Crayke Sports Club and Village Hall Trustee’s Annual Report 2022
Charity Number: 1068246
Sections A and B are unchanged
Section C
Objectives and activities:
Summary of the main activities undertaken for public benefit:
In summary, Crayke Sports Club and Village Hall enjoyed a productive year fulfilling our vision to provide the Parish and wider community with a thriving and inclusive asset for everyone’s enjoyment. This has been realised by ensuring the Sporting and Social needs of all are met in equal measure.
The financial returns generated have enabled the committee to carry out the works required to the fabric of the building and the grounds, alongside maintaining continued financial stability of the Sports Club and Village Hall.
Section D
Summary of the main achievements during the year:
Our regular bookings of Crayke Toddlers and Fitness Classes resumed and continued to grow from strength to strength.
The Pilmoor Cricket team advanced to the semi-finals, the best result in more than forty years and we were again asked to host the final. Thanks as always to our President Andy for his endless devotion and hard work over the many years.
Quickly becoming a very popular annual event, a great turn out enjoyed a very successful evening and thanks as always to Donald for his hard work feeding the masses.
The fact Crayke is chosen to host this event annually is a huge affirmation of the work we have done over the years to make the Sports Club and Village Hall the number one choice.
Tennis enjoyed a successful year but the Football team unfortunately folded due to lack of local players. Sadly, this is a problem for many smaller communities.
Correspondences have been sent to a number of Football Associations and local oversubscribed clubs in the hope of attracting players back to Crayke in the near future.
Club and Hall organised functions such as Band Nights, the annual Village Produce Show, Saturday Socials, Jubilee Celebrations, Pilmoor Cricket, Bonfire Night, and the Christmas Party were very popular and well attended by the Village generating much needed funds from ticket and Bar sales to carry out general running repairs and important investments in modern upgrades.
These include:
Redecoration of Bar Area.
New glass fronted fridge for the bar.
New carpets in the bar lounge area.
New windows in the main Hall.
Replace front facier.
Locate and fix drainage issues.
Re-installation of outside Clock.
Painting of all outside field facing woodwork.
Purchasing of Bar Lounge Chairs.
Purchasing of new TV.
Towards the end of year weekly friendship lunches started on Mondays after toddlers and proved very popular with all ages. Through the warmer months this event has continued on a monthly basis and is continuing to be well attended. Thanks to those that have organised, provided food and run the lunch and continue to do so.
Section E
Financial review – Brief statement of the charity’s reserves:
£20,000 maintained within the savings account for unplanned / emergency funds.
Crayke Sports Club and Village Hall 2022 Accounts
| Charity Number: | 1068246 | |
|---|---|---|
| 2021 | 2022 | |
| £ | £ | |
| Membership - Club | 67.51 | 212.50 |
| Membership - Tennis | 659.00 | 495.00 |
| VX/Circuit fitness class | 250.00 | 1,600.00 |
| Hire of Facilities | 1,425.00 | 2,666.00 |
| Bar Takings | 10,137.78 | 29,394.31 |
| Solar Panel Repayment | 0.00 | |
| Interest & Charibond | 200.00 | 176.00 |
| Npower | 2,012.21 | 1,912.46 |
| Event Takings | 3,574.35 | 4,391.60 |
| Donations | 406.00 | 4,377.72 |
| Sundry | 0.00 | 0.00 |
| TOTAL RECEIPTS | 18,731.85 | 45,225.59 |
| Heating | 568.39 | 850.13 |
| Electric | 600.00 | 2,838.00 |
| Hambleton DC - Rates & Bin | 312.89 | 1,347.12 |
| Hire | 0.00 | |
| Water | 39.00 | 85.00 |
| Phone Line | 0.00 | 92.39 |
| Field Maintenance | 704.93 | 815.27 |
| Fire Alarm, Electrical Testing | 0.00 | 183.60 |
| Bar Stock & Fees | 6,187.69 | 17,197.42 |
| Insurance | 911.97 | 1,337.12 |
| Maintenance/repairs | 9,442.68 | 12,358.35 |
| Maintenance Tennis Courts | 111.94 | 202.96 |
| Donations | 0.00 | |
| Events | 2,997.55 | 5,589.57 |
| Sundry | 3,415.03 | 7,724.85 |
| Bank Charges | 468.50 | |
| Realised Loss M&G account | 0.00 | 0.00 |
| BOC | 158.97 | 95.53 |
| TOTAL PAYMENTS | 25,451.04 | 51,185.81 |
| Major Spend/Other Items: | ||
| Defibrillator Appeal | 0.00 | 0.00 |
| NET INCOME(PAYMENTS) | **-6,719.19 ** | -5,960.22 |
| Net Profit on Bar | 3,791.12 | 12,101.36 |
| Account Balances | ||
| Commercial Account Balance | 22,867.25 | 16,909.03 |
| BMM Account | 12,836.25 | 12,860.00 |
| M&G Investments | 9,882.35 | 9,079.09 |
| Total Funds | **45,585.85 ** | 38,848.12 |
Independent Examiner’s Report
Sports Club and Village Hall for the year ending 31[st] of December 2022. My examina�on was carried out in accordance with the General Direc�ons given by the Charity Commissioners. This included a review of the accoun�ng records and a comparison of the accounts presented with those records. Any explana�ons needed were provided by the Organisa�on.
No ma�er has come to my a�en�on in connec�on with the examina�on which gave me cause to believe that in any material respect accoun�ng records have not been kept in accordance with sec�on 41 of the Chari�es Act 1993, or that the accounts do not accord with those records.
There are no ma�ers, which have come to my a�en�on in connec�on with the examina�on to which a�en�on should be drawn to enable a proper understanding of the accounts to be reached.
Signed:
Print Name:
Ma�hew Mar�n Clarke BSc (Hons) MICB
On behalf of M M Clarke Accountancy Services
Address:
26 Crowgarth Skelton-on-Ure Ripon North Yorkshire HG4 5AF
Date:
16/05/2024
Accompanying Notes;
Chari�es Act 1993: Sec�on 41 Duty to keep accoun�ng records
Available at: h�ps://www.legisla�on.gov.uk/ukpga/1993/10/sec�on/41/enacted
(1) The charity trustees of a charity shall ensure that accounting records are kept in respect of the charity which are sufficient to show and explain all the charity’s transactions, and which are such as to—
(a) disclose at any time, with reasonable accuracy, the financial position of the charity at that time, and
(b) enable the trustees to ensure that, where any statements of accounts are prepared by them under section 42(1) below, those statements of accounts comply with the requirements of regulations under that provision.
(2) The accounting records shall in particular contain—
(a) entries showing from day to day all sums of money received and expended by the charity, and the matters in respect of which the receipt and expenditure takes place; and
(b) a record of the assets and liabilities of the charity.
(3) The charity trustees of a charity shall preserve any accounting records made for the purposes of this section in respect of the charity for at least six years from the end of the financial year of the charity in which they are made.
(4) Where a charity ceases to exist within the period of six years mentioned in subsection (3) above as it applies to any accounting records, the obligation to preserve those records in accordance with that subsection shall continue to be discharged by the last charity trustees of the charity, unless the Commissioners consent in writing to the records being destroyed or otherwise disposed of.
(5) Nothing in this section applies to a charity which is a company.