Glossop and District Volunteer Bureau operating as
The Bureau
Report and Financial Statements for the Year Ended 31 March 2022
Company number 3455027 Charity number 1067170
1
Company number 3455027 Charity number 1067170
Registered office and operational address Bank House, 22 Henry Street, Glossop, SK13 8BW
Board of Trustees Members of the Board of Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:
Sue Nash
Elaine Richardson
Andy Zuntz Wayne Prior Catherine Cundy (resigned 24 August 2022) Peter Carefoot Simon Rogers
Staff
Natalie Rhodes Chief Officer Sophie Glinka Chief Officer (left September 2021) Karen Gard Finance and Compliance Officer/BBO Administrator Ruth Towner-Yates Community Health and Wellbeing Manager Damien Greenhalgh Service Development and Programmes Manager (left February 2021) Lauren Moore Central Services Lead Rebecca Hyde Finance Officer Ed Kelly Life Skills Lead Matthew Gregory Community Development Lead Janice Imrie PCN Link Worker Lisa Newens Community Navigator Bev Maycock Community Navigation Triage Paul Kiddy Sight Loss and Call Companions Coordinator Graham Morgan BBO Work Coach Emma Delany Digital Health Lead Jon Grace Green Social Prescribing Programme Manager
2
Russell Gard Employability Advisor Janine Bramald Car Scheme Coordinator Jennifer Godwin Befriending Coordinator Paula Rydings Life Skills Support Worker Fiona Nelson Volunteer Coordinator Helen Thornhill Move More Project Lead Charlotte Winterbottom Community Development Lead Joshua Asquith Communications Administrator Lauren Hastie Peer Support administrator Pauline Herbert Cleaner Sandra Henderson Community Engagement Worker
Bankers National Westminster Bank plc Norfolk Square, Glossop, Derbyshire SK13 8BR Independent Christy Lau FCCA DChA, Slade & Cooper Limited examiner Beehive Mill, Jersey Street, Ancoats Manchester, M4 6JG
3
Chair’s Review
Welcome to the Annual Review for year ending 31[st] March 2022.
Once again, we need to mention the COVID 19 pandemic and how the Bureau has managed to continue with its work on supporting the health and well being of the residents of Glossopdale throughout this year.
The Bureau is still dealing with the remnants of the Pandemic. This had led to an increased demand for befriending services, partly due to the isolation of people in the community caused by the pandemic but also because of how important the befriending service is perceived by the community.
The core areas of the Bureau’s work including the Car Scheme continue to grow with demand constantly increasing. Other areas of the Bureau’s work which is having an impact on the lives of Glossopdale residents is the Life Skills and the Towards Work programme as well as the ‘Move More’ project. Positive reviews of these services illustrate how vital these services are to the community.
Financially, as can be seen in the accounts, the Bureau has reached a ‘break even’ position which is always the aim of the organisation.
With the strategic developments within the NHS and other funding issues facing an organisation like the Bureau, the following period is expected to be challenging but the Bureau, as always will continue to focus its aims and objectives in supporting the well being of the Glossopdale Community.
Finally, it is important to recognise the role the Chief Officer, staff and volunteers have had in shaping the Bureau into the organisation which can deliver these services, so again, we offer our sincere thanks to all people involved in ensuring the Bureau is able to do what it is here for.
Susan Nash (Chair of the Board of Trustees)
4
Objectives and Activities
The Board of Trustees reviews the aims, objectives and activities of the charity each year. This report sets out our activities and looks at the outcomes we have achieved over the previous year. The review examines the success of each key activity and the benefits experienced by residents and groups across Glossopdale. The review also helps us to ensure that our aims, objectives and activities remain focussed on our stated purposes, and directed towards public benefit.
The Board has referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Board has considered how planned activities will contribute to the set aims and objectives.
The Bureau is a community wellbeing charity dedicated to improving the quality of life for the people of Glossopdale and the surrounding areas. We support people and communities across Glossopdale to take action that improves the quality of life of local people, by creating solutions and opportunities that enable them to create positive social change and community benefit. This is all underpinned by our values of:
-
Passion and Commitment to making a difference in our community.
-
Vision and Bravery to have ideas and make them a reality.
-
Value of People and Community by practising what we preach – valuing the strengths and diversity of our staff, volunteers, partners and the people we work with.
-
Strength in Partnership; we are stronger together.
-
Getting it done by delivering what we say we will, well.
-
Making an Impact by making a difference in everything we do and being able to demonstrate it.
We continue to use our 3 year strategic plan developed in November 2019, setting 5 key aims, to:
-
Be a catalyst for community wellbeing and activity
-
Grow and respond to unmet local need
-
Support the VCSE in Glossopdale
-
Enable local voices to be heard
-
Invest in the future of our organisation
We will be looking to review our strategy in the coming year but will continue to work uniquely; treating all our projects and activities as an interdependent model that can flex, grow and respond to the needs, interests and opportunities within our community. The model continuously changes as we review what works and respond to feedback, or as the funding landscape changes. Despite these changes, our work always falls into the following areas:
-
Community and Voluntary Work
-
Health and Wellbeing Work
-
Bureau Partnerships
We work with commissioners and strategic partners to shape future provision and respond to local gaps and needs. Where services are not good enough, it acts as a mouthpiece for local people, to be a catalyst for change and improvement. The Bureau works to connect health, social care and other public services to community initiatives, to support people towards wellness. Our priority is people, treating them as individuals, never assuming what is right for them and accepting them for who they are. We walk alongside people to offer a person-centred approach to improving wellbeing.
The varying support we offer is an interdependent web that wraps around an individual to support them with their needs and provide opportunity for them to give to others, often simultaneously, through voluntary activity. Our volunteers are at the heart of who we are and what we do. They are the thread that runs through every project,
5
helping us to reach more people in our community and bringing a wealth of skills and experience. We value each and every person that comes to us for support or to give their time. There is something for everyone, and we make roles to suit them rather than fitting them into roles we need. Because of this we have an incredibly diverse range of activities happening at The Bureau, where people can be valued for who they are and be allowed to shine.
What we do
The following is a summary of the main activities provided over the last year, although most were delivered remotely over the telephone or using video call technology. As the COVID-19 pandemic gained traction in March 2020, we quickly amended our range of services in order to provide what our community most needed. This was in the form of our normal services, in addition to ensuring our community had all its basic needs – food, medication, and friendship.
1. Social Connections:
-
Call Companions – Telephone befriending service where socially isolated people receive a weekly phone call providing a chat and a listening ear
-
Car Scheme – Volunteer drivers provide transport to medical appointments and social activities for individuals who cannot use public or private transport for various reasons. We are now able to use this project to provide free transport to a variety of medical appointments including continued support of the vaccine programme and COVID-19 recovery in Glossopdale.
-
Social Companions/Connectors – In October 2021 we secured a three year financial investment via the National Lottery to continue to grow and develop our Befriending service. Under this arrangement we will look to explore the future sustainability of the offer and also to cater for a wider range of clients and create more specified volunteering roles. This includes:
-
Befrienders/Social Connectors: Volunteers work with lonely and socially isolated people who live in the Glossopdale area, either as shorter-term social connectors working with someone towards an agreed goal or activity, or longer-term befrienders who will then act as “a good neighbour” by giving them some regular company/companionship over the phone or in person.
