TRUSTEE’S ANNUAL REPORT 2020-2021
Little Oaks Pre School 1st September 2020 to 31st August 2021 Little Oaks Pre School (Registered Charity No 1066952) is a body in membership of the Early Years Alliance, whose aim is to enhance the development and education of children under statutory school age. This is achieved by offering a community based appropriate play facility through which we instigate and adhere to the aims of the Early Years Alliance. Little Oaks achieved an ‘Outstanding’ rating from Ofsted in January 2019 and continues to provide a rich and varied range of activities for the children in our care. Working within the Early Years statutory framework. We encourage parents to fulfil the needs of their children and work closely with them to ensure our children develop the best way they can.
The academic year started well and the numbers attending our setting were good. However, the global covid-19 pandemic was ongoing and caused disruption over the course of the year. This affected both staff and children’s attendance, with staff absence being a challenge at times. There was also enhanced cleaning routines implemented, as well as keeping playgroup and pre-school children in separate bubbles until government restrictions eased.
The ongoing pandemic also reduced some of the fundraising committee’s ability to organise face to face events. However, they still managed to raise £4,300 with socially distanced events and activities.
There were some staff changes during the 2020-2021 academic year, with the largest one being the change in setting manager. Nikki Lloyd decided to leave Little Oaks to pursue a new career, therefore the voluntary management committee advertised for a new setting manager and conducted interviews with the shortlist of candidates. The committee decided on splitting the setting manager role into two roles, Business Manager was given to Hannah Freeman and Early Years Manager to Naomi Brown.
Throughout the year, committee meetings continued to be held virtually, until the very end of the year, when the final meeting took place outside in the garden area of Little Oaks with social distancing. Some members of the committee have stepped down at the end of the academic year and therefore the new year will start with a new Chairperson for the Voluntary Management Committee alongside a dedicated team to support the staff at Little Oaks made up of new members and more longstanding members.
Stephanie Kane Chairperson 2020-21
Statement of Income & Expenditure - ROLLING 12 MONTHS
Little Oaks Pre-school
For the year ended 31 August 2021
| CUMULATIVE FOR | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SEP 2020 | OCT 2020 | NOV 2020 | DEC 2020 | JAN 2021 | FEB 2021 | MAR 2021 | APR 2021 | MAY 2021 | JUN 2021 | JUL 2021 | AUG 2021 | THIS SCHOOL | 2020 | |
| YEAR | ||||||||||||||
| Income | ||||||||||||||
| NCC Funding | 365 | 14,043 | 13,992 | 14,055 | 14,402 | 15,222 | 14,900 | 12,216 | 12,220 | 12,158 | 12,228 | 11,743 | 147,546 | 135,300 |
| Session Fees - Preschool & Playgroup | 122 | 2,960 | 6,413 | 2,587 | 3,627 | 2,860 | 5,513 | 2,745 | 3,395 | 3,576 | 1,834 | 254 | 35,885 | 24,995 |
| Breakfast Club Fees | 132 | 120 | 240 | 100 | 192 | 188 | 288 | 256 | 328 | 308 | 148 | - | 2,300 | 1,204 |
| Lunch Club Fees | 809 | 802 | 1,355 | 557 | 1,397 | 1,089 | 1,425 | 1,376 | 1,775 | 1,855 | 931 | - | 13,367 | 6,591 |
| Admission Fees | 380 | 200 | 60 | 60 | 80 | 80 | 200 | 140 | 80 | 80 | 100 | 40 | 1,500 | 920 |
