ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## **Annual General Meeting of Orsett and Bulphan Scout Group.** ## **Monday 10[th] of July at 7:30** ## **Agenda and Minutes** ## 1. Welcome and Apologies Apologies Cheryl Knight (secretary nomination) Janet Thomas (CSL, ABSL) Alex Page (CSL) Sofie Mills ACSL Maggie Clarke (ACSL) ## 2. Adoption of the scout constitution. Constitution agreed and adopted Transition under way in line with scout policy ## 3. Note the dates of the charities financial year. 01/01/2022---31/12/2022 ## 4. Agree the quorum of the scout meetings. Agreed 5 ## 5. Approve the minutes of the 2022 AGM Agreed ## 6. Approve the GSL nomination of Chair of Trustee Board. Chris Coles being the only nomination. GSL approved ## 7. Elect Secretary – Cheryl Knight 1[st] Bob Murphy (GSL) 2[nd] Edna Fox ANNUAL REPORT ORSETT AND BULPHAN 8. Elect Treasurer – Nicola Cranch being the only nomination 1[st] Chris Coles (Chair) - 2[nd] Evelyn Murphy (Squirrels leader) 9. Update of Trustees Chris informed the group that the transformation is currently underway is to support the ability to attract volunteers with a clearly identified role. The expectation is that there will be a clearly identified role for volunteers. This separates the uniformed leaders from the trustees board with the link between the two areas the GSL or newly named Lead Team Member, the leaders will become Team members and assistant team members. Whitmore hall income only just covered outgoings this year, the group need to look at cost cutting wherever possible. After discussion around the broadband contract and phone line, it was agreed that there needs to be some exploration of changing. Utilities are ever increasing in costs and there also may need to be a consideration to put up subs, or hall hire. There was concern raised form leaders about subs cost, this to be explored and spoken about at the next exec meeting. ## 10.Report from GSL It has been a year of for the most part of slow but sure increase in movement of young people between the sections. Numbers had hit an all time low after covid however both Cub sections have seen an increase in numbers and while scouts had dropped to just 3 very numbers have started to increase with cubs reaching scout age. Beavers we have the two sections one is full the other has seen a great deal transition to cubs so are now low in numbers, there will be a recruitment drive in the school as soon as it can be arranged. We have started a Squirrel section which is currently full with a waiting list, some of the Squirrels are not short of 6 years old as such will be soon moving to beavers freeing up spaces. ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP Edna Fox after some 55 years being involved is retiring as Beaver Leader, she has been offered the opportunity to come and join in whenever she wishes. Dan and Martyn Smith have both decided that they wish to retire due to other life commitments between them 35 years at Orsett and Bulphan. While we will miss them Dan has agreed to be the group quartermaster which we all agree will be a great asset to the group. I have agreed to take on scouts on a Tuesday night to fit with my commitments, this will run from 7.45 to link with Cubs for 15 minutes to support the cubs integrating with the scouts. Treetops cubs have only recently gotten back on track post covid, their numbers have crept up and they are looking to start investing the young people that they have. A very heartfelt thank you to all of the uniformed and non-uniformed members of the group that allow the young people to enjoy scouting, and have so much fun. A big thank you to Alex Page who has stepped up to become Tigers cub leader which has freed up Evelyn Murphy to open our Squirrels Dray. ## 11.Report from District No District Report ## 12.Closing