Charity Registration No. 1067584 Company Registration No. 03482562 (England and Wales) VOLUNTARY ACTION STRATFORD ON AVON DISTRICT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CONTENTS Page Chairman's statement Trustees report Independenl examinels report Statement of financial activities statement of financial position Notes to the financial statements 8-12 Detailed trading and profit and loss account 13&14
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT LEGAL AND ADMINISTRATIVE INFORMATION Trustees D Roache (Treasurer) I Prosser {Company Secretary) K Aukstolis C W Goody M Wells (Chairman) Secretary I Prosser (Company Secretary) Charity number 1067584 Company nurnber 03482562 Principal address 3 Arden Court Arden Street Stralford-Upon-Avon Warwickshire CV37 6NT Registered office 3 Arden Court Arden Street Stratford-Upon-Avon Watwickshire CV37 6NT Independent examiner Grineaux Accounlanls Limited 20 Market Hill Soulham Warwickshire CV47 OHF
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 The Charity has continued to deliver vital services across Soulh Warwickshire, Rugby, and Solihull, thanks lo the unwavering commitmenl of our volunteers and staff, supported by our partners and funders. Our volunteers remain at the heart of everything we do. In 2024125, they collectively donated an incredible over 36,000 hours of their time across our services from driving patients to hospilal appointments, lo supporting dementia day clubs, lo making wellbeing calls. If this contribution were Costed al the Real Living Wage, il would be worth around £430,000, with a wider social value exceeding £900,000. Community Transport Our Communily Transport Service continues to be one of the largest in WaNickshire, supporting in excess of 5,000 passengers across South Warwickshire, Rugby, and Solihull. With more than 150 volunteer drivers, we completed approximately 14,800 journeys during the year, covering an extraordinary 344,000 miles. Collectively, our drivers donaled 32,770 hours of their lime, the equivalent of £393,000 at the Real Living Wage, or £472,000 allowing for on-cosls such as training and coordination. When the wider social impaGI is considered, reduced missed hospital appoinlmenls, carer relief, increased independence, and improved wellbeing, this equates to an estimated social value of £590,000 to £1.18 million {midpoint -£786,000). These volunteers are often the LSnseen lifeline for residents who would olheNise slruggle lo reach essential medical, social, and wellbeing appointments. Their compassion and flexibility were especially evident this year, with several long-dislance journeys undertaken lo specialist hospitals in London and Manchester. Community Services Our communily-based services continued to offer vital social connection, respite, and wellbeing support across South Wawickshire. Although attendance levels have fluctuated post-pandemic, the dedicalion of our volunteers has never wavered. Our Dementia Day Services operate four days a week, we have 2 members of staff per session, but they are supported by 2 commilled team of volunteers who collectively contribute around 3,600 hours each year across our venues, equivalent to £43,000 at the Real Living Wage, or a social value of over £110,000. These volunteers make a profound difference, supporting 8-12 people living with dementia al each session while giving carers a welcome five-hour break. During the year, we delivered 200 sessions, providing around 300 hours of respite for each carer whose loved one attended our Day Services, giving them valuable time to rest, recharge, and manage their own wellbeing while knowing their loved one was safe and supported. Alongside this, our Carers Clubs continue lo run three times a month, supported by volunleers who contribute a further 144 hours annually. These clubs provide a safe and friendly space where carers can share experiences, advice, and laughter with others who truly undersland their journey. We have also continued Coffee & Connect (49 sessions), delivering a combined 85 community sessions throughout the year, helping local residents find friendship, confidence, and connection in a welcoming spa. Community Engagement and Volunteering The Community Connector and Volunteer Coordinator roles, funded by the Community Lottery grant secured in the previous year, have flourished. Our Community Connector for Stratford District, has been tireless in representing VASA across community events and fairs, sharing key information, helping residents access digital services, and connecting people lo local support networks. Our Volunteer Coordinator, has focused on strengthening volunteer engagement and development. Together, these roles are central to VASA'S goal of becoming a truly volunteer-led organisalion. Our return lo Arden Court in the previous year has continued lo pay dividends, with improved accessibility for volunteers and visitors alike. The single-floor layout now enables us to welcome those with mobility challenges, including wheelchair users, ensuring inclusion across all aspects of our work.