Trustee’s annual report – 1[st] April 2022- 31[st] March 2023.
The Committee present their report with the financial statements of the charity for the year ended 31[st] March 2023-
Section A- Reference and administration details.
| Charity name | Cylch meithrin Pontyberem |
|---|---|
| Registered charity number | 1066893 |
| CIW number | W1600003203 |
| Charity’s principal address | Cylch Meithrin Pontyberem Ysgol Pontyberem Heol y Felin Pontyberem SA155EB |
Name of the Charity Committee who manage the Charity-
| Nerys Evans | Treasurer(ended December 22) |
|---|---|
| Donna Collins | Trustee and committee Treasurer (from Jan 23) |
| Rachel Grifiths | Chair Person |
| Manon Mainwaring | Secretary |
| Anita Evans | Registeredperson |
Committee selection methods- Elected and approved by parents of the cylch meithrin at meetings.
Name of the staff employed by the charity-
| Name of the staf employed by the charity- | |
|---|---|
| Claire Thomas | Leader |
| Danielle Davies /(Sept 22)Manon Mainwaring | Deputyleader |
| Rebecca Davies | Assistant |
| Chelsea Snook | Assistant |
| Tina Jones | Assistant |
| Alison Thomas | Assistant |
Staff appointment methods- Committee interview candidates and appoint most suitable person.
Section B- Structure, Governance and management.
Description of the charity’s trusts-
| Description of the charity’s trusts- | |
|---|---|
| Type ofgoverningdocument | Constitution as from December 1997 |
| How the charityis constituded | committee |
| Trustee selection methods | Elected at meetings |
| Additionalgovernance issues | Allpolicies are adopted bymudiad meithrin |
Section C- Objectives and activities.
Summary of the objectives of the charity set out in its governing document.
The object of the charity is to run a Cylch Meithrin for preschool children aged between two and four years old during normal school term times. The main purpose of the Charity is to provide high quality play, learning and education of preschool children to the residents of Pontyberem and the surrounding villages and to support the children and parents in the child's development through the medium of the Welsh language to make a smooth progression into school life.
The Charity is making a conscious effort to create a reserves fund in order to be able to provide the staff needed and to meet other needs needed to continue with the provision provide.
Summary of the main activities undertaken for the public benefit in relation to these objects.
Throughout the academic year, the children attending the Cylch Meithrin experience a wide range of activities in order to enhance their education. The setting and learning opportunities are planned around the childrens interests enabling the Cylch to include more and tailored activities more specifically to the needs and interest of the children.
This years activities include-
April 2022 -
Easter hamper- raffle tickets sold to fundraise.
Sold knitted bee’s to fundraise.
Celebrated easter with the children through a variety of media such as party, stories, learning experiences, crafts.
Outdoor learning week.
Graduation for children leaving for school.
May 2022 -
Visit from design to smile teeth brushing.
Planting and taking care of different herbs, exploring touch and smells.
Celebrating and exploring our community- exploring different types of houses and buildings.
Visiting and talking to people in our village
Practicing running for Mabolgampau.
June 2022 -
Watched the womens tour of Britain go through the village.
Gwyl feithrin- botanic gardens.
Bear hunt activities trip – botanic gardens.
Healthy eating week.
Queens jubilee.
Theme in the garden.
Celebrate fathers day
July 2022 -
Visit from Sarah Hopkins to do print making with the children.
Week of fun- teddy bears picnic, visit to the park, messy play day, water play day and disco.
End of term party.
Minibeasts- exploring bugs in the outdoors.
Graduation.
August 2022- Cylch closed for summer.
September 2022 .
Theme- Myself- exploring how we look. Similarities and differences.
Self portraits.
Discussing out families.
Autumn walk in the local area
Discussing feelings and emotions.
Self portraits. .
October 2022-
Halloween party fundraising evening
Theme- Autumn. Looking for leaves, nuts and conkers.
Science experiment – items that float and sink.
Printing with different fruit and vegetables.
Visit from Sarah Hopkins- children made print in clay (training given to staff)
Diwrnod Shwmae Sumae- children spoke welsh and wore red.
Committee meeting.
Halloween hamper raffle fundraiser.
Goldilocks and the three bears- counting, sorting, cooking with oats.
Diwali
Collected items for the local food banks.
November 2022-
Bonfire night- exploring sounds, colours and making potions
Discovering the differences between us all.
Practicing ball skills.
