# **Company number: 3412490 Charity number: 1068468** 

**The Lenches Sports and Recreation Club** 

**(A company limited by guarantee)** 

**Report and financial statements** 

**for the year ended 31 March 2021** 



**The Lenches Sports and Recreation Club** 

## **Contents** 

||**Page**|
|---|---|
|Trustees' report|**1 - 4**|
|Statement of fnancial actvites|**5**|
|Balance sheet|**6**|
|Notes to the fnancial statements|**7 – 10**|





## **The Lenches Sports and Recreation Club** 

## **Report of the Trustees for the year ended 31 March 2021** 

The Trustees present their report and financial statements for the year ended 31 March 2021 

## **Reference and Administrative information** 

|Charity Name:|The Lenches Sports and Recreaton Club|
|---|---|
|Registered charity number|1068468|
|Company number|3412490|
|Registered ofce and|The Pavilion|
|Operatonal address:|Ab Lench Road|
||Church Lench|
||Evesham|
||Worcestershire|
||WR11 4UQ|
|Trustees|S A Badger|
||A W Enstone|
||J Hazelwood|
||A Hyde|
||D F Johnson|
||S J Roberts|
||G P Twist|
||C E Yorke-Brooks|
|Secretary|G P Twist|
|Correspondence address|Fieldside|
||Sherifs Lench|
||Evesham|
||Worcestershire|
||WR11 4SN|
|Bankers|Lloyds TSB Bank Plc|
||19 High Street|
||Evesham|
||Worcestershire|
||WR11 4DQ|



**Page 1** 



## **The Lenches Sports and Recreation Club** 

## **Report of the Trustees for the year ended 31 March 2021** 

## **Structure, Governance and Management** 

The Lenches Sports and Recreation Club is a company limited by guarantee, incorporated on 31 July 1997  and  registered  as  a  charity  on  5  March  1998.  The  company  was  established under  a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10. 

## **Directors and Trustees** 

The directors  of the charitable company are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. As set out in the Articles of Association, the affairs of the Trust are managed by a Board of Trustees, consisting of at least three Trustees. One third of the Trustees must resign on an annual basis but do remain eligible for reelection. The Trustees who served during the year are as stated below: 

S A Badger A W Enstone J Hazelwood A Hyde D F Johnson S J Roberts G P Twist C E Yorke-Brooks 

The trustees are all familiar with the practical work of the organisation. New trustees are given the opportunity to meet the Chairman and Secretary to familiarise themselves with the running of the organisation and a copy of the Memorandum and Articles of Association and the most recent accounts are provided 

## **Risk Management** 

The Trustees have conducted a review of the major risks to which the charity is exposed, and the assessment is updated annually. Internal control risks are minimised by the implementation of procedures for the authorisation of all transactions and projects and procedures are in place to ensure compliance with health and safety of staff, volunteers, and visitors to the facility. 

## **Organisational Structure** 

The Club is run on a day to day basis by a management committee which meets monthly and is responsible for the strategic direction and policy of the charity. The Secretary is responsible for the day  to  day  provision  of  services  to  the  community.  The  Trustees  are  all  members  of  the management committee. 

**Page 2** 



**The Lenches Sports and Recreation Club for the year ended 31 March 2021** 

**Report of the Trustees** 

## **………continued** 

## **Related Parties** 

In so far as it is complimentary to the charity’s objects, it works with other local organisations and has representation on those bodies wherever possible. This proves invaluable in maintaining strong links within the community 

## **Objectives and Activities** 

The object of the charity is to organise, provide or assist in the organisation and provision of facilities within the Lenches, which will enable and encourage pupils of schools, colleges, and other educational establishments to play sports of all kinds.  This ensuring that due attention is given to both  the  physical  education  and  development  of  such  pupils,  and  to  the  development  and occupation of their minds. 

## **Achievements and Performance** 

During the year, the charity managed the facilities and developed links with the community and relevant sporting bodies to obtain as much usage of the facilities as possible. Various enhancement projects were undertaken including the continuation of the expansion of the grass playing area and the resurfacing of the tennis courts. 

## **Financial Review** 

The charity generated total unrestricted incoming resources of £32,060 for the year and spent £26,951 running the Club.  This left a net surplus on unrestricted activities of £5,109, which has been deducted from unrestricted funds. 

Unrestricted funds carried forward amounts to £114,558 of which £88,377 is tied up in the land, building and equipment of the Club leaving £26,181 of free reserves.  The accumulated sinking fund to provide for tennis court resurfacing was restarted in the previous year and the Trustees have set aside a further £3,000 this year. They intend to continue to set aside the sum of £3,000 per annum in future years. 