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 Funding and Finance Funding patterns continue to evolve, there was a slight increase in income generated by journey admin fees, wheelchair donations and room rental. Despite this, we entered the year facing a significant budgetary shortfall which, while partly mitigated, has impacted our financial position. As we sel the future budgets, these pressures have only intensified. In response, we hosted a Funder Lunch al the Crowne Plaza, generously supported by the hotel, bringing together key represenlalives from Warwickshire Counly Council, Stratford and Warwick District Councils, and Rugby Borough Council. This event allowed us lo share the real-world impact of VASA'S work and the financial challenges we face in maintaining it. We were joined by Manuella Perteghella, MP for Stratford-on-Avon, whose support and advocacy helped amplify our message. Partnerships and Recognition VASA continues lo thrive through strong partnership working. We remain active members of the Slour Health and Wellbeing Partnership, Wanmickshire Community Transport Forum, and Stratford Social Inclusion Partnership, alongside our long-standing collaboration with WRCC. We are deeply grateful to our partners and funders, including Slralford Town Trust, Stratford Dislricl Council, and the NHS Integrated Care Board, for their continued confidence in and commitment to our work. Special thanks also go lo Orbit Housing and Slralford Town Football Club for hosting many of our community sessions. In October 2024, our collective efforts were recognised when VASA was named"Charity ofthe Yearf, at the Stratford Herald Business and Tourism Awards. This accolade was a proud moment for everyone involved and a real boost for the morale of our volunteers and staff alike. Looking Ahead The year ahead will undoubtedly bring further financial and operational challenges, bul the Trustees remain confident that, with the continued dedication of our volunteers, staff, and supporters, VASA will continue to change lives by connecting people, strengthening communities and reducing isolation across South Warwickshire and beyond. M Wells Chairman 20 November 2025
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 The truslees who are also the directors of the charity for the purpose of the Companies Act 2006, present their report with the financial slalemenls of the charity for the year ended 31 sl March 2025. The Iruslees have adopted the provisions of Accounting and Reporting by Charilies.. Statement of Recommended Practice applicable lo charities preparing their accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019). Objectives and activities The Charity's objectives are.. The provision, sponsorship and assistance of activities of a public social care and support nature either directly or in partnership based from, bul not restricted lo, the geographical area of Stratford on Avon Districl and its environs. To promote, organise and facilitate co-operation and partnership working belween third sector, slalulory and other relevant bodies in the achievement of the above purposes within the area of benefit. Strategic report Treasurer's Report In Ihe year lo 31° March 2025 income from our charitable activities saw a slight dip to £137,707 (£141,578) while income from Councillors, grants and other donations fell by 230/0 to £44,852 (£58,244). Partially offsetting this was an increase in grant income from local authorities and other institutions of 3.8°/0 10 £130,171 (£125,405). This resulted in 2 reduction in lolal income of 4°/0 to £314,266 {£327,1171. Our total costs increased by 1.9 % to £343,645 {£337,285>. However, prior year costs included one-off office move costs of some £8,000. Therefore, the underlying increase in total costs was 4.3°/. Most of our costs are exposed to inflationary pressures and, although we take avoiding measures, increases are inevilable. Specific savings actions have been taken in the areas of IT, phones and other office administration costs lo offset the increases in head- count costs, some ofwhich are grant funded. Our overall deficit for the year was £29,379 (£10,168). The deficit in the year reduced total available funds to £81,053 (£110,432) which, although disappointing, left the charity adequately funded as at 31 si March 2025. We continue lo enjoy the support of our institutional funders, without whom we would be unable to carry out our charitable activities. However, the combined income from our charitable activities and grant income is still inadequate to cover the costs of running the charity, despite the cost saving actions we have taken. We continue to examine ways of bringing the charity back to a break-even position on a sustainable basis whilst still providing ihe services that our clients need. Achievements and performance Financial review The results for the year and the financial position of the company are shown in the annexed financial statements. The Charity's activities have been partially financed by grants and donations while the retained reserves have been depleled by the deficit of £29.379 (previous year £10,168). The income for the year was £314,266 (£327,117) and total expenditure was £343.6451£337,285). Vvhile the pasl year has presented financial challenges, there are encouraging signs of improvement. Thanks to the continued generosity of our funders, the dedication of our volunteers, and the hard work of our staff, we are beginning lo see positive progress toward slabilising and slrenglhening our financial position. With new funding opportunities emerging and growing community support, the future is looking brighter for VASA, and we are hopeful that we can build a sustainable and resilient charity that continues lo make a real difference in people's lives. Structure, governance and management
