2021-12-31-accounts - Tipps Cross Remembrance Hall Trust Fund

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 JAN 2021 To 31 DEC 2021

Section A Reference and administration details

Charity name TIPPS CROSS REMEMBRANCE HALL TRUST Other names charity is known by Registered charity number (if any) 1067004 Charity's principal address Tipps Cross Remembrance Hall, Blackmore Road, Hook End, Brentwood, Essex Postcode CM15 0DS

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Edward William
1 Hall
Eric Raymond
2
Harris
Rosemarie
3
Carole Nelson
Neil Christopher
4
McCarthy
James Robert 1 [st] December 2021 to
5
Gann 30 [th] November 2021
Joseph Clarke Appointed - 7 [th]
6
December 2021
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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March 2012

TAR

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed Type of governing document

(eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company)

By Trustees (as proscribed in the Trust Deed) Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

March 2012

TAR

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

The Parish Council Clerk acts as Clerk to the Trust and the Treasurer/RFO of the Parish Council acts as Treasurer for the Trust. A Councillor from Blackmore, Hook End and Wyatts Green Parish Council is appointed a Trustee; currently holding this position is Councillor N McCarthy.

Cheque payments from the Trust’s funds require two signatures. Online payments from the Trust’s funds require one authorised person to set up the online payment and a second authorised person to approve the payment. These requirements reduce financial risk to a minimum.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity is to apply the funds of the Charity towards the maintenance and management of the Hall as a recreational, educational and community facility for the use and benefit of the residents of the Parish of Blackmore, Hook End and Wyatts Green and the Parish of Stondon Massey and such other persons as the Trustees shall think fit.

The Trustees manage the hall through a Management Committee that meets quarterly. The hall is hired out to local clubs and groups. The Management Committee ensures that the building is maintained to a high standard and that it is kept in a clean and serviceable state.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

It encourages the creation of recreational and sporting activities. The premises are in almost continual use throughout the week, with an OFSTED approved Pre-School meeting every morning in term time. Other activities include Carpet bowls, Keep Fit, Senior Citizens Club, Slimming organisations, Karate, a choir, a youth dance group, Table Tennis, Yoga, Croquet and several badminton groups. The weekends are available for Anniversary parties, weddings, children’s parties, quizzes and similar activities and the Committee Room is hired on an occasional basis for meetings by art and other groups.

A caretaker is employed to ensure the building is properly maintained and supervised.

The Trustees have studied the guidance issued by the Charity Commission with regard to public benefit and understand that these apply at any time when exercising powers or duties to which the guidance would be relevant.

March 2012

TAR

Additional details of objectives and activities (Optional information)

Regular volunteer working parties assist in the maintenance of the interior and exterior areas.

You may choose to include further statements, where relevant, about:

Volunteers run one or more fund-raising quizzes each year, adding to the income generated from hall hire.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

2021 started with the hall closed due to Covid restrictions, other than for the regular Pre-School booking. This situation continued until April when ~~some r~~ estrictions were gradually lifted and regular groups slowly ~~gradually started to return.~~ returned.

The 2021 budgets had been set on the assumption that restrictions would remain in place for the first six months of the year. However, although hirers were slow to return, hall hire income finished the year at £22,656, some £8,000 more than in 2020 but still down on the 2019 figure.

Bookings are now back to pre-pandemic levels.

The hall again received grants from Government under the Retail, Hospitality and Leisure scheme ~~category~~ and the caretaker remained furloughed whilst the hall was closed.

Costs continued to be closely monitored and controlled.

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

The Trustees seek to ensure that sufficient reserve funds are available to meet structural and major maintenance needs which are likely to occur in the foreseeable future.

£8,500 of funds were moved to the Redecoration Reserve which now totals £17,750.

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Eric Raymond Harris Rosemarie Nelson Position (eg Secretary, Chairman Trustee Chair, etc) Date 1 July 2022

March 2012

TAR

Charity Name

No (if any) 1067004

TIPPS CROSS REMEMBRANCE HALL TRUST

Receipts and payments accounts

Period start date 1-Jan-21

Period end date 31-Dec-21

For the period from

Section A Receipts and payments

Unrestricted funds

Restricted Endowment Total funds funds funds

to the nearest £

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to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall hirings 24,420 - - 24,420
Income from quiz night 598 - - 598
Bank interest received 2 - - 2
Rent received 1,035 - - 1,035
Grant towards new lighting - - - -
Government grants re hall closure 9,050 - - 9,050
Grant towards new basketball net - -
Adjusted for year end debtors - 290 - 290
34,815 - - 34,815
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 34,815 - - 34,815
A3 Payments
Wages 6,379 - - 6,379
Administration 7,550 - - 7,550
Maintenance - Plant/repairs/boiler 1,106 - - 1,106
New hall lighting - - - -
Covid related costs 18 - - 18
Boiler repairs 548 - - 548
Boiler replacement - - - -
Maintenance - Ground 799 - - 799
Water rates 279 - - 279
Business rates 183 - - 183
Gas 2,636 - - 2,636
Electricity 1,507 - - 1,507
Refuse collection 1,005 - - 1,005
Cleaning materials & windows 637 - - 637
Insurance 1,047 - - 1,047
Telephone 348 - - 348
Publicity 96 - - 96
New basketball net - - - -
Sundry office expenses 151 - - 151
Adjusted for year end creditors - 87 - - - 87
Refund of hall hire damage deposits 1,764 - - 1,764
Sub total [ 25,967 ] - - 25,967
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 25,967 - - 25,967
Net of receipts/(payments) 8,849 - - 8,849
A5 Transfers between funds - - - -
A6 Cash funds last year end 16,114 - - 16,114
Cash funds this year end 24,963 - - 24,963
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Bank accounts	*Total cash funds*	to nearest £ 24,963 - - 24,963		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details Debtors		to nearest £ 734 - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use					- - - - - - - -
			Fund to which		Amount due
B5 Liabilities	Details Redecoration reserve Creditors		Unrestricted Unrestricted liability relates		17,750 146 - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Joseph Clarke
			Rosemarie Nelson

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CC16a
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Last year

to the nearest £

13,933 - 14 1,015 714 11,968 2,223 - 417 29,450

29,450

6,244 7,350 2,757 1,455 180 549 - 381 203 71 2,032 1,216 860 542 1,006 347 118 1,903 100 1,740 356 29,410 - 29,410 40 - 16,074 16,114

Endowment funds

to nearest £ - - - -

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - - When due (optional)

Date of approval 29-Jun-22 29-Jun-22

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Charity Name TIPPS CROSS REMEMBRANCE HALL TRUST trustees/ members of 31[ST] DECEMBER 2021 Charity 1067004 On accounts for the no (if year ended any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021. DD / MM / YYYY . Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention ~~(other than that disclosed~~ statement ~~below *) i~~ n connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: Name: KENNETH ALBERT BENNETT

IER

October 2018

Relevant FELLOW OF THE ASSOCIATION OF CHARTERED CERTIFIED professional ACCOUNTANTS (FCCA) qualification(s) or body (if any):

Address: “GREAT OAKS”, HOOK END ROAD, HOOK END, BRENTWOOD, ESSEX CM15 0HB

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

IER

October 2018