## **Reserves Policy** 

The Trustees will keep the level of free reserves under review to ensure that the Trust will be able to continue its current activities.  The Trustees have reviewed the major risks to which the charity is exposed, and systems have been established to mitigate any impact that they may have on the Trust in the future. 

## **Trustees' responsibilities** 

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Trust and of its surplus or deficit for that year. In preparing these the Trustees are required to: 

**Page 3** 



**The Lenches Sports and Recreation Club** 

## **Report of the Trustees for the year ended 31 March 2021** 

## **………continued** 

- select suitable accounting policies and apply them consistently. 

- make judgements and estimates that are reasonable and prudent. 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue in business. 

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and to enable them to ensure that the financial statements comply with the relevant legislation. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The company has taken advantage of the small companies’ exemption in preparing the above report. 

The trustees declare that they have approved the trustees’ report (including directors’ report) above on 3 November 2021 and was signed on its behalf by 

## **................................. G P Twist Secretary** 

**Page 4** 



## **The Lenches Sports and Recreation Club** 

## **Independent Examiners Report to the trustees of The Lenches Sports and Recreation Club** 

I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 5 to 10. 

## **Responsibilities and basis of report** 

As the charity’s trustees (who are also the directors of the company for the purposes of company law)  you are  responsible  for  the preparation of  the accounts  in accordance with  the requirements of the Companies Act 2006. 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: 

 accounting records were not kept in accordance with section 386 of the Companies Act 2006 

the accounts do not accord with such records; or 

 the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006, other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination 

 the accounts have not been prepared in accordance with the Charities SORP (FRS102) 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Mrs Tracy Hobbs 

Chartered Institute of Management Accountants 

TaylorHobbs Limited, Cherry Tree Barn, Walcot Lane, Drakes Broughton, Pershore, WR10 2DG 

_ 



## **The Lenches Sports and Recreation Club** 

## **Statement of financial activities (including Income & Expenditure Account) for the year ended 31 March 2021** 

|||**2021**|**2021**|**2021**|**2020**|
|---|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total**||
|||**Funds**|**Funds**|||
||**Notes**|**£**|**£**|**£**|**£**|
|**INCOMING RESOURCES**||||||
|**Incoming resources from generated funds:**||||||
|_Voluntary income:_||||||
|Donatons and grants|**2**|7,224|-|<br>7,224|6,006|
|Other income||20,061|-|20,061|<br>772|
|Fundraising||<br>1,287|-|1,287|3,043|
|**Incoming resources from charitable activities**:||||||
|Letngs income||3,488|-|3,488|7,984|
|||______|______|_______|______|
|**Total incoming resources**||32,060|-|32,060|17,805|
|||______|______|_______|______|
|**RESOURCES EXPENDED**||||||
|**Costs of generatng funds**||||||
|Fundraising expenses||31|-|31|423|
|**Charitable actvites**||||||
|Running costs||6,497|-|6,497|4,500|
|Insurance||1,636|-|1,636|1,595|
|Sundry expenses||4,168|-|4,168|983|
|Bank interest and charges||-|-|-|-|
|Depreciaton||14,619|-|14,619|15,262|
|Proft on disposal of fxed assets||-|-|-|-|
|**Governance costs**||||||
|Legal & professional fees||-|-|-|750|
|||______|______|______|______|
|**Total resources expended**||26,951|-|26,951|23,513|
|||______|______|______|______|
|**NET INCOMING/(OUTGOING)**||||||
|**RESOURCES**|**3**|5,109|-|5,109|(5,708)|
|**RECONCILIATION OF FUNDS**||||||
|Total funds brought forward||109,449|6,561|116,010|121,718|
|Transfers between funds||-|-|-|-|
|||______|______|______|______|
|**TOTAL FUNDS CARRIED FORWARD**||114,558<br>______|6,561<br>______|121,119<br>______|116,010<br>______|



All amounts derive from continuing activities.  All gains and losses recognised in the year are included in the Statement of Financial Activities. 

## **The notes on pages 7 to 9 form an integral part of these financial statements** 

**Page 5** 



## **The Lenches Sports and Recreation Club** 

## **Balance sheet as at 31 March 2021** 

|||**2021**|**2020**|
|---|---|---|---|
||**Notes**|**£**|**£**|
|**Tangible fxed assets**|**5**|88,377|102,679|
|||_______|_______|
|**Current assets**||||
|Debtors|**6**|2,335|2,621|
|Cash at bank and in hand||35,674|11,266|
|||______|______|
|||38,009|13,887|
|**Creditors: amounts falling due**||||
|**within one year**|**7**|(5,267)|(556)|
|||**______**|**______**|
|**Net current assets**||32,742|13,331|
|||______|______|
|**Total net assets**||121,119<br>______|116,010<br>______|
|**Unrestricted funds**||||
|General fund||108,558|106,449|
|**Designated Funds**|**8**|6,000|3,000|
|**Restricted funds**|**8**|6,561|6,561|
|||______|______|
|**Total funds**||121,119<br>______|116,010<br>______|



The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. 