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 In accordance with Section 60(1){a) of Ihe Companies Act 2016, the company is exempt from the requirements of that Act lo include 'limited' as part of ils name. As the company is limited by guarantee, no trustee has any interest in Ihe share capital of the company. The charity is registered with the Charity Commission. The charity registration number is 1067584. Trustees Trustees are appointed at the Annual General Meeting lo ensure that the Board represents a cross section of the community and individuals with relevant professional backgrounds. Trustees are recruited as individual members. An assessment of individual member skills is undertaken annually to determine any gaps in skills which would assist the Board lo function more effectively. New Board members are provided with a Trustee Induction pack which includes the role description, responsibilities of a trustee, a copy of the Memorandum and Articles ofAssociation and copies of the most recent annual report and accounts. New Trustees have an induction session with the Chairman and the charily manager. Trustees are asked to consider any potential conflict of interest and these are recorded. The trustees are responsible for financial controls and accounts,. for overseeing the reserves policy,. for ensuring that all prOdureS and policies adhere lo their legal requirements as employers,. for reviewing risk management of the organisalion: lo ensure all aspects of charity and company law are fully and properly adhered lo and to protect the charity's property. The trustees have complied with their duly in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission on public benefit. The Iruslees are responsible for agreeing the annual report and accounts as well as reviewing the activity during the year. The Charily Manager and the Finance Manager have delegaled authority, under terms approved by Ihe Board, for all day lo day activity including financial, employment and staff supervision. The charity manager has to present a report at each meeting ofthe Board. The Trustees , including the strategic report, was approved b the board of Iruslees, as the company directors, on 20 November 2025 and signed on the board's behalf by.. M Wells Chairman D Roache Treasurer
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VOLUNTARY ACTION STRATFORD ON AVON DISTRICT I report lo the charity trustees on my examinalion of the financial statements of Voluntary Action Stratford On Avon District for the year ended 31 March 2025. Responsibilities and basis of report As the charily Irustees of the Company (and also ils directors for the purposes of company law} you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself Ihal Ihe accounts of the Company are nol required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of Ihe charity accounts as carried out under section 145 of the Charities Act 2011 {Ihe 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5llb) of the 2011 Act. Independent examiner's statement I have compleled my examination. I confirm thal no matters have come to my attention in connection with the examination giving me cause to believe Ihal in any material respect.. accounting records were not kepl in respect of the charity as required by seclion 386 of the 2006 Act,. or the financial statements do nol accord with those records; or the financial statemenls do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial stalements give a true and fair view, which is not a matter considered as part of an independent examination., or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Slandard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which allenlion should n in Ihis report in order to enable a proper understanding of the financial statemenls lo be reached. Richard Peet Grineaux Accountan 20 Market Hill Southam Wawickshire CV47 OHF 20 November 2025
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted funds funds 2025 2025 Total Unrestricted Restricted funds funds 2024 2024 Total 2025 2024 Notes Income from: Donations and legacies Charitable activities Other trading aclivilies Investments 36,257 87,123 137,707 1,536 36,257 138,766 137,707 1,536 58,244 81,697 141,578 1,890 38,708 5,000 96,952 86,697 141,578 1,890 51,643 Total income 262,623 51,643 314,266 283,409 43,708 327,117 Expenditure on: Charitable activilies 292,550 51,095 343,645 278,810 58,475 337,285 Net movement in funds (29,927) 548 (29,3791 4,599 (14,7671 <10,168) Fund balances at 1 April 2024 99,158 11,274 110,432 94,559 26,041 120,600 Fund balances at 31 March 2025 69,231 11,822 81,053 99,158 11,274 110,432 The slatement of financial activities includes all gains and losses recognised in the year. The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL POSITION ASAT31 MARCH 2025 2025 2024 Notes Fixed assets Tangible assets 4,587 4,948 Current assets Debtors Cash at bank and in hand 46,940 51,759 34,760 105,057 98,699 139,817 Current liabilities Amounts falling due within one year 10 22,233 34,333 Net current assets 76,466 105.484 Total assets less current liabilities 81,053 110,432 Funds Reslricled funds Unreslricled funds 12 11,822 69,231 11,274 99,158 81,053 110,432 The charitable company is entitled to the exemption from Ihe audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025. The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect lo accounting records and the preparation of financial statements. The members have nol required the company lo obtain an audit of ils financial statements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Trustees on 20 November 2025 M Wells ChaTrman Company Registration No. 03482562
