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2024-03-31-accounts

Caerphilly People First

’ - Trustees Annual Report 2023 2024

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Caerphilly People First

’ - Trustees Annual Report 2023 2024

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CONTENTS PAGE
Trustees' Annual Report 2
Independent examiner's report to trustees 12
Statement of financial activities 13
Statement of financial position 14
Accounting policies 15
Notes to the financial accounts 18
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Caerphilly People First

’ - Trustees Annual Report 2023 2024

The trustees present their report of the charity for the year ending 31 March 2024.

Registered charity name Caerphilly People First
Charity registration number 1067252
Principle office Bargoed YMCA, Aeron Place, Bargoed, CF81 8JA
The trustees Ffion Bethell
Tracy Tregaskis
Amanda Evans (resigned on 9/2/2024)
Sophie Morgan
Natalie Stapley

AIMS AND OBJECTIVES

Caerphilly County Borough through training, information, and the promotion of self-advocacy. It is a user-led organisation aiming to support its members – and others – by raising awareness of the rights of people to make their own decisions, and to determine that services for people with learning disabilities are appropriately provided.

GOVERNANCE AND MANAGEMENT

The charity is governed by its constitution and is a charity registered with the Charity Commission.

Election of trustees: According to the constitution of Caerphilly People First, the charity in a general meeting shall elect the officers and the other trustees in line with the terms of the constitution.

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The trustees may appoint a person who is willing to act as a trustee. They may also appoint trustees to act as officers. Each of the trustees shall retire with the effect from the conclusion of the annual general meeting next after his or her term of office but shall be eligible for re-election at that annual general meeting.

CHARITY STRUCTURE / OUR TEAM

Caerphilly People First employs a manager who works 31 hours per week, and an admin worker who works 25 hours per week. We also employ two people with a learning disability for 2 hours per week each, and these people are also on our payroll.

Caerphilly People First staff undergo regular supervision sessions.

The management committee, which is made up of people with and without a learning disability, has held one management meeting during this year. We are currently in the process of attempting to recruit more trustees to the committee.

2023-2024 has been a very busy year for Caerphilly People First. As a result of new activities we have offered, we have been able to reach out to many more people with learning disabilities and have recruited many new members.

HAVING A VOICE

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We have attended the following events over the past year:

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MEMBERS AND ACTIVITIES

Staff have kept in constant contact with members via phone calls and zoom. At our office base we are once again at full capacity in terms of volunteers – we host 14 volunteers per week at our office, some for more than one day per week.

During the year we have run many projects. Every Tuesday during the summer and spring months, our members visited the TARAGGAN educational gardens project in Gilfach where we plant and grow vegetables. We hosted 12 sessions in this period.

Also on Tuesdays, the group took part in crafts sessions. We hosted 9 crafts sessions during this period.

On Wednesdays the group took part in sessions run by RecRock. These are music and wellbeing sessions where the group plays instruments, sings songs, and writes their own songs. During the sessions, the group also wrote a song based on their walking project with Multiply Skills for Life, and recorded a video for the song. We hosted 8 music sessions in this period.

On Fridays we welcomed 50+ people per session to our cookery course, where members old and new came together to learn new skills, and socialise. This included special themed weeks during Halloween, Christmas, And Easter. It’s great to see people becoming more confident and having such a great time whilst learning how to cook. We hosted 25 cookery sessions during this period.

ACHIEVEMENTS AND PERFORMANCE

TRAINING

Caerphilly People First has facilitated our own training courses and events.

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These include:

Staff and members have attended the following training courses/sessions:

PARTNERSHIP WORK

We have met and worked with various individuals and organisations, including:

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We have worked with other People First groups, including Blaenau Gwent, Newport, Cardiff, Monmouthshire, Cwm Taff, Rhondda Cynon Taff, and Merthyr People First. We worked particularly closely with Cwm Taff People First, with whom we researched the history of learning disabilities.

We continue to have a very good relationship with Caerphilly County Borough Council and are in close contact with Directors, Managers and other people who work for the council. We meet with Social Services Management on a quarterly basis. We were awarded a new service level agreement in April 2023, which will last for 5 years, and we have been awarded an extra £1,500 per quarter, which means we now receive £9,101 core funding per quarter.

ADDITIONAL WORK AND ACTIVITIES

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INFORMATION SHARING

Caerphilly People First produces a quarterly newsletter which we send to approximately 80 people (mainly online). Caerphilly County Borough Council also kindly shares the newsletter with their contacts. We have a Facebook page which is followed by 1,200 people, a twitter / X page which has 246 followers, and an Instagram page followed by 90 people.

