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2021-12-31-accounts

Charity number: 1067931

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Trustee's report and financial statements

for year ended 31 December 2021

Page 1 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Year ended 31 December 2021

CONTENTS Page
Legal and Administrative details 3
Report to Trustees 4-9
Independent Examiner's Report 10
Statement of Financial Activities 11
Balance Sheet 12
Notes to the Financial Statements 13-20

Page 2 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Legal and administrative information

Charity number 1067931 Business address 1st Floor 1 Kensington Church Street London W8 4LB Tel: 020 3627 1332 e-mail: info@pkcf.com web: www.pkcf.com Registered office 21 Melbury Road London W14 8AB Chief executive Mrs. Diana Khalatbari Accountants Almar Business Solutions Certified Chartered Accountants 5 Richmond Road London N2 8JT www.AlmarBSL.co.uk Tel: 0203 131 0750 Bankers Lloyds Bank 9-13 Brompton Road London SW3 1DD Solicitors J Sykes 20 Denton Road East Twickenham London TW1 2HQ

Page 3 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Report of the trustee for the year ended 31 December 2021

The Trustees present their annual report for the year ended 31 December 2021.

Objectives and activities

Activities

The principal activity in the year was carrying out fundraising activities for UK and overseas charities. The principal event through which funds raised in an annual garden party.

Public benefit

The trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when making donations and agreeing the distribution policy for the year. These objectives will continue to be pursued in the coming year.

Risk Management

The trustees have examined the major risks the charity faces and confirm that systems have been established to enable necessary steps to be taken to lessen these risks.

Achievements and performance

Results for the year

In 2021 the annual event, which is held on or around the mid- June, the birthday of Popli Khalatbari, did not take place due to Covid pandemic. The event, which usually consists of an auction and speeches, is the main source of income for the charity.

On 18 and 19 November 2021, when gathering restrictions were lifted, The Foundation held a Xmas Bazaar attended by supporters and raised the amount of £25,701.

The charity received funds from donations totaling £299,622 (2020 - £185,095), which helped offset the loss of income from the annual event. A portion of these is from the United States, and as a result, funds are placed in a restricted account and are not spent in countries where US sanctions apply.

The continuation of restrictions on gatherings due to the pandemic may impact the charity’s ability to generate funds through the annual event in 2021 and there is no assurance that the level of donations will be sustained at 2020 levels. However, the charity’s financial position is such that it is able to meet its commitments in 2022.

The cash balance has generated interest received of £1,117 (2020 - £6,154).

Page 4 of 20

Grant making policy

After an extensive vetting process, the charity funds projects worldwide as approved by the board of trustees. This year’s projects consist of:

Ongoing Projects and Funding:

1- Orphanages

• Bachehaye Ma Orphanage – Kerman, Iran

PKCF is proud to continue funding all the expenses of this exemplary organisation whose name means ‘Our Children’. Following the devastating earthquake in Bam in 2003, many children were left orphaned. In 2004 the Tavakoli family inaugurated a centre to house and care for 15 orphaned children. In 2005 PKCF funded the construction of two homes on land purchased by the Tavakoli family. The centre has continued to grow, currently consisting of 5 homes, a library and IT room. There is also a fully equipped sewing workshop on the premises, run by the older girls. They make bedding and clothes for the other children, learning skills along the way. This has become a successful enterprise and is allowing the girls to earn a small wage as well as help the Centre. Under the management of the amazing Roshahank Tavakoli, this centre is currently home to 72 children from the age of 4. Seven children have special needs and attend special schools. The children are nurtured and brought up as one large family. They leave as adults after completing their higher education but the ties with the Centre remain long after they have left.

2- Centres for children/young people with disabilities:

• 7th Tir Home for Disabled Girls – Tehran, Iran

Our first project in Iran is the 7th Tir Centre for physically disabled girls. In 1999, PKCF constructed a school, an auditorium and a sewing centre as well as developing an arts and crafts programme for the pupils. Additionally, we refurbished the dormitories and supplied electrical wheelchairs & physiotherapy equipment. PKCF continues to assist the centre with the cost of purchase and repair of the electrical wheelchairs and funding some medical expenses as well as assistance to the residents when required.

