Oak Tree Anglican Fellowship Trust Trustees Report and Financial Accounts lor the year ended 31 December 2020 llldependent Examiner: Mark Nicliolsoii of Mark Nicholson Bookk"eeping Page I
OAK TREE ANGLICAN FELLOWSHIP TRUST CONTF,N"rs Paue3to4 Le(yal and Adiiiinisti"ative Inforiiiation Independent Examiner's Report Paoe6to7 Review of the period Page 8 Statement of Financial Activities Page 9 Balance Sheet Pages 10 to 13 Notes to the Financial Statements
OAK TREE ANGLICAN FELLOWSHIP TRUST LEGAL AND ADMINISTRATIVE INFORMATION Name: The name of the trust was changed b)1 deed 011 14 March 201 O from tlie Oak Tree Charitable Trust to the Oak Ti"ee Anglican Felloivship Trust. Oak Tree Aiiglican Fellowsliip Trust. th Registered Charity Number: 1067145 To comply witli a provision of the cl1.1t1eS Act, Ivliich required all previously excepted charities / churches with gl.oss income in excess of £ 100,000 to individually register with the Charities Commission, the Oak Tree Anglican Felloivship a non-parochial church in the Church of Englaiid (yifted all of its assets to tlie Trust effective 31" March 201 O. The charity had previously been registered by tlie Fellowship to undertake various charitable activities which were no longer being pui"sued. Trustees: The Trustees of the charity during the year were: Rev Tim Sudworth (chairman) Sam Hext Sarah Miller Chin Tiong Tan (from 18 October 2020) Victoria Wells (to 18 October 2020) At the Annual General Meeting of 18° October 2020, the neiv electoral roll was published with a membership of 77. Advisory Church Council During the year the following served as members of the ACC: Revd T. Sudworth Revd. J Jagannath MrCTTan Mrs S Miller Mrs V Wells Mrs H Bailey Mr S Brewster Mr R Edwards Miss R Gwilt Miss C Hope Mrs R MacDonald Mr M. Robinson Miss W Tan Mr A. Thwaites Dr T. Willis Minister in charge Curate Church Warden Church Warden Church Warden } Steering Group indicates that the individual served <LS a Churcli Wardeii t.or p(Il't ot" tlie )'eur. In addition Lc) those lisled above, the .1 reasurei. (Mr S14L'xt) is a Iiieiiil)ei' ol. tlie Sieeriiig Group. l)age 3
OAK TREE ANGLICAN Ff.LLOWSHIP TRUST LLGAL AN[) At)MINI(il'llA'I'IVI:, INI,"OIIMATION Name: C)IilK .1 I'L'L Aiigi IiLclll I'L'I Ii)w,sliip '1 I'iisl, Tlie Iiaiiie ol" tlie Ii'usl wa,41 cli'iiig)L'd l)y clL'cLI ()11 14 MJi'LlI 2()1 () I I'()111 IIIL. ()Iik '1 rcc C'haril(Ible Ti'ust to tlie C)'Ik I"I'ec Aiigil icaii I, L I Ic)w%li i i.) 'I'i'LlSI. Regi.fytCR"cd Cliai'ity Nuiiiber: 1067145 To coiiiply Thiiili a provision ot. the Cliai'ities Acl, Ivliich required al I previously excepted cliai"ities / cliurclies with gl'oss income in excess of £ 100,000 to iiidividLlcilly register with the Charities Coniinission, the Oak Ti'ee Anglicaii Fellowsliip a non-parochial church in the Cliurch of England gified all of" its assets to tlie Trusl et"fective 31 March 2010. I"he charity Iiad pi'eviously been registered by tlie Fellowsliip to Liiidertake various charitable activities which wei"e no longei. being pui'sued. Trustees: The Trustees of tlie charity during the year were: Rev Tini Sudworth (chairman) Sain Hext Sarah Miller Chin Tiong Tan (fi'om 18 October 2020) Victoria Wells (to 18 October 2020) tli At the Annual Genei"al Meeting of18 October 2020, the new electoral roll was published with a membership of 77. Advisory Church Council Dui"ing Ilie year the following sei'ved as members of the ACC: Revd T. Sudwortli Revd. J Jagannath MrCTTan Mrs S Miller Mrs V Wells Mrs H Bailey Mr S Brewsier Mr R Edwards Miss R Gwilt Miss C Hope Mrs R Mact)onald Mr M. Ilobinson Misswlan Mr A. "JIIwdile6 Dr l. Willis Minister in charge Curate Church Warden Church Warden Church Warden } Steering Group iiidicatr6 thai the iiidividuaj tserv¢d as a C.'IIui'LI) Ward¢ii tc)r i)ar( ()t' lh¢ )¢ In addilioji ts) tliotse listed abov¢, t1 .1 rLi&UI'¢I' ( Mr ¥• I l¢ii) is J i)ieiiili' (It" Il* Si¢¢riiw Group, Pa¥¢ 3
