Registered Charity Number :- 1067432 ## BRETONS COMMUNITY ASSOCIATION ## TRUSTEES’ REPORT AND ## FINANCIAL STATEMENTS ## FOR THE YEAR END 31 March 2024 **Bretons Community Association 411 Rainham Road** **Rainham** **BRETONS COMMUNITY ASSOCIATION** **CONTENTS** FOR THE YEAR ENDED 31 March 2024 TRUSTEES' REPORT ....................................................................................................................................................... 3 INDEPENDENT EXAMINER'S REPORT ....................................................................................................................... 4 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................................................ 5 BALANCE SHEET ........................................................................................................................................................... 6 NOTES TO THE FINANCIAL STATEMENTS .............................................................................................................. 7 2 **BRETONS COMMUNITY ASSOCIATION** **TRUSTEES' REPORT** FOR THE YEAR ENDED 31 March 2024 ## **REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH 2023** The trustees present their report with the financial statements of the charity for the period 1 April 2023 to 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1067432 ## **Principal address** Bretons Manor 411 Rainham Road Rainham Essex RM13 7LP ## **Trustees** Mrs G Reynolds Trustee N Blythe Trustee Mrs S Blythe Trustee ## **Independent Examiner** Mr Ellis Bolger Versa Tax Solutions Ltd 9 Corbets Tey Road Upminster Essex RM14 2AP Approved by order of the board of trustees on 8 July 2024 and signed on its behalf by: N Blythe - Trustee 3 **BRETONS COMMUNITY ASSOCIATION** **INDEPENDENT EXAMINER'S REPORT** FOR THE YEAR ENDED 31 March 2024 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BRETONS COMMUNITY ASSOCIATION** ## **Independent examiner's report to the trustees of Bretons Community Association** I report to the charity trustees on my examination of the accounts of Bretons Community Association (the Trust) for the period 1 April 2023 to 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr Ellis Bolger Versa Tax Solutions Ltd 9 Corbets Tey Road Upminster Essex RM14 2AP 8th July 2024 4 **BRETONS COMMUNITY ASSOCIATION** **STATEMENT OF FINANCIAL ACTIVITIES** FOR THE YEAR ENDED 31 March 2024 |**Recommended categories by**
**activity**
**Notes**
**Income and endowments**
**from:**
Donations and legacies
2
Other trading activities
3
**Total**
**Expenditure on:**
Raising funds
4
Charitable activities
5
Other
7
**Total**
**Net income/(expenditure)**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted funds**
**£**
**Total Funds 2024**
**£**
**Total Funds 2023**
**£**
56,242
56,242
39,809
-
-
34,667| |---|---| ||**56,242**
**56,242**
**74,476**| ||5,631
5,631
9,424
12,138
12,138
8,113
24,481
24,481
15,753| ||**42,250**
**42,250**
**33,290**| ||**13,992**
**13,992**
**41,186**| ||**13,992**
**13,992**
**41,186**
65,487
65,487
24,301| ||**79,479**
**79,479**
**65,487**| 5 **BRETONS COMMUNITY ASSOCIATION** **BALANCE SHEET** FOR THE YEAR ENDED 31 March 2024 |**Recommended categories by**
**activity**|**Notes**|**Unrestricted funds**
**£**|**Total Funds 2024**
**£**|**Total Funds 2023**
**£**| |---|---|---|---|---| |Current assets||||| |Debtors|8|57,596|57,596|46,072| |Cash at bank and in hand|9|22,603|22,603|20,345| |**Total current assets**||**80,199**|**80,199**|**66,417**| |Creditors: amounts falling due
within one year|10|720|720|930| |**Net current**
**assets/(liabilities)**||**79,479**|**79,479**|**65,487**| |**Total net assets or liabilities**||**79,479**|**79,479**|**65,487**| |**Funds of the Charity**||||| |Unrestricted funds|11|79,479|79,479|65,487| |Restricted income funds|11||-|-| |Endowment funds|11||-|-| |**Total funds**||**79,479**|**79,479**|**65,487**| The financial statements were approved by the Board on 16-Jul-2024 and signed on its behalf by: N Blythe Trustee 6 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 7 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 ## **1 Accounting Policies** ## **1.1 Accounting Policies** The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the accounts are as follows. ## **1.2 Basis of preparation** These accounts have been prepared under the historical cost convention, as modified by the inclusion of charitable properties and fixed asset investments and investment properties at valuation. These accounts have been prepared in accordance with “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. These accounts are presented in pounds sterling and rounded to the nearest pound. ## **1.3 Going concern** The Trustees have prepared financial projections, taking into consideration the current economic conditions and have, at the time of approving these accounts, a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accounts. ## **1.4 Income from donations or grants** Income from donations and grants is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations, this is usually on receipt. For grants, this is usually when a formal o"er is made in writing. If a donation or grant contains terms and conditions outside of the charity’s control which must be met before the charity is entitled to the funds, or if the donor specifies that the funds must be used in future time periods, then the income is deferred. ## **1.5 Government grants** The charity has received government grants in the reporting period ## **1.6 Tax reclaims on donations and gifts** Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. ## **1.7 Contractual income and performance related grants** 8 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. ## **1.8 Donated goods** Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. - **a) Donated