CharSty Reglstratlon No. 1067584 Company Règlstratlon No. 03482562 IEngland and Wales) VOLUNTARY ACTION STRATFORD ON AVON DISTRICT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CONTENTS Page Chairman's statement Trusle&s report Independent examiner's report Sl8t6ment of financi81 activities Slalemenl of financial position Notes to the financial statements 7-11 Detailed trading and profil and loss account 12&13
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT LEGAL AND ADMINISTRATIVE INFORMATION Trustees T W J Russel IChaiTman) D Roache (Treasurer) I PTosse¥ KAukstolis C WGoody M Wells Secretary I Prosser Charity number 1067584 Company number 03482562 Prln¢lp81 address 3 Arden Court Arden Slreet Slr8tford-Upon-Avon Waiwickshire CV37 6NT Rgglstèr&d offlce 3 Arden Court Arden Slreel Slr8tford-Upon-Avon Watwickshire CV37 6NT Independent oxamlner Grineaux Accounlanls Limitsd 20 MaTkel Hlll South8rn Warwickshire CV47 OHF
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2023 VASA'S recovery frorn the damage inflicted on our services. clients, staff and volunteers by the pand8mi¢ and Ils aftermath continued albeit slowly al times in the year under review. This growth was due lo the energy, commitment and professionalism of our staff and volunleeis, and th& strong 8UPPOrt of partners and funders. VolunleeTS are the heart of VASA, with the majority of our work volunteer led. In all, they donated 20,956 hours of their lime lo support their local communities- equivalent to £228.421 if paid the real living wage. Community transport has over 4,000 passengers in Rugby and south wa1CkSlr&, our volunteer drivers completing 19,080 joumeys, including 1185 dialysls trips and 1139 vacdne trips. Community serwces recovered strongly. Our Dernentia Day Semces offered 215 days of respite. Each group takes 8-12 people living with dementia, allowing them to take part while their carers gel miJch-nèed8d five-haur breaks. As well as the day servic65 we wtrrè able to support our c8rers al our cafes - and while allendances al the 81 sessions varied, those present said how much this peer support helped them. We also opened up some ol our other services." Baby Brunch rAn 26 sèssions lor paienls $nd carers. and there were 92 community coffee mornings. Changes in funding mean that we musl generate more income ourselves to keep our s8rvicès golng and given the slower-than expected posl-pandemic rebuilding, the whole organisatson was delighted th the growth of our services and wlh in¢ome from a¢livilies more than doubling. Our new three-year strategic plan following a strategic review included employing a funding 8n(S development manager, David. This appointment proved hugely successful.. our Income and donations rea¢hed nearly £200,000 in the year. VASA believes strongly In partn8rshlp worklng and conllnued lo work closely with others to meet vital needs, playing an active and incre8singly irnportant Tol& in the Slour Health and Wellbeing Partnership ISHWPI. Watwickshire Cornmunity Transport and Slratford Social lllclusion Partnership, as well as developing our partnership with WRCC. We look the Down Memory Lane singing group, Indoor Curling and Se8ted Exercise sesslons run by the SHWP under our to allow volunteers to get on with running the group$. Our partners and funders have continued to show confidence In VASA.. Slralford Town Trust. Slratlord District Counal. Warwlekshire County Councll and the NHS Inltsgraled Care Board. Thanks also go to Orbit and Slratford Town Football Club foT hosting many of our community activities. The year ahead will continue lo be challenglng. particularly on the financial front. But the Trustees are confident that our pre-eminent strengths our staff and our volunteers will see VASA ronlinue lo develop and fulfil our mission to change lives by connecting people. T WJ Russel Chairman 28 November 2023