OAK TREE ANGLICAN FELLOWSHIP TRUST LEGAL AND ADMINISTRATIVE INfoRMATION (coiitiiiued) The policii ot- tlie t"elloii"%iliip is to oii'e aiiiaN' at leLlSt I O % ol" its iiicoine 10 Othei. causes. Tlie givino fund is Linder Ilie 'idniiiiistr'itlOll ()t- q coiiiiiiitlLe Cc)11)i)I'i.siiIL) Revd I.. Siidwoi"tli, Ms E. Beli,ell (cliaii. persc)11), N45 J. Tc)Ii'L'II aild Mi's M 1,0. "I'lie g7iviiigy is dividcd 80 % to Ilic Giving Coiiimitiee aiid •OO/o to Ilie Vicai s Disci'LtiOll,i1"y ALC()IllIt. Goi'ernina Insti"unient: The Trust li'as establislied bil a deed ot" tl"LlSt dated 4 Noveiiibei. 1997. th Correspondence Address: ?16 Acton Hioli Sireet London WJ 9NX Primary Bankers: Santander UK plc Business Banking 301 St Vincent Street Glasoow G2 5NT Pag)¢ 4
OAK TREE ANGLICAN FELLOWSHIP TRUST REVIEW OF THE YEAR ENDED 31 DECEMBfR 2020 Structure, Goiiernaiice aiid Iiianageiiieiit Tlie Oak Tree Aiigilicaii Fel loivbliip is p)ui'l c)r IliL Cliiii'cli ()r I", ngi l(111(I ciiicl prioi. to Ihe I'e(YLilatioiis tliat caiiie iiito f c)I'Le ils I)cl1'l L)I' Ilic Cli;Ii'i Iic(i ALI, lil l LiiidLr its Chciri (ahlL Reo7isti"ation aiid sliai'ed ils CIILl1'iliil)Ic 01)jCLlive.s. Cliaiioes iiiti'odLICLd by IliL Cliai'ities Ac( I'eL]Llll'cd al I i)I'cviously LXLLP(Ld LhciritlLS dnd cliui"clies Ii'itli a gl'oss iiicoiiie iii excess of £ i 00,000 Lo iiidividual ly I'cgiistcr willi tlie Charity Conimissioii. To coiiiply Ivitli tliis I"eqLllI"eiiiciil iii mai.cli 201 O tlie Oal< "I'rLL AnLJI iLdn Felloliisliip gitted all of its assets aiid liabililies to the Oak Tree AngyliLcin F'cl lowship J'rust. Tlie Felloivsliip is foi"Iiially govei'iied by its Ti"LlStees. ObjectllTes and Activities Founded in Octobei. 1993 at the iiivitation of the Bisliop of Willesden, Oak Tree was establislied to be a new, expei"imental churcli in the Acton area. Althougyh fully part of the Church of Eiigland, Oak Tree is different from the traditional parish church. Having no set geo(Traphical boundaries, Oak Tree sees tlie whole of Acton, with its 85,000 residents, as its mission area working with the other chui.ches of the areas to help meet needs and create coniniunity. Its primai"y activity is to meet foi. prayer, worship teaching and fellowship formally on a Sunday, but also informally during the week in small gi"oups. The Fellowship runs a Christians Against Poverty centre and other local projects to serve the residents of Acton on an ongoin(y basis. Financial Review The Fellowship has been without a permanent home since it was founded in 1993. In 2009 the Diocese of London purchased a community centre in the heart of Acton for Oak Tree to occupy, refurbishment work commenced in the suinnier of 201 O and the Fellowship was able to occupy the building in January 201 l. Total incoming resources for the year were £174k and expenditure £189k resulting in a deficit of £15k for the period. Unrestricted funds decreased £15k during the period to £1 I I k. Public Benefit The charity acknowledges its requirement to demonstrate clearly tliat it must have charitable purposes or 'aims' that are for the public benefit. The Trustees confii"m that they have paid due regard to the Charity Commission guidance on public benefit befoi"e deciding what activities the charity sliould uiidertake. Page 6
