Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **4[th] Canvey Island Sea Scout Group** # **Trustees’ Report and Financial Statements** **For the Year Ended 31[st] March 2021** **1** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Legal and Administrative Information for year ended 31 March 2021** ## **Trustees** Elaine Helm (Chairperson) Barbara Hardy (Group Scout Leader) Emma O’Connor (Treasurer) Wayne Petty (Secretary) Elizabeth Kemp Bradley Cox ## **Scouters** B. Hardy Group Scout Leader (“GSL”) D. Kell Drake Beaver Colony D. Kell Nelson Beaver Colony J. Francis Smokey Mountain Cub Pack J. Francis Stone Mountain Cub Pack J. Dulieu Scout Troop V. Goodhew Columbus Explorers ## **Committee Officers** B. Hardy GSL E. Helm Chairperson E. O’Connor Treasurer W. Petty Secretary E. Kemp B. Cox S. Baker L. Byworth A. Card S Whelan D Smart S Edwards ## **Charity Number** 1068037 ## **Meeting/Contact Address** The Scouting Centre 23 Blackthorne Road Canvey Island Essex SS8 7BJ ## **Independent Examiner** Ian Knott **2** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Contents** ||Page|| |---|---|---| |Trustees’ Report|4|| |Independent Examiners Report||6| |Statement of Financial Activities||7| |Balance Sheet|8|| |Notes to the Accounts|9|| **3** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Trustees Report for the Year Ended 31[st] March 2021** The trustees present their report and accounts for the year ended 31[st] March 2021. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2015. ## **Structure, Governance & Management** The charity is registered with the Scout Association as a Sea Scout Group and was registered as a charity from 10[th] February 1998. The trustees who served during the year were: - B. Hardy GSL - E. Helm Chairperson - E. Kemp - W. Petty Secretary - B. Cox - E. O’Connor Treasurer The group’s scouting activities are under the overall control of the GSL. Responsibility for the various age groups is delegated to the relevant section leaders, who report to the GSL. The other activities and management are the responsibility of the Committee who are elected annually at the Annual General Meeting (“AGM”). The trustees have assessed the major risks to which the charity is exposed and are satisfied that there are systems in place to mitigate exposure to said risks. ## **Objectives & Activities** The charity’s objective is to encourage the physical, mental and spiritual development of young people so that they may take a constructive place in society. The aim to provide scouting activities to all of its group members. ## **Financial Review** The overall net worth of the Scout Group in the year under review shows a balance sheet value as at 31 March 21 of £169,673. - The cash held has increased by £15,486 compared to 2019/20. - The asset register detailing the property held by the group in the hall, compound and camping equipment has continued to be updated during the year 2020/21 but due to Covid there has been no movement. - The Group’s activities this year have been non-existent. The Covid-19 pandemic caused an almost complete cessation of activities other than limited virtual meetings of some of the units. Minimal subscriptions were received, and outgoings were substantially less than previous years. **4** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 - Gift Aid totalling £3,870 has been reclaimed in the 2020/21 year which is substantially lower than in the 2019/20 year due to almost complete loss of income. Financial results show that the Group has sufficient funds available for the charity to continue with all of its objectives for the foreseeable future due to the continuing hard work of the Management Committee. However, the Group will need to review its strategies to ensure that Group supported activities are sustainable. It is the policy of the charity that unrestricted funds, those funds not designated for a specific purpose, should be maintained at a level equivalent to between three and six months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s activities whilst consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. Hopefully the current Coronavirus pandemic is nearing its end and the charity’s income will hopefully rebound to near previous levels. It should be noted that due to the employment of the above policy and the reduction in costs as a result of the cessation of activities, the charity actually made a profit during the financial year and is well positioned to continue as a going concern for the next accounting period. On behalf of the board of trustees. ## **Trustee:** ## **Dated:** **5** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Independent Examiner’s Report to the Trustees of 4th Canvey Island Sea Scout Group** **6** of **14** Financial Statements 4 Canvey Island Sea Scout Group Charity Registration No. 1068037 aet pwJ88 7_ 12. 