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

The  Trustees  acknowledge  their  responsibility  for  complying  with  the  requirements  of  the Companies Act with respect to accounting periods and the preparation of accounts. 

These  accounts  have  been  prepared  in  accordance  with  the  provisions  applicable  to  small companies’ subject to the small company’s regime and in accordance with FRS102 SORP. 

The financial statements were approved by the Trustees on 3 November 2021, signed on their behalf and authenticated for submission to Companies House by: 

___________________________________________________ 

## **J Hazelwood - Chairman** 

**The notes on pages 7 to 11 form an integral part of these financial statements.** 



The Lenches Sports and Reereation Club
Page 6

## **The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2021** 

## **1. Basis of Preparation** 

## **1.1** 

## **Basis of accounting** 

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice Accounting  and  Reporting  by  Charities preparing their  accounts  in accordance  with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011. 

## **1.2      Going concern** 

This is not applicable 

## **1.3      Change of accounting policy** 

The accounts present a true and fair view and no changes have been made to the accounting policies detailed below 

## **1.4     Changes to accounting estimates** 

No changes to accounting estimates have occurred in the reporting period 

## **1.5     Material prior year errors** 

No material prior year errors have been identified in the reporting period. 

## **2         Accounting policies** 

## **2.1 Resources expended** 

Resources expended are included in the Statement of Financial Activities on an accruals basis. **Fixed asset accounting policy** 

Assets are included at cost less accumulated depreciation.  All assets are held for use by the charity. 

Depreciation is provided against equipment on a straight-line basis at a rate of 25% per annum. Depreciation has not been provided against the cost of land owned by the charity, in accordance with Financial Reporting Standard 15. 

Depreciation has been provided on the buildings and facilities on a straight-line basis at a rate of 5% per annum. 

## **Fund accounting** 

Unrestricted funds are incoming resources receivable without further specified purposes and are available as general funds. Restricted funds are those, which can only be used for particular restricted purposes, as specified by the donor. 

## **2.2     Income** 

Recognition of income - Income is included in the Statement of Financial Activities when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and when the monetary value can be measured with sufficient reliability. Offsetting – There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS102 SORP 

Grant and donations – Grants and donations are only included in the Statement of Financial Activities when the general income recognition criteria are met 

Legacies – there have been no legacies received 

Government grants – Coronavirus support grants have been received 

**Page 7** 



## **The Lenches Sports and Recreation Club** 

Tax reclaims on donations and gifts – Gift Aid receivable is included in income when there is a valid declaration from the donor. Any gift Aid recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise 

Volunteer help – The value of any voluntary help is not included in the accounts but is described 

in the trustee’s annual report 

Income from interest – This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably 

## **2.3     Expenditure and liabilities** 

**Liability recognition -** Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty 

**Governance and support costs** – support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and the compliance with regulation and good practice 

**Grants** - grants are not made either with or without performance conditions 

**Redundancy costs** – the charity made no redundancy payments during the period 

**Deferred income** – No material item of deferred income has been included in the accounts 

**Creditors** – the charity has creditors which are measured at settlement amounts less and trade discounts 

**Provisions for liabilities** – A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date 

**Basic financial instruments** – The charity accounts for basic financial instruments on initial 

recognition as per paragraph 10.7 FRS102 SORP. 

## **2.4     Assets** 

**Tangible fixed assets for use by the charity** – These are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost and the depreciation rates and methods used are disclosed in note 

**Debtors** – Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received. 

## **3       Income** 

|**3.1**|**Donatons and Grants**|**2021**|**2020**|
|---|---|---|---|
|||**£**|**£**|
||Donatons|2,889|5,006|
||Grants|4,335|1,000|
|||______|______|
|||7,224|6,006|



**Page 8 Notes to the financial statements** 



||**The Lenches Sports and Recreation Club**|**The Lenches Sports and Recreation Club**||
|---|---|---|---|
||**for the year ended 31 March 2021**|||
|**3.2**|**Net incoming resources**|**2021**|**2020**|
|||**£**|**£**|
||This is stated afer charging:|||
||Depreciaton – buildings & sports surfaces|14,052|14,052|
||Depreciaton - equipment|567|1,210|



The charity does not have employees.  The Trustees were not paid during the year. 