Remarks A big thank you to Edna, Martyn and Dan for all of the time, dedication and hard work that they have given to the group. Chris Coles thanked all of the uniformed and non-uniformed team members for all that they have done over the last year, a special thanks to Nicola for not only keeping on top of the finances but for all of the applications for grants that she appears to excel at. ANNUAL REPORT ORSETh AND BULPHAN SCOUT GROUP Receipt and Payment Account Orsett & Bulphan Scout Group Receipts and Payments Account orthe yeir frvm 01-Jan-22 To 31-Det-22 tatement nf a%stts and li¢qbilities at the end of the l'ear 31-Dec-22 31-Dec-21 U￿r¢StriCted fTh￿d5 ITnre5tricttd funds Cash fund$ BaThk"euttL'nlaccouni 31.fr19.&1 .11.137.15 Bankd¢Bwi 1.2225• T¢rn) IThTrn%¢N¢e C&tyFI( 37A.79 00rt55 Total 430.89 33.01&20 Other mondiry 1$8ets Ikbtsduefrom thCoUlltylAr￿D￿tric1lG￿Up Insuf4T￿Cla1￿l Sub totsl Inve5tnttnt a5set% (kni￿v¢S11n¢nts-￿￿￿iI Sllb toi*l On m(bnet¥ry ￿￿ets ftsrthftrity'% u¥c *I(￿k (Xhcr51(Kk IAnd athlbuilthn Ste Note I Motor v¢hi¢l See Note2 ScouliDge4UiF4TKnL furnitur¢ et¢ St¢N￿te5 Sub lotal .i*bilitiE A￿D￿￿L$not5¢i￿Trd EKrttw51rtut[rdb￿l not In¥yiffd SUb￿￿p1]D￿Snot￿￿1d iodi5tn Sub total Contingent li*bilFtics and futllr¢ obligatiotss ANNUAL REPORT ORSETh AND BULPHAN SCOUT GROUP Orsett & Bulphan Scout Group Receipts and Payments Account For the year from 01-Jan-22 31-D8c-22 Receipts and payments 2022 2021 Unrestrlcted funds Unrostrictsd funds Recelpts Donatlons, legacl8s and similar income ember9hip sUb¥￿P￿nS qt.070.QD 4777.55 Less MErthship6ub5crOi￿ pahl on IN8lIot￿￿c￿ThtylAre￿[k5tsK*l Netmam￿l5hIp subG&iptkV￿ rèlainwj 4113.95 478&40 6.956.05 992.15 S￿.00 123180 Lega InGomèftyTrk*Yths 1,446.40 171.Q 220.20 Sub total 9.132.65 a395.05 GraThts M￿nIe￿n8¢6 gtant Ott*rgtaTrts 3,733.80 22.93&72 8ub total 3,733.80 22,93&72 Fundralslng Igrossl l Letting 12.859.9D 17*1.37 Fundr8L4ing IV05sI 130.00 Sub total 11159.9D 1901.3T Inv88tsF*nt inc¢)mo Bthk ￿te[￿st BLu￿1r￿j S(K* literest Thè ￿lAsS0￿81￿￿ Shorf Terpn Investm￿1 SeN Pr(wty RÈnl ￿Come Subtotal Total Gn)ss Incomo Z5,726.3S Ja23J.74 A888t and Investment sal8s. etc. Total recwpts 25,726.35 30,23&74 ANNUAL REPORT ORSETh AND BULPHAN SCOUT GROUP Orsett & Bulphan Scout Group Receipts and Paym8nts Account ForthB year 014An.22 31th.22 Receipts and payments 2022 2021 UnMtrtCtsd hÈnd* ilnr*Jtrlctsd funds Paymethts charfi4￿• PB*•nen 52 i￿.00 129. 745.3 271 t,W.43 iO.B6S. 32437 Ihidu. 4*93 57ty42 OD tsu￿ry. 469.42 t.248.SO tctsl 28.305.86 Funth4rAinD•xrAlls 8WJ tthi tYL 26.305.66 A#8•tand IFbveslmentwrch•*s, vtr. 28,30aÉ6 11.7x59 14481.15 C*$h lund5 lll•tyeAr¢nd Cash funds Vwsyw8nd 4,529 O 3wo.eg io.zo CdOP 4vec&& J C.LoL£S. Ar￿￿ts ANNUAL REPORT ORSETh AND BULPHAN SCOUT GROUP Independent Examiners Report Indèpèndent examiner's report to the trustees of Orsett & Bulphan Scout Group I reportto thetrustee5 on rny examination of the accounts of the Orsett & Bulphan Scout Group forthe year ended 31 De￿mber 2022 Responsibrlrknes and basis of report A5 the charTty trustees of the Orsett & B￿lphan Scout Group you are responsibieforthe preparation of the accounts in ccordantr with the requirerneDts otthe Charities Act 20111.the Act'l. I report in respect of my examination of the Or5ett & Bulphan ScDUt Group accounts carli￿ out under section 145 of the 2011 Ad and in carrying out my exaTnination I havefoLlowed all the applicable Directions given bythe ChartLy Commission under section 1451Sllbl of the Art. Independent examiner's statement I have compLeted my examination. I cgnfirTn that no material tnatter5 have come to rny ottenticn In CDnnertion with the examination giving rne Causeto believethat in any msterial respecL' accounting record5 were not kept in respertof the Orsett& Bulph3n Scout Group as required by section 130 of the Act". or 2. the accounts do not accord with those records. I have no concerns and have corne across no other matters in connection with the exarnination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name.. Stephen Morgan Relevant professionalqualific8tion or membership of professional bodies Irf any).. CPFA Addre55'. 39 Advice Avenue Chafford Hundred Grays Essex RM16 6qN Date.. 15 May 2023 ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## SECTION ANNUAL REPORT ## Squirrels |Squirrels|| |---|---| |**Number of Section**