7of14 Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **Statement of Financial Activities for the Year Ended 31st March 2021** ||**Unrestrict**
**ed Funds**
**Restricte**
**d Funds**
**Total**
**2021**
**Total**
**2020**
**£**
**£**
**£**
**£**
21,786
5,255
27,041
1,470
284
-
284
6,179
-
-
-
4| |---|---| |**Note**
**s**|| |**Incoming Resources from generated**
**funds**|| |Donations and Legacies
2|| |Activities for generating funds
3|| |Investment Income
4|| ||**22,070**
**5,255**
**27,325**
**7,653**
3,108
-
3,108
34,80
7
3,870
-
3,870
11,053| ||| |Incoming resources from charitable activities
5|| |Other incomingresources
6|| |**Total Incoming Resources**|**29,048**
**5,255**
**34,303**
**53,513**| **8** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 |**Resources expended**|||||| |---|---|---|---|---|---| |**Costs of generating funds**|||||| |Costs of activities for generating funds||1,650|-|1,650|3,46
8| |**Charitable activities**|||||| |||-|-|-|1,12| |Direct charitable expenditure|7||||4| |Direct support costs|8|5,309|-|5,309|34,084| |Admincosts||11,858|11,679|23,537|20,335| |**Total Charitable Expenditure**||**17,167**|**11,679**|**28,846**|**55,543**| |**Total Resources Expended**||**(18,817)**|**(11,679)**|**(30,49**
**6)**|**(59,01**
**1)**| |**Net Income for the year/Net movement**
**in funds**||**10,231**|**(6,424)**|**3,807**|**(5,498**
**)**| |**Fund balances as at 1st April 2019**||**25,985**|**139,881**|**165,86**
**6**|**165,86**
**6**| |Transfers||-|-||-| |**Fund Balances as at 31st March 2020**|14|**36,216**|**133,457**|**169,67**
**3**|| ## **Balance Sheet as at 31st March 2021** ||||**2021**||**2020**| |---|---|---|---|---|---| ||**Notes**|**£**|**£**|**£**|**£**| |**Fixed Assets**|||||| |Tangible Assets|11||128,20
2||139,881| **9** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 |**Current Assets**
Cash at bank and in hand
41,471
Other Debtors
-
**Current Liabilities**
Creditors: amounts falling due within one
year
12
-
**Net current assets**
**Total assets less current liabilities**
**Income Funds**
Restricted funds
13
Unrestricted Funds
14|25,985
-|| |---|---|---| |||| |||| ||41,471
-|25,985| |||| |||| ||-|-| |||| ||41,471|25,985| |||| ||**169,67**
**3**|**165,866**| ||133,45
7
36,216|| |||| |||| |||139,881| |||25,985| |||| ||**169,67**
**3**|**165,866**| ## **Notes to the Accounts for the Year Ended 31st March 2020** ## **1. Accounting Policies** ## **1.1 Basis of Preparation** **10** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance with the applicable accounting standards, the Statement of Recommended Practice, Accounting & Reporting by Charities”, issued in October 2019 and the Charities Act 2011. ## **1.2 Incoming Resources** Investment income is accounted for on a received basis. Donations, gifts and lottery funds capable of financial measurement are accounted for when receivable. ## **1.3 Resources Expended** Resources used are allocated to direct charitable expenditure, support costs and administration on a specific basis. ## **1.4 Tangible Fixed Assets and Depreciation** Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Leasehold property Over a 28 year term Camping equipment 10% reducing balance Boating equipment 10% reducing balance Motor vehicles 10% reducing balance ## **1.5 Taxation** The Group is exempt from income and capital gains tax. The group benefits from claiming gift aid where applicable. ## **2. Donations and Legacies** **----- Start of picture text -----**
Unrestricte Restricted Total 2021 Total 2020
d Funds Funds
£ £ £ £
Donations & 21,786 5,255 27,041 1,470
gifts
**----- End of picture text -----**
## **3. Activities for Generating Funds** |Activities for generating funds
**Net activities for generating**
**funds**|**2021**
**£**
**2020**
**£**
284
6,179| |---|---| ||**284**