-
Friends for physical activity : A number of our befriending volunteers pair up with our clients to walk, cycle, attend the gym and accompany one another to physical activities of their choice.
-
Mentors: Volunteers work predominantly with people on the Life Skills programme, supporting them in overcoming the barriers they are currently facing to achieve their goals, build their confidence, and connect socially.
-
Befriending peer support groups/networks: As part of our new funding contract, we have been exploring sustainability of the befriending offer by building groups and networks for our befriending clients. For example, by setting up group activities for people to befriend one another at local supported living accommodation facilities in the area.
2. Social Sessions:
-
Time Out sessions –Time out has returned with two sessions delivered every Friday at an external venue that has provided a COVID safe environment for meeting in person. Volunteers have continued to support some shopping activity locally, and the group sessions have involved activities to bring people back together and help them feel safe to socialise again.
-
Community Navigation drop-in sessions – This year we have set up a number of place-based drop in’s working with partners in the VCSE. These are in Gamesley, Hadfield and Whitfield, allowing us to connect more easily with these local communities. Community Navigators have also acted to support local activities where possible to increase wider VCSE engagement and more destinations for our clients.
6
3. Volunteering:
Volunteering is at the heart of everything we do and has been a key part of the support we have offered our community during the pandemic. We offer a variety of volunteering roles from befriending, to driving, to reception and administration roles, including one-offs, 1-to-1 and group roles. Through ‘shout outs’ of one-off opportunities, we flexibly match people’s interests, time, skills, experience and enthusiasm to the needs of our clients. We currently have 232 active volunteers supporting our work – you can see in the section below some of the impact they have made on their local community, which has been inspiring and overwhelming.
4. Supporting Community Wellbeing:
We are working as part of our local integrated care organisation to support our community and the individuals in it to increase their capacity to manage their own health and wellbeing, whilst reducing demand on overstretched statutory services. We are supporting this work through 3 strands of work:
-
Community Navigation – This is a Social Prescribing model offering supported connection into local communitybased activities for a wide range of individuals with varying needs, as well as support and services that will improve health and wellbeing.
-
Asset Based Community Development – in partnership with our local CVS, we have been working with our community to increase variety and resilience, so that it is equipped to support self-care. This enables us to map gaps and respond to them. Our efforts this year have assisted in helping the sector get back on its feet following the lockdown periods and put things in place to return to face to face delivery as restrictions have been lifted. During this period we successfully distributed approximately £70,000 in grants to support local grass roots organisations deliver a range of new activities some of which were ‘green’ activities designed to navigate the challenges COVID-19 presented.
-
Condition Specific Support – Shaped by demand and passion within the community, we have developed various types of group support, including dementia support, sight loss support and wheelchair hire, we also contributed to the development of a late diagnosed autism group which is now looking to be constituted in its own right.
5. Pre-employment support:
These services are for people who face additional issues or barriers in their lives, including housing, mental ill health, drug and alcohol problems, and low confidence and self-esteem, helping to enable them to reach their goals. This support is offered through three key projects:
-
Life Skills – Group work and 1-2-1 volunteer mentor support for those furthest away from working or engaging in meaningful activity.
-
B.B.O. Work Coach – Pre-employment support with CV writing, interviews and training to support people into work activity.
-
CV writing support – for the past year we have also provided CV writing workshops across the area both on an individual and group basis.
6. Bureau Partnerships:
Our purpose is to create solutions and opportunities that enable people and communities to create positive social change and community benefit . We recognise that we can’t do this alone and to achieve this we need to work in partnership with other people and organisations that share our purpose. This year we have developed formal coworking partnerships with:
-
Greater Manchester Health and Social Care Partnership in the first half of the year our Chief officer continued to work for the partnership promoting social prescribing. On her departure, this work no longer exists, however, we continue to host a green social prescribing post for them.
-
NHS England to enable the development and growth of social prescribing link workers.
7
-
Move More Glossop , which is a partnership with GM moving, Greater Sport and Sport England, designed to encourage people to move more for health and wellbeing.
-
Digital Health Pilot, which is a partnership project with PC Refurb, aimed at embedding volunteers into 4 GP surgeries, to educate and empower fellow patients to achieve an increase in uptake of digital health apps, support online bookings and repeat prescription ordering, and gather useful feedback from patients and surgeries about their experiences.
What we’ve achieved
Through working collaboratively with statutory organisations, other voluntary sector organisations, grass roots groups, local businesses, volunteers, individuals and our community as a whole, we have this year supported 1858 individuals with the help of our 190 active volunteers.
Some stand out achievements from the last 12 months include:
-
The Volunteer Car Scheme attracted 185 new clients and supported 331 clients to undertake a total of 1908 passenger journeys, travelling 30,157 miles, with the help of 24 volunteer drivers. The Car scheme supported the local vaccination roll out by transporting 99 clients to the vaccination hub.
-
The Call Companions Service has continued to increase the of people it is supporting and is now supporting 145 clients regularly. The number of call being made to clients supported through the weekly telephone befriending service has also increase with 6947 calls made by 15 volunteers and the Call Companion Co-ordinator.
-
Befriending – 52 volunteers have supported 74 clients with regular face to face friendship and support amounting to approx. 3900 hours over the year, reaching the most lonely and isolated people within our community. Reported outcomes include an increase in physical activity during Covid restrictions, increased independence and motivation and increase in social interactions.
-
Community peer Support groups. Have restarted since Covid restrictions have eased. Time Out sessions, restarted initially at Glossop Labour club and now have returned to the Bureau’s community space and are attracting 10 to 15 clients each week supported by several volunteers. We have Coffee Mornings in both Glossop and Hadfield attracting 20 client per week supported by a member of staff and volunteers.
-
The Sight Loss Support and VIP group – is supporting 34 clients with 2 volunteers making around 1760 call throughout the year. The Newsdisc for the visually impaired is distributed to 30 clients in the Glossopdale area who are either sight impaired or lonely and isolated.
-
The Community Navigation Service the service has supported a total of 371 clients, each of whom worked in partnership with their Community Navigator to develop a personalised care and support plan there were Males 145 and Females 226 who accessed the service. 532 Social Prescriptions were generated from these clients and 85 signposts made. The Top reasons for referral were Social Isolation, Mental Health, Wellbeing, Financial Advice & Dealing with Chronic Illness. Scores extracted from our impact assessment tools (MYCaW & ONS) reveal positive outcomes for the people we worked with
-
Life Skills ( Pre Employment) has supported 20 clients of which 54% had been unemployed for 3 years or more. During this period, there were 14 volunteer mentors supporting people to the following outcomes; 30% progressed into paid employment, with an overall progression rate into volunteering, education, training and employment of 72% . There was a 90% full course completion rate. 85% of participants reported a positive stepchange in their mental health and well-being during the project.