**members**|8| |**List of Leaders and**
**Young Leaders**|Evelyn Murphy (SL)
Alexandra Nistor (ASL)| |**Chief Scout Award**
**Recipients**|| |**List of any other awards**
**(Jack Petchey, etc)**|| |**List of competitions**
**entered**|| |**Highlights of the year**|Starting new section| ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## Falcons Beaver Scout Section |**Number of Section**
**members**|5| |---|---| |**List of Leaders and**
**Young Leaders**|Edna Fox
Janet Thomas
Holly Mills| |**Chief Scout Award**
**Recipients**|3| |**List of any other awards**
**(Jack Petchey, etc)**|Challenge Badges :- Adventure - 6. Outdoors - 4.
World - 11, Skills - 6, Teamwork - 16, Personal - 6.
Activity Badges :- Creative - 9, International- 13,
Faith - 12, Safety - 22, Sport - 7, Health & Fitness -
1,
Explore - 1, Hobbies - 2, Cook - 1.
Staged Badges
Hikes 1 - 4. Hikes 2 - 1. Nights Away 1 - 5.| |**List of competitions**
**entered**|All district competitions| |**Highlights of the year**
**(January to December**
**(2022)**|District Sleepover - Theme Dinosaurs 5 Beavers
completed Sleepover and 11 Beavers in addition
completed the day event on the Saturday.
Remembrance Service, , Christmas Craft and a
Christmas Party to end a very Happy and
Successful Year.| ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## Kestrel Beaver Scout Section |**Name of Section**|Kestrels| |---|---| |**Number of Section**
**members**|15| |**List of Leaders and**
**Young Leaders**|Paula Newton
Libby Newton| |**Chief Scout Award**
**Recipients**|3| |**List of any other**
**awards (Jack Petchey,**
**etc)**|None| |**List of competitions**
**entered**|All District Events| |**Highlights of the year**|Beaver sleepover| ## Wolves Cub Scout Section ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP |**Name of Section**|Wolves| |---|---| |**Number of Section**
**members**|17| |**List of Leaders and**
**Young Leaders**|Janet Thomas Akela
Paul Minshall - (ACSL)
Holly Mills
Sofie Mills| |**Chief Scout Award**
**Recipients**|4| |**List of any other awards**
**(Jack Petchey, etc)**|None| |**List of competitions**
**entered**|All District Events| |**Highlights of the year**
**(January to December**
**2022)**|Mega Camp
Joint Christmas sleepover with Tigers| ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## Tigers Cub Scout Section |**Name of Section**|Tigers| |---|---| |**Number of Section**
**members**|14| |**List of Leaders and**
**Young Leaders**|Alex Page CSL
Maggie Clark ACSL
Sophie Mills SA
Annabelle Canario (YL)| |**Chief Scout Award**
**Recipients**|0| |**List of any other awards**
**(Jack Petchey, etc)**|| |**List of competitions**
**entered**|All District Events| |**Highlights of the year**
**(January to December**
**2018)**|Mega Camp
Joint Christmas sleepover with Wolves| ANNUAL REPORT ORSETT AND BULPHAN SCOUT GROUP ## Whitmore Scout Section ## Leaders - Scout Leader Dan Smith - Assistant Scout Leader Martyn Smith ## Invested Scouts Whitmore currently have 5 invested scouts Activities Completed Since Last Report A big thanks to the leaders, young leaders and parents for assisting and supporting these activities to make them possible. ## Activities Planned - JOTT we have 4 scouts and 2 leaders attened - District Camping standards - District Archery Competition - Family Camp - Jamborama Camp