• Hafez Centre for Children with Down Syndrome – Kerman, Iran

This Day Care Centre for children with Down’s syndrome, particularly those from impoverished backgrounds, is well run and regularly inspected by PKCF members. PKCF will continue funding to assist with the salaries of carers and specialist equipment required by the children.

• Hekmat Centre for Mentally and Physically disabled young boys – Rasht, Iran

PKCF representative visits the centre monthly to study the additional needs of medicine, clothing, food, personal hygiene items which the residents require. These are all purchased and provided by PKCF representative. PKCF intends to continue with supporting this centre.

3- Schools & Learning Institutions

• Bachehaye Aftab Centre for Afghan Refugee Children- Kerman, Iran

PKCF supports this NGO that has proved to be another success story. The children who attend the centre are Afghan refugees living below the poverty line. In addition to providing an education and a daily hot meal, the centre also helps with local integration through cultural programmes. Currently, the centre has 64 students. PKCF funds part of their overheads and provides uniforms as well as covering expenses relating to medical needs, as and when they arise. We inspect the centre several times a year.

Page 5 of 20

• Hakim Farabi Vocational School – Bam, Iran

Constructed by PKCF in the aftermath of the Bam earthquake and inaugurated in 2007, the Hakim Farabi Vocational School is currently attended by 260 girls. Many past pupils have proceeded to university, whilst others have secured employment through skills acquired at the school. PKCF continues to oversee the maintenance of the school, and we inspect the school several times a year. We purchase new equipment when the old equipment becomes obsolete. As the population of Bam continues to rise, we anticipate a rise in student numbers in the coming years.

• Jafarabad Village School – Ghazvin, Iran

Back in 2006 in the impoverished village of Jafarabad in Ghazvin afforded few opportunities to its children. Following the construction of the PKCF School, 147 local children have been educated from kindergarten to 6th grade. The school also provides summer courses teaching music and sports. PCKF continues to finance maintenance and improvements, purchase the uniforms, and provide a nutritious morning meal.

We also fund school excursions to museums and recreational outings. Some of the children have serious medical needs, mostly due to family intermarriage at a very young age. From our medical fund, we supplement any treatments that are required. We are incredibly proud of the perceptible improvements in the children’s educational achievements and behaviour. We pledge to continue to support this very deserving community.

• PKCF Electrical & Mechanical Workshop for Boys – Karaj, Iran

In 2005 PKCF constructed a Mechanical & Electrical training workshop on the existing premises of Dr Naraghi’s Vocational School for boys in Karaj.

Today 220 boys attend, receiving hands-on training. In 2012 we funded a total refurbishment and updated the equipment. PKCF provides the workshops with tools and equipment required and we intend to continue to refurbish and re-equip the premises on a yearly basis.

• The Popli Khalatbari, Hichan Middle School for boys in Baluchestan

Construction of the school commenced in December 2020 with completion and inauguration expected in November 2022. In 2021 the second phase of construction of the school was funded . In 2022 Remainder for completion will be funded .

4- Football Programme – Shahre Rey, Iran

Popli Football Club gives 140 Afghan refugee children and impoverished Iranian children a space to play and partake in this team sport. Aged 7 and 17 the children are taught discipline, teamwork, and a chance to have fun and an escape from their otherwise difficult childhoods. PKCF employ two coaches, 2 assistant coaches, and a social worker on hand who monitors the children’s needs and engages their parents when problems arise.

Annually, PKCF supplies all the teams’ requirements. Nutritious snacks are provided after each practice. Most of the Afghan children are not covered by national insurance and sadly many needs health care which they cannot afford. PKCF medical fund covers part of these needs. As most families are below the poverty line, PKCF monthly distributes food packages to the neediest.

5 - Medical Fund

• Since 2014 PKCF has constructed and refurbished operating rooms, a haematology ward, PICU, NICU and ICU at hospitals including the following: Ali Asghar Children’s Hospital, Markaz Tebi Koodakan, Bahrami Children’s Hospital and Shariati Hospital. We have also covered the costs for air purification units, auxiliary power generators, and elevators.