8
-
Life Skills (Crime Prevention) focused on reducing risk and raising awareness we were pleased to see 48 people engage in this work. We provided 150 support sessions. The Crime Prevention Life Skills Project has enabled participants to think about and to identify the specific barriers they face and to begin to develop ways in which they can overcome these barriers, many have said that they have developed new skills, and this has helped them to begin to overcome barriers; for example challenging their negative thinking, overcoming a fear of digital and more aware of cyber scams
-
BBO Towards Work Towards Work programme supported 23 people with their employability skills. From the 23: 3 have gone into paid employment, 4 have gone into accredited training programmes, 2 have received a new laptop to remove training barriers and 8 have been referred on to the Bureau’s Life Skills project. All the participants received tailored 1-1 support and coaching with clear SMART milestones being set to help each person navigate around their own personal barriers.
-
CV Workshop – This project started June 2021 and had helped 166 clients and created 185 CVs. It has created good links with The Job Centre and Reed and are receiving referrals to the workshop from them. 10% of clients have returned for further help with enhanced CVs, cover letters or help with a job application. The project has referred clients into the Bureau’s Life skills project.
-
Move More Glossop have delivered Holiday activities across, Whitfield, Gamesley and Hadfield, providing activity and food for 180 children at Christmas and 192 children at Easter. The Hangout Club started at Christmas, two sessions per week for Young People on Gamesley being led by 18 volunteers, to date we have 173 young people registered at the club and 60-70 regularly attending each week. We will be hosting the new Children & Young Peoples Move More Officer next year. We have also rolled out the story walks to all parks in Glossop and the Gamesley sidings trail and 2 history Walks in Howard and Manor Park.
-
Digital Healthcare Support Service - In Year 1, we engaged with / supported approx. 140 patients through events, practice referrals, community groups. Of these, 34 were from ethnic minority communities. 81 clients received training in accessing health apps through a mixture of group input sessions, group workshops and 1-to1s. A total of 29 group workshops/sessions have been delivered at 8 GP surgeries across Glossop and Tameside. We had also delivered health apps training to 4 practice staff teams across Glossop, Hyde and Ashton. By the end of year 1, we had 24 volunteers trained in health apps (15 of whom are health focused digital champions).
-
Volunteering – We’ve continued to worked with a number of external organisations to help them find volunteers, such as the NHS, Bellies not Bins, Haywill Animal Shelter, PCrefurb, Glossopdale School, Home Start High Peak, Move More Glossop and Glossop Big Pick.
-
Bureau Partnerships: This year our partnerships have continued to grow. We are working with Active Partners Trust, High Peak Schools Sports Partnership and High Peak Borough council to secure funding to host the Move More Children and Young Peoples officer starting next financial year. We have continued to work together with Greater Manchester Health and Social Care Partnership to support and grow green social prescribing. We have developed working partnerships with PC Refurb to deliver on digital health and inclusion projects and have continued to work collaboratively with Connex, New Mills Volunteer Centre and High Peak CVS on the High Peak Community and Voluntary Alliance.
9
Ongoing response to and impact of Covid -19
Impact on Volunteers, Staff, and Beneficiaries
This year has seen a staged reduction of COVID-19 restrictions and some ability to progressively return to business as usual. The pandemic has created a long-lasting wellbeing impact on some of our most vulnerable clients and volunteers and this has been one the challenges of returning to normality. Such challenges include, new presenting anxiety for people who were shielding and who now fear for their safety as restrictions are removed and they are able but cautious about socialising and/or venturing out freely; a deterioration in peoples mental, physical and emotional wellbeing presenting new challenges in engaging and supporting people and ongoing work to support statutory partners as their services return to normal. During this past year, we have received unwavering and tireless support from our wonderful volunteers including many new ones and they have helped us through the changing restrictions to deliver all the wonderful impact outlined above. Our staff team has been outstanding, showing flexibility and versatility in how they deliver their work in a way that best suits their clients. We have again retained our full staff team this year and have made some new additions to our back-office staff, allowing us to develop a more far reaching communications strategy to encourage people to re-engage and also to set up new activities that meet presenting needs. Moving into the next year we are filled with hope and plans for how we can continue to help rebuild our community and offer support to those who need it as we all recover from the effects of the pandemic.
Financial impact
The last financial year despite some trepidation saw us bring in some very useful funding that allowed us to grow and develop new activities that helped to navigate challenges presented by COVID and to build resilience. Although some funding remained short term (6 months), we were able to re-apply and therefore this actually resulted in some stabilising support from these funders. For the first half of the year, we continued to face challenges due to the changes in our business model and funding structures. In particular our inability to rent room space to partners was a loss of income for us. However, we did receive the gift aid in this financial year from a significant donation the year before and with some underspend on core funding for COVID operations carried over we were able to utilise this money to support our re-growth. Despite a projected deficit at the beginning of the year, due to a number of ongoing successful funding bids we are ending the year in a strong position, with operating costs managed within available income when taking into account restricted funds brought forward from 2020-21 and carried forward to 2022-23, thanks to the hard work of our staff and our excellent funders. The Board of Trustees consider that our charity remains a going concern notwithstanding the impact of Covid 19.
We are taking the following action to mitigate financial risk and effectively plan:
-
Robust monthly profit and loss reports.
-
Bi-monthly finance sub-groups.
-
Regular Board meetings.
-
Staff are equipped to work from home to ensure business continuity in the face of any further disruption and restrictions.
-
Reviewing all our overheads and staffing structures to reduce all non-project costs to make us as resilient as possible for the future.
-
The Bureau does not hold any external third-party investments.
Employees of The Bureau are entitled to join a defined contribution money purchase pension scheme. Two exemployees are members of a defined pension scheme. The Bureau is liable to ongoing additional contributions to this scheme due to scheme underfunding. An underfunding recovery plan has been instigated by the trustees of this scheme with this position reviewed every 3 years. The last review was completed on the 30/9/20. The liability for
10
each organisation is recalculated at review date. The current forecasted end date of the recovery plan is January 2025.
An ongoing financial risk remains here, dependent on the performance of the fund and the overall membership of the fund. Whilst there remains a deficit in the fund, our financial obligations will continue. For more information see note 27 in the accounts.
Recovery
We are now well into the recovery phase for our services and that of the wider VCSE in Glossopdale. We have - attempted to build on the energy and community mindedness that we have seen during the pandemic and this has led to us working locally to find new solutions to presenting problems. We have co-produced a number of new activities that take into account the challenges of the pandemic and therefore navigate them more easily. This has included the ability to revert to online support fairly quickly and use green space more for the delivery of services and activities. In the next financial year we face some new challenges rooted in some statutory system changes in the health care service who currently contribute about a third of our income. Glossop faces a boundary change moving it fully into the Derbyshire footprint. We are also anticipating some cuts to our core infrastructure funding from Derbyshire County Council. Our plan is to:
-
Continue to use our staff capacity to reach more people in the community that need support, and continue to support those who already working with us.
-
Continue to monitor and identify needs presented by our community and to respond to them in a timely manner using our current projects and being a catalyst for new ones developing if we need them.
-
Manage existing partnerships and create new ones as we move fully into a Derbyshire footprint.