OAK TREE ANGLICAN FELLOWSHIP TRUST REVIEW OF THE YEAR ENDLD 31 DLCEMI3LR 2020 (coiitlllLied) Reseri'es Policy Tlie Ti"ustees Iiave coiisidei'ed tlie leiiel ol: I"esei"vLs Iliey wi.(ili to I'etaiii, appropriate to the needs of tlie trust. Tliis is based 011 tlie t.el lowsliip's size aiid tlie level of fiiiancial comiiiitnients held. Tlie Trustees aiiii to eiisui'e tlie lelloivsliii) will be able to coiitinue to fulfill its Cli"1tab1e objectives even if tliei"e is a tenipoi"c'iry sliortfall iii iiicome or unexpected expenditure. The Trustees Ivill endeavoLlI" not to set aside f"uiids Liiinecessari ly. "fhe reserves of the felloiiiship have been bLiiIt LIP ovei. I'eceiit yeai"s to fund Ilie fit OLIt costs of its new buildiiig, tlie final stage of wliicli was coiiipleted dLlI"ing 2013 witli the refurbishment of the lift. The Trustees are conscioLlS tliat as a nLiiiibei" of items PLIt in as pait of the fit out in 2010/201 I coine to tlie end of tlieii" woi'kiiig life tlieii they will Iieed to be replaced and thus reserves are Iiiaintained for tliis. Risk assessment The Trustees actively review tlie major 1.isks which the trust faces on a regular basis and believe that maintaining the free I"eserves stated, combined with the annual review of the controls over key financial systems cai.ried out on an annual basis, will provide sufficient resources in the event of advei.se conditions. The Trustees have also examined other operational and business risks Ivliich they face and confirm tliat they Iiave established systems to mitigate the significant risks. The Trustees also ensure that safeguarding and other non- financial policies are regularly reviewed in line with Church of England good practice. Trustees, Responsibilities The Charities Act requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of aftairs of the trust and the surplus of the trust for that period. In preparing those financial statements tlie Trustees are required to: Select suitable accounting policies and apply tliem consistently Make judgments and estimates that are reasonable and prudent Prepare financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue in existence. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of tlie trust. They are responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Trustees Print Name: ortli ,Scllll He.xt 14 ABd Jo Pag)e 7
I'IIL. C),Il' Ti"cc Aiicilican Fcllowsliip Trust I'A'I'I,;Illb;N'l" ()I," I.'INANC'IAI, AC'rivi'rii,:s Ilor (lic I'eMI' iiiided I l Dcceiiil)ei' 2q)20 l.liii.e.s11.icled Rc.411 iclLd Unr¢slricted Unrestricted I)IAiillng C'lvlng Vicar's Total Funds l)iNcreÉlon 2020 2019 N(Ite IN'C'O1 I X)1111( j(111.N aiid l .L'giiL ic 2a 154,987 l 54,987 154,717 2b 73 86 90 ( )Llic r I IiLc)IIIL 18,698 18,698 32,308 I"()TAI.. INCOME 173,758 173,772 187,Il5 EXPENDITURE L Iiai'iiuI)IL AciiviliLS 161,907 24,050 2,874 188,831 177,621 TOTAL EXPENSES 161,907 24,050 2,874 188,8J I 177,6?1 '*-T IN'COMINGI(OIITGOING) RESOURCES I I,852 (24,050) (2,868) ( l 5,059) 9,494 TII4NSFER BETWIEN FUNDS translirs trom General fund trwisfLrs fron) otlier fujids (17,539) (17,539) (21,J64) 17,539 21,364 14,032 3,508 NET IIqOVEMENT IN FUNDS (5,688) (10,018) 639 (15,059) 9,494 BALANCLS BIIOU(i14T FORWARD AT J&u)uary I, 2020 BAIANCLS CAIIRJID FORWARD AT D¢ceinber 31, 2020 104,371 2,212 18,545 3,642 128,770 119.?7) 1 ?%.770 MovemLnLs on all reseives and al I I'ecognised gains and losses al'e shomyn above. All of the organisation's opci'alic)ns arc cl&%iied as c()niinuing, The notes 011 pages 9 ts) 13 li)rni pai't ol" tlie l inancial stdlements,
The Oak Tree Anglican Fellowship Trust BALANCE SHEET AT 31 DECEMBER 2020 l)eceiiil)Li' l)ccLmhcr 2()11) Nnle FIXED ASSETS CURRENT ASSETS Debtors Cash al bank and in Iiand 2,056 61,701 5,3.30 65,253 63,757 70,583 CREDITORS: AMOUNTS FALLING DLIE IVITHIN ONE YEAR (1,480) (571) 'ET CURRENT ASSETS 62,277 70,012 'ET ASSETS 113,711 128,770 FUNDS OF THE TRUST Restricted Funds Church Planling Fund 2,220 2,212 Unrestricted Funds Designaled Giving VIc"S Discretionaiy 8,526 4,282 12,808 18,545 3,642 22,187 Undesignated General 98,683 111,491 104,371 126,558 Tolal Funds 113.711 128,770 ij tyj41 I'usl 011 si Sib)Iied:.. Prinl Name: I"im Sudwortli l)riiJl NaiiiL Sain I l¢xl