Page 6 of 20

6 – New Projects

UK and Worldwide Charities

• Child Action Lanka – Sri Lanka (Ongoing)

The Centre educates children of land laborers through academic and talent-based approaches, to bring out the best in them and help them to believe in a better future. The Centre is planning computer classes for school leavers as well as vocational training courses. With the hard work of the staff and children, we believe this centre is giving these children a bright future in which they will be able to serve their communities and prosper.

• Hope for the Young – UK ( Last Year)

They aim to remove obstacles to young refugees and asylum-seekers’ education and well-being through financial and mentoring support.

Page 7 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Report of the Trustees for the year ended 31 December 2021

Constitution

The charity is governed by a trust deed dated 7 October 1997. New trustees are nominated by existing trustees with their nomination approved at trustee meetings. During 2003 an executive funding committee was set up, the role of which is to study all funding applications and make recommendations to the board. The committee consists of three trustees.

Trustees are selected for their extensive experience in either the corporate or charity sectors or both. On appointment, they are issued with a copy of the foundation’s charter, which sets out the Popli Khalatbari Charitable Foundation’s mandate, rules, procedures, and all other relevant information.

The trustees who served during the year were as follows:

Mr Ivan Donn Mrs Diana Khalatbari – The Founder and CEO Mrs Mahnaz Larizadeh – Chair Mr Kayvan Larizadeh Mr Jonathan Sykes

Plans for the future

The charity will continue to provide assistance in the provision of education or welfare for children or young persons, either for the benefit of the general public or for the benefit of those who, by reason of their youth, infirmity or disablement, poverty or social and economic circumstances have the need for such facilities.

Reserves policy

Restricted funds are monies donated by US residents/citizens who are subject to US trade sanctions and cannot be put towards projects in countries where US sanctions apply. Such funds are held in a separate bank account to ensure that they are used in accordance with US laws.

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to a minimum of twelve months’ unrestricted expenditure. This provides sufficient funds to cover management, administration, support costs and grants recommended for payment by the trustees.

Page 8 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Report of the trustee for the year ended 31 December 2021

Statement of trustees' responsibilities

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By order of the Trustees

Diana Khalatbari

Diana Khalatbari (Oct 5, 2022 09:33 GMT+1)

.....................................

Diana Khalatbari Trustee & CEO

04th October 2022 .....................................

Date:

Page 9 of 20

Independent examiner's report to the trustees on the financial statements of THE POPLI KHALATBARI CHARITABLE FOUNDATION.

I report on the accounts of The Popli Khalatbari Charitable Foundation for the year ended 31 December 2021 set out on pages 11 to 20.

For financial years ended 31 December 2021, trustees have opted for an independent examination instead of an audit as the charity’s gross asset are not more than £3.26 million, in accordance with the Charities Act 1993.

Respective responsibilities of trustees and independent examiner

As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under section 43(3) (a) of the Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7) (b) of the Act, and to state whether matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

Ali Dezyanian (FCCA) of Almar BSL

Date:

04th October 2022

Almar Business Solutions Limited is a registered company in England and Wales (registered number 04541322), holder of ACCA Practicing Certificate with Association of Chartered Certified Accountants and has Professional Indemnity Cover for its business activities.

Page 10 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Statement of financial activities for the year ended 31 December 2021

Note
INCOMING RESOURCES FROM
GENERATED FUNDS
Voluntary income
Gift aid
Activities for generating funds
2
Investment income
3
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of generating funds
2
Charitable activities
4
Governance costs
5
Other resources expended
6
TOTAL RESOURCES EXPENDED
NET INCOMING (OUTGOING)
RESOURCES FROM OPERATIONS
BEFORE TRANSFERS
Transfer between funds
NET INCOMING (OUTGOING)
RESOURCES FOR THE YEAR
Balance at 1 January
Balance at 31 December
All activities derive from continuing operations.		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
267,329
32,294
299,622
185,095
38,919
-
38,919
23,999
25,956
-
25,956
543
1,117
-
1,117
6,154
333,321
32,294
365,615
215,791
4,133
-
4,133
1,280
230,871
17,217
248,089
230,588
18,795
-
18,795
19,557
1,701
275
1,976
1,719
255,500
17,492
272,993
253,144
77,821
14,801
92,622
(37,354)
-
-
-
-
77,821
14,801
92,622
(37,354)
556,939
6,389
563,328
600,682
634,760
21,190
655,950
563,328