-
Continue to respond quickly to the ideas, opportunities and challenges of a post COVID world by developing volunteering and community activity, supporting other VCSE groups to respond positively and to help the wider sector thrive.
-
Support our partners and help to respond to gaps and meet needs.
-
Consider and navigate the challenges of a new funding landscape to find alternative ways to meet the needs of our community.
Financial review
Year Summary
The total income for the year was £600,715 with a total expenditure of £660,679 resulting in a reported operating deficit of £59,964. However, the restricted funds brought forward from 2020-21 were £121,351 and the restricted funds being carried forward to 2022-23 are £62,005. When these figures are taken into account the amended result is a small deficit of £618. This is more or less a breakeven position which is what we should be aiming for every year.
Our main funders over the year were Tameside and Glossop Integrated Foundation Trust, Derbyshire County Council, Greater Manchester Health and Social Care Partnership, High Peak Borough Council, Tameside and Glossop CCG, The National Lottery and the European Social Fund.
Reserves Policy
Overall reserves at 31/3/2022 were £489,236, comprising £62,005 restricted funds and £427,231 unrestricted funds. See note 21 in the accounts for more information.
11
The Bureau will seek, where possible, to maintain a general funds reserve equivalent to its running costs for a period of no less than three months and no more than six months.
Plans for the Future
The coming years are likely to bring more challenges and opportunities for the Bureau, local people across Glossopdale and the VCSE sector. However, we are well placed to respond to these. Whilst we cannot predict what these challenges and opportunities will be, there are a range of factors that will influence us over the coming years including:
-
The lasting impact of COVID-19 and funding challenges – It is still unclear what the longer lasting impact of the COVID-19 pandemic will be on the economy and on investment in the VCSE sector. We expect to see an impact from the rise in energy costs and the costs of living rise in general and the demands this may place upon our services and the need to develop new support mechanisms. This combined with expected cuts to infrastructure funding from local government, some other funding streams coming to an end and a shift in health boundaries threatening some of our health contracts, presents challenges in the next financial year in relation to gaining funding and reaching the people we need to in our community. We are no longer concerned about our building in Glossop, as we are able to mitigate overhead costs through renting out our spaces again. However, in response to the anticipated risks outlined, we have plans to further develop our -
-
delivery models, invest in the skills development of our staff to future proof our organisation and in turn widen our income streams and diversify our partnerships.
-
NHS strategic direction - The NHS’s 2019 Long Term Plan articulates the need for more preventative and community-based interventions. The contribution to health and wellbeing outcomes that an organisation such as The Bureau can make is still not universally recognised, funded or supported. In addition, the disbanding of Clinical Commissioning Groups and the development of new Integrated Care System structures as Glossopdale shifts into Derbyshire has started to throw up new challenges. These include the loss of commissioning relationships we have built up under the Tameside authority and having to form new commissioning relationships in Derbyshire with commissioners who have a different way of working with the VCSE sector. Finally, this is happening at a time when other workstreams are due to reach the end of their funding streams. To mitigate we aim to keep developing partnerships and promoting the worth of community approaches within health, social care and wider public sector areas and develop positive relationship with our new Derbyshire ICS commissioners.
-
Geography – Glossopdale is a semi-rural area located in Derbyshire County Council and High Peak Borough Council for local services. The change in health boundaries to be implemented from April 2022 will see us move from Greater Manchester (GM) for Primary and Acute health services to align fully with Derbyshire. In many ways this removes some cross system complexities in provision and makes way for us to be fully integrated into Derbyshire. However, there are risks with the transition that may lead to either a loss of, or significant change to, services and contract arrangements. In turn we will also cease to benefit from any GM developments and innovations. There is still concern that Glossopdale will continue to experience inequality, and lose opportunities for unique problem solving and innovative service design as it is absorbed into the High Peak Health Place alliance and loses some of its individual identity. Despite this, we will continue to be a champion for Glossopdale and ensure this community gets its fair share of services and support.
-
Demographics – Glossopdale has several disadvantaged areas and the highest level of relative disadvantage in Derbyshire. There are two neighbourhoods in Gamesley in the top 10% most disadvantaged in Derbyshire (one is actually in the top 2%). Three further areas are in the top 20%. In contrast, three Glossopdale areas are in the top 10% least deprived, and part of Simmondley is the least deprived in Derbyshire. This is mirrored in life expectancy where it is 9.3 years lower for men and 7.7 years lower for women in some areas compared to more affluent ones. Whilst growing in many respects, Glossopdale has an ageing population
12
and projections show a much larger ageing population with a deficit in numbers entering working age. We plan to spend time understanding the unique characteristics of our community and proactively problem solve gaps and needs by working in partnership and drawing in resources.
-
Local VCSE sector – There is a strong and vibrant VCSE sector in Glossopdale, but it could be stronger and better resourced to meet the needs of the community. There continues to be a lack of strategic planning or direction specific to the community of Glossopdale to cater for all its strengths and challenges. This leads at -
-
times to a lack of local leadership and coordinated cross sector response. The shared prosperity fund soon to replace the European Social fund, may provide opportunities for local councils to bring business, culture and voluntary sector organisations together for greater local prosperity. We are currently investing in new local relationships to make this work. Additionally, our alliance partnership with HPCVS, New Mills Volunteer Center and Connex Buxton has seen us work more frequently across the High Peak footprint to secure money for the sector and bring greater investment into Glossopdale to encourage increased VCSE activity within the community.
Structure, Governance and Management
The Bureau is a charitable company limited by guarantee, incorporated on 24 October 1987 and registered as a charity on 6 January 1998.
The company was established under a memorandum of association which established the objects and powers of the charitable company, and is governed under its articles of association.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The total number of such guarantees at 31 March 2018 was 6. The Board of Trustees are members of the charity but this entitles them only to voting rights. The Board has no beneficial interest in the charity.
All Board members give their time voluntarily and receive no benefits from the charity.
Under the requirements of the Memorandum and Articles of Association, the members of the Board of Trustees retire in rotation over a three-year period after which they must be re-elected at the next Annual General Meeting. Trustees may make a recommendation at an Annual General Meeting or through an ordinary resolution to either fill a vacancy or appoint an additional Trustee in accordance with the Articles of Association. New Trustees receive an induction from the Chief Officer and the Chair.
Risk Management
The Board of Trustees meets six times a year at which it reviews progress against budget and agreed plans, and considers and defines forward strategy. In particular, the Trustees consider appropriate action to mitigate risk as well as ensuring that planned activities contribute to The Bureau’s charitable objectives that have been set.
Statement of responsibilities of the Board of Trustees
The Board of Trustees (who are also directors of The Bureau for the purposes of company law) are responsible for preparing the Board’s annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Management Committee are required to:
- Select suitable accounting policies and then apply them consistently
13
-
Observe the methods and principles in the Charities statements of recommended practice (SORP)
-
Make judgements and estimates that are reasonable and prudent
-
State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The Board is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable it to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Board is responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Independent Examiner
Christy Lau of Slade & Cooper Ltd was re-appointed as the charitable company's Independent Examiner during the year and has expressed her willingness to continue in that capacity.