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2023 The trustees who are also the directors of the charity for the purpose of the Companies Act 201K. present Iheir report wlh the financial slalements ol the charity for the year en(Jed 31st Mar¢h 2023. The Iruslees have adopted the prowsions of Accounting and Reporting by Ch81ilies.' sl8leTnenl of Recornmended Piaclice applicable lo ¢harilies preparing their accounts in a¢¢ord8nce wlh the Financial Reporting StanLlard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191. Oblectlves and actlvltles The Charity's objectives are.. The provision. sponsorship and assistance of activities of a public social care and support nature either directly or in partnership based from, bLJt not restricted to, the geographical area of Stratford on Avon District and its environs, - To promote, organise and facilitate co-oper8ts.on and p8rtn@rship working b8tween third sector. ststutory and othèr relevant bodies in the achievement of the above purposes within the area of benefit. StrategSc report Treasurerfs Report The year lo 31 sl March 2023 represented a welcome return to nonmal business for the charity. Income generated frotll OUT activities increased lo £104,364 from £50,623 in the previous year, a sign that the worst eflecls ol Covid are behind us. Total income increased lo £304,020 from £229,711 in the previous year with income from grants contributing £32,938 of that improvement. As the charity's activities returned lo a more normal level inevitably our costs also increased. Total costs of supporting our activities increased lo £300,475 from £239.056 in the previous year. Small increases in headcount, office overheads and the direct costs of some of our activities contributed lo this increase. Our overall deficit for tha year reduced lo £279 from 8 deficit of £14.930 in the wevious year. The charity continues to be soundly financed. Cash resources increased to £142.486 from £123,302 while total funds stood at £120,6001£94,559 unrestricted) al 31st Maich 2023. The support most generously provided by our funders has enabled us to continue to prowde much needed services to our clients Ihrough and beyond the pandemic and has resulted in a well financed charity ab16 to continue that service. Achlevements and performance Flnan¢lal rèvlèw The results of the year and the financial position of the company Ère sho in the annexed financi8151alemenls. The Charity's activities have been fInand by grants and donations while the retained reserves have been depleted by the deficit of £279 (previous year deficit £14,930). Total income for the year was £304,0201£229,7111 and lolal expenditure was £304,2971£244,8411. Structure, goveYnBnce and management In accordance with Section 6011llal ol ihe Companies Act 2016, the company is exempt from the requirements 01 that Act to include 'limiled' Bs part of ils name. As the Company is limited by guarantee, no Iruslee has any interest In the share capital of the company. The charity is registered with the Charity Commission. The charity registration number is 1067584.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2023 Trustees Trustees are appointed al the Annual General Meeting to ensure Ihal the Board represents a cross section of the cornrnunily and individuals with relevant profosslonal backgrounds. Trustees are recrulled as individual members. An 8ss85smenl of indSvldu81 mÈmbÈr skllls Is undèrtakan annually Its determine any gaps in skills which WOU assist the Boaid lo function moTe effectively. New Board members are provided with a Trustee Induction pack which includes ihe role description. responsibilities of a trustee, a copy ol the Memorandum and Articles of Assoaalion and copies of the most recent annual report and aCCOLJrnts. New Trustees have an induction session with the Chairrnan and the charity manager. Trustees are asked to consider any polenlial conflict of interest and these are recorded. The trustees are responsible for financial controls and accounts,. for overseeing the reserves pOIY,. for ensuring that 311 proceduies and policies adhere to their legal requirements as employers., lor reviewing risk management ol the organisation., lo ensura all aspects of eharily and company law are fully and properly adhered to and lo proted the charity's property. The Iruslees have cornplied with their duly in Section 17151 ol the 2011 Charities Act lo have due regard to guidance published by the Charity Commission on public benefit. The trLJStees are responsible for agreeing the annual report and accounts as well as reviewng the activity during the year. The Charity Manager and the Finance Manager have delegated authority, under terms approved by the Board, for 811 day lo day aclivily including financial, employment and staff supervision. The charity manager has lo present 8 report al each meeting of the Bosrd. The Trustees , including the strategic report, was approved by the board of Iruslees, as th$ company dbredors, on 28 Nov 2023 and signed on the board's behalf by". T W J Russel Chalrman D Roach Trèasurèr
