Trustee’s annual report – 1[st] April 2023- 31[st] March 2024.
The Committee present their report with the financial statements of the charity for the year ended 31[st] March 2024-
Section A- Reference and administration details.
| Charity name | Cylch meithrin Pontyberem |
|---|---|
| Registered charity number | 1066893 |
| CIW number | W1600003203 |
| Charity’s principal address | Cylch Meithrin Pontyberem Ysgol Pontyberem Heol y Felin Pontyberem SA155EB |
Name of the Charity Committee who manage the Charity-
| Donna Collins | Trustee and committee Treasurer |
|---|---|
| Rachel Grifiths | Chair Person |
| Manon Mainwaring | Secretary |
| Anita Evans | Registeredperson |
Committee selection methods- Elected and approved by parents of the cylch meithrin at meetings.
Name of the staff employed by the charity-
| Name of the staf employed by the charity- | |
|---|---|
| Claire Thomas | Leader |
| Manon Mainwaring | Deputyleader |
| Rebecca Davies | Assistant |
| Chelsea Snook | Assistant |
| Tina Jones | Assistant |
Staff appointment methods- Committee interview candidates and appoint most suitable person.
Section B- Structure, Governance and management.
Description of the charity’s trusts-
| Description of the charity’s trusts- | |
|---|---|
| Type ofgoverningdocument | Constitution as from December 1997 |
| How the charityis constituded | committee |
| Trustee selection methods | Elected at meetings |
| Additionalgovernance issues | Allpolicies are adopted bymudiad meithrin |
Section C- Objectives and activities.
Summary of the objectives of the charity set out in its governing document.
The object of the charity is to run a Cylch Meithrin for preschool children aged between two and four years old during normal school term times. The main purpose of the Charity is to provide high quality play, learning and education of preschool children to the residents of Pontyberem and the surrounding villages and to support the children and parents in the child's development through the medium of the Welsh language to make a smooth progression into school life.
The Charity is making a conscious effort to create a reserves fund in order to be able to provide the staff needed and to meet other needs needed to continue with the provision provide.
Summary of the main activities undertaken for the public benefit in relation to these objects.
Throughout the academic year, the children attending the Cylch Meithrin experience a wide range of activities in order to enhance their education. The setting and learning opportunities are planned around the childrens interests enabling the Cylch to include more and tailored activities more specifically to the needs and interest of the children.
This years activities include-
April 2023 -
Celebrated easter with the children through a variety of media such as party, stories, learning experiences, crafts.
Exploring the outdoors.
Planting and gardening, caring for plants (strawberries, herbs, wild flowers)
Spring – learning about the world around us and what changes happen during different seasons.
Exploring our community – visit to the park, and local shops
Discussing and looking at pictures of our families
Outdoor learning week.
Learning how to brush our teeth properly and why it is important.
May 2023 -
Three little pigs- building with blocks and wood
The children made a hair salon in the home corner and we visited our local hairdressers.
Discovered where we live- visited the local area, shops, park, and discussed different buildings.
Painting pictures of mr Urdd for the eisteddfod.
Practicing running ready for mabolgampau.
A visit from the local policemen.
Physical movement outdoors.
June 2023 -
Mabolgampau (Sports) in Parc y scarlets, Llanelli- Menter Cwm Gwendraeth
Visit from the ice cream van
Litter picking in the community with park life Pontyberem.
Healthy eating week.
Gwyl feithrin – trip to botanic gardens – Mudiad Meithrin.- Siani Sionc
Children transition visit to school.
Celebrate fathers day
Summer- learning about the sun,
Pirates- children had to find hidden treasure, make pirate hats and dress up as a pirate to walk the plank.
Experiment with water.
July 2023 -
Practicing balancing skills.
Messy play day. Painting on sheets, playing with different objects in water and shaving foam.
Cooking cakes
Cinema day.
Summer hamper raffle fundraiser.
End of term party
Graduation.
August 2023- Cylch closed for summer.
September 2023- .
Theme- Myself- exploring how we look. Similarities and differences.
Learning how we keep safe and protected in the sunshine.
Drawing family portraits
Exploring the different vehicles our family members drive – pictures sent in from home.
Walk around the village
Discussing our families, working with families to gather pictures to put in a book so children can show us the important people in their life and discuss this with their friends.
Self portraits.
Where we belong- Wales- exploring our country and where we live. Our house.
October 2023- Halloween party fundraiser
Halloween hamper raffle fundraiser
Creating an Autumn shop in the outdoor area where children could explore communication, social skills, maths, money
Theme- Autumn. Looking for leaves, nuts and conkers.
Cylch awarded a healthy and sustainable pre school award.
