Charity registration number: 1067925
## The Stevenson Centre
Annual Report and Financial Statements for the Year Ended 31 March 2023
Lambert Chapman LLP Chartered Accountants and Registered Statutory Auditors 3 Warners Mill Silks Way Braintree Essex CM7 3GB
## **The Stevenson Centre**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustee's Report|2 to 3|
|Statement of Trustee's Responsibilities|4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 16|
## **The Stevenson Centre**
## **Reference and Administrative Details**
**Trustee** Great Cornard Parish Council **Senior Management / Leadership** Mr T. J Keane, Trustee Chairman **Team** Cllr. A. C. Bavington, Policy & Resources Chair Mrs N. Tamlyn, Council Manager Cllr. D Young, Trustee Vice Chair **Charity Registration Number** 1067925 **Principal Office** The Stevenson Centre Stevenson Approach Great Cornard Sudbury Suffolk CO10 0WD **Independent Examiner** Nicholas Forsyth FCA Lambert Chapman LLP Chartered Accountants and Registered Statutory Auditors 3 Warners Mill Silks Way Braintree Essex CM7 3GB **Bankers** Barclays Bank PLC Chelmsford 40-41 High Street Chelmsford Essex CM1 1BE
Page 1
## **The Stevenson Centre**
## **Trustee's Report**
The member presents the annual report together with the financial statements of the charity for the year ended 31 March 2023.
## **Objectives and activities**
## _**Objects and aims**_
The Charity runs a community centre for the benefit of inhabitants of Great Cornard and the neighbouring area without distinction of sex or of political, religious or other opinions by the advancement of education and the provision of facilities in the interests of social welfare for recreation and leisure.
## _**Objectives, strategies and activities**_
The Charity has continued to hire the community centre to inhabitants of Great Cornard and the neighbouring area and aims to continue to support local community groups.
## _**Public benefit**_
The Charity aims to benefit the inhabitants of Great Cornard and the neighbouring area with the object of improving the conditions of life for the said inhabitants.
The Trustee confirms that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Grant making policies**_
By allocating a yearly budget for grants, the Charity financially supports some of the local groups who use the Community Centre.
## **Financial review**
## _**Policy on reserves**_
The current level of available reserves amounts to £29,643 (2022: £29,465). The senior management team believe that reserves amounting to at least £15,000 are required to ensure that the Charity has sufficient funding to enable it to continue to operate should income levels diminish in subsequent periods.
## _**Principal funding sources**_
The Charity obtains income from the letting of the Community Centre and, if required, also benefits from donations provided by Great Cornard Parish Council.
## **Going concern**
As sole Managing Trustee of The Stevenson Centre Charity, the Parish Council has continued to adopt a cautious approach to the Centre finances due to the cost of inflation and the rising cost of goods, services and energy.
## **Structure, governance and management**
## _**Nature of governing document**_
The Charity is governed by the lease and trust deed dated 24th June 1968 as varied by scheme of the Charity Commissioners of 15th November 1993.
The Charity was registered with the Charity Commission on 3rd February 1998.
## _**Appointment of Trustees**_
Great Cornard Parish Council as a corporate body is the sole Managing Trustee. Individual Parish Councillors are not themselves Charity Trustees.
Page 2
## **The Stevenson Centre**
## **Trustee's Report (continued)**
## _**Induction and training of trustees**_
Any new Members of the Parish Council or the senior management team will receive the appropriate level of training to obtain an understanding of the Charity's objects and aims and will be provided with a copy of the Charity's governing document.
## _**Organisational structure**_
The Senior Management Team, representing the Parish Council (the sole Managing Trustee), hold separate meetings on a regular basis to discuss the activities and performance of the Charity and the achievement of its charitable objects.
## **Relationships with related parties**
## **Great Cornard Parish Council**
Great Cornard Parish Council is the sole trustee of the Charity and the Councillors are responsible for the running of the Charity.
## _**Major risks and management of those risks**_
## _Risks faced by the charity_
The Council officers responsible for the performance of the Charity meet on a regular basis and will discuss the risks faced and consider how these risks may be best mitigated.