Remembrance Sunday- Painting and printing with apples
Children in need- dress in pyjamas or comfy clothing
Begin to look at the Nativity story
Decorate the Christmas tree within the cylch
Photographer visit.
December 2022-
Christmas craft and cards
Building bridges outdoors with wood
Wrapping gifts in the xmas workshop
Christmas hamper raffle fundraiser
Christmas concert in the hall
Christmas Jumper day- children dressed up in their favourite Christmas attire
Creating Christmas cards
Christmas party- children enjoyed dancing and eating party food
Creating reindeer food for Rudolph
Graduation for children leaving
Donations of selection boxes from Tuf treads.
January 2023-
Practicing cutting skills
A visit from Buddy the puppy
Celebrating Chinese new year. Tasking foods, dressing in traditional dress, using chopstix
Visit to the park
Discovering the Antarctic – animals, ice and living conditions.
Donations to the cylch from crest trade frames ltd, gwendraeth valley carpets, Michael Rhys Elis
February 2023-
Celebrating dydd miwsig cymru- singing and dancing to welsh songs.
Celebrated Santes Dwynwen- created cards and made biscuits
Theme- Winter
Animals that live in Antarctica.
Animals frozen within ice, children to hack at them to get them out
Chinses new year-paint the flag, Snake (Animal of the year) Printing numbers in rice, Playing wit
March 2023-
Celebrate st davids day- children ate cawl, cooked welsh cakes and dressed in traditional welsh cosumes.
Celebrate st Patricks day- listen to irish music
Coffee morning and st davids day concert for parents and families.
Listening to welsh music, exploring welsh castles and landmarks.
World book day- children dressed up and brought in their favourite books to read.
Red nose day – dressing up to fundraise.
Section D- Achievements and performance.
Summary of the main achievements of the charity during the year.
Design to smile – The cylch is working with design to smile scheme to promote better oral care for children and families.
Food hygiene – The cylch was awarded 5 with scores on the door with Carmarthenshire county council food standards agency.
Healthy pre schools – Working closely to follow healthy pre school scheme to ensure healthier starts for children and support for families.
Mudiad meithrin – working alongside mudiad meithrin to ensure the cylch provided the best care and education for all children.
Section E – Financial review.
At the year end 31.03.2023 the reserves were £42,448.
The intention of the Cylch during the next financial year is to use the reserves so that the Cylch can continue to run effectively to provide childcare and education for local children and families. We will use the reserves to adapt the setting and outdoor area so that it ties in areas with the curriculum for wales. We will be able to take children on trips for additional learning experiences that we may not be able to provide at the Cylch. We will also be able to pay
additional staff hours so that we can have extra support for children with additional needs as funding from the local authority for this is difficult to get.
Details of any funds materially in deficit- N/A
Further financial review details-
The Charity received various grants from Carmarthenshire County Council and Mudiad Meithrin which helps with the sustainability of paying for rent heating & lighting and resources. In addition to this the Cylch is partly funded by Carmarthenshire County Council with regards to fees paid to provide education for funded children for two terms before they start primary school and also the childcare offer for wales, but predominantly from children's fees paid by parents and fundraising events such as Halloween / Christmas disco, Christmas / St David's Day concerts, Guess the Score, etc.
During this year and in the coming year the Cylch will continue to improve all areas in the setting by purchasing more and effective resources and applying for various grants in order to achieve this.
Section F – Other optional information.
The Committee and all members of staff are wholy backed up by all parents whose children attend the Cylch. Over the coming year it is expected that we will continue to provide the morning sessions, afternoon session or whole day session to provide the education and childcare required.
We will continue to advertise, campaign in the form of leaflets, Facebook, posters to promote the setting.
The trustees have regard to the Charity Commission’s guidance on public benefit.
Section G – Declaration.
