Trustees, Annual Report For the period From (start dale) to end date Section A Reference and administration details Charity name BLACKIANDS SCOUT GROUP (Xher names the charity i% krwn by NIA Regi%tered charity numter Irf ary} HQ registratN)n number Chaws prin￿PaI add￿sS 101 BLACKLANDS WAY WEST MALLING KENT Postcode Names of the Charity trustees wtK> manage the eharty Tntstee Name Office Irf any) Dates acted If not for whole year MRS ELMNE GREENW(X)D MR GARETrI BROWN MR ADAM RAY MR STEPHEN Rurr MRS DAWN MOSS MR sco￿ KER MRS TINA HAYWARD MR WAYNE NEAVES MR ANTONY SHAW MR CLIFFORD MOSS MR GRAPL4M PAPI MR DAVID CCK)PER MR SIMON SHIRE MRS EMMA DONLON 10 12 13 14 16 17 Names a￿1 addresses ol advtsers (Op￿nal information but ervx)ura9ed as t*st Pf8ctre) Type of advisor Name Address 1 LT700001 {3rd De￿mber 20181 Section B Structure. governance and management De*r1)t￿n of the ¢haritVs trusts Type of governing docwnent The Group's govemirwj dtxumenls are those of the The Scoui ASs￿l3t￿)n. TFW cortsi%t of a Royal Charter. wh￿h in tum gives authority lo the Bye Laws of the A55ociatDn and The Poliy. OrganisatK)n and R(1￿5 of The Scout ssoc*tK)f7. How the charity is constiiuted The Glo￿) 15 a tnJst establthed uTrJer rts njks whth are common to all Scouts. Trustee SeknI￿n meth The Trustees are appointed in accordance with the Polw, OrgantsatK)n and RU￿ of The Scout Associati)n. Addit￿nal g0veMan￿ ￿SUeS (opt￿al tyknatM)n encouraged a5 best praciKel The Group is managed by the Group Executive Ccfnmittee, the member5 of whKh are the 'Charity Tnjstees, of the Scout Group whKh 15 an edu(attinal charrty. As charity trustees they are respons0￿ for o)mpty"rng with lègisLation applub to charitEs. This includes the regL5trat￿)n. keeping proper accounts arKt makKKJ retwns lo the Charity CommLssion as appropriate. Committee consBts of 3 independent representatNes. Charr, TreaSU￿r and Secretsry togetherwith the Group Scout Leadets. ltyj￿¥J￿al SeCt￿n ￿aderS {rf opted to tske on the responsi)iltyl and pa￿rtS representatk)n and meets every 2 months. PAembers of the ExecLrtNe Commrtlee complete Essential Info￿natic)n forExecutNe Commiftee. training within the first S months ofjoinry ￿ committee. This Group Ewutwe Committee e>ists to support the Group Scout Leader in Meet￿ the reswn5ibilrt￿s of the appourtments and ￿SponS￿l￿ for. The maintenarKe of Group propety., The rai8irwJ of furbjs and admini8tratK)n of Group finance,. The InsUrar￿ of persons, property and equipmenl", Group publ￿ occawn5", "sting in thè recruitm￿tt of ￿aderS and other aduré support.. Appoinb"r¥J any sub commltees that may be requir&J." pointing Group Admini*ralors and Advwr5 Other tF&qn se wfK) are ek¢ted. 2 LT700001 (3rd December 20181 Section B Structure. governance and managernent Icontinuedl Risk and Intsmal Control The Group ExecutNe Committee has Klentrfied the major risks to wh￿h they iElieve Group is exposed. these have been revEwed and systems hal￿ been estsblished to mrtKJate against them. Thè main a￿aS of concem that have been hJenltfEd are.. Damage to ts buikliTrJ, property and equipment. The Group woukl request ￿ use of buikjings, propety and equipment from neMJhbourirrfJ Organ￿*￿)nS such as the church, (￿mmUnty cerrtre and other Scout Groups. SimiL8T rec￿r0￿1 aryangements e>ist wth tr*se organisatK)ns. The G￿uP has suffrEnt buiklirKJs and contents insurance in pkce lo mtyate aga￿t ￿manent k)ss. InjLlry to beader5, helpers. supporters al￿ members. The Group through the caprtatK)n fees contributes to the Scout A&9xiat￿nS natK>nal acck*nt Insura￿ polw. R￿k Assessments are undertaken before all