The main risk faced by the Charity is that its income level will not be sufficient to ensure that it can continue as a going concern.
The Senior Management Team acknowledges that good publicity and marketing of The Stevenson Centre is key to promoting the Centre’s facilities. The Stevenson Centre is advertised and promoted locally and advises local residents that they can benefit from advantageous rates. The Parish Council, as sole Trustee of The Stevenson Centre Charity, works closely with its users to ensure their needs are met and that they are happy with the facilities provided.
The Trustees regularly review the Centre’s hire charges to tailor income to expenditure and to ensure that charges for all users are kept reasonable and affordable and comparable to local competitors.
If the Charity, for a temporary period of time, is unable to meet its expenditure it has the option to apply to the Parish Council for support.
The Stevenson Centre Charity has appropriate insurance in place to cover the loss of revenue up to £40,000.
The annual report was approved by the member of the charity on 13 November 2023 and signed on its behalf by:
.........................................
Mr T J Keane, Trustee Chairman, for and on behalf of Great Cornard Parish Council Trustee
Page 3
## **The Stevenson Centre**
## **Statement of Trustee's Responsibilities**
The trustee is responsible for preparing the trustee's report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustee to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the member is required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The member is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The member is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustee is responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the member of the charity on 13 November 2023 and signed on its behalf by:
......................................... Mr T J Keane, Trustee Chairman, for and on behalf of Great Cornard Parish Council Trustee
Page 4
## **The Stevenson Centre**
## **Independent Examiner's Report to the trustee of The Stevenson Centre**
I report to the trustee on my examination of the accounts of The Stevenson Centre for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity trustee of The Stevenson Centre you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the The Stevenson Centre's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of The Stevenson Centre as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Nicholas Forsyth FCA Lambert Chapman LLP Chartered Accountants and Registered Statutory Auditors
3 Warners Mill Silks Way Braintree Essex CM7 3GB
30 November 2023
Page 5
## **The Stevenson Centre**
## **Statement of Financial Activities for the Year Ended 31 March 2023**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Other income
4
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net (expenditure)/income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
16|**Unrestricted**
**£**
20,302
48,841
5,314
74,457
(82,832)
(82,832)
(8,375)
890
(7,485)
45,307
37,822|**Restricted**
**£**
890
-
-
890
-
-
890
(890)
-
-
-|**Total**
**2023**
**£**
21,192
48,841
5,314
75,347
(82,832)
(82,832)
(7,485)
-
(7,485)
45,307
37,822|**Total**
**2022**
**£**
26,995
50,245
-|
|---|---|---|---|---|
|||||77,240|
|||||(57,459)|
|||||(57,459)|
|||||19,781
-|
|||||19,781
25,526|
|||||45,307|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 16.
The notes on pages 8 to 16 form an integral part of these financial statements. Page 6
## **The Stevenson Centre**
## **(Registration number: 1067925) Balance Sheet as at 31 March 2023**
|**Note**
**Fixed assets**
Tangible assets
11
**Current assets**
Debtors
12
Cash at bank and in hand
13
**Creditors: Amounts falling due within one year**
14
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
16|**2023**
**£**
6,130
3,602
37,084
40,686
(8,994)
31,692
37,822
37,822
37,822|**2022**
**£**
5,474
4,016
39,247|
|---|---|---|
|||43,263
(3,430)|
|||39,833|
|||45,307|
|||45,307|
|||45,307|
The financial statements on pages 6 to 16 were approved by the Trustees.
The Trustees have authorised these for issue on 13 November 2023 and signed on behalf by:
..................................................
The T J Keane, Trustee Chairman, for and on behalf of Great Cornard Parish Council Trustee
The notes on pages 8 to 16 form an integral part of these financial statements. Page 7
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
The Stevenson Centre meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The Senior Management Team of the Trustee considers that there are no material uncertainties about the Charity's ability to continue as a going concern. The charity will receive continued support from the Great Cornard Parish Council to ensure that it is able to continue to trade as a going concern.
## **Judgements**
Apart from those judgements involving estimations, the management has not made any judgements in the process of applying the entity’s accounting policies that have significant effect on the amounts recognised in the accounts.