| Late payment fees | 3 | - | 6 | - | 3 | - | 3 | 3 | - | 6 | - | - | 24 | 8 |
| Healthy Snack Contributions | 470 | 450 | 10 | 650 | - | 590 | 760 | - | 750 | - | - | - | 3,680 | 1,640 |
| Healthy snack contributions not paid | - | (7) | (10) | (20) | (40) | (43) | (50) | (80) | - | (30) | (213) | - | (492) | (156) |
| Fundraising Income | 48 | 412 | 716 | 841 | 6 | 27 | 58 | 427 | 214 | 35 | 479 | 82 | 3,345 | 6,130 |
| Other Revenue | - | - | - | - | - | - | - | - | - | - | - | - | - | 12 |
| Gift aid recovered | 599 | - | - | - | - | - | - | - | - | - | - | - | 599 | 958 |
| Donations | 636 | 200 | - | - | - | - | - | - | - | - | - | 413 | 1,249 | 900 |
| Grant income | - | - | - | - | - | - | - | - | - | - | - | - | - | 5,276 |
| Interest Income | 5 | 5 | 4 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 31 | 250 |
| Total Income | 3,569 | 19,184 | 22,787 | 18,832 | 19,669 | 20,015 | 23,098 | 17,084 | 18,763 | 17,990 | 15,509 | 12,534 | 209,033 | 184,029 |
| Direct Expenses | ||||||||||||||
| DBS Fees | 39 | 381 | 123 | 13 | - | 71 | - | - | - | 58 | 13 | 58 | 756 | 794 |
| ESPO Spend | 178 | 473 | 164 | 165 | 196 | 195 | 154 | 74 | 289 | 144 | 135 | - | 2,167 | 1,568 |
| Equipment & Toys | 150 | 12 | 20 | 12 | 147 | 17 | 55 | 119 | 60 | 39 | 42 | - | 674 | 479 |
| Purchases from Fundraising | 391 | 1,425 | 239 | 543 | 1,252 | 207 | 182 | 135 | 290 | 585 | 548 | - | 5,798 | 3,373 |
| Healthy Snacks | 94 | 101 | 130 | 91 | 120 | 68 | 162 | 103 | 97 | 112 | 86 | - | 1,163 | 816 |
| Movements to Crisis Reserve | 517 | - | - | - | - | - | - | - | - | - | - | (517) | - | - |
| Total Direct Expenses | 1,370 | 2,393 | 675 | 825 | 1,716 | 558 | 553 | 431 | 736 | 938 | 824 | (459) | 10,559 | 7,030 |
| Net after Direct Expenses | 2,199 | 16,791 | 22,112 | 18,007 | 17,953 | 19,456 | 22,545 | 16,654 | 18,027 | 17,052 | 14,685 | 12,993 | 198,475 | 176,998 |
| Other running costs | ||||||||||||||
| Salaries | 11,759 | 12,588 | 13,131 | 13,811 | 13,228 | 13,140 | 13,128 | 13,473 | 13,665 | 12,938 | 13,824 | 13,096 | 157,781 | 153,420 |
| Employee & Employer Tax Costs | 467 | 636 | 700 | 724 | 1,220 | 1,353 | 1,463 | 1,377 | 1,012 | 932 | 1,037 | 1,005 | 11,926 | 8,982 |
| Audit & Accountancy fees | 111 | 303 | 111 | 111 | 111 | 111 | 111 | 111 | 111 | 111 | 111 | 111 | 1,520 | 1,794 |
| Bank Fees | 24 | 42 | 54 | 41 | 37 | 33 | 67 | 35 | 45 | 54 | 35 | 7 | 473 | 254 |
| Cleaning | - | 16 | - | - | - | - | - | - | 45 | - | - | - | 61 | 570 |
| Entertainment - 0% | - | - | 12 | 100 | - | 51 | - | - | - | - | 30 | - | 193 | - |
| Entertainment-100% business | - | - | - | - | - | - | - | - | - | - | 270 | - | 270 | 278 |
| General Expenses | 484 | - | - | - | - | - | - | - | - | - | - | (154) | 329 | (376) |
| Groceries / Kitchen | 95 | 80 | 129 | 61 | 75 | 81 | 100 | 68 | 102 | 113 | 30 | 7 | 941 | 655 |
| Insurance | - | - | - | - | - | - | - | 1,087 | - | - | - | - | 1,087 | 1,086 |
| IT Software and Consumables | - | 75 | - | - | 50 | - | 200 | - | - | - | - | - | 325 | 103 |
| Light, Power, Heating | 72 | 110 | 144 | 158 | 247 | 288 | 150 | 152 | 139 | 98 | 150 | 94 | 1,802 | 1,509 |
| Pensions Costs | 403 | 425 | 445 | 451 | 523 | 497 | 508 | 447 | 446 | 458 | 529 | 554 | 5,686 | 5,068 |
Little Oaks Pre-school
Income & Expenses
Statement of Income & Expenditure - ROLLING 12 MONTHS
| CUMULATIVE FOR | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SEP 2020 | OCT 2020 | NOV 2020 | DEC 2020 | JAN 2021 | FEB 2021 | MAR 2021 | APR 2021 | MAY 2021 | JUN 2021 | JUL 2021 | AUG 2021 | THIS SCHOOL | 2020 | |
