Charlty Reglstration No. 1067584 Company Reglstration No. 03482562 (England and Wales) VOLUNTARY ACTION STRATFORD ON AVON DISTRICT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CONTENTS Page Chairman's statement Trustees report Independent examiner's report Statement of financial activities Statement of financial position Notes to the financial statements 7-11 Detailed trading and profit and loss account 12&13
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT LEGAL AND ADMINISTRATIVE INFORMATION Trustees D Roache (Treasurer) I Prosser (Company Secretary} KAukstolis C W Goody M Wells (Chairman) Secretary I Prosser (Company Secretary) Charity number 1067584 Company number 03482562 Prlnclpal address 3Arden Court Arden Street stratford-Upon-Avon Wamickshire CV37 6NT Reglstered offlce 3 Arden Court Arden Street stratford-Upon-Avon Warwickshire CV37 6NT Independent examlner Grineaux Accountants Limited 20 Market Hill Southam Warwickshire CV47 OHF
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 The slow but steady recovery from Ihe impacts of the pandemic have continued thanks to the continued commitment of all our volunteers and staff, supported by our partners and funders. Our volunteers are at the core of everything we do, with the malority of VASA'S effort being volunteer led. In the year they have donated over 40,000 hours of their time to the full range of our activities. If those hours were paid at the Living Wage rate, that would be £416,800. Community transport has in excess of 3,500 passengers across south Wa¢Cksh1re and Rugby with volunteer drivers completing 21,422 journeys, including 1,465 dialysis journeys, 618 vaccination journeys and several special journeys such as taking some residents of a care home to their friend's funeral, a number of refugees lo their ESOL classes, a child with additional needs to a social support group, and two GCSE students to their eXInatIOnS as their bus would not get them there on time. Community services continued to recover. Dementia Day Services offered 1,959 days of respite delvered in 262 sessions. Each of the groups take 8 - 12 people living with dementia, allowing them to participate while their carers are able to take a welcome five-hour break. We also offer Carer's Cafés where experiences and challenges can be shared in a supportive peer to peer environment. We also continued with our Baby Brunch sessions and community coffee mornings. Across these three groups 211 sessions were delivered. Funding continues to shift with services, generated income increasing by more than 35 %. Fortunately, our funding and development manager has continued to work wonders and our grants income and donations reached an amazing £185,000. A major development during the year was the awarding of a Community Lottery grant of £230,644. That funded a Volunteer Co-ordinator and a Community Connector, with Gill joining us in November in the former role and Linda from January. Both are incredibly important roles as we look lo extend awareness of services on offer and move to being a truly volunteer led organisation. To assist with that move we have launched a Volunteer Advisory Panel to provide a forum and process for our volunteers to help us shape the volunteering role, training and procedures as well as being involved in helping us shape our future. During the year we made Ihe move back to Arden Court, a change that has improved our offering to our staff and volunteers and has provided us with our own space in which to hold events. We are hugely indebted to the NFU for the donation of all the office furniture which, even at second hand values, was worth over £8000. Traditionally VASA achieves a lot through partnership working and this has continued through active and important roles with Slour Health and Wellbeing Partnership, WaNickshire Community Transport and Stratford Social Inclusion Partnership as well as our long-standing partnership with WRCC. Our partners and funders have continued to support our important work.. Stratford Town Trust, stratford District Council, and the NHS Integrated Care Board. Thanks also go to Orbit and Stratford Town Football Club who continue to host many of our community activities. The coming year will no doubt continue to challenge us, especially financially, but the Trustees are confident that, with the continued support of the volunteers and staff, we will continue to develop and deliver our mission to change lives by connecting people. M Wells Chairman 14 November 2024
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 37 MARCH 2024 The truslees who are also the directors of the charily for the purpose of the Companies Act 2006, present their report with the financial statements of the Charity for the year ended 31 st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective 1 January 2019). Objectlves and actlvltles The Charily's objectives are.. The provision, sponsorship and assistance of activities of a public social care and support nature either directly or in partnership based from, but not restricted lo. the geographical area of Stralford on Avon District and ils environs. To promote, organise and facilitate co-operation and partnership working between third sector, statutory and other relevant bodies in the achievement of Ihe above purposes within the area of benefit. Strateg1¢ report Treasurer's Report The year to 31si March 2024 continued the Irend towards full recovery from the difficulties of Covid lock-down although the costs associated with the move to more suitable premises suppressed the overall results. Income from our charitable activities saw a 36 /0 increase lo £141,578 {£104,364). Total income increased by 7.50/0 to £327,117 (£304,020). Because of the liming of certain receipts, grant income reduced by 12 % to £125,405 {£142,396). However, we received the first tranche of a 