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VOLUNTARY ACTION STRATFORD ON AVON DISTRICT I report lo the charity trustees on My exBmin8tion of the financial statements of Voluntary Action Slrattord On Avon Dlslficl for the year ended 31 March 2023. Responslbllltles and basls of report As the charity trustees ol the Company land also its directors lor the purposes of company lawl you are responsible for the preparation ol the finanaal statements in accordance with the requirements of Ihe Companies Act 2006 Ithe 2006 Act). Having salisfied myself that the accounts of Ihe Company are not required to be audited under Part 16 of the 2006 Act and are eli9ble for independent examination, I report in respèct ol my examination of thè charity accounts 8S carried out under section 145 of the Charities Act 2011 Ilhe 2011 Acll. In carfwng out my examination I have followed all the applicable Direcllons given by the Charity Cornmission under section 145{5llbl of the 2011 Act. Independent examIneS statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examlnation glving me cause to believe that in any material respecl.. I have completed my examination. I confinr that no matters have come to my atlenlion in connection with the examinalion giving me cause to believe that in any material respect.. accounting record5 were not kept in respect of the charrty as required by section 386 of the 2008 Act,. or the fi.nanal slalemenls do llot accord with those Tecords., or the financi81 statements do not comply with the accounting requlrements of section 39S of the 2006 Act other th8n any requirement that the a¢¢ounls give a true an¢J fair vlew whl¢h is not a maller considered as part of an independent examination., or the finanaal slalemenls have not been prepared in accordanc8 wth the rnethods and principles of the Stalernenl of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have No concerns and have come across llo other matters in connection with the examination to whKh attention should be dr n in this report in order lo enable a proper understanding of the financial statements to be reached. Richard Peet FC Grineaux Accounta 20 Market Hill Soulham Warwickshira CV47 OHF mited 28 Nov8mb8r 2023
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unrestricted Restricted funds fund5 2023 2023 Total Unresliicled funds 2022 Reslricled funds 2022 Total 2023 2022 Notes Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments. JRS receipts 8,050 122,058 104,364 513 48,696 20,338 56,746 142.396 104,364 513 61,918 55,458 50,623 112 1,276 60,324 122.242 55,458 50,623 112 1,276 Total Income 234,985 89.034 304,019 169,387 60,324 229,711 Expènditure on: Charitable activities 243,518 60,780 304,298 152,168 92,473 244,641 Nèt movemènt In funds 18,5331 8,254 1279) 17,219 132.1491 114,930} Fund balance8 811 April 2022 f03.092 17,787 120,879 85.873 49,936 135,809 Fund balances at 31 March 2023 94.559 26,041 120.600 103,092 17.787 120.879 The Slalernenl of financial activities includes 815 gains and losses rewgni5ed in the year. All income and expenditure derive from continuing activities. The slalelnenl of finandal activities Also complies with the requirements for an Income and expandllure a¢¢ount under the Companie5 Act 2006.