FINANCIAL REVIEW / PROJECTS & INCOME

Core Funding also came from:

We were also funded by:

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Throughout the financial year we kept and updated an income and expenditure forecast. The accounts reflect that funds are available to continue providing the charity’s ongoing projects, however the dependence on continuing grant aid poses a potential risk. We are managing this risk through strengthening our financial management and developing our fundraising activities.

RESERVES POLICY

The board of management strives to maintain reserves to ensure that the charity can continue its work. To this end it aims to hold sufficient reserves to maintain its work for six months. At the moment the charity does not hold six months of reserves money, but trustees are putting in place efforts to build enough reserves to reach this aim.

RESPONSIBILITIES OF TRUSTEES

The charity’s trustees are responsible for preparing the trustees annual report and the financial statements in accordance with applicable laws and regulations.

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year. The trustees must not approve the financial statements unless they are satisfied that they give a true

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and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for:

The trustees’ annual report was approved on ………………..and signed on behalf of the board of trustees by:

Ffion Bethell

Trustee

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CHARITY REGISTRATION NUMBER: 1067252

Caerphilly People First

Unaudited Financial Statements

- - 31 Mar 24

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Caerphilly People First

Independent Examiner's report to the Trustees of Caerphilly People First

Year ended 31 March 2024

I report to the trustess on my examination of the financial statements of Caerphilly People First ('the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I conform that no material matters have come to my attention in connection with the examination giving me cause for concern to belive that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements so not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the acounts give a 'true and fair' view which is not a matter considered as part of the independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Michael Fisher Independent Examiner 14 Glas Fryn Penpediarheol HENGOED CF82 7TN

24th July 2024

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Caerphilly People First
Statement of Financial Activities
Year Ended 31 March 2024
2024 2023
Note Unrestricted
funds		 Restricted
funds		 Total funds Total funds
£ £ £ £
Income and endowments
Charitable activities 2 67,633 21,620 89,253 64,435
Other trading activities 3 - - - -
Total income 67,633 21,620 89,253 64,435
Expenditure
Expenditure on charitable activities 4, 5 67,870 21,620 89,490 75,138
Total expenditure 67,870 21,620 89,490 75,138
Net income and net movement in funds 237
-		 - 237
-		 10,703
-
Reconciliation of funds
Total funds brought forward 3,319 20,018 23,337 34,040
Total funds carried forward 3,082 20,018 23,100 23,337
The statement of financial activities includes all gains and losses recognised in the year.
All income andd expenditure derive from continuing activities.

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Caerphilly People First
Statement of Financial Position
Year Ended 31 March 2024
2024 2023
Note
£ £ £
Current assets
Debtors 11 - -
Cash at bank and in hand 23,100 23,337
Total income 23,100 23,337
Creditors: amounts falling due within one year 12 -
Net Current assets 23,100 23,337
Total assets less current liabilities 23,100 23,337
Net Assets 23,100 23,337
Funds of the charity
Restricted funds 20,018 20,018
Unrestricted funds 3,082 3,319
Total charity funds 23,100 23,337
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These financial statements were approved by the board of trustees and authorised for issue on ______ and are signed on behalf of the board by:

Miss Ffion Bethall

Trustee

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Caerphilly People First

Accounting Policies

Year Ended 31 March 2024

Basis of preparation

The particular accountinig policies adopted are set out below.

Accounting convention

The financial statements are prepared on a gong concern basis, under the historical cost convention.

The financial statements are prepared in stirling, which is the functional currency of the entity.

Going Concern

The charity is entirely dependent on continuing grant aid and as a consequence the going concern basis in also dependent on the continuing grant aid

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragragh 1.12 of FRS 102;

(a) No cash flow statement has been presented.

(b) Disclosures in respect of financial instruments have not been presented.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrsestricted funds are available for the use at the discretion of the trustees to further any of the charity's purposes. Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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Caerphilly People First

Accounting Policies (continued)

Year Ended 31 March 2024

Incoming resources

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable tha the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

• Income from donations or grants is recognised when there is evidence of entitlement to the gift receipt is probable and the amount can be measured reliably.

• Income from donated goods is measured at the fair value of the goods unless this is impractical to measure relaibly. In which case the value is sderived from the cost to the donor. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.

• Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditue is recognised on an actual basis. Expenditure includes any VAT which cannot be fully recoved, and is classified under headings of the statement of financial activities to which it relates:

• Expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of all its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a sinlgle activity are allocated directly to that activity, Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistant basis.