## **Key sources of estimation uncertainty**
There are no key assumptions concerning the future or other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.
## **Income and endowments**
Voluntary income including donations that provide core funding or are of a general nature, is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## _**Donated services and facilities**_
Donated goods and services include time from employees of Great Cornard Parish Council alongside phone and photocopier costs.
## _**Charitable activities**_
Income from charitable activities relates to the hire of the Community Centre in order for the Charity to meet its charitable objects. Income from this source is recognised when there is entitlement to the income, the amount is measurable and receipt is probable.
Page 8
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## _**Other income**_
Other income received in the year relates to insurance claims being paid to the Charity. This income is recognised when it was received in the bank.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is potentially exempt from taxation in respect of income or capital gains received to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Furniture and equipment 20% Straight line method Office equipment 33% Straight line method Other tangible assets 20% Straight line method
## **Trade debtors**
Trade debtors are amounts due from customers for hall rental services in the ordinary course of business.
Trade debtors are recognised initially at the transaction price.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits.
Page 9
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustee discretion in furtherance of the objectives of the charity.
## **2 Income from donations and legacies**
|Grants, including capital grants;
Government grants
Babergh Council COVID grants
Donations
**3**
**Income from charitable activities**
Hire of community centre
**4**
**Other income**
Other income|**Unrestricted**
**funds**
**General**
**£**
-
-
20,302
20,302
**Unrestricted**
**funds**
**General**
**£**
48,841
**Unrestricted**
**funds**
**General**
**£**
5,314|**Restricted**
**funds**
**£**
890
-
-
890
**Restricted**
**funds**
**£**
-
**Restricted**
**funds**
**£**
-|**Total**
**2023**
**£**
890
-
20,302
21,192
**Total**
**2023**
**£**
48,841
**Total**
**2023**
**£**
5,314|**Total**
**2022**
**£**
-
8,000
18,995|
|---|---|---|---|---|
|||||26,995|
|||||**Total**
**2022**
**£**
50,245|
|||||**Total**
**2022**
**£**
-|
Page 10
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **5 Expenditure on charitable activities**
|**Note**
Rates
Light, heat and power
Insurance
Telephone and fax
Printing, postage and stationery
Trade subscriptions
Sundry expenses
Cleaning
Advertising
Computer consumables and maintenance
costs
Costs of donated time
Depreciation, amortisation and other similar
costs
Staff costs
8
Governance costs
6
Repairs and maintenance|**Unrestricted**
**General**
**£**
189
13,906
1,340
246
502
882
382
1,472
708
372
19,672
2,284
25,500
1,170
14,207
82,832|**Total**
**2023**
**£**
189
13,906
1,340
246
502
882
382
1,472
708
372
19,672
2,284
25,500
1,170
14,207
82,832|**Total**
**2022**
**£**
162
3,182
1,237
297
442
993
45
820
708
331
18,144
1,837
21,592
1,671
5,998|
|---|---|---|---|
||||57,459|
## **6 Analysis of governance and support costs**
## **Governance costs**
|Accountancy fees
Other fees paid to accountants
Independent examiner fees
Examination of the financial statements|**Unrestricted**
**General**
**£**
195
975
1,170|**Total**
**2023**
**£**
195
975
1,170|**Total**
**2022**
**£**
189
1,482|
|---|---|---|---|
||||1,671|
## **7 Trustee remuneration and expenses**
No trustee, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 11
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **8 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2023**
**£**
23,163
233
2,104
25,500|**2022**
**£**
19,534
43
2,015|
|||21,592|
The monthly average number of persons employed by the charity during the year expressed as full time equivalents was as follows:
|Average employees
No employee received emoluments of more than £60,000 during the year
**9**
**Independent examiner's remuneration**
Examination of the financial statements|**2023**
**No**
3
**2023**
**£**
975|**2022**
**No**
3|
|---|---|---|
|||**2022**
**£**
1,482|
## **10 Taxation**
The charity is a registered charity and is therefore potentially exempt from taxation.