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT STATEMENT OF FINANCIAL POSITION ASAT31 MARCH2023 2023 2022 Notes Fixed assets Tangible assets 2,655 2,694 Current assets Debtors Cash at bank and In hand 26,188 142,486 77,245 123,302 168,674 200.547 Currant Ilabllltles Amounls falling due within one year 50,729 82,362 Net cuirenl a88el8 117,945 118.185 Totsl asséts less ctsryènt liabilitie5 120,800 120.879 Funds Reslri¢led lunds Unrestricted funds 10 26.041 94,559 17,787 103,092 120,600 120,879 The ch8ritabl8 ¢ompany Is enlilled to the exemption from the audit requirement contained in seciion 477 of the Corrp3nies Act 2006, for the year ended 31 March 2023. The trustees acknowledg& their responsibilities for mplying with the requirernenls of the CompaniesAct 2006 wth spect to accounting records and the preparation of financial statements. The mèmbers have not requirgd th8 Gompany lo obtain an audit of ils finanaal statements for the year in question In s¢cord8nce with section 476. These financi81 slalemenls have been prepared in accordance with the provisions applicable to chariiable ¢ompani8s subject to the small companies regime. The fin8n¢ial lalemenls were approved by the Trustees on 28 November 2023 TWJ ussol Chalrman Cornpany Registration No. 034B2562
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accountlng policles Charlty Infomiatlon Voluntary Action Slrallord On Avon District is a private company limited by guaranlee incorporated in England Wal¢s. The règistered office is 3 Ard6n Court, Arden Streel, Stralford-Upon-Avon, WanNickshiro, CV37 6NT. 1.1 Accountlng convention The financlal slslements have been pr@P8rèd in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicabl8 to charities pr8P8ring their accounts in accordance nth the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective 1 January 2019)" The charitable company is a Public Benefit Entity as defined by FRS 102. The financi81 slalemenls have been prepared under the historical cost convention. 1.2 Golng concern At the time ol approving the financial slatemenls, the Trustees have a reasonable expectation that the charity has adequate resources lo continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis ol accounting in preparing the financial stalemenls. 1.3 Charltable funds Unrestricted funds are available for use al the discretion of the Tru$legs in furth8rance of their charil8ble objectives. Restricted funds ar8 subject lo specific conditions by donors as lo how they tllay be used. The PUIFx>ses and uses of the restricted funds are sel out in the notes lo the financial slalemenls. 1.4 Income Income is recognlsed when the charity Is legally ents"Iled lo It after any perfomance condits.ons have been mel, the amounts can be measuT8d rellably, and11 Is Probable that income will be received. 1.5 Expendlture Liabilities are iewgllised as 8xpendilure as soon as the is a legal or constructive obligation committing the charity lo that &xpenditU18, 11 is probable that a transfer ol economic beneh'ts will be required in settlement and the amount of the obligation can be measured reliably. Expenrtilure is accounted for on an Èccrual basis and has been classified under headings that aggregate all cost related lo the category. V)here costs cannot be directly allribuled to particular headings they have been allocated lo a¢livilies on a basis consislenl with the use of resources. 1.8 Property, plant and 8quipmont Depreciaiion is recognised so as to write off the cost or valuation of assets less their reSU81 values over their useful lives on the following bases.. Computer Equipment 33% on cost 1.7 Taxatlon The charity is exempt from corporation tax on ts charflaL)le aclbvllies. 1.8 Employeè bènèfÉis The charitable company operates a defined contribution pension scheme. Contributions payable lo the charitable companls pension scheme are charged lo the Statement ol Financial Actlvilies the perlod lo which they relale.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 other trading activities 2023 2022 Fundraising events Transport fees Group income 128 31,330 19,165 48,558 55.806 Other trading activities 104,364 50,623 Investments 2023 2022 Oeposil account interest 513 112 Net movement In funds 2023 2022 Nel movement in funds is staled after chaiglngllcreLlilingl Independent examiner's fee Depreciation of owned property, plant and equipment 2.460 2,837 2.400 1,982 Trust66's rgmun•ratlon and ban&fits There were no trustees, remuneration or other benefits for the year ended 31 st March 2023 nor for the year ended 31st March 2022. Tru$tees' expenses There were no trustees. expenses paid for the year ended 31st March 2023 nor for the y&ar ended 31 st March 2022.
