Sa
Annual Trustees Report 2024~2025
Littlehampton District Lions Club incorporating Littlehampton District Lions Club Charitable Trust Fund
Annual Report - Year Ended 30 June 2025 COND, <(L) i* .
This is the twenty seventh Annual Report of the Littlehampton District Lions Club Charitable Trust, which also includes our Activities Account. This is the Club’s 55th year of serving our local community.
Legal Information
Lions Club Name: Littlehampton District Lions Club Formation Date: 6" November 1969 Charity Name: Littlehampton District Lions Club Charitable Trust Registered Charity No: 1067427 Principal Address: The Club Secretary is the contact for correspondence at 35 Henry Avenue, Rustington, BN16 2PA Constitution: Trust Deed dated 1 July 1997 Trustees for the Year: Paul Joseph - Club President (July to December) Neil Helyer — Club President (January to June) Les Fuller — Lions Club Secretary David Bishop - Lions Club Treasurer Neil Helyer - Fundraising/Activities Chair Mike Warrington - Service/Welfare Chair Bankers: Barclays Bank
Independent Examiner: Mike Clayden, 15 Dawtrey Close, Rustington, BN16 3SD
Page |
J
=
Annual Trustees Report 2024~2025
Aims and Organisation
Lions Clubs.
The Littlehampton District Lions Club is a local club formed in 1969 as part of the worldwide organisation called Lions International, a voluntary organisation that helps, supports and guides local clubs to serve their local communities. Clubs are chartered as separate entities with their own.constitution but with links to a Zone, District, and Multiple District and to Lions International in Oakbrook, America where the organisation was formed in 1917. Links with other Lions Clubs and the Lions Clubs structures provides a vehicle for the exchange of ideas and through co-operation the clubs work together to help on national and international charitable projects. There are nearly 1.4 million members in just under 50,000 Lions Clubs operating in over 200 countries worldwide. Our Global causes are Childhood Cancer, Diabetes, Disaster Relief, Environment, Humanitarian, Hunger, Vision and Youth.
Lions International Mission Statement.
To empower Lions Clubs, Volunteers and Partners to improve health and wellbeing, strengthen communities, and support those in need through humanitarian services and grants that impact lives globally, and encourage peace and international understanding.
Littlehampton District Lions Club.
Littlehampton District Lions Club is a voluntary organisation which exists to help and support the local community and contribute to Lions International Foundation projects as decided by the members. Its members organise and undertake fundraising and service activities, money raised is donated by the club to its Charitable Trust for appropriation as the services/welfare committee and club sees fit. All time is given freely by the members for no payment or reward. Since its formation we have donated over £350,000 supporting those in need.
)
Club Finances: Admin Account.
Monies relating to the administration of the club and the social events for members are held entirely separately from the charitable and fund-raising activities monies in a separate “Administration Account” known as the Admin Account. Club members pay an annual subscription of £50, paid half yearly. Members can decide to claim expenses relating to Fund Raising Activities and, if they wish, donate these to the Admin Fund, this year the amount was £713.15. From this account we pay our District, Multi District and International Dues. This account is not included in our returns to the Charity Commission. The year-end balance held in the Administration Account is £1241.97.
Club Finances: Activities Account.
Income derived from fund-raising and expenditure relating to fundraising activities is accounted for through the “Activities Account”, this includes the costs relating to running our Lions Van. Any surplus in the Activities Account is periodically transferred to the Charitable Trust Account, which may then only be donated to charitable causes as agreed by the Club and its Trustees. For the purposes of reporting, the financial statements include
Page 2
it
Annual Trustees Report 2024~2025
the Activities Account and the Charity Trust Account, as they are both considered charity funds as they are funded by donations, grants and fundraising events.
Club Finances: Charitable Trust Account.
The “Charity Trust Account” is managed by the trustees who are drawn from the Officers and Committee Chairman of the Club. These are the President, Secretary, Treasurer, the Services/Welfare, Activities/Fundraising Committee Chair and the Membership Chair. All the Club’s donations are administered through the Charity Trust. Requests by local individuals, groups and charities are considered by the Services/Welfare Committee and then agreed by the Trustees prior to payment.
The Club.
Littlehampton District Lions Club is managed by its members and meets monthly at a “Club Business Meeting”. The Trustees meet as and when needed to discuss strategic or important issues not appropriate for the monthly business meeting. Detailed affairs are dealt with in committee meetings, with committees set up covering Services and Welfare, and Activities and Fundraising. These committees meet monthly to discuss matters arising and in hand.