goods for distribution to beneficiaries** The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. - **b) Donated goods for resale** Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. - **c) Donated goods and services capitalised as Tangible fixed assets** Goods donated for on-going use by a charity in carrying out its activities are recognised as tangible fixed assets with the corresponding gain recognised as income from donations within the SoFA. ## **1.9 Income from charitable activities** Income from charitable activities is recognised over the period to which the income relates. Concert fees are recognised at the date of the event. Membership fees are recognised over the period of the membership. Rent is recognised over the period to which it relates. Any amounts relating to future periods are deferred. ## **1.10 Income from membership subscriptions** Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Membership subscriptions which give a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. ## **1.11 Expenditure** Expenditure is recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be estimated reliably. It is inclusive of VAT which cannot be recovered. Direct costs are those costs which directly attribute to its activities. Wages and salaries are allocated to direct costs based on an estimate of time spent on charitable activities by staff members. Support costs include staff costs and are those which do not produce a direct output. Staff costs relate to specific activities and this is reflected in the allocation of payroll costs based on the percentage of time spent. 9 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 All costs, including governance costs, are allocated between the expenditure categories of the charity on a basis designed to reflect the use of the resource. Costs relating to a particular activity are charged directly; others are apportioned on an appropriate basis. Support costs and overheads have been calculated by allocating staff time to the level of involvement in the various activities of the Charity. ## **2 Income from Donations and Legacies** |**Analysis**
Donation and gifts
Membership
subscriptions and
sponsorships which
are in substance
donations
Other|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**2024**
**Total funds**
**2023**
**£**
**£**
**£**
**£**
**£**
34,005
-
-
34,005
-
6,492
-
-
6,492
3,165
15,745
-
-
15,745
36,644| |---|---| ||56,242
-
-
56,242
39,809| ## **3 Income from Other Trading Activities** |**Analysis**
Events|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**2024**
**Total funds**
**2023**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
34,667| |---|---| ||-
-
-
-
34,667| 10 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 ## **4 Expenditure on Raising Funds** |**4 Expenditure on**|**Raising Funds**|||| |---|---|---|---|---| ||**Total funds 2024**||**Total funds 2023**|| |**Analysis**|**£**||**£**|| |Rent collection,||||| |property repairs and||5,526|9,424|| |maintenance charges||||| |Support Costs||105|-|| |||5,631|9,424|| |**5 Expenditure on**|**Charitable Activities**|||| ||**Total funds 2024**||**Total funds 2023**|| |**Analysis**|**£**||**£**|| |Legal/professional fees||1,997||1,831| |Wages and salaries||7,000||4,812| |Charity management &
administartio||1,905||-| |Support Costs||1,236||1,470| |||12,138||8,113| |**6 Support Costs**||||| ||**Total funds 2024**||**Total funds 2023**|| |**Analysis**|**£**||**£**|| |Staff costs|210|||-| |**Governance Costs**||||| |Accountants
fees|1,131|||1,470| ||**1,341**|||**1,470**| ## **5 Expenditure on Charitable Activities** ## **6 Support Costs** 11 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 ## **7 Other Expenditure** |**Analysis**
Other Expenditure|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**2024**
**Total funds**
**2023**
**£**
**£**
**£**
**£**
**£**
24,481
-
-
24,481
15,753| |---|---| ||24,481
-
-
24,481
15,753| ## **8 Debtors: Amounts falling due within one year** |Trade debtors
**sh at bank and in hand**
Cash at bank and on hand|**Total funds 2024**
**Total funds 2023**
**£**
**£**
57,596
46,072| |---|---| ||57,596
46,072| ||**Total funds 2024**
**Total funds 2023**
**£**
**£**
22,603
20,345| ||22,603
20,345| ## **9 Cash at bank and in hand** ## **10 Creditors: Amounts falling due within one year** |**reditors: Amounts falling due**|**within one year**| |---|---| |Accruals for grants payable
Trade creditors
Accruals and deferred income|**Total funds 2024**
**Total funds 2023**
**£**
**£**
720
-
-
480
-
450| ||720
930| 12 **BRETONS COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** FOR THE YEAR ENDED 31 March 2024 ## **11 Charity funds** ## **11.1 Details of material funds held and movements during the CURRENT reporting period** |**Fund names**
**Unrestricted**
**funds**
**Total**
**etails of material**
**Fund names**
**Unrestricted**
**funds**
**Total**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Gains and**
**losses**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
**£**| |---|---| ||65,487
56,241
(42,250)
-
-
79,478| ||65,487
56,241
(42,250)
-
-
79,478| ||**funds held and movements during the PREVIOUS reporting period**
**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Gains and**
**losses**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
**£**| ||24,301
74,476
(33,290)
-
-
65,487| ||24,301
74,476
(33,290)
-
-
65,487| ## **11.2 Details of material funds held and movements during the PREVIOUS reporting period** **11.3 Transfers between funds This Year** **Amount £** Between unrestricted and restricted funds - Between endowment and restricted funds - Between endowment and unrestricted funds - **Amount £** **Last Year** Between unrestricted and restricted funds - Between endowment and restricted funds - Between endowment and unrestricted funds - 13