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting polTcies Charity information Voluntary Action Stratford On Avon District is a private company limited by guarantee incorporated in England and Wales. The registered office is 3 Arden Court, Arden Street, stratford-Upon-Avon, Warwickshire, CV37 6NT. 1.1 Accounting convention The financial statements have been prepared in accordance with the Charities SORP (FRS 102) 'Accounling and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 {effeclive 1 January 2019)" The charitable company is a Public Benefit Enlily as defined by FRS 102. The financial statements have been prepared under the historical cost convention. 1.2 Going concern Al the lime of approving the financial slalemenls, the Truslees have a reasonable expectation that Ihe charity has adequate resources lo continue in operational exislence for the foreseeable future. Thus Ihe Trustees continue to adopt the going concern basis of accounting in preparing the financial slatemenls. 1.3 Charitable funds Unreslricled funds are available for use al the discretion of the Trustees in furtheran of their charitable objectives. Restricted funds are subject lo specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the reslricled funds are sel out in the notes to the financial slalemenls. 1.4 Income Income is recognised when the charity is legally entitled to il after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. 1.5 Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation commilling Ihe charily io that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related lo the category. Where costs cannot be directly attributed to particular headings they have been allocaled to activities on a basis consistenl wilh the use of resources. 1.6 Property, plant and equipment Depreciation is recognised so as lo write off the cost or valualion of assets less their residual values over their useful lives on the following bases.. Office Equipment Wheelchairs 33¢/4 on cost 1.7 Taxation The charity is exempt from corporation tax on its charitable aclivilies. 1.8 Employee benefits The charitable company operates a defined contribution pension scheme. Contributions payable lo the charitable company's pension scheme are charged lo the Statement of Financial Activities in the period to which they relate.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Other trading activities 2025 2024 Fundraising events Meeting room hire Transport fees Group income 111 1,085 69,926 66,585 60 64,296 77,222 Other trading activities 137,707 141,578 Investments 2025 2024 Deposit account interest 1,536 1,890 Net movement in funds 2025 2024 Nel movement in funds is stated after chargingl(orediting) Independent examinels fee Depreciation of owned property, plant and equipment 2.460 3,790 2,400 2,902 Trustee's remuneration and benefits There were no truslees, remuneration or other benefits for the year ended 31 st March 2025 nor for Ihe year ended 31sl March 2024. Trustees. expenses There were no Iruslees, expenses paid for the year ended 31st March 2025 nor for Ihe year ended 31st March 2024.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Employees 2025 Number 2024 Number Direct charilable work Administration Session staff Total 15 15 Employrnent costs 2025 2024 Wages and salaries Social security costs Other pension costs 209,777 8,898 10,087 197,913 7,432 8,447 228,762 213,792 There were no employees whose annual remuneration was £60,000 or more. Taxation The charity is exempt from laxalion on its activities because all ils income is applied for charitable purposes. Tangible fixed assets Office Wheelchalrs Equipment Total Cost Al 1 April 2024 Additions 12,279 3,427 1,500 13,779 3,427 At 31 March 2025 15,706 1,500 17,206 Depreciation and impairment Al 1 April 2024 Depreciation charged in the year 8,829 3,295 8,829 3,790 495 Al 31 March 2025 12,124 495 12,619 Carrying amount At 31 March 2025 3,582 1,005 4,587 At 31 March 2024 3,448 1,500 4,948 io-
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Trade and other receivables 2025 2024 Amounts falling due within one year: Trade receivables Prepayments and accrued income 25,460 21,480 17,158 17,602 46,940 34,760 10 Other creditors falling due within one year 2025 2024 Trade payables Social security and other taxes Other payables Accruals and deferred income 5,583 3,005 3,261 10,384 7,559 2,941 13,006 10,827 22,233 34,333 Retirement benefit schemes 2025 2024 Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes 10,087 8,447 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of Ihe scheme are held separately from those of the charity in an independently administered fund. 12 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as lo how they may be used. Movement In funds Incoma Resources Balance at resourc85 axpènded 1 Aprll 2024 Movement in funds Income Resources Balance at resourcas 8xpended 31 March 2025 Balance at q Aprll 2023 Volunteer services 26,041 43,708 (58,475) 11,274 51,643 {51,0951 11,822 11
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Unrestricted funds The unreslricled funds of the charity comprise the unexpended balances of donations and granls which are not subject to specific conditions by donors and grantors as to how they may be used. These include designaled funds which have been set aside out of unrestricted funds by the Irustees for specific purposes. At 1 April 2024 Incoming resources Resources At 31 March expended 2025 Geneial funds 99,158 262,623 (292,550) 69,231 Previous year: At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 94,559 283,409 (278,810) 99,158 14 Related party transactions There were no disclosable related party transactions during the year {2024 - none). 12