Tangible assets

All fixed assets are initially recorded at cost. No item costing less than £1,000 is capitalised.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, les its residual value, over the useful economic life of that asset as follow:

Equipment - 33% per annum straight line basis.

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Caerphilly People First

Accounting Policies (continued)

Year Ended 31 March 2024

Taxation

As a registered charity, the charity is exmpt from income tax to the extent that ist income and gains are applicable to charitable purposes only. Valu added Tax is not recoverable by the charity and is therefore included in the relevant costs in the statement of financial activities.

Winding Up or Dissolution of the Charity

If upon winding up or dissolution of the charity there remains any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objectives to the charity.

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Caerphilly People First

Notes to the Financial Statements

Year Ended 31 March 2024

1 Statement of Compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Report Standard applicable in the UK and Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

2 Charitable activities

2024
Unrestricted
funds		 Restricted
funds		 Total funds
£ £ £
Caerphilly CountyBouroughCouncilService Contracts 29,003 1,350 30,353
National Lottery 31,071 10,000 41,071
Other Incomefromcharitable activities 815 - 815
NationalGrid - 1,830 1,830
InnovativeTrust - 3,000 3,000
CaerphillyParentNetwork 500 - 500
GarfieldWeston 5,000 - 5,000
GAVO - 5,440 5,440
LocalGiving 879 - 879
University ofSouth Wales 365 - 365
67,633 21,620 89,253
2023
2023
Unrestricted
funds		 Restricted
funds		 Total funds
£ £ £
Caerphilly CountyBouroughCouncilService Contracts 40,404 715 41,119
RCT PeopleFirst 125 18 143
Other Incomefromcharitable activities 682 - 682
Amazon 126 - 126
CaerphillyRegional Partnerships - 8,000 8,000
LloydsBank Foundation for England &Wales 2,250 - 2,250
UnitedWelsh Housing - 100 100
ComicRelief - 3,000 3,000
Mencap 1,500 - 1,500
ButeEnergy 500 - 500
LocalGiving 212 - 212
MagicLittle Grants 500 - 500
University ofSouth Wales 728 - 728
CaerphillyEnpowerment Scheme - 1,350 1,350
Cwtch - 4,225 4,225
47,027 17,408 64,435
**3 ** Other trading activities
Restricted Total funds Restricted Total funds
funds 2024 funds 2023
Fundraising events 0 0 0 0
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Caerphilly People First
Notes to the Financial Statements(continued)
Year Ended 31 March 2024
**4 ** Expenditure on charitable activities by fund type
2024
Unrestricted
funds		 Restricted
funds		 Total funds
£ £ £
Charitable activities 41,128 21,620 62,748
Support costs 26,742 - 26,742
67,870 21,620 89,490
2023
Unrestricted
funds		 Restricted
funds		 Total funds
£ £ £
Charitable activities 49,669 - 49,669
Support costs 25,469 - 25,469
75,138 - 75,138
**5 ** Expenditure on charitable activities by activity type
Activities
undertaken
directly		 Support
Costs		 Total Funds
2024		 Total Funds
2023
£ £ £
Charitable activities 62,748 24,453 87,201 72,929
Governance costs - 2,289 2,289 2,209
62,748 26,742 89,490 75,138
**6 ** Independent examination fees
2024 2023
£ £
Fees payable to theindependent examiner for:
Independent examinationofthefinancialstatements - -

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Caerphilly People First

Notes to the Financial Statements (continued)

Year Ended 31 March 2024

7 Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2024 2023
£ £
Wages and Salaries 49,652 49,669
SocialSecurity Costs - -
Employercontributions to pensionplans 3,201 3,492
52,853 53,161

The average head count of employees during the year was 3 (2021: 3). The average number of full-time equivalent employees during the year is anaysed as follow:

2024 2023
Numberofstaff 3 3
No employee received employee benefits of more than £60,000 duringtheyear(2023: Nil).

8 Trustee remuneration and expenses No remuneration or other benefits from employment with the charity or a related entity were received by any trustee (2023: Nil).

No payments were made to any trsutee for expenses in year (2023: Nil).

**9 ** Tangible fixed assets
Equipment Total
£ £
Cost
At1stApr 2023 and 31 March 2024 11,936 11,936
**Depreciation **
At1stApr 2023 and 31 March 2024 11,936 11,936
Carrying amount
At 31 Mar 2024 - -
At 31 Mar 2023 - -
**10 ** Debtors
2024 2023
£ £
Prepayments and accruedincome - -
Other Debtors - -
- -
**11 ** Creditors: amounts falling due withinone year
2024 2023
£ £
Accruals and deferredincome - -
Socialsecurity and othertaxes - -
- -

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