Page 11 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Balance sheet as at 31 December 2021

Note
FIXED ASSETS
Tangible assets for use by the charity
8
CURRENT ASSETS
Debtors
9
Prepayments – Venue and catering deposit for 2021/22 event
Cash on deposit
Cash at bank and in hand
CREDITORS: amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
FUNDS
12
Unrestricted funds
General funds
Restricted funds		 2021
2020
£
£
0
0
28,723
4,502
3,000
3,000
600,003
514,333
25,819
43,193
657,545
565,028
(1,595)
(1,700)
655,950
563,328
655,950
563,328
638,044
556,939
17,906
6,389
655,950
563,328

These financial statements were approved by trustees on and signed on their behalf.

Diana Khalatbari

Page 12 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2021

2. ACTIVITIES FOR GENERATING FUNDS

2. ACTIVITIES FOR GENERATING FUNDS
Income from annual event:
Auction
Entry tickets
Sponsorship
Sofreh Book Launch
Christmas Bazaar Income
Young PKCF event
Expenditure in connection with annual event
Event direct expenses
Other event direct expenses - non annual event
Sofreh Book Launch expenses
Young PKCF event expenses		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
25,071
-
25,071
-
885
-
885
543
25,956
-
25,956
543
-
-
-
1,280
4,133
-
4,133
-
-
-
-
-
-
-
-
-

3. INVESTMENT INCOME

Bank interest receivable Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
1,117
-
1,117
6,154

THE POPLI KHALATBARI CHARITABLE FOUNDATION

Page 13 of 20

NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2021

4. CHARITABLE ACTIVITIES
GRANTS PAYABLE
7th Tir Orphanage - Tehran, Iran
Aliasghar Children’s Hopital - Dialysis, Iran
Asayeshgah Hekmat for Disabled Boys – Rasht, Iran
Bachehay Aftab - Afghan / Iranian Day Centre - Kerman, Iran
Bachehaye Ma Orphanage - Kerman, Iran
Child Action Lanka, Sri Lanka
Damian Lewis - Help Feed NHS Workers One Healthy Meal,
UK
Hafez Centre for Down Syndrome Children - Kerman, Iran
Hakim Farabi Vocational School - Bam, Iran
Hammersmith & Fulham Foodbank, UK
Hichan Village Middle School – Baluchistan, Iran
Hope for the Young, UK
Jaffarabad School - Ghazvin, Iran
Kaykee Village, well, reservoir, sanitation units & School -
Baluchistan
Kermanshah School, Iran
Masks for NHS Heroes, UK
Medical Fund - Children from all over Iran
PKCF Football Programme – Shahre Rey
PKCF Karaj Workshop for boys -Karaj
Charitable activities' costs carried forward		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
6,000
6,000
5,000
12,500
12,500
-
6,000
6,000
5,000
6,000
6,000
6,000
83,000
83,000
83,000
2,217
2,217
2,000
-
7,500
3,500
3,500
3,500
6,000
6,000
5,000
-
7,500
40,000
40,000
-
15,000
15,000
15,000
17,500
17,500
15,000
21,500
21,500
30,000
-
3,000
-
3,500
10,000
10,000
10,000
10,000
10,000
16,500
-
3,500
222,000
17,217
239,217
221,000

Page 14 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS

Year ended 31 December 2021

4. CHARITABLE ACTIVITIES (continued)
Charitable activities' costs brought forward
Support costs:
Rent
Building Service Charge
(Gain) loss on exchange
Accountancy and Bookkeeping
Commission charges
Computer expenses
Printing, postage and stationery
Projects Inspection & Transaction Charges
Telephone
Travel and subsistence
Miscellaneous
5. GOVERNANCE COSTS
Audit and accounting fee
Legal fees
Wages and staff training		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
222,000
17,217
239,217
221,000
-
-
-
1,182
-
-
141
-
-
-
-
2,052
-
2,052
2,632
-
-
-
35
6,465
-
6,465
3,355
183
-
183
-
-
-
-
2,075
144
-
144
168
-
-
-
-
27
-
27
-
230,871
17,217
248,089
230,588
Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
1,360
-
1,360
1,360
35
-
35
-
17,400
-
17,400
18,197
18,795
-
18,795
19,557

Page 15 of 20

6. OTHER RESOURCES EXPENDED
Bank charges
Depreciation		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2021
2021
2021
2020
£
£
£
£
1,258
275
1,533
2,162
443
-
443
(443)
1,701 275 1,976 1,719

7. INFORMATION REGARDING EMPLOYEES AND TRUSTEES

The Foundation had one employee during the year 2020.