| YEAR | ||||||||||||||
| Postage, Freight & Courier | - | 4 | - | - | - | - | - | - | - | 4 | - | - | 7 | 22 |
| Printing & Stationery | 192 | (5) | - | 175 | - | 91 | 53 | - | - | 173 | 12 | - | 691 | 711 |
| Professional Fees | - | - | 360 | - | 50 | 35 | - | - | - | - | - | - | 445 | 399 |
| Rates | 54 | 54 | 54 | 54 | 36 | 36 | 36 | 36 | 36 | 526 | 36 | 36 | 994 | 636 |
| Repairs & Maintenance | 463 | 295 | 30 | - | 596 | 7 | 31 | - | - | 16 | 5,215 | 10 | 6,663 | 1,751 |
| SEN Spend | - | - | - | - | - | - | - | - | - | - | - | - | - | 36 |
| Staff Training | 55 | - | 209 | (60) | 18 | - | - | 24 | 180 | - | - | 150 | 576 | 70 |
| Staff uniform | - | 23 | - | - | - | 65 | - | - | - | - | - | - | 87 | 506 |
| Subscriptions | 35 | - | 138 | - | - | 84 | 54 | - | - | - | - | - | 311 | 331 |
| Telephone & Internet | 47 | 41 | 41 | 41 | 41 | 41 | 41 | 41 | 42 | 41 | 41 | 44 | 500 | 567 |
| Travel - National | - | - | - | 6 | - | - | - | - | - | - | - | - | 6 | 76 |
| Write-off's | - | - | - | - | - | - | - | - | - | - | - | - | - | (19) |
| Total Other running costs | 14,260 | 14,685 | 15,558 | 15,672 | 16,231 | 15,912 | 15,941 | 16,851 | 15,824 | 15,463 | 21,320 | 14,959 | 192,675 | 178,427 |
| Net Surplus/Deficit | (12,061) | 2,107 | 6,554 | 2,336 | 1,721 | 3,544 | 6,604 | (197) | 2,204 | 1,589 | (6,635) | (1,967) | 5,800 | (1,429) |
Little Oaks Pre-school
Income & Expenses
| l | liEU"IS | |||
|---|---|---|---|---|
| . | £ | PAYMENTS | ||
| !Pl~"(":c-u;,&.Pre-SchOOIf~ | 35,885.0C | Salaries | £ 157,781.0C |
|
| HMRC | 11,926.0C | |||
| Pensionco~ | 5,686.0C | |||
| TravelExpenses | 6.00 | |||
| .f...1 =,mdinJ |
147,546.0C | Equipment&Toys Generalexpense5 |
674.0C 329.0C |
|
| . | ,-,. .-~,:stOJb | 2,300.0C | PurchasesUsingFundraisingMone) Groceries/Kitchen |
5,798.0C 941.0C |
| •.!1·:.:11rJub | 13,367.0C | Healthy Snac~ Espo |
1,164.0C 2,167.0C |
|
| J ,ck,11$100Fees I |
1,500.0C | StationeryandPostage DBS~ |
698.0C 756.0C |
|
| I '. |
"undraising |
3,345.0C | Cleaning GroundsandMaintenance |
61.00 6,663.0C |
| |SankInterest | 31.0C | Advertising Entertainment/Gifts |
463.0C | |
| Healthy Snack | 3,187.0C | Uniform ProfessionalFe~ |
87.00 1,965.0C |
|
| GiftAid | 599.0C | ITSupport BankCharges |
325.0C 473.0C |
|
| LatePaymentfees | 24.0C | Telephone Utiliti~ |
500.0C 1,802.0C |
|
| Donatio~ | 1,249.0C | Insurance Staff Training |
1,087.0C 576.0C |
|
| Rent&Rates | 994.0C | |||
| SENSpend | ||||
| Subscriptions | 311.0C | |||
| TOTAL | 209,033.00 | TOTAL | 203,233.00 | |
| SurplusofReceiptsover Payments | 5,800.00 | |||
| **Balances @01/ 09/20 ** | Balances@31/08/21 | |||
| LloydsBusinessAccount LloydsBusinessSankInstant Online Account UoydsBusinessBankInstant Account (Fundraising) PettyCashAccount |
13,054.85 40,762.35 50,463.94 51.87 |
UoydsBusinessAccount258 LloydsBusinessBankInstantOnline0160 LloydsDepositaccount PettyCashAccount |
14,623.2E 45,053.25 50,490.37 36.77 |
|
| HealthySnacksAccount | 657.37 | HealthySnacksAccount | 848.42 | |
| FundRaisingAccount | 6,118.4E | FundRaisingAccount | 5,856.81 | |
| 111,108.9( | ||||
| 111,108.90 | 116,908.90 | |||
| Capital andReserves | ||||
| **CrisisReserves ** | 49,383.20 | 49,383.20 | ||
| CurrentYearEarnings | 1,428.78 | 5,800.0C | ||
| RetainedSurpluses(Prior Year) | 63,154.4e | 61,725.7( | ||
| Total Capital andReserves | 111,108 .90 | 116,908.90 |