The Friends of Tylers Green Middle School (PTA) Trustees, annual re Period Start Date Dav Month oi 08 ort for the eriod Period End Date Dav Month 31 07 Year 2022 Year 2023 FROM TO Reference and adminlstration detalls Charity Name Other name5 charity15 known by Registered Charlty number The Friend5 of Tylers Green Middle School FOTGMSI PTA 1066968 C/0 Tylers Green Mlddle School Cock Lanè Tylers Green High Wycombe BucklnghamshSre HP108DS Charity's principal address Names of the charity trustees who manage the charity Trustee Name OffSce Ilf anvl Dates acted if not for whole year Name of person lor body) entitled to appoint lif anvl Je55ica Sugden Jacqueline B311 Josephine Rutter Caroline Newbery Ch31T Secretary Treasurer Treasurer 0110912022 0110912022 0110912022 0110912022 Names of the trustees for the charity, if any, (for example, any custodian trusteesl Name None Dates acted if not for whole year NIA Names and addresses of advisors (Optional information) Ty e of Advisor Name Address
Structure. governance and management Description of the charity's trusts Type of Governing Documents How the charity is constituted Trustee selection method Constitution adopted September 2012 Unincorporated association (volunteer led) Trustee5 are appointed / agreed by School leadership or reappointed at the Annual General meeting in September. All members of the organisatlon are volunteers and most members operate in role for 1- 2 year tenure whilst their Chlldren attend the school. All member5 aTe parents of the school and no non-parents are part of the organisation. Membership consists of all parent5 and / or guardians of pupils attending the school and all Teacher5. This organi58tion is effectively a Parent Assoclallon, set up to raise funds through organised events. All events are run through the school, either in the form of eventslactivitie5 which parents contribute money towards in return for attending an event le.g. School disco's, hot dog days etcl. Additional Information All funds raised are used solely to administer the charlty ènd paid to the school. These funds are in the form paytnent for events and prodtjcts requested by the school leadership / teaching staff. Objectlves and activities Summary of the objettive5 of the charity set our In its governing document The object of the Associ3tlOn 15 to advance the education of the pupils in the school. In furtherance of this objertive the Association may.. Develop more extended relationshlp5 between the staff, parents and other a550Clated with the school. Engage in activities which Support the school and advances the education of pupi15 attending it. Provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the committee in consultation with the Governing Body 5h311 from time to time determine. The main actiwties carried out by the FOTGM5 are child led events. They Include termly discos for the pupi15 or twice- vearly school fete. The School fetes include running a raffle which parents can buy prepaid raffle tlckets. During each term we arrange event5 such as hot dog day where chlldren can purchase a hot do8 for lunch. As an organisation we support the school In any fund-raising event they wish to undertake. Summary of the main activities undertaken for the public benefit in relation to these objectives
In some years the school rnay agree to run a Ball to raise exceptional funds for the School. These are normally linked to either a Special anniversary for the school or specifically to raise funds for a larger/expenslve prolect. In this year the school worked with a set of parent volunteer5 to organise a Ball to raise money to regenerate the environment area alld create new outdoor classrooms. This events income and expenditure is included withln the PTA / FPTGMS account5 as they do not have ac55 to thelr own flnancial set u Achievements and performance Summary of the main Thls year we had reinvigorated the PTA after some years achievements of the charity following Covid when activities were limited. We enjoyed a during the year. year of varied events and activities that Included the entire school population. These events provided excellent fun and social events that both pupi15 and parents tould join. In this financial year the charity W3s delighted to raise £18,789 from their regular activitie5. This was done through many events including dlscos, fete's, bags to school charitv drop, ice cream sales and many more. We have benefitted from some funds matching for events from parents who work ftsr organisation that offer this charitable support. In this flnancial year, we had a single donatton of £IOOI from a parent's business. The key activities and their income / costs and subsequent profit are shown in the reports attached. In addition, this year as a one off, the charSty organised a KinES & Queens themed Ball, which parents and friends of the school attended, raising money for the school environment project. This event was organised by a team of volunteer parents. The Ball raised £36,000 in income and had costs of £30,000 in this financial year. This was 3 unique event and the costs l income are included in the ftjll financial accounts of the FOTGMS. Flnancial review statement of the charity'5 policv on re5erve5. It is the intention of charity that each year the funds raised would be given to the school for projetts. During cOd the school was unable to implement some of it5 plans and as a result the funds were carried over into the following year. This was a reed at each AGM. None Details of any funds materially In deflclt.