Listening to the story ‘Yr Iar Fach Goch with Pie Corbett movements.
Collected items for the local food banks and took them to the food bank.
Creating clay
Autumn animals (Hedgehogs, squirrels, badgers)
Celebrated ‘Diwrnod Shwmae Su’mae’.
Made out own scarecrows.
Visit from Elenor local firewoman- discussed safety in the home.
Pumpkins- big, small and medium. Counting pumpkin seeds
November 2023-
Celebrated anti bullying and discrimination day by wearing odd socks
Diwali- Creating patterns with numicon, painting with cotton buds (printing), Trying Indian cuisine
Remembrance Sunday- Painting and printing with apples
Children in need- dress in pyjamas or comfy clothing
Painted the Indian flag and learnt about Indian life and traditions
Learning about the nativity story.
December 2023-
Christmas concert in the hall
Christmas Jumper day- children dressed up in their favourite Christmas attire
Creating Christmas cards
Christmas party- children enjoyed dancing and eating party food
Creating reindeer food for Rudolph
Xmas hamper raffle fundraiser
Putting up the xmas tree and learning all about xmas traditions.
A visit from Dewin (Mudiad Meithrin)
A visit from santa with gifts for the children (donation of selection boxes from tuf tread and cross tyres)
Film day
Graduation
January 2024-
Learning about the weather- ice and animals that live in icy places
Santes Dwynwen
February 2024-
Animals frozen within ice, children to hack at them to get them out
Chinses new year-paint the flag, Snake (Animal of the year) Printing numbers in rice, Playing wit Chinese items (fan, masks, clothing), Eating chinses food (rice, noodles, prawn crackers)
Discovering the different castles in wales,
Celebrate ‘Dydd Miwsig Cymru’
March 2024-
Celebrate st davids day- children ate cawl, cooked welsh cakes and dressed in traditional welsh cosumes.
Making cawl and welsh cakes
Visiting the local area
Coffee morning and st davids day concert for parents and families.
Listening to welsh music, exploring welsh castles and landmarks.
World book day- children dressed up and brought in their favourite books to read.
Red nose day – dressing up to fundraise.
Graduation
Section D- Achievements and performance.
Summary of the main achievements of the charity during the year.
Design to smile – The cylch is working with design to smile scheme to promote better oral care for children and families.
Food hygiene – The cylch was awarded 5 with scores on the door with Carmarthenshire county council food standards agency.
Healthy pre schools – Working closely to follow healthy pre school scheme to ensure healthier starts for children and support for families.
Mudiad meithrin – working alongside mudiad meithrin to ensure the cylch provided the best care and education for all children.
Section E – Financial review.
At the year end 31.03.2024 the unrestricted funds were £79,090. This has increased in comparison to the previous year.
The intention of the Cylch during the next financial year is to use the reserves so that the Cylch can continue to run effectively to provide childcare and education for local children and families. We will use the reserves to adapt the setting and outdoor area so that it ties in areas with the curriculum for Wales. We will be able to take children on trips for additional learning experiences that we may not be able to provide at the Cylch. We will als be able to pay additional staff hours so that we can have extra support for children with additional needs as funding from the local authority for this is difficult to get.
Details of any funds materially in deficit- N/A
Further financial review details-
The Charity received various grants from Carmarthenshire County Council and Mudiad Meithrin which helps with the sustainability of paying for rent heating & lighting and resources. In addition to this the Cylch is partly funded by Carmarthenshire County Council with regards to fees paid to provide education for funded children for two terms before they start primary school and also the childcare offer for wales, but predominantly from children's fees paid by parents and fundraising events such as Halloween / Christmas disco, Christmas / St David's Day concerts, Guess the Score, etc.
During this year and in the coming year the Cylch will continue to improve all areas in the setting by purchasing more and effective resources and applying for various grants in order to achieve this.
Section F – Other optional information.
The Committee and all members of staff are wholy backed up by all parents whose children attend the Cylch. Over the coming year it is expected that we will continue to provide the morning sessions, afternoon session or whole day session to provide the education and childcare required.
We will continue to advertise, campaign in the form of leaflets, Facebook, posters to promote the setting.
The trustees have regard to the Charity Commission’s guidance on public benefit.
Section G – Declaration.