## **3.3 Taxation** 

The charitable company is exempt from corporation tax on its charitable activities 

## **4. Tangible fixed assets** 

|**Land           Buildings and           Equipment**<br>**facilites**<br>**£**<br>**£**<br>**£**<br>**Cost**<br>At 1 April 2020<br>53,500<br>270,235<br>26,463<br>Additons                                                 -                          -<br>317<br>Disposals<br>______<br>_______<br>______<br>At 31 March 2021<br>53,500<br>270,235<br>26,780<br>______<br>_______<br>______<br>**Depreciaton**<br>At 1 April 2020                                                               223,441                  24,078<br>Charge for the year<br>-<br>14,052<br>567<br>On disposals<br>_______<br>_______<br>______<br>At 31 March 2021<br>-<br>237,493<br>24,645<br>_______<br>_______<br>______<br>At 31 March 2021<br>53,500<br>32,742<br>2,135<br>_______<br>_______<br>______<br>At 31 March 2020<br>53,500<br>46,794<br>2,385<br>_______<br>_______<br>______<br>All assets are held for use by the charity<br>**5.**<br>**Debtors**<br>**2021**<br>**£**<br>Provision for Gif Aid tax recoverable<br>1,156<br>Letngs debtors                                                                                                     214<br>Advance payments                                                                                                139<br>VAT recoverable                                                                                                    826<br>_____<br>2,335<br> _____|**Total**<br>**£**<br>350,198<br>317<br>______<br>350,515<br>______<br>247,519<br>14,619<br>______<br>262,138<br>_______<br>88,377<br>_______<br>102,679<br>_______<br>**2020**<br>**£**<br>1,156<br>1,095<br>370<br>____<br>2,621<br>_____|
|---|---|
||_<br> <br> <br>|



**Page 9 Notes to the financial statements** 



## **The Lenches Sports and Recreation Club for the year ended 31 March 2021** 

|**6.**<br> <br>|**Creditors: amounts falling due within one year**<br>**2021                 2020**<br> <br>VAT payable<br>-<br>444<br>Other creditors                                                                                                    816                    112<br>Bounce Back Loan<br>4,450<br>______<br>______<br>5,266<br>556<br>______<br>7.**Movements in Funds**<br> **Opening      Incoming          Outgoing         Closing**<br> **balance      resources          resources         balance**<br> **£                   £                      £                      £**<br>  **Restricted Funds:**<br>Sports Pavilion fund                                           -                     -                             -                         -<br>Orchard fund                                               6,000<br>-                                             6,000<br>Tree plantng fund<br>_561<br>____-<br>__-<br>_561<br> 6,561<br>_____,-<br> <br>6,561|**2020**<br>444<br>112<br>______<br>556|
|---|---|---|
||||



## Sports Pavilion Fund 

The charity had a restricted fund, funded by Sport England and Wychavon District Council grants, for the purpose of building a sports pavilion and associated sporting facilities in the Lenches.  These facilities were depreciated over their expected useful life of 20 years with the annual depreciation charge written off against the restricted fund which is now fully utilised. 

## Orchard Fund 

The charity has a second ongoing restricted fund in respect of a donation of land valued at £6,000 from Mr David Yates for use as a community facility. 

## Tree plantng fund 

In 2012, the Club received a donation of £1,022 to fund the planting of new fruit trees at the Club.  The Trustees have previously spent some of these funds on trees and are waiting for the right opportunity to organise the remainder on a planting scheme. 

## Sinking Fund 

The Trustees have once again transferred an annual amount of £3,000 per annum into a designated fund to cover the future costs of recovering the tennis courts to replace the funds which were fully utilised in the year. This fund now stands at £6,000, having been fully depleted in the previous year. 

**Page 10** 



## **The Lenches Sports and Recreation Club Notes to the financial statements for the year ended 31 March 2021** 

## **8. Analysis of net assets between funds** 

|**General     Designated **<br> <br>**Fund             Funds**<br>**£**<br>**£**<br>Fixed assets                                               81,816                      -<br>Cash at bank and in hand                        29,674<br>6,000<br>Other net liabilites                                   (2,932)<br>-<br>________            _____<br>_<br> 108,558<br>6,000|<br>**Funds**<br>**£**<br>6,561<br> <br>-<br>-<br>_____<br>6,561|**Restricted**<br>**Total**<br>**£**<br>88,377<br>35,674<br>(2,932)<br>_______<br>121,119|
|---|---|---|



## **9. Related party transactions** 

During the  year,  the  following  Trustees  provided services to  the  Club, subject to  normal commercial terms: 

S J Roberts & Co (Tax Services) Limited (a company in which Mrs S J Roberts is a director) provided accountancy services at a cost of £250.  No balance was owed as at 31 March 2021. 

**Page 11**