## Trustees' Annual Report ## For the period From (start date) **0 1 0 1 2 4** to end date **3 1 1 2 2 4** **Section A Reference and administration details** Charity name Orsett And Bulphan Scout Group Other names the charity is known by Registered charity number (if any) 1 0 6 7 8 5 HQ registration number Charity’s principal address Orsett and Bulphan Scoiut Group Whitmore Hall, Bristowe Drive Orsett, Grays, Essex Postcode R M 1 6 3 D B Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office(if any)**|**Dates acted if not for**| |---|---|---|---| ||Chris Coles|Chair|| ||Nicola Crunch|Treasuer|| ||Bob Murphy|GLV|| ||Evelyn Murphy||| ||Dan Smith||| ||Bill Murphy||17/09/2024| ||Alex Page||17/09/2024| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address |**Section B**|**Section B**|**Structure, governance and management**| |---|---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
You may choose to include additional
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
Policies and procedures adopted for:
a) the induction and training of trustees;
Type of governing document
The Group'sgoverning documents are those of the The Scout
Association. Theyconsist of a Royal Charter,which in turngives
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)||| |||The Group'sgoverning documents are those of the The Scout
Association. Theyconsist of a Royal Charter,which in turngives| |||| |||The Group is a trust established under its rules which are
common to all Scouts.| |||| |||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.| |||| ||**Section B**|**Structure,governance and management(continued)**| |||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injuryto leaders,helpers,supporters and members. The Group| |||| ||**Section C**|**Objectives and activities**| |Summary of the objects of the charity set||**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.| |Public benefit statement
Summary of the main activities in relation|**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.| |---|---| ||| ||Leadership Skills, Badge Progression, Chief Scouts awards| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||**Community service and impact**
Local clean-ups: Groups organize litter-picking walks or clean-up
events for parks, rivers, and beaches, teaching responsibility
while improving the local environment.
The main achievements include fostering personal development
through skill-building, completing service projects for the
community, and earning top awards. These accomplishments
reflect the core principles of the Scouting movement: building
character, encouraging leadership, and making a positive impact
on society. Our group has throughout the year provided an
effectve programme, activites and camps both in the uk and
abroad for the children and young people that are entrusted to
us.This enables them to reach the highest awards in each
section and move through from 4 years old until adulthood as
leaders.
Chief Scout's Awards: The highest honors a young person can
earn in their age section, these awards signify significant
personal growth, resilience, and accomplishment.Leadership
skills: Scouts have numerous opportunities to lead their peers.
Older Scouts may become Patrol Leaders, taking on
responsibilities like mentoring younger members.
Leadership skills: Scouts have numerous opportunities to lead
their peers. Older Scouts may become Patrol Leaders, taking on
responsibilities like mentoring younger members.
Life skills: The Scouting program emphasizes "learning by doing"
Badge progression: Scouts earn dozens of different badges for
mastering a wide array of skills, from cycling and archery to
coding and performance art.| Conservation projects: Achievements include building wildlife homes for animals like hedgehogs and birds, planting trees, or creating community gardens. Support for vulnerable people: Scout groups collect and donate needed items for local food banks, homeless shelters, and women's refuges. They also visit care homes to befriend elderly Fundraising: Groups organize events like bake sales, car washes, and sponsored activities to raise money for their troop or other local causes. Good Service Awards: Scout groups recognize adult volunteers for their dedication and exceptional service over many years, with awards such as the Chief Scout's Commendation and the Award for Merit. |**Section E**|**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £20,000 against this
at year end. This is above the level required for operating
expenses. ..
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising
activities
fall
short.
The
Group
Trustee
Board
considers that the group should hold a sum equivalent to 6
months running costs, circa £10,000| |Further financial review details (optional information)|Further financial review details (optional information)| |---|---| |You**may choose**to include additional|| |information, where relevant, about:|**Investment Policy**| |• the charity’s principal sources of funds
(including any fundraising);|
