St John’s CE Primary School Parents and Friends Association
Annual Report September 2023 – August 2024
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Table of contents
Chair's Report for the year ending 31st August 2024 ........................................................................... 3 Treasurer's report for the year ending 31st August 2024 .................................................................... 4 Financial Statements for the year ending 31st August 2024 ................................................................ 6 Independent Examiner’s report for the year ending 31st August 2024 ............................................. 14
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St John's Parents and Friends Association Annual General Meeting 23 October 2024
Chair's Report for the year ending 31st August 2024
Our 2023 to 2024 year was once again 12 months of successful fundraising and epic efforts from our wonderful team of volunteers and the wider school community.
The first big event of the year was our ever-popular Fireworks Extravaganza. It was, as is the norm, a somewhat wet and windy run up to the event but, thanks to the huge enthusiasm and stellar organisation of Matt Bowen and his very able team of helpers, including Sam Birkby and his ‘firing squad’, the event was extremely successful, raising over £3,100 for the school.
This year a new team took on the Summer Fair and did it with panache, bringing everyone together for an afternoon of entertainment on the school field. The lovely Astra Rudling, Romayne O’Brian, Lizzi Easterbrook and Caroline Selmi worked their socks off to put on an afternoon of pure fun and enjoyment, raising over £5735.
A huge number of volunteers are involved in this event so a huge thanks to those who stepped up and helped support our brilliant duo, especially Sarah Mewett and Jessica Addis for running our very successful raffle.
The year also saw the return on the Sponsored Bounce, expertly organised by Andrea Gatt. The event raised an astonishing £4,200 and was a huge hit with children. Also, we brought back our very successful ‘Break the Rules’ Day. Jen Goldsmith and Ellie Eckersley did a brilliant job at pulling this together and we’re hoping this will become an annual event.
But it’s not just about having fun! Together parents, carers, family, friends, the school’s Senior Leadership Team and staff have helped us to raise over £21,000 this year. Another incredible year of fundraising and one of which we are very proud.
Having (unsuccessfully) resigned last year, I’ve continued to hold the fort, with huge thanks to Claire Fussell, Sarah Mewett and Graham Ashman who’ve all been a huge support and ensured things have kept moving. After four years, Graham is also looking for a replacement in the role of Treasurer.
We now desperately need to fill these roles (Chair, Vice-Chair and Treasurer) to ensure the PFA can continue, so please do consider whether you might be able to take on either of these roles. They can be easily fitted around work and family life. Sadly, without anyone taking them on, the PFA will have to fold, meaning the school loses out on the invaluable funding we provide to support our children.
DM us via our Facebook (www.facebook.com/STJPFATW) page to let us know how you might be able to help; we’d love to hear from you.
None of these events and fundraising happen without a network of, frankly, incredible and enthusiastic volunteers. I think everyone who’s worked on our events would agree that playing an active part in the PFA is incredibly rewarding so please do consider how you can support us.
Becca Krug, Chair
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St John's Parents and Friends Association Annual General Meeting 5 October 2024
Treasurer's report for the year ending 31st August 2024
Dear all,
Income. This year has been another good year for the PFA with a net total raised of £21487.54, which is very similar to last years’ total of £21424.47. The income is broken down from the following areas and events:
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----- Start of picture text -----
Income Sources
YTS
N yy
ed
Sponsored Bounce EasyFundRaising Fireworks 23
Voluntary Fireworks 24 Christmas
Summer Cake Sales Other
----- End of picture text -----
The biggest contribution was from the Summer Fair, raising £5735.78 so a massive thank you to Astra, Lizzi, Romayne, the rest of the team and all the volunteers for their efforts. Second was the Sponsored Bounce with £4236.12, so again a big thank to the team for organising. The third largest event was the Fireworks with £3181.58 so many thanks to Matt and his team for putting the event together.
The rolling 5-year total currently stands at £91460.69; the chart below shows the yearly breakdown:
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Yearly Totals
25000
21424.4 21487.5
7 4
18440.0
20000
16162.3 1
15000
10000
5000
0
2020 2021 2022 2023 2024
Year
----- End of picture text -----
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Expenditure. This year the library renovation was completed, and funds were released to the school in November and January, which has formed the bulk of the purchases for this financial year. ‘The Eagle’ and Teddy Bears for YR were the other purchases. Event costs are slightly down in comparison to last year (£9551.70 vs £10438.82) but this mainly due to a lack of LoudCloud event. Costs for the Summer Fair and Fireworks are broadly similar to the previous financial year despite recent high inflation.
Looking Forward. The next project identified by the school is the upgrade of digital services across the site but are still awaiting a firm requirement from the school. Another potential project is the purchase of a lighting rig but again, no firm details have been received. No support was given to the hardship and enrichment funds this financial year, but it is anticipated that circa £3400 will be requested, as well as continued support to the newspaper club (circa £700).
I’d like to thank Helen and Jo in the school office for their help throughout the year and Stephen Lunnon for kindly volunteering again to act as our Independent Examiner and reviewing our accounts for the year.
Graham Ashman, Treasurer
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St John's Parents and Friends Association Annual General Meeting
23 October 2024
Financial Statements for the year ending 31st August 2024
Index
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Statement of Income and Expenses – Current Account
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Statement of Income and Expenses – Reserve Account
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Consolidated Statement of Income and Expenses
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Note 1: Event Summary
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Note 2: Large Event Breakdown
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Note 3: Sundries
Note 4: Purchases for St Johns’ School
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St John's Parents and Friends Association Annual General Meeting 5 October 2024
Independent Examiner’s report for the year ending 31st August 2024
Independent examiner's report on the iy} FOR ENGLAND AND WALES accounts Section A Independent Examiner’s Report Report to the trustees/ Charity Name members of St John’s School Parents and Friends Association On accounts for the year 31[st] August 2024 Charity no 1068131 ended (if any) Set out on pages 4-10 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ende d 31/08/2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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• the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
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Signed: S. Lunnon Date: 17/10/2024
Name: ~~LT~~ Stephen Christopher Lunnon Relevant professional CIMA (Chartered Institute of Management Accountants) qualification(s) or body (if any):
Address: 33 Southwood Avenue, Tunbridge Wells, Kent, TN4 9PN
IER 1
Oct 2018
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