**6,179**| ## **4. Investment Income** **11** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 **2021 2020 £ £** Interest receivable - 4 ## **5. Incoming Resources from Charitable Activities** |Subscriptions
Camps & other activities
Other
Sale of goods|**2021**
**£**
**2020**
**£**
1,754
18,096
-
12,406
100
900
1,254
3,405| |---|---| ||**3,108**
**34,807**| ## **6. Other Incoming Resources** |**Cost of generating funds**
Costs of activities for generating
funds
**Charitable activities**
Direct Charitable expenditure
Activities undertaken directly
Direct Support Costs
Support Costs
Admin Costs
Support Costs
Net gain on disposal of fxed
assets
Income tax recovered/gift aid
Refund||**7. Total Resources**
**Expended**
**Total**
**2021**
**£**
**Total**
**2020**
**£**
**1,650**
**3,468**
-
1,124
5,309
16,767
590
680
**5,899**
**18,571**
**7,549**
**22,039**
**2021**
**£**
**2020**
**£**
-
1,824
3,870
9,229
-
-
3,870
11,053| |---|---|---| |||| ## **8. Support Costs** |**8. Support Costs**||||||| |---|---|---|---|---|---|---| ||**Direct**||**Admin**|**Total**||**Total**| ||**Support**||**Costs**|**2021**||**2020**| ||**Costs**|||**£**||**£**| ||**£**||**£**|||| |Vehicle Expenses||-|800||800|4,286| **12** of **14** Charity Registration No. 1068037 ## Financial Statements 4[th] Canvey Island Sea Scout Group |Boat Expenses
Insurance
Depreciation
Other Costs
Building
Activities|-
1,726
1,726
2,960
-
2,604
2,604
3,812
-
11,679
11,679
12,108
-
1,519
1,519
1,783
-
4,619
4,619
12,023
-
-
-| |---|---| ||**-**
**22,947**
**22,947**
**36,971**| ## **9. Trustees** None of the trustees (or any person connected with them) received any remuneration during the year. ## **10. Employees** There were no employees during the year. ## **11. Tangible Fixed Assets** |**Cost**
At 1 April 2020
Additions
Disposals
At 31 March
2021
**Depreciation**
At 1 April 2020
On disposals
Charge for the
year
At 31 March
2021
Net book value
At 31 March
2021
At 31 March
2020|**Land &**
**Buildings**
**Boating/Ot**
**her**
**Equipment**
**Camping**
**Equipment**
**Motor**
**Vehicles**
**Total**
**£**
**£**
**£**
**£**
**£**| |---|---| ||238,686
50,906
16,842
20,000
326,434
0
0
0
0
0
0
0
0
0
-| ||238,686
50,906
16,842
20,000
326,434| ||137,445
32,779
9,451
6,878
186,553
-
-
-
-
-
7,815
1,813
739
1,312
11,679| ||145,260
34,592
10,190
8,190
198,232| ||93,426
16,314
6,652
11,810
128,202| ||101,241
18,127
7,391
13,122
139,881| ## **12. Creditors: amount falling due within one year** ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |Deferred Income|-|-| **13** of **14** Financial Statements 4[th] Canvey Island Sea Scout Group Charity Registration No. 1068037 ## **13. Restricted Funds** The income funds of the charity include restricted funds comprising the following unexpended balance of donations and grants held on trust for specific purposes: |**Movement in Funds**
**Balance at**
**1**
**April**
**2020**
**£**
**Incoming**
**Resources**
**£**
**Resources**
**Expended**
**£**
**Depreciatio**
**n**
**£**
**Balance at**
**31 **
**March**
**2021**
**£**
Property
101,241
-
-
7,815
93,426
Boats/equipm
ent
25,518
-
-
2,552
22,966
Motor vehicle
13,122
-
-
1,312
11,810
**139,881**
**-**
**-**
**11,679**
**128,202**
**14. Analysis of Net Assets between Funds**
**Unrestricte**
**d Funds**
**£**
**Restrict**
**ed**
**Funds**
**£**
**Total**
**£**
Funds balance at 31 March 2021 are represented by
Tangible fxed assets
-
128,202
128,202
Current assets
36,216
5,255
41,471
Creditors
-
-
-
**36,216**
**133,457**
**169,673**|**Movement in Funds**
**Balance at**
**1**
**April**
**2020**
**£**
**Incoming**
**Resources**
**£**
**Resources**
**Expended**
**£**
**Depreciatio**
**n**
**£**
**Balance at**
**31 **
**March**
**2021**
**£**
101,241
-
-
7,815
93,426
25,518
-
-
2,552
22,966
13,122
-
-
1,312
11,810|**Movement in Funds**
**Balance at**
**1**
**April**
**2020**
**£**
**Incoming**
**Resources**
**£**
**Resources**
**Expended**
**£**
**Depreciatio**
**n**
**£**
**Balance at**
**31 **
**March**
**2021**
**£**
101,241
-
-
7,815
93,426
25,518
-
-
2,552
22,966
13,122
-
-
1,312
11,810| |---|---|---| ||**139,881**
**-**|**-**
**11,679**
**128,202**| |||**Unrestricte**
**d Funds**
**£**
**Restrict**
**ed**
**Funds**
**£**
**Total**
**£**
-
128,202
128,202
36,216
5,255
41,471
-
-
-| |||**36,216**
**133,457**
**169,673**| **14** of **14**