The Oak Tree Aii(Flican Fellowship Trust OTES TO THE FIN'ANCIAL STATEIIqENTS (continued) 14or the >'ear ended 31 December 2020 FIXED ASSETS L£asehold improvenients Fixtures & Fittings 113,073 Funiiture Laplops and other IT Audio visual equipment 20,767 483 21,251 electrical appliances 26,869 Cost As at l January 2020 Additions Ai 31 Deceniber 2020 equipment 4,892 Total 165,602 483 166,085 113,073 26,869 4,892 Depreciation As at l January 2020 Charge for the year At 31 December 2020 SL 10 years 59.844 5,754 65,598 SL 5 years 26,736 76 26,812 SL 4 years 16,470 1,270 17,740 SL 3 years 3,793 708 4,501 106,844 7,807 114.651 Net book value at 31 Decembei" 2020 Net book value at 31 December 2019 47.475 53.228 57 133 391 1.099 51.434 4.297 58,7)8 2020 2019 DEBTORS Income t&x recoverable Other debtors 2,056 2,385 2,945 2.056 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors for goods and seTh'ices 1,480 1.480 571 571 STAFF COSTS AND NUMBERS Gross Wages and Salaries Employer's National tnsurance Costs Pension Contributions 26,3)9 1,654 2,209 30,786 362 1,432 32.580 The Trust operates payroll under the Inland Revenue's PAYE sclieme. Our 4 employees (4 part time) were engaged directly in activities relatiiig to the work of the Trust. No employee received emoluments of over £60,000. FUND MOVEMENTS AND DESCRIPTIONS Balance 31-Dec-19 Income Expenditure Transfei" Balance 31-DLc-?O General Fund: 104,371 173,758 161.907 (17.539) 98.683 Designated Funds: Giving Vicarfs Discretionary 18,533 3,642 22.175 24,050 2,874 26.924 14.031 8,514 4,282 12,796 17.539 Reslricted Fund: Church Planting 2,212 2,220 TOTALS 128 7.58 173 772 188 831 113699 Page 12
Tlie Oak Tree Anglican Fellowship Trust YOTES TO THE FIIN.4N'CIAL STATEIIIE,YTS (continued) For the l'ear ended 31 December 2020 FUND lOTELENTs AISD DESCIUPTIO,NS (continued) Descriptions: Gii'ing: this desigiiated fund receii'es 8.001,0 of gro&s income of the Irusl. 'l-his is admini.slcrcd b). a separate conimitteL )d is directed al otlier chariLqble organisalions or lo supwrt tKrsonal missionaries. AnN' gifts over £ 1.000 are disclosed beloiv: 2020 2019 lissions: Lil'ing Room Acton Youth Oak Cliurcli, Sievenaoe Red Tribe Aoencies: CrosswaJ"s Flame International DEC Dis&Ster appeals Ealino Food Bank Hope for Justice Open Doors Prison Felloivship Others under £ 1,000 Indiiuduals: Claire Grimble Danny Coghill 1,600 3.200 1,500 2.000 1,000 1.750 1.500 I,iOO 2,000 2,000 1,000 1,250 1,500 5.iOO 2.iOO 24.050 5,500 16.2iO Vicar's Discretionary Fund: this designated fund receii'es 2.0% of gross income of the felloii'ship and is adminislered on a confidential basis for the support of individuals or organisations. No individual pa)Inents during the S'ear exceeded £500. Church Planting Fund: the TnS only restricted fund is for local outreach and church planting wthich provides funds for neil" outreaches to the local community. PAYMENTS TO THE TRUSTEES AND OTHER RELATED PARTIES Tim Sudworth (Truste) received £22.41 in eXInSe reimbursements durin(y the }'ear. No otli¢r payments were made to the other trusrtees during this financial perio(L No other material transactions took place ktm'een the charity and the trustees or an), person connected Ii'ith theni during the year. l)ag¢ 13
a7 cYwlDlfdn (Mkknpiw Independent examiner's report to the trustees of Oak Tree Anglican Fellowship Trust I report to the trustees on my examination of the accounts of the Oak Tree Anglican Fellowship Trust (the Trust) for the year ended 31 December 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Name: Mark Nicholson MICB Member of the Institute of Certified Bookkeepers Practice Number 17947 Address: 21 St. Mary's Road, Reigate, Surrey RH2 7JH Date: 9 April 2021