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-| ||term investments such as stocks and shares. The Group has| ||therefore adopted a low risk strategy to the investment of its| ||funds. All funds are held in cash using only mainstream banks or| ||building societies.| |• how expenditure has supported the key|| |objectives of the charity;|The Group Trustee Board regularly monitors the levels of bank
| ||balances and the interest rates received to ensure the group| ||obtains maximum value and income from its banking| ||arrangements. Occasionally this may involve using an account| ||that requires a period of notice before funds may be withdrawn,| ||before doing so the Group Trustee Board considers the cash| ||flow requirements.| The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. **Section F Other Optional Information** Hall hire to local community ongoing with four regular community groups ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_Chris Coles_|_Chris Coles_|_Chris Coles_|_Chris Coles_|_Chris Coles_|_Chris Coles_|_B,Murphy_| |---|---|---|---|---|---|---|---| ||||||||| ||Chris Coles||||||B,Murphy| ||||||||| ||Chair||||||GLV| ||3
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5||||||| ||3|0|1|0|2|5|| Independent examiner's report to the trustees of Orsett & BuLphan Scout Group I report to the trustees on my examination of the accounts of the Orsett & 3ulphan Scout Group for the year ended 31 December 2024 Responsibilities and basis of report As the charity trustees of the Orsett & BuLphan Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Aci'l. I report in respect of my examination of the Or5ett & BuLphan Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLL the appLicabLe Directions given by the Charity Commission under section 145151 Ibl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to beLieve that in any material respect: accounting records were not kept in respect of the Orsett & BuLphan Scout Group as required by section 130 of the Act: or 2. the accounts do not accord with those record5. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLp a proper understanding of the accounts to be reached. igned: Name: Stephen Morgan Relevant professional quaLification or membership of professional bodies lif any): CPFA Address: 39 Advice Avenue Chafford Hundred Grays Essex RM16 6QN Date: 2 JULY 2025 Orsett & Bulphan Scout Group Receipts and Payments Account Forthe year from Ol￿an.24 31-Dec-24 Receipts and payments 2024 2023 Unrestricted funds Unrestricted funds Receipts Donatlons, legacles and $lmrlar Incom• M8mborship sub5criplions Les$'.Membotship subscrjptions paid ￿ INatiDnaVCountylAre*Oratricti Nel membership Su￿¢riptiOnS retsine Donwtions 11,475.00 9.21100 4,260.85 4,055.75 7,214.15 28.00 550.00 Leg8cies Gift Income from kUvibeB 4,291.03 1,803.71 Oihor IrKom8 Sub tolal 11,533.18 Grants 7,309.96 Maint8n8n8¢e grgnl Other 9rants 2QO.00 Sub total 200.00 Fundral$ing (gross) Hall Letb"ng Fun(Jraising (gros81 Other fijndraising 8dvSlle5 14381.80 12,085.7T 30.00 Sub total 14,411.80 1106&77 Inve8tment InGome Bank inl•r8sl Bulldlng Soclety inl•rest Thè Scoul Asso¢ialion Short T•rm Inveslmenl Service Property Rgnt Inc¢Jrne Olhkr inveslmgnl incom8 282.12 44.90 Sub total 282.12 Total Gross Incom• 24227.10 Asset and Inv•stmgnt salo8. Otc. Total receipts 19,010.63 Orsett & Bulphan Scout Group Receipts and Payments Account For the year from 31-Doc-24 01￿3n-24 Receipts and payments 2024 2023 Unrestricted fund5 Unrestrl¢tsd fund5 Pa￿￿ents Ch•rltable Pasrynents Youth prou￿￿nrne and aclivities A(Jull supwrt and training 6,575.26 157&66 Z83.20 136.39 Reni 600.02 Water and 8owor89¢ 372.00 458.00 Eleclri¢ity and Gas 2.131.95 2,910.37 Insurance f $29.35 Ho11, Mainten8nce and Ck8ning 3.535.91 4.426.6T Matefials and equipment Admlnlstralion lindu. prTnting. 51allonery and photo¢epyingl Unlformg18odgoS 225.00 96.00 063.04 AGM gnd trustee exp￿$8• DDnBbons Other en8t81 Camp eosts, Sundry. ￿lUs9 and lelepbonel Sub total 218.22 1,282.60 14942.59 19.200.52 Fundr•I￿ng exponses Olherlundraising eosts Sub total Total Gross Expendlture 19,200.52" 1494ZSg A88et and inwstment purchases, ètc. Total payments 19,200.$1 15,942.59 Net of receipts/(payments) Cash funds18Styg#rend Cash funds thls year end 7.026.$8 36,108.93 43,135.51 3.678.04 32,430.89 36,108.93 Orsett & Bulphan Scollt Group Receipts and Payments Account lior the Ye*r rro OlJ#n-24 31-De¢-24 S'tatement of assets and liabilities at the end ol. the vear 2024 2023 Unrortricled tunds Unrestrietod fuDd$ Cash fund$ Ilank curryDt J¢¢vwi¢ l6ffjJ8.28 14.IS&44 Bank bu11nw￿VIngs occouiii Jolift J¢nkin%'l'n￿l ￿rOU¢ll ?l127.02 211.rflJ&YO 9?2.511 972.50 T1￿ Sctsul As4KintlOD Shon Temi Invtsrment Servjce c1￿1￿￿104T% 197.71 25J.V9 I'otal ¢a8h r￿lld 43.13551 36,1011.9.7 Othcr niometsry #$scts TAX clllirn IkbL% linm IIIL. Coiinty.IAn'llJDi%iri4LIGrotsp Insur211c¢ ¥lai Sub to¢Jl InvL%tmLbllt ak%ets In￿￿41M¢￿1 propcrty- de￿11 QvvT¢¢J iiivcdim¥ni$ Oiher In￿$1ML.￿l5. d¢lHiI Sub to(al lyon monetary 4%scls for ch2rlty'.% use Budge 51ock Oiiiir.%iock Land on(1 buildinB$ mtstor1￿ha(lL Sl￿Ul1n￿ CqUlPlllCDI, fuTlliLiire 1lLC 8uh totsl Lisbillties AcL'ounls not yei p￿1￿ 'xpon%¥ iti¢iintd but DOtlnVOiCtd 8ubscnpiiordnrf yei poid [J￿n- dciyil OtiiLY liabiliti¢s 8ub ttrtal Contlngent li4bilides and future obllg4tion¥ I C@Lw( C£)LlJ 04[￿ CoLt"J