This report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.
The Board’s annual report has been approved by the Board on 21/09/2022 and signed on its behalf by
Susan Nash
Chair
14
Independent examiner’s report to the trustees of Glossop and District Volunteer Bureau
I report to the charity trustees on my examination of the accounts of the company for the year ended 31[st] March 2022 which are set out on pages 15 to 38.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1) Accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
2) The accounts do not accord with those records; or
-
3) The accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
4) The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Christy Lau FCCA CTA DChA Association of Chartered Certified Accountants Slade & Cooper Limited Beehive Mill, Jersey Street Ancoats Manchester, M4 6JG
Date 15 November 2022
Glossop and District Volunteer Bureau (The Bureau)
Statement of Financial Activities
(including Income and Expenditure account) for the year ended 31 March 2022
| Unrestricted funds Note £ Income from: Donations and legacies 3 3,449 Charitable activities: 4 Core activities 5,000 Projects and other 4,500 5 34,699 Investments 6 733 Total income 48,381 Expenditure on: Charitable activities: 7 Operating costs 48,999 Direct project costs - Total expenditure 48,999 9 (618) Net movement in funds for the year (618) Reconciliation of funds Total funds brought forward 427,849 Total funds carried forward 427,231 Other trading activities Net income/(expenditure) for the year |
Restricted funds £ 4,663 96,787 450,884 - - 552,334 154,062 457,618 611,680 (59,346) (59,346) 121,351 62,005 |
Total funds 2022 £ 8,112 101,787 455,384 34,699 733 600,715 203,061 457,618 660,679 (59,964) (59,964) 549,200 489,236 |
Total funds 2021 £ 50,973 82,936 615,610 43,828 251 |
|---|---|---|---|
| 793,598 | |||
| 222,117 323,918 |
|||
| 546,035 | |||
| 247,563 | |||
| 247,563 301,637 |
|||
| 549,200 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
A full comparative SOFA is available on the last page of the financial statements.
15
Glossop and District Volunteer Bureau (The Bureau) Company number 3455027
Balance sheet as at 31 March 2022
| Note £ £ Fixed assets Tangible assets 14 8,238 Total fixed assets 8,238 Current assets Debtors 15 22,021 Cash at bank and in hand 16 609,986 Total current assets 632,007 Liabilities Creditors: amounts falling due in less than one year 17 (151,009) Net current assets 480,998 Total assets less current liabilities 489,236 Net assets 489,236 The funds of the charity: Restricted income funds 19 62,005 Unrestricted income funds 20 427,231 Total charity funds 489,236 2022 |
£ £ 9,272 9,272 107,013 496,693 603,706 (63,778) 539,928 549,200 549,200 121,351 427,849 549,200 2021 |
£ £ 9,272 9,272 107,013 496,693 603,706 (63,778) 539,928 549,200 549,200 121,351 427,849 549,200 2021 |
|---|---|---|
| 9,272 539,928 |
||
| 549,200 | ||
| 549,200 | ||
| 121,351 427,849 |
||
| 549,200 |
For the year in question, the company was entitled to exemption from an audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006,
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
These accounts are prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.
The notes on pages 18 to 38 form part of these accounts.
Approved by the trustees on / /2022 and signed on their behalf by:
Wayne Prior (Treasurer)
16
Glossop and District Volunteer Bureau (The Bureau)
Statement of Cash Flows for the year ending 31 March 2022
| Note 2022 £ Cash provided by/(used in) operating activities 23 118,184 Cash flows from investing activities: Dividends, interest, and rents from investments 733 Proceeds from sale of tangible fixed assets Purchase of tangible fixed assets (5,624) Cash provided by/(used in) investing activities (4,891) 113,293 Cash and cash equivalents at the beginning of the year 496,693 Cash and cash equivalents at the end of the year 609,986 Increase/(decrease) in cash and cash equivalents in the year |
2021 £ 277,920 |
|---|---|
| 251 7,500 (6,732) |
|
| 1,019 | |
| 278,939 217,754 |
|
| 496,693 |
17
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022
1 Accounting policies
The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
a Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), second edition - October 2019 (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 and UK Generally Accepted Accounting Practice.
Glossop and District Volunteer Bureau (The Bureau) meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
b Preparation of the accounts on a going concern basis
The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern. The trtustees have made no key judgments which have a significant effect on the accounts.
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.
c Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.
Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met.
18
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
d Donated services and facilities
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; refer to the trustees’ annual report for more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
e Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
f Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of charity.
Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.
Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.
g Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
- Expenditure on charitable activities includes the costs undertaken to further the purposes of the charity and their associated support costs.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
h Operating leases
Operating leases are leases in which the title to the assets, and the risks and rewards of ownership, remain with the lessor. Rental charges are charged on a straight line basis over the term of the lease.
i Tangible fixed assets
Individual fixed assets costing £500 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:
Mini-bus 5 years Office equipment 3 years
19
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
j Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
k Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
l Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
m Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
n Pensions
Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity’s contribution is restricted to the contributions disclosed in note 10. There were no outstanding contributions at the year end (2021: £nil).
Two ex-employees are members of a defined benefit pension scheme with The Pensions Trust. Additional contributions to this scheme due to underfunding are included in pensions expenditure. Further details are given in note 24.
2 Legal status of the charity
The charity is a company limited by guarantee registered in England and Wales and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office address is disclosed on page 1.
20
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
3 Income from donations and legacies
| Donations Total Donations Total Current reporting period Previous reporting period |
Unrestricted £ 3,449 3,449 Unrestricted £ 50,973 50,973 |
Restricted £ 4,663 4,663 Restricted £ - - |
Total 2022 £ 8,112 |
|---|---|---|---|
| 8,112 | |||
| Total 2021 £ 50,973 |
|||
| 50,973 |
21
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
4 Income from charitable activities
| Core activities Derbyshire County Council High Peak Borough Council GMHSCP Projects and other Tameside & Glossop CCG Car Scheme Peer Support Derbyshire County Council Volunteering Active Travel English Sports Council Youth Matters European Social Fund BBO Futures Police and Crime Commissioner Total NHS Manchester CCG Connex Community Support Peter Sowerby Elemental COVID-19 - Volunteer Expenses Move More British Cycling Federation Alpkit Foundation High Peak Borough Council GM Moving Social Connectedness NAVCA Bureau Befriending Current reporting period Action Together Simmondley Medical Practice The National Lottery - Befriending High Peak CVS Glossopdale Community Messengers project Christmas Holiday Activity Easter Holiday Activity Fund ICFT Grants Tameside & Glossop Integrated Care NHS Foundation Trust |
Unrestricted £ - 5,000 - 5,000 - - - - - - - - - - - - - - - - - - 3,000 - - - - - - - 1,500 - - 4,500 9,500 |
Restricted £ 21,936 - 74,851 96,787 16,000 20,000 19,175 6,859 17,754 6,396 8,192 4,489 2,500 29,937 19,418 24,990 124,735 24,329 2,000 500 23,169 32,129 - 34,473 22,356 2,489 6,887 1,334 246 200 - 77 250 450,884 547,671 |
Total 2022 £ 21,936 5,000 74,851 |
|---|---|---|---|
| 101,787 16,000 20,000 19,175 6,859 17,754 6,396 8,192 4,489 2,500 29,937 19,418 24,990 124,735 24,329 2,000 500 23,169 32,129 3,000 34,473 22,356 2,489 6,887 1,334 246 200 1,500 77 250 |
|||
| 455,384 | |||
| 557,171 |
22
Glossop and District Volunteer Bureau (The Bureau)