The Wickens Family Foundation.
We have been very fortunate to get continued support from the Wickens Family Foundation, who help us with running costs of our Transit Van. More importantly, they have in addition made grants into our Charity Trust of £21,560 this year to help us support requests from those in the local community. Regular updates are sent to them to let them know how their grants have been allocated.
Progress and Achievements
|
Fundraising Main Activities.
We raised £1048 profit from putting 25 Easter Eggs into local pubs etc in April 2025.
At Christmas we took Santa around some of the local estates “On Tour” in our van, we carried out street and store collections and ran two Santa’s Grottos, these raised £3541.
In recognition of V E Day, we organised a Quiz which raised £1528 and this year’s Rustington Charity Street Fayre raised £1140.
We continued to hold bookstalls selling pre-owned paperback books and puzzles next to the Village Clock in Rustington and at other events raising £3860. We also made and sold timber items mainly planters, nest boxes and bug hotels raising a further £269.
We have book stalls in the waiting rooms at Littlehampton and Arundel Stations which raised £485.
We catered at the Screen on the Green raising £222 and supplied the Beer and Tea Stalls at the Littlehampton Town Show raising £1729 before expenses, thanks mainly due to support from the Arun View Inn.
Full details are in the published accounts see Note 2.
Page 3
ect
Annual Trustees Report 2024~2025
Service Projects.
We continue to recycle unwanted spectacles and take them to Chichester Lions Club for sorting, they then sort them and send those suitable abroad via Medico France to Africa. We also sell on-line branded preowned spectacle cases.
We started collecting surplus food each week from UK Harvest in Donnington which is distributed mainly to the Creative Heart Community Hub, but also to Turning Tides and White Meadows Academy depending on what we are given.
We also helped with the Rustington Remembrance Service and Parade and helped with a bucket collection at Morrison’s in Littlehampton for Marie Curie.
We advertise our own “Lions Community Support Fund” where charities, groups or individuals can apply for funding via Facebook, our website and posters.
We organised our annual Senior Citizens Luncheon in early August for around eighty local elderly people when we served them lunch and arranged an afternoon of entertainment for them. At Christmas we also delivered Christmas Goodie Bags.
We continue to promote and supply the Lions “Message in a Bottle’s” mainly in local Pharmacies and Doctors Surgeries.
Donations made.
A list of these over £250 is enclosed with these accounts, this year’s total being £26,695.97. (See note 3)
Membership.
The Club’s membership at the end of the year was 24 with 16 men and 8 women.
Review ofFinancial Activities and Affairs.
The financial accounts of the Club and the Charitable Trust are attached to this report.
The Club and therefore the Charity has become dependent on income derived from its Bookstalls, Christmas Collections and Grottos, Catering and Rustington Charity Street Fayre as well as other smaller fundraising events organised during the year, together with the support granted by the Wickens Family Foundation.
In undertaking its work, the Charity solely relies on the members of the Littlehampton District Lions Club, partners and friends. Their time is given freely and without charge and without this support the charity would not be able to function.
----- Start of picture text -----
\ ——,
----- End of picture text -----
David Bishop — Lions Club Treasurer
Page 4
|
Income and Expenditure for Year Ended 30th June 2025 | Charity
;
| Charity | ||||
|---|---|---|---|---|
| Note | Activities | TrustFund | ||
| Income | 2023-2024 | |||
| Grants and Donations | 4,216 | 22,385 | ||
| From FundraisingEvents: | ||||