5 year National Lottery grant during the year. This has been awarded in order lo fund volunteer activities and support costs. Our total costs increased by 10.80/0 10 £337,2841£304,299). These costs included over £8,000 of costs associated either direclly1£4,1971 or indirectly with the move to new premises. Our staff, utility and insurance costs are all exposed to the impact of inflation and, whilsl we endeavour to keep a tight control on them the increases suffered in the year were inevitable. Our overall deficit for the year was £10,168 {£2791, including the one-off costs of relocation. The charity continues to be soundly financed with total funds of £110,432 al 31 st March 2024 {£120,600). We continue to enjoy the support of our funders, without whom we would be unable to carry out our charttable activities. Achlevements and performance Financlal revlew The results for the year and the financial position of the company are shown in the annexed financial statements. The Charity's activities have been partially financed by grants and donalions while the retained reseNes have been depleted by the deficit of £10,168 (previous year £279). The income for the year was £327,116 (£304,020) and total expenditure was £337,284 {£304,299). Structure, governance and management In accordance with Section 60(1){al of the Companies Act 2016, Ihe company is exempi from the requirements of that Act lo include 'limited' as part of ils name. As the company is limited by guarantee, no Iruslee has any interest in the share capital of the company. The charity is registered with the Charity Commission. The charlly regislratlon number is 1067584.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 Trustees Trustees are appointed at the Annual General Meeting to ensure that the Board represents a cross section of the community and individuals with relevant professional backgrounds. Trustees are recruited as individual members. An assessment of individual member skills is undertaken annually to determine any gaps in skills which would assist the Board to function more effectively. New Board members are provided with a Trustee Induction pack which includes the role description, responsibilities of a trustee, a copy of the Memorandum and Articles ofAssociation and copies of the most recent annual report and accounts. New Truslees have an induction session with the Chairman and the charity manager. Trustees are asked to consider any potential conflict of interest and these are recorded. The trustees are responsible for financial controls and accounts,. for overseeing the reserve5 policy,. for ensuring that all procedures and policies adhere to their legal requirements as employers. for reviewing risk management of the organisation,. to ensure all aspects of charity and company law are fully and properly adhered to and to protect the charity's property. The trustees have complied with their duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission on public benefit. The trustees are responsible for agreeing the annual report and accounts as well as reviewing the aclivity during the year. The Charity Manager and the Finance Manager have delegated authority, under terms approved by the Board, for all day to day activity including financial. employment and staff supervision. The charity manager has to present a report at each meeting of the Board. The Trustees , including the strategic report, was approved by the board of trustees, as the company directors, on 14 November 2024 and signed on the board's behalf by.. M Wells Chairman D Roache Treasurer
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VOLUNTARY ACTION STRATFORD ON AVON DISTRICT I report lo the charily trustees on my examination of the financial statements of Voluntary Action Stratford On Avon District for the year ended 31 March 2024. Responsibllltles and basis of report As the charity trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006Act). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2008 Act and are eligible for independent examination, I report in respect of my examination of the charity accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act., or the financial statements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement thal the accounts give a Irue and fair view which is not a mattef considered as part of an independent examination., or the financial statements have not been prepared in accordance wilh the methods and principles of the Slatement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection wilh the examination to which attention should be drawn in Ihis report in order to enable a proper understanding of the financial statements to be reached. Richard Peet F Grineaux Accounta 20 Market Hill Southam Warwickshire CV47 OHF mlted 14 November 2024
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestrlcted Restrlcted funds funds 2024 2024 Total Unrestricted funds 2023 Restricted funds 2023 Total 2024 2023 Notes Income from: Donations and legacies Charitable activities Other trading activities Investments 58,244 81,697 141,578 1,890 38,708 5,000 96.952 86,697 141,578 1,890 8,050 122,058 104,364 513 48,696 20,338 56,746 142,396 104,364 513 Total income 283,409 43,708 327,117 234,985 69,034 304,019 Expendlture on.. Charitable activities 278,810 58,475 337,285 243,518 60,780 304,298 Net movement in funds 4,599 (14,767} (10,168) (8,533) 8,254 (279) Fund balances at 1 April 2023 94,559 26,041 120,600 103,092 17,787 120,879 Fund balances at 31 March 2024 99,158 11,274 110,432 94,559 26,041 120,600 The statement of financial activities includes all gains and losses recognised in the year. The stalement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financlal activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2024 2024 2023 Notes Flxed assets Tangible assets 4,948 2.655 Current assets Debtors