This report had been approved by – SignatureFull name – Donna Collins
Position – Treasurer
Date – 29.01.26
| Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/23 To 31/03/24 For the period from _~~——-~~ FOR ENGLAND AND WALES |
Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/23 To 31/03/24 For the period from _~~——-~~ FOR ENGLAND AND WALES |
Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/23 To 31/03/24 For the period from _~~——-~~ FOR ENGLAND AND WALES |
|---|---|---|
| Section A Receipts and payments | ||
| Total funds Last year Unrestricted funds Restricted funds Endowment funds |
||
| to the nearest to the nearest to the nearest to the nearest to the nearest |
||
| £ £ £ £ £ |
||
| A1 Receipts | ||
| Mudiad Meithrin Grant | 0 0 0 ~~a~~ |
|
| Council Other Government Fees Fundraising Interest Total receipts |
36,363 36,363 69,421 78 78 795 34,025 34,025 115 40,916 40,916 39,737 1,043 1,043 1,039 144 144 35 0 0 0 112,569 0 0 112,569 111,141 ~~aes~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~eeee~~ ~~es~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~Se~~ |
|
| A3 Payments | ||
| Staff Resources Food Fundraising costs Staff costs Sundries Activities |
70,329 70,329 72,046 2,088 2,088 2,342 952 952 1,052 0 0 71 242 242 417 152 152 265 0 0 505 ~~ee~~ ~~es~~ ~~ee~~ ~~ee~~ ~~a~~ ~~eeee~~ ~~es~~ ~~ee~~ |
|
| Bank Charges | 63 63 68 ~~a ee~~ |
|
| Cleaning Equipment Refunds |
779 779 647 1,028 1,028 3,682 100 100 38 ~~es~~ ~~es~~ ~~es~~ |
|
| Subscriptions | 195 195 125 ~~es~~ |
|
| 0 ~~es~~ |
||
| 0 ~~a~~ |
||
| 0 ~~a~~ |
||
| Total payments | 0 0 75,927 0 0 75,927 81,259 ~~a~~ ~~a~~ ~~ee ee~~ ~~ee~~ ~~SEee~~ |
|
| Net of receipts/(payments) | 36,642 0 0 36,642 29,882 |
|
| A5 Transfers between funds | 0 0 0 0 0 |
|
| A6 Cash funds last year end | 42,448 0 42,448 42,448 |
|
| Cash funds this year end | 79,090 0 0 79,090 72,330 |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted Restricted |
Endowment | ||||
|---|---|---|---|---|---|
| Categories | Details | funds funds |
funds | ||
| to nearest £ to nearest £ |
to nearest £ | ||||
| B1 Cash funds | Current 70,804 - Savings 8,285 - Cash 1 - - 79,090 - Total cash funds ~~S555~~ |
||||
| OK OK |
OK | ||||
| Unrestricted Restricted |
Endowment | ||||
| funds funds |
funds | ||||
| Details | to nearest £ to nearest £ |
to nearest £ | |||
| B2 Other monetary assets | - - - - - - - - - - - - ~~—~~ |
||||
| Fund to which Cost |
Current value | ||||
| Details | asset belongs (optional) |
(optional) | |||
| B3 Investment assets | - - - - - - ~~OO~~ |
||||
| Fund to which Cost |
Current value | ||||
| Details | asset belongs (optional) |
(optional) | |||
| B4 Assets retained for the charity’s own use |
- - - ~~—————~~ |
||||
| Fund to which Amount due |
When due | ||||
| Details | liability relates (optional) |
(optional) | |||
| B5 Liabilities | - - - ~~===~~ |
||||
| Signature Print Name Signed by one or two trustees on behalf of all the trustees Date of approval ~~——~~ Donna Collins 29.01.26 |
|||||
| Funds Movement Schedule Restricted Funds 0 0 Unrestricted Funds 42,448 112,569 75,927 79,090 Total Funds 42,448 112,569 75,927 79,090 Opening Balance Additions in year Payments in year Cross Transfer Closing Balance to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ ~~annne~~ |
Notes to the accounts
CIO Guarantees and Secured Debts
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
Related party transactions
There were no transactions between the charity and its trustees or other connected persons.
Trustee expenses
No remuneration was paid to the trustees, nor were any expenses reimbursed to them during the year to 31/3/2024 (2023: NIL).
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of Cylch Meithrin Pontyberem
On accounts for the 1/4/23 to 31/3/24 Charity no 1066893 period (if any)
I report to the trustees on my examination of the accounts of the above Responsibilities and charity for the period 1/4/23 to 31/3/24 basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The accounts have been prepared on a Receipts and Payments basis in accordance with section 133 of the act.
Independent examiner's statement
I confirm that I have the requisite skills and experience to conduct the Independent Examination for this charity to the standards required as set out in Appendix 5 of CC32. Although retired from practice as an accountant and as a member of a listed professional accountancy body, I continue to conduct a number of examinations on a voluntary basis every year. I also confirm that I am independent of the charity as set out in Direction 2 of CC32.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 30/1/26 Signed: ~~|~~ Name: Andy Moore ~~CC~~ Address: Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 6AW ~~Co~~
Address: Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 6AW