4 Income from charitable activities (cont.)
Notes to the accounts for the year ended 31 March 2022 (continued)
| Unrestricted £ Core activities Derbyshire County Council 21,936 High Peak Borough Council 5,000 GMHSCP - 26,936 Projects and other Tameside & Glossop CCG Car Scheme - Digital Support - Derbyshire County Council Volunteering - - - Glossopdale Community Messengers - Youth Action - Call Companions - European Social Fund BBO - Futures - - Living Life Well Design Team - - - - - 10,000 - - - 15,000 - 8,180 - - 3,000 - 2,227 - Room hire, fees & other income 35,025 73,432 Total 100,368 Befriending support More Move Glossop GM Moving Business grant Action together Simmondley Medical Practice The National lottery Garfield Weston National Lottery - Awards for All Foundation Derbyshire High Peak CVS Social Connectedness HP GMCVO NAVCA Self Help Services - Big Life Co-op Local Community Fund Councillor Initiative Fund Making Glossop Dementia Friendly Active Travel Tameside & Glossop Integrated Care NHS Foundation Trust Big Lottery Building Communities Fund Previous reporting period |
Restricted £ - - 56,000 56,000 16,000 49,902 19,175 6,625 2,679 15,218 9,700 1,965 36,135 19,903 152,479 13,000 6,887 500 29,132 20,427 - 71,344 27,290 18,120 - 9,778 - 1,334 3,180 - 11,215 - 190 - 542,178 598,178 |
Total 2021 £ 21,936 5,000 56,000 |
|---|---|---|
| 82,936 - 16,000 49,902 - 19,175 6,625 2,679 15,218 9,700 1,965 - 36,135 19,903 152,479 13,000 6,887 500 29,132 20,427 10,000 71,344 27,290 18,120 15,000 9,778 8,180 - 1,334 3,180 3,000 11,215 2,227 190 35,025 |
||
| 615,610 | ||
| 698,546 |
23
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
5 Income from other trading activities
| Income from other trading activities | ||
|---|---|---|
| Room hire & other income | 2022 £ 34,699 34,699 |
2021 £ 43,828 |
| 43,828 |
All income from other trading activities is unrestricted.
6 Investment income
| Investment income | ||
|---|---|---|
| Income from bank deposits | 2022 £ 733 733 |
2021 £ 251 |
| 251 |
All investment income is unrestricted.
24
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
7 Analysis of expenditure on charitable activities
| Staff costs Project costs Running costs Depreciation Staff costs Project costs Running costs Bad debts Depreciation Restricted expenditure Unrestricted expenditure Governance costs (see note 8) Current reporting period Governance costs (see note 8) Previous reporting period |
Operating costs £ 128,146 - 64,173 6,658 4,084 203,061 Operating costs £ 163,159 - 49,323 97 6,023 3,515 222,117 |
Direct project costs £ 371,912 85,706 - - - 457,618 Direct project costs £ 247,808 76,110 - - - - 323,918 2022 £ 611,680 48,999 660,679 |
Total 2022 £ 500,058 85,706 64,173 6,658 4,084 |
|---|---|---|---|
| 660,679 | |||
| Total 2021 £ 410,967 76,110 49,323 97 6,023 3,515 |
|||
| 546,035 | |||
| 2021 £ 542,840 3,195 |
|||
| 546,035 |
25
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
8 Analysis of governance and support costs
Current reporting period
| Basis of apportionment Independent examination Governance Legal and professional Governance Basis of apportionment Independent examination Governance Legal and professional Governance Net income/(expenditure) for the year This is stated after charging/(crediting): Depreciation Loss or profit on disposal of fixed assets Operating lease rentals: Property Other Independent examiner's fee period Previous reporting period |
Governance £ 1,500 2,584 4,084 Governance £ 1,500 2,015 3,515 2022 £ 6,658 - 24,000 1,005 1,250 |
Total 2022 £ 1,500 2,584 |
|---|---|---|
| 4,084 | ||
| Total 2021 £ 1,500 2,015 |
||
| 3,515 | ||
| 2021 £ 6,023 (4,010) 24,000 1,340 1,250 |
9 Net income/(expenditure) for the year
26
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
10 Staff costs
Staff costs during the year were as follows:
| ff costs during the year were as follows: | ||
|---|---|---|
| Wages and salaries Social security costs Pension costs Recruitment, training and other staff costs |
2022 £ 444,453 28,901 16,106 10,598 500,058 |
2021 £ 374,087 24,313 7,328 5,239 |
| 410,967 |
No employees has employee benefits in excess of £60,000 (2021: Nil).
The average number of staff employed during the period was 24 (2021: 21). The average full time equivalent number of staff employed during the period was 17 (2021: 15).
The key management personnel of the charity comprise the trustees and the Chief Officer. The total employee benefits of the key management personnel of the charity were £63,419 (2021: £46,008).
11 Trustee remuneration and expenses, and related party transactions
Neither the management committee nor any persons connected with them received any remuneration or reimbursed expenses during the year (2021: Nil).
No members of the management committee received travel and subsistence expenses during the year (2021:£nil).
Aggregate donations from related parties were £nil (2021: £nil).
There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2021: nil).
27
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
12 Government grants
The government grants recognised in the accounts were as follows:
| Derbyshire County Council High Peak Borough Council Tameside & Glossop CCG Manchester CCG Police and Crime Commissioner Tameside & Glossop Integrated Care NHS |
2022 £ 80,312 37,129 36,000 149,064 24,990 2,000 302,505 |
2021 £ 77,298 35,427 65,902 172,866 - - |
|---|---|---|
| 351,493 |
The unfulfilled conditions and contingencies attaching to the grants were to complete restricted projects (see note 19).