No trustee, or person related or connected by business to them, has received any remuneration or expenses from the trust during the year or preceding year.

Page 16 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2021

8. TANGIBLE FIXED ASSETS FOR USE BY THE CHARITY

Cost
At 1 January 2021 and 31 December 2021
Accumulated depreciation
At 1 January 2020
Charge for the year
At 31 December 2021
Net book value
At 31 December 2021
At 31 December 2019
9. DEBTORS
Other debtors: Gift Aid
Other debtors: Rent deposit due
Prepayments – Venue and catering deposit for 2021/22 event
All amounts are due within one year.
10. CREDITORS: amounts falling due within one year
Accruals
Other creditors		 Fixtures,
fittings and
equipment
£
8,990
4,696
4,293
8,990
-
-
2021
2020
£
£
28,723
1,924
-
2,578
3,000
3,000
31,723 7,502
2021
2020
£
£
1,516
1,700
79
-
1,595
1,700

Page 17 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2021

11. TAXATION

The trust is a registered charity and is not liable to tax on its surplus.

12. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fund balances at 31 December 2021 are represented by:

Tangible fixed assets
Debtors
Prepayments
Cash on deposit
Cash at bank and in hand
Current liabilities
Total net assets		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2021
2021
2021
£
£
£
-
-
-
28,723
-
28,723
3,000
-
3,000
600,003
-
600,003
7,913
17,906
25,819
(1,595)
-
(1,595)
638,044
17,906
655,950

At 31 December 2021 no funds were deemed to be designated.

Page 18 of 20

THE POPLI KHALATBARI CHARITABLE FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2021

ACCOUNTING POLICIES

The financial statements are prepared in accordance with Statement if Recommended Practice 2005 “Accounting by Charities” and applicable United Kingdom accounting standards. The particular accounting policies adopted by the trustees are described below.

Basis of accounting

The financial statements are prepared under the historical cost convention.

Cash flow statement

The charity has taken advantage of the exemption in FRS 1 not to prepare a cash flow statement on account of its size.

Funds

The charity’s funds are both restricted and unrestricted. Restricted funds are monies donated by US residents’ citizens which are subject to US trade sanctions and cannot be put towards projects in Iran. Such funds are held in a separate bank account to ensure that they are used in accordance with US laws. Unrestricted funds are expendable at the discretion of the trustees in the furtherance of the objects of the charity. Designated funds are funds set aside by the trustees for specific use in the future.

Tangible fixed assets

Tangible fixed assets are stated are stated at cost less depreciation which is provided on a reducing balance basis over the estimated useful lives of the assets.

The rates of depreciation applied are Fixtures, fittings and equipment – 25%

Current asset investments

Investments held as current assets comprise monies placed on short-term deposits.

Incoming resources

All income is recognized in the statement of financial activities when the conditions for receipt have been met and there us reasonable assurance of receipt.

Donations

Donations and all other receipts from fundraising are reported gross and any related fundraising costs are reported in other expenditure. Where a claim for repayment of income tax has or will be made, such income is grossed up for the tax recoverable.

Expenditure on charitable activities

Expenditure on charitable activities includes all expenditure directly related to the objects of the charity.

Page 19 of 20

Governance costs

Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to the statutory accountancy and legal fees.

Foreign exchange gains and losses

All monetary assets and liabilities denominated in foreign currencies at the year-end are retranslated at the closing rate with any gains or losses being credited or charged in the statement of financial activities in that period.

Transactions entered in a foreign currency during the year are translated using a monthly average exchange rate with any gains or losses on translations being credited or charged to the statement of financial activity in that period.

Page 20 of 20