| BookcaseIncome | 485 | |||
| VEDay Quiz | 1,528 | . | ||
| Rustington StreetFayre | 1,875 | |||
| Bookstalls andbook sales | 3,860 | |||
| Online sales -booksand spec cases | 645 | |||
| Sales oftimberitems | 269 | |||
| Catering Receipts | 3,379 | |||
| Christmas Collections | 3,974 | |||
| EasterEggs | 1,910 | |||
| IncomeBeforeInterest | 22,142 | 22,385 | ||
| InterestReceived | 0 | 0 | ||
| TotalIncome | 22,142 | 22,385 | 44,527 | 37784.98 |
| Expenditure | 2023-2024 | |||
| Fundraising | ||||
| EasterEggs | 862 | |||
| Rustington Street Fayre | 735 | |||
| CateringExpenses | 1,358 | |||
| Cost oftimber etc | 127 | |||
| FundraisingExpensesdonatedtoadmin | 713 | |||
| VanExpenses | 3,383 | |||
| Christmas Collections | 433 | |||
| Miscellaneous | 2,462 | |||
| Charitable Donations | ||||
| Donations | 26,696 | |||
| TotalExpenditure | 10,072 | 26,696 | 36,768 | 37961.72 |
Page 5
=
'
Income and Expenditure Account for Year Ended 30 June 2025
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Charitable Trust|2023-2024|
|Note|Activities|Fund|£|Fund|£|Total £|
|Income|
|Grants/Donations|Received|1|4,216|22,385|26,601|21,535|
|From|Fundraising|Events|2|17,926|0|17,926|16,250|
|Other receipts|0|0|0|1,297|
|Operating|Income|22,142|22,385|44,527|39,082|
|Expenditure|
|Fundraising|2|10,072|0|10,072|9,012|
|Charitable Payments|3|0|26,696|26,696|28,950|
|Operating Expenditure|10,072|26,696|36,768|37,962|
|Surplus/(Deficit)|12,069|(4,311)|7,759|1,120|
|Plus:|
|Interest Received|0|0|0|0|
|Club|t/f expenses|donated|to admin|4|(713)|
|Club|t/f from|activities|to|trust|4|(10,000)|10,000|
|Surplus/(Deficit)|for the Year|1,356|5,689|7,759|549|
----- End of picture text -----
Balance Sheet as at 30 June 2025
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|Charity Trust|2023-2024|
|Note|Activities|Acc.|£|Fund £|Total|£|
|Current|Assets|
|Debtors|0|0|0|0|
|Current Investments|0|0|0|0|
|Cash|at Bank|16,852|28,484|45,336|37,442|
|Total Current Assets|16,852|‘28,484|45,336|37,442|
|The Administration|Account figures|are excluded|from the|returns|to the Charity Commission|
|Signed|
|David|Bishop|Neil Helyer|Les|Fuller|
|Treasurer|President|Secretary|
----- End of picture text -----
Page 6
aaa 2)
----- Start of picture text -----
Grants/Donations Received (Note 1) 2023-2024
Activities Trust £ Total £ Total £
Wickens Family Foundation 2821 21,560 24,381 20,000.00
Sundry other small amounts 1394 825 2,219 927.00
Activities Account (Note 2) 2023-2024
Expenditure Income Profit Total £
Main Fundraising Activities (Deficit)
Bookcase Income 0 485 485 547
Bookstalls and online sales 0 3,860 3,860 1,537
Sales of Timber items 0 269 269 1,244
Catering at Events (1,358) 3,379 2,021 1,004
Rustington Charity Street Fayre (735) 1,875 1,140 1,289
Easter Eggs Tombolas (862) 1,910 1,048 1,029
VE Day Quiz (899) 2,416 1,517 1,004
Christmas Collections (433) 3,974 3,541 3,232
Proceeds from main activities 4,287 18,168 13,881 10,886
----- End of picture text -----
Fixed Assets
The club's major assets are a garage - approx value £5000 known as Mike's Place. Other assets includes three gazebos, a generator, tables and other smaller items used at Fund Raising events. All these assets are fully paid for and wholly owned by the club.
We also have use of two garages donated by Store Property Ltd in Rustington known as garages number 4 and 15.
Charitable Donations and Payments (Note 3)
----- Start of picture text -----
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|:|2023-2024|
|Trust £|Total £|
|Charitable|donations|26,695.97|28,950|
|Broken down|as|follows:-|
|First Choice|Mobility|- Wheel|Chair for John|Howard|9|£|(2,036.00)|
|Blind|Veterans|UK|- proceeds|-|Rustington|Street|Fayr|£|(1,000.00)|
|Morrisons|- Christmas|Bag|Items|£|(984.25)|
|Morrisons|-|Items|for Xmas|Bags|£|(925.80)|
|1087 Arun|Valley|Squadron|Air|Cadets|- from VE|Day'|£|(700.00)|
|Creative|Heart|-|Donation|for damaged windows|£|(500.00)|