athitEs. Reduced income from fuTrJ ra￿1r￿J. The Group 15 primarity rebant upon IT￿0￿e from subscriptKJns and fundraigThJ. The group does hokl a reserve to ensure ￿ continuty of aciMt*s shoukl there be a major red￿tKIn in income. The Committee coukl ratse the of subs¢rffjTrti)ns to increase the irKome lo the group on an ongoing basis. either emporarity or pemwnenuy. Red￿lI)n or k)ss of &ders. The group ts totalty relHnt upon VDlunteer5 to run and adminBter the actMtEs of the group. If re was a reductDn n) tt)e number of ￿aderS lo an Vnac￿ptab￿ ￿Ve1 in a pathuL4r sectK)n or the group as a vknO￿ then there woukl have lo be a contRction, congJlKJalb)n or ¢lJsure of a secbjn. In the worst case scenarK) the complete ckjsure of the Group. RedJxtr)n or k)ss of memtrers. The Group provides aCt￿lt￿$ for au young aged 6 to 18. If was a reduction in membership in a partuL4r sectwjn or the group as who then there wouky have to be a contractrtrn, consolxJation or ck)sure of a sectKJn. In the worst case ￿enar￿ the coMp￿te of the Group. Rlsk and lrternal Control The group has in pl￿ systems of intemal controls that are des¥Jned to provvje reasonab￿ assurance against material mwanagement or l)ss, these TncIL*Je 2 srgnatories forall payments and a comprehertsi¥E 1ng4fftr￿e pol￿ to ensvre hat Insurab￿ are covered. 3 LT700001 {3F(J December 2018} Section C Objectives and activities The Purpose of Scouting Scouiing e￿ to actNety eNJage and SLry)Wrt young peop in their personal devek)pment. emKX)weriro them to make a F*)5fve contrbution to so¢Ety. Summary of the oty'e¢ts of the ctr&grity set out in rt5 goveming document The Values of Scouting As Scouts we are guKled by these WdkJe&" Integrity . We act wilh integrty. we are ￿)ne*, tnBknthy and k*Ydl. Resi￿￿. We Se￿-re4)eCt aNI respect for Ot￿rS. Care- We swort others and take care of ts worbj in Wh￿ we INe. Belief- We e>pkye our fadhs. bekfs and altitijdes. C04)peration. We fflake a positNe differe￿,. we co- operate with and make friends. Thg Scout Met Scouting lakes p￿Ce when young peo￿, ￿ partrtrshp wth adutts. work togthr based on the dlues of Scotjts'ng and.. - enjoy what tlEy are doThYJ and have fttn - take part in actMtEs indoors and outd(K)rs - by doiThJ - share in spirrtual reflec - tske responsilNIty and make th)￿eS - undertake and chaI￿ng1￿j athiknes - make and by tsir Promise. Summary of the main relatK)n to these obj.ects We folk)w a progressive trdining scheme incorporatin9 both indoof and outtknr actNrt*s, skn'lls for lrfe arKI developing dershp skills Addi(KJnal details of the objectNes and actNitE5 loptKinal thalh)n bui erKouraged as best practice) 4 LT70000113rd December 2018} publ￿ be[￿rEL statement The Group meets the Charty Commiswn's Publ￿ benefrt crFteria under tK)th the adyancement of educalKtrn and the advancemenl of citEenshri or communty devebpment heacsi Sectioii D Achievements and performance Summary of the main achwements of the charty duri￿3 the year ObtainirKJ grants to improve the %oui bulw1￿ and purehase of equipment to ensure the group can continue to grow and play a ro￿ in the devek)pment of your#J peop￿ in the comm¥Jnty Section E Financial Review Brief st*ement of the chariws on Reserves Policy The Group's polry on reser￿ i¥ to suffrEnt re￿urCeS to conty"nLbe Charitab￿ actNitEs of the group should income aThJ fvThJratsoig actMtEs fall short. The Group EwutNe Commrti* cons¥Jers that the group should hokl a SLun equi￿a￿t lo 6 months runnKvJ cosls. Cl￿ £5000. Group hebj reserves of appro>imatety £7000 against this al year erwj. is aboNE the kvel required for operating e￿nSes. DetsiL8 of any funds