Further financial review details.. As a charlty, we raise almost all our funds from event5. We do have son)e funds matching or may receive donatlon5 from local businesses. These donations are purely donations and the charity does not offer / give any work or support in return. We do not invest our funds,. the money is given directlyto the school for purchases made by the school. Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature Isl Full Namelsl J SLTrg 0£ J. QLI i 16,1 PositSon LtrtiliR (O"CflSuL&L
Friends of TGMS TREASURERS FINANCIAL REPORT Annual Financial Report events organized by FOTGMS Financial year I, August 2022- 31" July 2023 Accounts prepared by J Rutter & C Newbery Date accounts prepared: 0411012023 Beginnlng balance Il. August 20221 Règistered Charlty No: 1066968 INCOME I EXPENDITURE for y&ar ending 31 July 2023 FOTGMS Total for financial year August 1 sl 2022- July 31st 2023 Event Income Ex &nditur& ProfitlL05S l Bag 2 School Hot Dog Day Christmas Cards £398.00 £0.00 £398.00 £1,518.50 £493.50 -£680.22 £838.28 -£407.50 £88.00 Play / Productlon Bar I Ice Cream Sales Christmas Fayre £937.55 -£91.96 £845.59 £419.65 -£110.41 £309.24 £5,813.08 £3862.10 -£1,157.51 -£1.425.07 £4,655.57 £2,437.03 Easy Fundraising Summer Fayre I Preloved £130.86 £0.00 £130.66 £4108.29 -£1.606.74 £0.00 £2,501.55 £38.50 £38.50 Other & Admin £1069.24 -£373.97 £695.27 i Total £18.789.07 -£5 853.38 £12.935.69 Donations to school -£827.75 827.75 Summer Ball Float Iransa¢tlons lolal should always equal £0.00 £36,136.32 -£30,333.23 £5 803.09 £4,530.00 -£4,530.00 £0.00 Closing balance131" July 20231 £28 784.
Comments.. Total profit raised by FOTGMS from all events exc ball was £13,540.52. However due to tirnescale5 of accounting our financial year ends on 31, July. Total profit up to this date is £12,935.69. FOTGMS- Included in the total profit for the years events Is £1,500, whlch was received in funds matching from our Eenerous donors and parent5 at Centrica1£5001 and Clearsky l£i,ooii. Donation5 already made to the school during the year of £827.75 include funding for Yr 6 leavers events and supply of the year 6 leavers book. All expenses have been reconclled against re¢elpt5 With exception of l expense for hot dog days. Summer Ball notes.. Some expenses are stlll outstanding for the Summer Ball,. however, a provision has been made. Estimated final profit will be £8002.22, this include5 a £2000 fund5 matchlng donation paid directly to the school. Final funds available to school: There was a carry forward of £10,873.60 from previous years. Total fund5 available to school for the environment projert is £28,874.63 Full report of accounts will be published on Charity Commission website as per these actounts p to the end of July 2023, whlch will include a total number for FOTGM including Ball.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent Examiner's Report Report to the trusteesl members of rtlg tRIEMtJ OP TYLE iCJfJL¥ tyIcbL On accounts for the year ended Charity no {if any) 31 ]ULY aols 106&9Gg Set out on pages I report lo the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 0 F aoQ3. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requiremenls of the Charities Act 2011 {'the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(51{b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention lolher than that disclosed below ') in connection with the examinalion which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signed: Date: /6 Name: Relevant professional qualification(s} or body lif any): Address: f G pio IER October 2018
Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. 14 MOAJ IER October 2018