|LIONS|105SE|LCIF|-|Disaster|Refief|£|(500.00)|
|St|Catherines|School|PTFA|-|Play|Equipment|£|(500.00)|
|Ebay-Turning|Tides-4|Tents|8|Sleeping|Bags,|Clothes|£|(401.20)|
|Georgian|Gardens|School|- Transport costs|for swimm|£|(400.00)|
|Family Support Work|-|Dappers|Lane|Holiday|Activities|£|(375.00)|
|Argos|-|Single|Bed|and|3|Mairesses|£|(370.00)|
|Currys|- Washing|Machine|for family|£|(359.00)|
|Currys|- Fridge|Freezer for family|in|need|x|(339.00)|
----- End of picture text -----
Page 7
----- Start of picture text -----
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|AO.COM|- Washing|Machine|for family|£|(334.00)|
|Bookers|-|Supplies|for|Luncheon|£|(334.00)|
|Argos|-|Single|Bed|and|Mattress|£|(325.95)|
|Creative|Heart|-|Donation|to|Warm|Room|£|(300.00)|
|East|Preston|Cricket|Club|- donation|for youth|equipm:|£|(300.00)|
|Hannah|Gourlay|-|donation|towards|a|wig|£|(300.00)|
|PCC|of|Rustington|-|support|for|Pantry|at|Georgian|Ge|£|(300.00)|
|Rustington|Methodist|Church|-|Coffee|and|Games|Pro|£|(300.00)|
|Victoria|Hampson|-|Donation|for 3|girls|to|attend|Dane|£|(300.00)|
|White|Meadows|Primary Sch-Tina|McFarlane-Support|£|(300.00)|
|Bookers-|Littlehampton|District|Foodbank|£|(295.35)|:|
|Bookers|-|Litthehampton|Foodbank|£|(293.35)|
|Bookers|-|Littlehampton|Foodbank|£|(285.02)|
|Morrisons|-|Items|for Xmas|Bags|£|(269.50)|
|Bookers|-|Littlehampton|Foodbank|£|(251.88)|
|Blueprint Youth|UK|Ltd|-|donation|for PR|kit|£|(250.00)|
|UK|Harvest|Crowdfunder|£|(250.00)|
|’|Friends|of Mewsbrook|Park|-|Defibrilator|Cabinet|£|(250.00)|
|Homestart|Arun,|Worthing|and|Adur|- Xmas|Appeal|£|(250.00)|
|LCI|District|105SE|Foundation|-|Disaster Appeal|Myan|£|(250.00)|
|LCI|District|105SE|Foundation|- Vision|Screening|£|(250.00)|
|Life|Charity|-|Donation|as agreed|in|January|£|(250.00)|
|Bookers|for Littlehampton|Foodbank|£|(249.48)|
|Summerlea|School|-|Donation|for|Eilya|to|attend|camp|£|(245.00)|
|Bookers|-|Littlehamoton|Foodbank|E|(244.72)|
|Carole|Webster|-|Iceland|-|Items|for Xmas|Bags|£|(240.57)|
|Bookers|-|Littlehampton|Foodbank|£|(239.63)|
|Bookers-|Littlehampton|Foodbank|£|(236.94)|
|Tesco|-|Foodshop|for family|£|(215.79)|
|Morrisons|-|White|Meadows|School|Foodbank|£|(215.62)|
|Amazon|-|Fridge|Freezer for family|£|(209.99)|
|Sleep|Beds|-|Divan|Base|for|lady|£|(202.46)|
|Argos|- Bunk Beds|for family|£|(201.95)|
|Tesco shop|for family|£|(200.12)|
|LCI|105SE|Foundation|-|Sightsavers|E|(200.00)|
|Lions|105SE|LCIF|-|Disaster|Fund|£|(200.00)|
|Littlehampton|Players|Operatic Soc|-|Rust|Street|Fayre|£|(200.00)|
|Peacocks|-|Gift|Card|-|for family|in|need|£|(200.00)|
|Rustington|Community|Choir- Rust Street|Fayre|a|(200.00)|
|St|Peter and|St|Paul|- Transport|costs|for|client|£|(200.00)|
|Theatre Academy|Studios|-|Rust|Street|Fayre|ba|(200.00)|
|Other donations|under £200|£|(6,964.40)|
----- End of picture text -----
Restricted Funds Held within our Charitable Trust Account are two amounts of money that have restricted uses. The balances of these at the end of the year were -
-
1-Inspire Leisure - these funds are for use only for Art, Sport or Culture in the local area. Amount 1113.14
-
2- Wickens Family Foundation - these funds are for general use in the local area only. Amount 3959.68
Transfers Between Accounts (Note 4) Transfers from Activities to Admin relate to monthly expenses donated to Admin by members. Transfers from Activities to Trust are proceeds from fund raising events and activities.
Page 8
—
Independant Examiner's Report to the Trustees of the Littlehampton District Lions Club
I report on the Financial Statements for the year ended 30th June 2025, which are set out above.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independant Examiner's Statement
I have cpmpleted my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: . A Date: j iM X — , Ly ZX es& Name M J Clayden
Address
15 Dawtrey Close, Rustington, BN16 3SD
Page 9