13 Corporation tax
The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
28
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
14 Fixed assets: tangible assets
| Cost Additions Disposals Depreciation Charge for the year Disposals Net book value 15 Debtors Grants receivable Other debtors Prepayments and accrued income At 31 March 2021 At 1 April 2021 At 1 April 2021 At 31 March 2022 At 31 March 2022 At 31 March 2022 |
£ 29,560 5,624 (1,680) 33,504 20,288 6,658 (1,680) 25,266 8,238 9,272 2022 £ - 4,546 17,475 22,021 Office equipment |
£ 29,560 5,624 (1,680) Total |
|---|---|---|
| 33,504 | ||
| 20,288 6,658 (1,680) |
||
| 25,266 | ||
| 8,238 | ||
| 9,272 | ||
| 2021 £ 96,791 1,800 8,422 |
||
| 107,013 |
29
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
16 Cash at bank and in hand
| 16 Cash at bank and in hand |
|
|---|---|
| 2022 £ Short term deposits 451,129 Cash at bank and on hand 158,857 609,986 17 Creditors: amounts falling due within one year 2022 £ Short term compensated absences (holiday pay) 10,832 Other creditors and accruals 23,149 Deferred income 117,028 151,009 18 Deferred income 2022 £ Deferred grant brought forward 26,887 Grant received 117,028 Released to income from charitable activities (26,887) Deferred grant carried forward 117,028 |
2021 £ 200,396 296,297 |
| 496,693 | |
| 2021 £ 9,953 26,938 26,887 |
|
| 63,778 | |
| 2021 £ - 26,887 - |
|
| 26,887 |
30
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
19 Analysis of movements in restricted funds
| Core activities GMHSCP Projects ESF BBO Life Skills ICFT Car Scheme DCC Active Travel DCC Youth Action Total Elemental Alpkit Thursday Friends Social Fund Spot Purchase Peer Support Place Based Activities High Peak CVS Social Connectedness HP Alliance DCC Time Out Derbyshire County Council Volunteering Action Together DCC Glossopdale Community Messengers project Simmondley Medical Practice National Lottery - Awards For All Current reporting period Befriending support CCG Digital Support GM Moving |
Balance at 1 April 2021 £ - - 321 - - 24,329 6,887 9,778 - - - - 9,938 9,700 49,903 10,495 - - - - - - - - 121,351 121,351 |
Income £ 74,851 74,851 - 29,937 44,408 126,735 29,243 - 16,500 19,175 6,859 22,929 17,754 - 53,983 34,473 1,580 43,169 24,847 2,489 250 2,371 781 477,483 552,334 |
Expenditure £ (74,851) (74,851) (321) (29,937) (44,408) (151,064) (30,163) (9,778) (16,500) (19,175) (6,859) (21,936) (9,938) (9,700) (46,403) (57,536) (34,473) (1,580) (31,909) (11,897) (2,489) (47) (528) (188) (536,829) (611,680) |
Transfers £ - - - - - - - - - - - - - - - - - - - - |
Balance at 31 March 2022 £ - |
|---|---|---|---|---|---|
| - | |||||
| - - - - 5,967 - - - - 993 17,754 - 3,500 6,942 - - 11,260 12,950 - 203 1,843 593 |
|||||
| 62,005 | |||||
| 62,005 |
31
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
19 Analysis of movements in restricted funds (cont.)
| Core activities Projects ESF BBO ESF Futures ICFT T&G PCT DCC Active Travel Call Companions GMCVO Total More Move Glossop DCC Youth Action The National Lottery National Lottery - Awards for All DCC Glossopdale Community Messengers project Simmondley Medical Practice DCC Making Glossop Dementia Friendly CCG Digital Support High Peak CVS Social Connectedness HP Alliance Self Help Services - Big Life Group Councillor Initiative Fund Big Lottery Building Connections Fund Befriending support Living Life Well Design Team Action Together Derbyshire County Council Volunteering GM Moving Previous reporting period GMHSCP |
Balance at 1 April 2020 - - - - 14,927 13,396 - - - (90) - - - - - - - 37,780 - - - - - - - 66,013 66,013 |
Income 56,000 56,000 71,344 36,135 19,903 152,479 13,000 6,887 500 29,132 9,778 16,000 19,175 6,625 2,679 15,218 9,700 1,965 49,902 20,427 27,290 18,120 1,334 3,180 11,215 190 542,178 598,178 |
Expenditure (56,000) (56,000) (71,023) (36,135) (34,830) (141,546) (13,000) - (500) (29,042) - (16,000) (19,175) (6,625) (2,679) (5,280) (1,965) (37,779) (11,632) (27,290) (18,120) (1,334) (1,670) (11,215) - (486,840) (542,840) |
Transfers - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Balance at 31 March 2021 - |
|---|---|---|---|---|---|
| - | |||||
| 321 - - 24,329 - 6,887 - - 9,778 - - - - 9,938 9,700 - 49,903 8,795 - - - 1,510 - 190 |
|||||
| 121,351 | |||||
| 121,351 |
32
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
19 Analysis of movements in restricted funds (cont.)
Name of fund Description, nature and purposes of the fund GMHCP Funding from the Person Centred and Community Approaches Team at the Greater Manchester Health and Social Care Partnership to provide support to Social Prescribing schemes across Greater Manchester. ICFT Funding from Tameside and Glossop Integrated Care Foundation Trust to support the community and individuals in it to increase their capacity to manage their own health and wellbeing whilst reducing the demand on overstretched statutory services T&G CCG Digital Funding to work with primary care to develop a volunteer support model Support to promote and enable the use of digital self-care initiatives for patients DCC - Volunteering Infrastructure Grant award for the development of opportunities for volunteering in the community. DCC - Active Travel Funding for volunteer car scheme to support vulnerable people to attend medical appointments DCC - Time Out A social support group that provides the opportunity for help with weekly shooping and other essentials Glossopdale Fund to provide community stakeholders in Glossopdale with the Community information on all aspects of COVID-19 and feedback community insight Messengers Project and intelligence to the Public Health team DCC - Youth Action Scoping out and production of report re support for children and young people's mental health and wellbeing Call Companions Fund to support volunteers to provide a weekly befriending phone call to the most lonely and socially isolated people within our community ESF - BBO Funding from the European Social Fund, administered via Groundwork Nottingham, to provide a Work Coach pre employment support service covering Glossop and New Mills. Life Skills A programme which provides group work, 1-2-1, and mentorship support to move people towards meaningful activity Befriending Support Contribution to The Bureau's befriending offer GM Moving Funding for a development worker to promote, develop and support initiatives that help people to be become more physically active. Also funding to deliver projects within the community to encourage people to be more active Simmondley Medical Funding from Glossopdale PCN for a social prescribing link worker to Practice - Primary support patients in Glossopdale to access community initiatives Care Network National Lottery - Funding to support CV workshops and drop in sessions for clients wanting Awards For All to move into work or change jobs HP CVS - Social Public Health funded initiative to reduce loneliness and social isolation, Connectedness HP delivered in partnership with the High Peak VCSE Alliance. Alliance Car Scheme This scheme coordinates volunteer drivers to transport elderly and vulnerable clients who have no other means of transport to medical appointments Place Based Activity groups including coffee mornings, gardenening club and cookery Activities/Peer classes for clients that needs to build confidence, self-esteem and are Support socially isolated. Thursday Friends Weekly volunteer-led social connection for those living with dementia and their carers
33
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
20 Analysis of movement in unrestricted funds
| Bureau befriending Bureau befriending Redundancy General fund Redundancy Current reporting period Previous reporting period General fund |