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Employees 2023 Number 2022 Numbef Direct charitable worf( Administration Session staff Total 14 Employmgnt cost5 2023 2022 Wages and salaries Social security costs Olh6r pension costs 190,376 6,826 7,624 142,920 4,111 6.683 204,826 153,714 There were no ernployees whose annual remuneration wa8 £60,000 or rnore. Tanglblè fix•d ass•ts Computèr Wh6elchalr8 EqulpThent Total Cost Al 1 April 2022 Additions 10.832 2.796 8,728 19,560 2,796 At 31 March 2023 13.628 8,728 22,356 Dèpreclatlon and Impalmient At 1 April 2022 Depreciation charged in the year 8.136 2.837 8,728 18,864 2,837 Al 31 March 2023 10,973 8,728 19,701 Carrylng amount At 31 March 2023 2,655 2,655 At 31 March 2022 2,694 2.694
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Trode and other receivables 2023 2022 Amounts falling due wlthin one year.. Trade receivables Prepayments and accrued income 16,071 10.117 69,610 7,635 26,188 77,245 Other credltors falllng due wlthln on8 yaar 2023 2022 Trade payables Social security and other taxes Other payables Accruals and deferred income 5.082 2,428 22,379 20,860 24,126 2,028 6,965 49,243 50,729 82.382 10 Rèstrlctèd funds The incorne funds ol the charity include reslricled funds comprislno the following unexpended balanS of donations and grants held on Itusl for specific purposes". Movement In funds Intomo Resourcès Balance al resources expended 1 Aprll 2022 Movèmènt In funds Balancé at 1 April 2021 Income re8OU¥C8S Resources Balance at èxpended 31 March 2023 Volunt88r services 49,936 60,324 192.4731 17,787 69,034 160,7801 26,041 11 Unrastrlcted funds - doslgnatod These are unrestricted funds which are material to the charity's activities Made up as follows." Movémènt in funds Balance at Net rnovement Trans10rs Aprll 202 In funds Movement in funds Èalan¢8 al Net mo¥8m8nt Tiansfer6 f Aprll 2022 In funds Balancè at 21 March 2023 Voluntary action Sinking fund 40.953 44.920 17,219 17,6861 7,686 50,486 52,606 18,5331 ie,8291 8,829 33.124 61.435 85,873 17,219 103,092 16,5331 94,559 10-
VOLUNTARY ACTION STRATFORD ON AVON DISTRICT NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 12 Related party trdns8Ctlons There were no disclosable related party transactions during the year12022- none). 11
VOLUNTARY ACTION STRATFORD-ON-AVON DISTRICT DETAILED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 INCOME AND ENDOWMENTS Oonatlons and legacies Councillors. grants Town ¢ounclls Wheelchair donation JRS receipts Other donations 11.168 500 11.750 1,465 1,199 1,276 109,293 43.614 56,747 123,518 Othèr tradlng actlvltles Fundraislng tsvenls Transport fees Group Income 128 31,330 19,165 48,558 55,806 104.364 50,623 Investment income Deposit account interest 513 112 Charitable activities Warwickshire County Council Slr8tford District Council Strafford Ljpon Avon Town Trust NHS Inlegrated Care Board 23,873 9,500 12,500 96,523 23.873 9.500 22,085 142,396 55,458 Tolal Incomlng resources 304.020 229,711 RESOURCES EXPENDED Charltable activities staff salaries Social security Pensions Servic8 charg8 Rent, rates and water Insurance Telephone Postage and stationery Publielly and photos 190,376 6,826 7.624 14.205 20,189 3,028 5,851 2,230 4,197 142.920 4,111 6,683 7,604 20,352 2,855 5,263 3,066 1,747 This pege does not form part of the statutory financial st8lem8nts -12-
VOLUNTARY ACTION STRATFORD-ON-AVON DISTRICT DETAILED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 Sundrfes Volunteer expenses Travel and subsist8llC8 Transport expenses Computer support rnainlenance Subscriptions gnd m8mb8rships Repair5 and renewals Accountancy Community pro5ects expenses Consultancy fees and bid writing Recruitment expenses Office relocation costs Wheelchair maintenance C18aning Equipment depreciation 1.926 165 2,635 512 257 65 6,101 9,735 672 1,089 2,808 8,809 7,250 864 1,872 42 8.002 11,519 700 937 2,886 16,392 161 167 19 1,982 2,837 300,475 239,056 Support costs Flnance Bank charges and Interest Governance costs Legal fees 741 518 3,083 5,067 3,083 5,067 Total resources expendèd 304,299 244,641 Net deficit 279 14,930 Thi5 page d085 not form part of the statutory linancial statements 13-