Page 12
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **11 Tangible fixed assets**
|**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**12 Debtors**
Trade debtors
Prepayments
**13 Cash and cash equivalents**
Cash at bank|**Furniture and**
**equipment**
**£**
6,557
2,940
9,497
2,727
1,723
4,450
5,047
3,830|**Office**
**equipment**
**£**
596
-||**Other tangible**
**fixed asset**
**£**
1,804
-
1,804
361
361
722
1,082
1,443
**2023**
**£**
2,508
1,094
3,602
**2023**
**£**
37,084|**Other tangible**
**fixed asset**
**£**
1,804
-
1,804
361
361
722
1,082
1,443
**2023**
**£**
2,508
1,094
3,602
**2023**
**£**
37,084|**Total**
**£**
8,957
2,940
11,897
3,483
2,284
5,767
6,130
5,474
**2022**
**£**
3,523
493|
|---|---|---|---|---|---|---|
|||596||1,804|||
|||395
200||361
361|||
|||595||722|||
|||1||1,082|||
|||201||1,443|||
|||||**2023**
**£**
2,508
1,094
3,602
**2023**
**£**
37,084|||
|||||||4,016|
|||||||**2022**
**£**
39,247|
Page 13
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **14 Creditors: amounts falling due within one year**
|**14 Creditors: amounts falling due within one year**|||
|---|---|---|
|Trade creditors
Other creditors
Accruals|**2023**
**£**
-
3
8,991
8,994|**2022**
**£**
425
234
2,771|
|||3,430|
## **15 Pension and other schemes**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £2,104 (2022 - £2,015).
## **16 Funds**
|**Unrestricted funds**
**_General_**
Unrestricted General Funds
**_Designated_**
Fixtures and fittings
**Total unrestricted funds**
**Restricted funds**
TV Monitor
**Total funds**
**Unrestricted funds**
**_General_**
Unrestricted General Funds
**_Designated_**
Fixtures and fittings
**Total funds**|**Balance at 1**
**April 2022**
**£**
35,261
10,046
45,307
-
45,307
**Balance at 1**
**April 2021**
**£**
23,279
2,247
25,526|**Incoming**
**resources**
**£**
74,457
-
74,457
890
75,347
**Incoming**
**resources**
**£**
77,240
-
77,240|**Resources**
**expended**
**£**
(76,885)
(5,947)
(82,832)
-
(82,832)
**Resources**
**expended**
**£**
(57,459)
-
(57,459)|**Transfers**
**£**
2,940
(2,050)
890
(890)
-
**Transfers**
**£**
(7,799)
7,799
-|**Balance at**
**31 March**
**2023**
**£**
35,773
2,049|
|---|---|---|---|---|---|
||||||37,822
-|
||||||37,822|
||||||**Balance at**
**31 March**
**2022**
**£**
35,261
10,046|
||||||45,307|
Page 14
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
The specific purposes for which the funds are to be applied are as follows:
The unrestricted funds relate to general funds that are available for use at the trustee's discretion in furtherance of the objectives of the charity.
The restricted fund relates to £890 that was received in the year from Babergh & Mid Suffolk District Council in order to purchase a new TV monitor. This was spent in the year.
The Stevenson Centre designated monies in previous years to improve the Hall's facilities and equipment. A fixed asset costing £2,050 was purchased in the year, along with repairs amounting to £5,947.
## **17 Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
6,130
40,686
(8,994)
37,822
**Unrestricted**
**funds**
**General**
**£**
5,474
43,263
(3,430)
45,307|**Total funds at**
**31 March**
**2023**
**£**
6,130
40,686
(8,994)|
|---|---|---|
|||37,822|
|||**Total funds at**
**31 March**
**2022**
**£**
5,474
43,263
(3,430)|
|||45,307|
Page 15
## **The Stevenson Centre**
## **Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)**
## **18 Related party transactions**
During the year the charity made the following related party transactions:
During the period, donations amounting to £20,302 (2022: £18,995) were provided to the charity from Great Cornard Parish Council, the sole managing trustee. These were provided with no conditions attached.
At the balance sheet date the amount due to/from was £Nil (2022 - £Nil).
Page 16