Balance at 1 April 2021 £ 359,520 26,375 41,954 427,849 Balance at 1 April 2020 £ 225,715 9,909 - 235,624 |
Income £ 39,026 9,355 - 48,381 Income £ 128,954 16,466 50,000 195,420 |
Expenditure £ (7,045) - (41,954) (48,999) Expenditure £ 4,851 - (8,046) (3,195) |
Transfers £ - - - - Transfers £ - - - - |
As at 31 March 2022 £ 391,501 35,730 - |
|---|---|---|---|---|---|
| 427,231 | |||||
| As at 31 March 2021 £ 359,520 26,375 41,954 |
|||||
| 427,849 |
Name of fund Description, nature and purposes of the fund
General fund The free reserves after allowing for all designated funds Redundancy In the event that the charity is wound up and staff made redundant, funds have been designated to cover the cost of redundancy based on the maximum that could be incurred in the 2020/21 financial year based on age, length of service and weekly pay of all eligible staff Bureau befriending Befriending project
34
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
21 Analysis of net assets between funds
| Tangible fixed assets Net current assets/(liabilities) Total Tangible fixed assets Net current assets/(liabilities) Total Current reporting period Previous reporting period |
General fund £ 8,238 383,263 391,501 General fund £ 9,272 350,248 359,520 |
Designated funds £ - 35,730 35,730 Designated funds £ - 68,329 68,329 |
Restricted funds £ - 62,005 62,005 Restricted funds £ - 121,351 121,351 |
Total £ 8,238 480,998 |
|---|---|---|---|---|
| 489,236 | ||||
| Total £ 9,272 539,928 |
||||
| 549,200 |
22 Operating lease commitments
The charity's total future minimum lease payments under non-cancellable operating leases is as follows for each of the following periods:
| Less than one year One to five years |
2022 2021 £ £ 24,000 24,000 72,000 - 96,000 24,000 Property |
2022 2021 £ £ - 1,005 - - - 1,005 Equipment |
2022 2021 £ £ - 1,005 - - - 1,005 Equipment |
|---|---|---|---|
| 1,005 |
23 Reconciliation of net movement in funds to net cash flow from operating activities
| Net income/(expenditure) for the year Adjustments for: Depreciation charge Loss/(profit) on sale of fixed assets Dividends, interest and rents from investments Decrease/(increase) in debtors Increase/(decrease) in creditors Net cash provided by/(used in) operating |
2022 £ (59,964) 6,658 - (733) 84,992 87,231 118,184 |
2021 £ 247,563 6,023 (4,010) (251) (23,505) 52,100 |
|---|---|---|
| 277,920 |
35
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
24 Pension scheme and Contingent liability
SCHEME: TPT Retirement Solutions – The Growth Plan
The company participates in the scheme, a multi-employer scheme which provides benefits to some 638 non-associates participating employees. The scheme is a defined benefit scheme in the UK. It is not possible for the company to obtain sufficient infomation to enable it to account for the scheme as a defined benfit scheme. Therefore it accounts for the scheme as a defined contribution scheme.
The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pension Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension scheme in the UK.
The scheme is classified as a "last-man standing arrangement". Therefore the company is potentially liable for other participating employers' obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme.
A full actuarial valuation for the scheme was carried out at 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficit of £31.6m. To eliminate this funding shortfall, the Trustee has asked the participating eomployers to pay additional contributions to the scheme as follows:
Deficit contributions
From 1 April 2022 to 31 January £3,312,000 per annum (payable monthly) 2025
Unless a concession has been agreed with the Trustee the term to 31 January 2025 applies. Note that the scheme's previous valuation was carried out with an effective date of 30 September 2017. This valuation showed assets of £794.9m, liabilities of £926.4m and a deficit of £131.5m. To eliminate this funding shortfall the Trustee asked the participating employers to pay additional contributions as follows:
From 1 April 2019 to 30 £11,243.00 per annum (payable monthly and September 2025 increasing by 3% each on 1st April)
The recovery plan contributions are allocated to each participating employer in line with their estimated share of the Series 1 and Series 2 liabilities.
Where the scheme is in deficit and where the company has agreed to a deficit funding arrangement the company recognises a liability for this obligation. The amount recogmised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost.
36
Glossop and District Volunteer Bureau (The Bureau)
Notes to the accounts for the year ended 31 March 2022 (continued)
24 Pension scheme and Contingent liability (cont.)
| Present value of provision | |||
|---|---|---|---|
| 31-Mar-22 | 31-Mar-21 | 31-Mar-20 | |
| (£s) | (£s) | (£s) | |
| Present value of provision | 934 | 5,364 | 6,356 |
| Reconciliation of opening and closing provisions | |||
| Period ending | Period ending | ||
| 31-Mar-22 | 31-Mar-21 | ||
| (£s) | (£s) | ||
| Provision at start of period | 5,364 | 6,356 | |
| Unwinding the discount factor (interest expense) | 31 | 143 | |
| Deficit contribution paid | (1,357) | (1,318) | |
| Remeasurements - impact of any change in assumptions | (21) | 183 | |
| Remeasurements - amendments to the contribution schedule | (3,083) | - | |
| Provision at end of period | 937 | 5,364 | |
| Income and expenditure impact | |||
| Period ending | Period ending | ||
| 31-Mar-22 | 31-Mar-21 | ||
| (£s) | (£s) | ||
| Interest expense | 31 | 143 | |
| Remeasurements - impact of any change in assumptions | (21) | 183 | |
| Remeasurements - amendments to the contribution schedule | (3,083) | - | |
| Contributions paid in respect of future service * | - | - | |
| Costs recognised in income and expenditure account | 1,353 | 1,315 |
*includes defined contribution schemes and future service contributions (i.e. excluding any deficit reduction payments) to defined benefit schemes which are treated as defined contribution schemes. To be completed by the company.
| Assumptions | 31-Mar-22 | 31-Mar-21 | 31-Mar-20 |
|---|---|---|---|
| (£s) | (£s) | (£s) | |
| Rate of discount | 2.35 | 0.66 | 2.53 |
The discount rates shown above are the equivalent single discount rates which, when used to discount the future recovery plan contributions due, would give the same results as using a full AA corporate bond yield curve to discount the same recovery plan contributions.
37
Glossop and District Volunteer Bureau (The Bureau)
Statement of Financial Activities
(including Income and Expenditure account) for the year ended 31 March 2021
| Unrestricted funds Note £ Income from: Donations and legacies 3 50,973 Charitable activities: 4 Core activities 26,936 Projects and other 73,432 5 43,828 Investments 6 251 Total income 195,420 Expenditure on: Charitable activities: 7 Operating costs 3,195 Direct project costs - Total expenditure 3,195 9 192,225 Net movement in funds for the year 192,225 Reconciliation of funds Total funds brought forward 235,624 Total funds carried forward 427,849 Net income/(expenditure) for the year Other trading activities |
Restricted funds £ - 56,000 542,178 - - 598,178 218,922 323,918 542,840 55,338 55,338 66,013 121,351 |
Total funds 2021 £ 50,973 82,936 615,610 43,828 251 793,598 222,117 323,918 546,035 247,563 247,563 301,637 549,200 |
Total funds 2020 £ 5,040 81,614 447,340 2,071 150 |
|---|---|---|---|
| 536,215 | |||
| 210,125 243,953 |
|||
| 454,078 | |||
| 82,137 | |||
| 82,137 219,500 |
|||
| 301,637 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
38