materiaty in deftit (Circumstan￿ plus steps to eliminate) NIA Further fmanual reyw detaiL8 lo￿n81 informali)n) Inveslmert Policy 5 LTT00001 (3rd December 2018) The Group's Inctxne army E>pendiiure 15 small as a consequence does not have gAjft￿￿nt fuThJs lo irwest in nger-term investments such as stock5 and shares. The Group has therefore adopted a k)w risk stf8tegy to the investment of ts frjnds. All funds are hekj in (ash using onty Main￿Tearn banks or buihjing S￿12￿$ or The Scout Sg)c¢tK)n's Short Temi Investment Servi￿. . how e>pendiiure ha5 SUPPOrted the ke The Group Executi￿ regutarty monttoys the of bank objeGtNes of the ¢harity." baL￿r￿ and the mterest rates rece￿￿ lo ensure the group obtains maThnum value and in(x)me from its bankitvJ arrangemelts. Oc(3SK>nalty this may invohe U￿n9 an account th* requires a period of nolr2 before fund5 may i withdrawn, before doirrfJ so the Group ExecArtNe consKlers the cash fkjw requirements. • investment poly and objeths", Investment Pollcy The Group does Th)t haNe funds lo invest in bnge term investmerts. The Group has therefore adopted a risk aVe￿e strategy to the investment of rts funds. All funds are hekl in cash usirKJ onty mainstream banks or buik#ing Section F Other Optional Information Plans for future periods IdetaiLs of any svJnrficant actmties planned to ach*¥•e them) Section G Declaration The trustees deckgre that they ha￿ apprO￿d fv trustees. report above SKJned on behaw of Ihe charivs trustees SbJnalure{s) Full name(s) Antony Shaw Graham John Papi PositK)n leg Secretsry. Chaw) Char Treasurer 6 LT700001 (3rd December 2018) ## **BLACKLANDS SCOUT GROUP BALANCE SHEET AS AT 31 MARCH 2021** |**FIXED ASSETS**
Equipment
**CURRENT ASSETS**
Bank accounts
Cash in hand
Debtors & prepayments
**TOTAL ASSETS**
**CURRENT LIABILITIES**
Creditors and accruals
**NET ASSETS**
**CAPITAL ACCOUNT**|14,170
26,684
198
290
27,172
41,342
300
41,042
41,042
**2021**| |---|---| ## **BLACKLANDS SCOUT GROUP INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |**INCOME**
**Membership subscriptions:**
Beavers
Cubs
Scouts
**Grants:**
Equipment
Other grants
Donations
Fund raising
**Other:**
Activities
Camps
Camping fees
Uniforms
**TOTAL INCOME**
**PAYMENTS**
Capitation
**Building:**
Ground Maintenance
Building Maintenance
Light & Heat
Insurance
Fundraising
**Other:**
Replacement equipment
Uniforms
OSM subscriptions
Activities & session expenses|440
670
690
1,800
3,000
20,193
23,193
250
244
0
0
0
16
16
25,503
3,009
292
530
193
2,010
3,025
1,071
0
0
87
**2021**|1,726
2,883
2,420
7,029
2,000
0
2,000
800
2,156
951
6,572
38
89
7,650
19,635
3,984
1,210
0
239
1,306
2,755
493
589
746
157
1,664
**2020**| |---|---|---| |Camps
Miscellaneous
**TOTAL EXPENSES**
**NET INCOME**|0
112
1,270|7,304
18,199|6,285
236
9,677|16,909
2,726| |---|---|---|---|---| Scrutineer's report to the trustees Scrutineer's Report to the Trustees of the Blacklands Scout Group Scout Council I report on accounts ofthe GroW￿lS￿lCtfOrthe year ended 31 Marth 2021. As thè Grotsp'slDlstr4ct's trnsteÈs you art re5F¥)nsiiAe for the preparation ofthe attounts". you ¢onsider that ntltherthè audSt nor independent examination requirements of the Charities Act 2011 appty. It is my re5ponsibllity wlthout carrying out an audit or independent examinatyon to scrubnise the accounts and to rewl lo you. In accordance witti the dlreciion5 given in the Gr1wp's￿i$trlrt,$ consbtutiowK I have sCn￿nised the record5 and the accourrts set thjt on pages I to 2 In my opinion the accounts are ift att¢wdante wtth th? record5 produced to me and Corn￿ with th• tonstitutlon. Name.. Address.. Date..