Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of the friends is not recognised. Readers should refer to the trustees, annual report for more information about their contribution. On receipt, donated professional service5 and donated facilities are recognised on the "' basis of the value of the gift to the charity which is the amount the charity would have. been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in.the period of receipt. 2.3 Expenditure and liabilities Liability recognition Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty Governance and support costs- support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and the compliance with regulation and good prartice Grants - grants are not made either with or without performance conditions Redundancy costs- the charity made no redundancy payments during the period Deferred income - No material item of deferred income has been included in the accounts '; Creditors- the charity has creditor5 which are measured at settlement amounts less and trade discounts Provisions for liabilities A liability 15 measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. 2.4 Assets Tangible fixed assets for use by the charity- These are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost and the depreciation rates and methods used are disclosed in note Page 8
The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2024 Debtors - Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received. Income 3.1 Donations and Grants 2024 2023 Donations Grants 31,276 47,426 90,169 117,973 3.2 Net incoming resources 2023 This is Stated after charging: Depreciation - buildings & sports surfaces Depreciation - equipment 14,821 26,315 The charity does not have employees. The Trustees were not paid during the year. 3.3 Taxation The charitable company is exempt from corporation tax on its charitable activities Tangible fixed assets Land Buildings and facilities Equipment Cost At l April 2023 Addition5 Disposals 53,500 515,224 51,430 27,039 2,250 595,763 53,680 At 31 March 2024 53,500 566,654 29,289 649,443 Depreciation At l April 2023 Charge for the year On disposals 277,860 15,906 26,676 737 304,536 16,643 At 31 March 2024 293,766. 321,179 N.B.V. At 31 March 2024 53,500 272,888 1.876 328.264 N.B.V. At 31 March 2023 53,500 237.414 291,277 All assets are. held for use by the charity Page 9
The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2024 Debtors 2024 2023 Provision for Gift Aid tax recoverable Lettings debtors Advance payments Other debtor VAT recoverable 4,334 65 1,805 776 192 753 9,756 5,344 11,552 Creditors: amounts falling due within one year:. 2024 2023 Accruals Trade creditors Bounce Back Loannennis Club '300 1,742 3,109 250 38,979 3,749 5,151 42,978 7. Movements in Funds Opening Transfer Incoming balance resources Outgoing Closing resources balance Restricted Funds: Sports Pavilion fund Amphitheatre fund Orchard fund Tree planting fund 142,520 6.000 67,359 (15,491) 194,388 6,000 4807 77 149 011 68 201109 orts Pavilion Fund The charity had a restricted fund, funded by Sport England and Wychavon District Council grants, for the purpose of building a sports pavilion and associated sporting facilities in the Lenches. These facilities were depreciated over their expected useful life of 20 years with the annual depreciation charge written off against the restricted fund which is now fully utilised. Am hitheatre Fund The charity has a restricted fund, funded by South Lenches Parish Council, and various other grant funding bodies for the purpose of building an open-air amphitheatre and adjacent building. These facilities are being depreciated over their expected useful life of 20 years with the annual depreciation charge written off against the restricted fund. Orchard Fund The charity has a second ongoing restricted fund in respect of a donation of land valued at £6,000 from Mr David Yates for use as a community facility. Page 10
The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2024 Tree lantin fund In 2012, the Club received a donation of £1,022 to fund the planting of new fruit trees at the Club. The Trustees have previously spent some of these funds on trees and are waiting for the right opportunity to organise the remainder on a planting scheme. This has been increased this year by a further grant of £4807 against which expenditure has been made during the year. Sinkin Fund The Trustees have not this year transferred the usual annual amount of £3,000 per annum into a designated fund to cover the future costs of recovering the tennis courts to replace the funds which were fully utilised in the year. This fund remains at £9,000. Analysis of net assets between funds General Designated '. Fund Funds Restricted Funds Fixed assets Current assets Short term liabilities Other long term liabilities 58,916 15,890 (5,151) 37 828) 140 489 269,348 '. 328,264 '. 24,890. (5,151) 37 310 175 -. 9,000 269 348 Related party transartions During the year, the following Trustees provided services to the Club, subject to normal commercial terms: S J Roberts & Co {Tax Services} Limited (a company in which Mrs S J Roberts is a director) provided accountancy sen4ice5 at a cost of £300. No balance was owed as at 31 March 2024 Page 11
CHARITY corA,1llSSlON FGr, til'GthNO N0 I:¥A.LE Independent examiner's report on the accounts Report to the trustees On accounts for the year efided 31_4T IriqoLH 2oiknF Charity no (if any) Icty8 ikG8 Set out on pages l Tr) 13 I report to tILp trustes on my e¥.aNinatiop. of tF4tre accounts of the above GtyariLy l°tn# Trust") ior trie ypar e.qded 3 i / tits / .harity's triJotee>, you are respop.sible for the preparation of the accour,io in accordance with the requirerr.ents of the Charities Act 201.1 (°te AG,"). Respcnsibilities and i)asis af report I report in re>Ptct of m'i examination of the Trust's account5 carried out Uiyder section 145 Gf "he 201 1 Act and In ryIng out my examination, I ha¥'e ¥o!iowed ail L%e 2ppIFGablv Directions giveri bil the Chan'ty ComrnissiDn under section 145{5)(bj of the Act. Independent examiner's statepner¥t dRg8rtak&thV. .. aFeabeaylP{jeSsttr [ l ifnot appliG8bJe. I have cOlP1ted my examination. l Gonfjrm that no material matters have CGme to atfei4iofi in o)gnectton with the examination fetkeTr isc68$'} wtriich givee4 me cause to believe that in, any material the accour]tiilg ,- raLO,:ds were not kept in accordance with section 130 01 e Chariiies Act: or Le accounts did not accord with the accounting records", or tne aCCOUilts did no:. Comps jl With the applicable requirements ccncernip.g lh Tor. anc" coniLEnt OT acwounts set out in the Cha"rities (Accounts ap.a' Re-orts) Regulations 2008 Oiher than any requir.ement th&cIt the apcou.n.= give a 'true and fair, vtew which is nDt a matter Consiaered PorÈ of an inrt>pendent examination. I have no concemo have come across no other matters in connpction with th- exar}inatn to 'which ettention should be drawn in this report in ord#r to tsnabie a Hioper understsnding of the accounts to be reached. Please delele the words iri the brac.kets rf they do not apply. Signed: Name: l L8uQA CARJO Relevant professional | qualification(s) or l)ody IER ., Oct 2018
{rf any): Address: T4yLoeHoe>6s knffttTeo C>i£2lY TQ£E LORQOT LANe, DQAKes 6Gouc¢}rro. PrIOe , (JLQcE£Te2AHI£o vjllio IAL Section B tJisrfo.sure.-. n,Q&rio VG r..'s" itigtti rria4erial rrfatriers OT concern (see CC32, Indeent exaniD.ation o! charity acGounts: directions and guidance for examlners). Give here brief details of any Items that the examlner wishes to disclose. IER Oct 2018