Holme Lacy Village Hall
Bridge Road, Holme Lacy, Hereford HR2 6LP
Registered Charity (Charity Number: 1068268)
Treasurer’s Report
01 Oct 2024 – 30 September 2025
Names of the charity trustees who manage the charity
Ashok Bavabhai Beverly Evans Guy Hewett Karen Hewett Sarra Laycock Maria Summers Kelcea Turner
Structure, governance and management
| Type of governing document How the charity is constituted Trustee selection methods |
Trust deed dated 4 October 1995 |
|---|---|
| Unincorporated association | |
| Trustees are appointed or reappointed annually at the Annual General Meeting held in October |
Objectives and activities
The hall is a charitable community facility that is available to the public for community-related recreational activities. Summary of the objectives of the The village hall committee was established to improve the social welfare of the charity village by providing facilities for leisure and recreation. The aim is to improve the conditions of life for the inhabitants irrespective of race, colour, sex, political and religious leanings. In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. We provide a range of services to promote the health and wellbeing of the local Summary of the main community and its surrounding villages. These include bingo / quiz nights, coffee activities undertaken mornings, afternoon tea sessions, evening get-togethers with hot food, a bar for socialising, community days, etc. It is also regularly used by local organisations and groups. We also offer the hire of the hall for weddings, and private and corporate hire.
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Financial overview
The Village Hall remains in a strong financial position at the close of this fiscal year, with a positive bank balance of £34,844.17.
This has been a successful year, marked by a regular programme of community activities, hall hires, and infrastructure improvements. Notably, we completed the installation of secondary glazing and a smart heating system, both funded by the National Lottery Community Fund. Additional grant support from Herefordshire Council and the Prynce’s Holme Lacy Charity enabled us to host complimentary afternoon teas and community evenings with hot meals, further strengthening community engagement. Most recently we received £13,560 from the Platinum Jubilee Village Halls Fund to refurbish our kitchen, these funds will be spent in the next financial year.
Hall usage continues to grow, with ongoing hires from Holme Lacy Football Club and Old Court Barn, alongside new activities such as a weekly yoga class which has quickly built a strong following. Unfortunately, two long-standing groups, the Beavers & Scouts and the Line Dancing class, closed during the year due to declining numbers and illness.
Income for the year totalled £45,022.56 (or £42,922.56 excluding refundable hire deposits). Of this, £25,703 (60%) was received from grants, £8,883.65 (21%) from bar and event activities, and £7,763 (18%) from hall hire.
Expenditure totalled £29,681.22 (or £28,381.22 excluding returned deposits). The main areas of spend were:
-
Grant-funded projects – £11,428.52 (40%)
-
Bar and event costs – £5,480.40 (19%)
-
Utilities – £5,213.20 (18%)
The committee has agreed to designate a reserve fund of £10,000 to cover one full year of the hall’s core running costs. This leaves £24,844.17 available for future grant-funded projects and community initiatives.
Full details of the accounts are set out later in this report.
On behalf of the committee, sincere thanks go to everyone who has supported the Village Hall this year. We are especially grateful to our trustees, who give their time and energy voluntarily to ensure the hall continues to thrive. We look forward to welcoming you to our events and activities over the coming twelve months.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature Full name Position Date |
Ashok Bavabhai |
|---|---|
| Ashok Bavabhai | |
| Treasurer | |
| 1 October 2025 |
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Cash Flow Statement
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For the Period Ending 30/09/2025
Bank Balance at Beginning of Financial Year (1 October 2024) £19,502.83
Operations - Income
Income
Hire income £7,763.00
Bar & Event Takings £8,786.44 £8,883.65
with charges £97.21
Total Grants received £25,703.00
HC & Prynce's HL Charity (WoW: Community Evenings) £1,368.00
Herefordshire Council (WoW: Afternoon Tea) £1,452.00
National Lottery Community Fund £8,323.00
Prynce's HL Charity (Wedding licence) £1,000.00
ACRE: Platinum Jubilee Village Hall Fund £13,560.00
Bank interest £261.69
Donations £310.69
Misc - balancing grant funds £0.53
Total Income (excluding customer deposits for hall hire) £42,922.56
Deposits taken for hall hire £2,100.00
Total Income £45,022.56
Operations - Expenditure
Expenditure
Insurance £440.40
Licences (TV, PPL/PRS, Premises & Approved Premises) £1,176.20
General maintenance & improvements £1,651.49
Maintenance - cleaning £1,935.28
Total Utilities £5,213.20
Utilities (gas) £2,269.47
Utilities (electric) £1,865.92
Utilities (water) £763.50
Utilities (Wi-Fi) £314.31
Bar & Events Expenditure £5,480.40
iZettle charges £97.21
Total Grant spend £11,428.52
HC & Prynce's HL Trust (WoW: Community Evenings) £1,160.00
Herefordshire Council (WoW: Afternoon Tea) £1,213.52
National Lottery Community Fund £8,055.00
Prynce's HL Charity (Wedding licence) £1,000.00
Advertising £65.59
Website £818.44
Misc - Poppy wreath / RBL Donation £74.49
Total Expenditure (excluding customer deposits for hall hire) £28,381.22
Deposits for hall hire returned £1,300.00
Total Expenditure £29,681.22
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Net Increase in Cash £15,341.34
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Cash Flow Statement
| Summary | ||
|---|---|---|
| Opening bank balance @ 1 October 2024 | £19,502.83 | |
| Plus Total income for period | £45,022.56 | |
| Less Total expenditure for period | -£29,681.22 | |
| Total | £34,844.17 | |
| Bank account balance - Current account | £2,550.45 | |
| Bank account balance - Business Reserve account | Bank account balance - Business Reserve account | £22,194.79 |
| Bank account balance - 35 Day account | £10,098.93 | |
| Total Bank Balance at 30 September 2025 | £34,844.17 |
Bank account verification:
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Balance Sheet as at 30 September 2025
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Fixed Assets
Land and Buildings £0.00
Motor Vehicles £0.00
Computers / Tablets £418.00
Furniture £25,000.00
Speaker £390.00
Microphones & stand £75.00
Projector £170.00
Air Fryer £149.00
Microwave £200.00
Coffee machine £56.00
Pool table £550.00
Total Fixed Assets £27,008.00
Depreciation
Land and Buildings £0.00
Motor Vehicles £0.00
Computers / Tablets £178.00
Furniture £2,000.00
Speaker £50.00
Microphones £0.00
Projector £0.00
Air Fryer £0.00
Microwave £50.00
Coffee machine £0.00
Pool table £150.00
Total Depreciation £2,428.00
VAUE OF FIXED ASSETS
£24,580.00
Current assets
Bank Account - Current £2,550.45
Bank Account - Savings £32,293.72
Cash £50.00
Bar stock (cost value) £2,465.50
TOTAL CURRENT ASSETS £37,359.67
Current Liabilities
Outstanding bills £0.00
Loan(s) £0.00
Client funds (deposits for hall hire) £900.00
TOTAL CURRENT LIABILITIES £900.00
Net Assets £61,039.67
Equity
Retained £61,039.67
TOTAL EQUITY £61,039.67
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