Cash at bank and in hand 34,760 105,057 26,188 142,486 139,817 168,674 Current Ilabllltles Amounts falling due within one year 10 34,333 50,729 Net Current assets 105,484 117,945 Total assets less current Ilabilities 110,432 120,600 Funds Restricted funds Unrestricted funds 12 11,274 99,158 26,041 94,559 110,432 120,600 The charitable company is entitled lo the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for Ihe year ended 31 March 2024. The Irustees acknowledge their responsibilities for complying with the requirements of the CompaniesAct 2006 with respect to accounting records and the preparation of financial stalements. The members have not required the company to obtain an audlt of its financial statements for the year in question in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Trustees on 14 November 2024 A&J_ M Wells Chalrman Company Reglstration No. 03482562
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollcles Charlty Information Voluntary Action Stratford On Avon District is a private company limited by guarantee incorporated in England and Wales. The registered office is 3 Arden Court, Arden Street, Stratford-Upon-Avon, WaiCkShire, CV37 6NT. 1.1 Accountlng conventlon The financial statements have been prepared in accordance with the Charilies SORP (FRS 102) Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) The charitable company is a Public Benefit Entity as defined by FRS 102. The financial statements have been prepared under the historical cost convention. 1.2 Going concern At the time of approving the financial statements. Ihe Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objeclives. Restricted funds are subject to specific conditions by donors or grantors as to how Ihey may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Income Income is recognised when the charity is legally entitled to il after any performance conditions have been met, the amounts can be measured reliably, and il is probable that income will be received. 1.5 Expendlture Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity lo that expenditure, it is probable that a Iransfer of economic benefits will be required in settlemenl and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 1.6 Property, plant and equlpment Depreciation is recognised so as to write off the cost or valuation of assels less their residual values over their useful lives on the following bases.. Office Equipment Wheelchairs 33 % on cost 1.7 Taxatlon The charity is exempl from corporation tax on its charitable activities. 1.8 Employee benefits The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Other tradlng actlvlties 2024 2023 Meeting room hire Transport fees Group income 60 64,296 77,222 48,558 55,806 other trading activities 141,578 104,364 Investments 2024 2023 Deposit account interest 1,890 513 Net movement in funds 2024 2023 Net movement in funds is stated after chargingl(¢rediting) Independent examiner's fee Depreciation of owned property, plant and equipment 2,460 2,902 2,400 2,837 Trustee's remuneration and benefits There were no Irustees, remuneration or other benefits for the year ended 31 st March 2024 nor for the year ended 31st March 2023. Trustees. expenses There were no trustees, expenses paid for the year ended 31st March 2024 nor for the year ended 31 st March 2023.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Employees 2024 Number 2023 Number Direct charitable work Administration Session staff Total 15 14 Employment costs 2024 2023 Wages and salaries Social security costs other pension costs 197,913 7,432 8,447 190,376 6,826 7,624 213,792 204,826 There were no employees whose annual remuneration was £60,000 or more. Taxatlon The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. Tanglble flxed assets Offlce Wheèlchalrs Equlpment Total Cost At 1 April 2023 Additions Disposals 13,627 3,697 (5,046) 8,728 1,500 {8,728) 22,355 5,197 (13,774) At 31 March 2024 12,278 1,500 13,778 Depreclatlon and Impalrment At 1 April 2023 Depreciation charged in the year Eliminated in respect of disposals 10,973 2,902 {5,045) 8,728 19,701 2,902 {13,773) {8,7281 At 31 March 2024 8,830 8,830 Carrylng amount At 31 March 2024 3,448 1,500 4,948 At 31 March 2023 2,655 2,655
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Trade and other recelvables 2024 2023 Amounts falllng due wlthln one year: Trade receivables Prepayments and accrued income 17,158 17,602 16,071 10,117 34,760 26,188 10 Other creditors falling due wlthln one year 2024 2023 Trade payables Social security and other taxes Other payables Accruals and deferred income 7,559 2,941 13,006 10,827 5,062 2,428 22,379 20,860 34,333 50,729 11 Retlrement beneflt schemes 2024 2023 Deflned contrlbution schemes Charge to profit or loss in respect of defined contribution schemes 8,447 7,624 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 12 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject lo specific conditions by donors as to how they may be used. Movement In funds Income Resources Balanct at resources 9xpended l Aprll 2023 Movement In funds Incomg Resources 8alan¢e at resources expended 31 March 2024 Balance al 1 April 2022 Volunteer services 17,787 69,034 {60,780) 26,041 43,708 (58,475) 11,274 10-
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 13 Unrestrlcted funds The unreslricled funds of the charity comprise the unexpended balances of donations and grants which are not subject to specifi¢ conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 Aprll 2023 Incomlng resources Resources At 31 March expended 2024 General funds 94,559 283,409 {278,810} 99,158 Prevlous year: At 1 Aprll 2022 Incoming resources Resources At 31 March expended 2023 General funds 103,092 234,985 1243,518) 94,559 14 Related party transactions There were no disclosable related party transactions during the year (2023- none). 11