This report had been approved by – SignatureFull name – Donna Collins
Position – Treasurer
Date – 29.01.26
| Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/22 To 31/03/23 For the period from _~~——-~~ FOR ENGLAND AND WALES |
Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/22 To 31/03/23 For the period from _~~——-~~ FOR ENGLAND AND WALES |
Cylch Meithrin Pontyberem CC16a Receipts and payments accounts 01/04/22 To 31/03/23 For the period from _~~——-~~ FOR ENGLAND AND WALES |
|---|---|---|
| Section A Receipts and payments | ||
| Total funds Last year Unrestricted funds Restricted funds Endowment funds |
||
| to the nearest to the nearest to the nearest to the nearest to the nearest |
||
| £ £ £ £ £ |
||
| A1 Receipts | ||
| Mudiad Meithrin Grant | 0 0 496 ~~ee~~ |
|
| Council Other Government Fees Fundraising Interest Covid SSP Total receipts |
69,421 69,421 22,636 795 795 720 115 115 8,442 39,737 39,737 19,100 1,039 1,039 1,154 35 35 1 0 0 610 0 0 111,141 0 0 111,141 53,160 ~~a~~ ~~ee~~ ~~a~~ ~~eeee~~ ~~eeee~~ ~~ee~~ ~~es~~ ~~eses~~ ~~a~~ ~~es~~ ~~a~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ ~~Se~~ ~~es~~ ~~es~~ |
|
| A3 Payments | ||
| Staff Resources Food Fundraising costs Milk Staff costs Sundries Activities Bank Charges |
72,046 72,046 49,581 2,342 2,342 10,865 1,052 1,052 355 71 71 141 0 0 50 417 417 282 265 265 1,058 505 505 68 68 ~~a~~ ~~ee~~ ~~a~~ ~~eeee~~ ~~eeee~~ ~~ee~~ ~~eses~~ ~~a~~ ~~es~~ ~~aes~~ |
|
| Cleaning | 647 647 ~~es~~ |
|
| Equipment | 3,682 3,682 ~~es~~ |
|
| Refunds | 38 38 ~~es~~ |
|
| Subscriptions | 125 125 ~~ee~~ |
|
| 0 ~~ee~~ |
||
| 0 ~~ee~~ |
||
| Total payments | 0 0 81,259 0 0 81,259 62,331 ~~es~~ ~~a ee~~ ~~ee~~ ~~SE~~ ~~ee~~ |
|
| Net of receipts/(payments) | 29,882 0 0 29,882 (9,171) |
|
| A5 Transfers between funds | 0 0 0 0 0 |
|
| A6 Cash funds last year end | 12,565 0 12,565 21,736 |
|
| Cash funds this year end | 42,447 0 0 42,447 12,565 |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted Restricted |
Endowment | ||||
|---|---|---|---|---|---|
| Categories | Details | funds funds |
funds | ||
| to nearest £ to nearest £ |
to nearest £ | ||||
| B1 Cash funds | Current 34,307 - Savings 8,141 - Cash 1 - - 42,448 - Total cash funds g ~~S555~~ |
||||
| OK Error |
OK | ||||
| Unrestricted Restricted |
Endowment | ||||
| funds funds |
funds | ||||
| Details | to nearest £ to nearest £ |
to nearest £ | |||
| B2 Other monetary assets | - - - - - - - - - - - - ~~—~~ |
||||
| Fund to which Cost |
Current value | ||||
| Details | asset belongs (optional) |
(optional) | |||
| B3 Investment assets | - - - - - - ~~OO~~ |
||||
| Fund to which Cost |
Current value | ||||
| Details | asset belongs (optional) |
(optional) | |||
| B4 Assets retained for the charity’s own use |
- - - ~~————~~ |
||||
| Fund to which Amount due |
When due | ||||
| Details | liability relates (optional) |
(optional) | |||
| B5 Liabilities | - - - ~~===~~ |
||||
| Signature Print Name Signed by one or two trustees on behalf of all the trustees Date of approval ~~—~~ Donna Collins 29.01.26 |
|||||
| Funds Movement Schedule Restricted Funds 0 0 Unrestricted Funds 12,565 111,141 81,259 42,447 Total Funds 12,565 111,141 81,259 42,447 Opening Balance Additions in year Payments in year Cross Transfer Closing Balance to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ ~~anna~~ |
Notes to the accounts
CIO Guarantees and Secured Debts
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
Related party transactions
There were no transactions between the charity and its trustees or other connected persons.
Trustee expenses
No remuneration was paid to the trustees, nor were any expenses reimbursed to them during the year to 31/3/2023 (2022: NIL).
A variation in cash at bank and in hand at year end 31/3/22 was adjusted for
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of Cylch Meithrin Pontyberem
On accounts for the 1/4/22 to 31/3/23 Charity no 1066893 period (if any)
I report to the trustees on my examination of the accounts of the above Responsibilities and charity for the period 1/4/22 to 31/3/23 basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The accounts have been prepared on a Receipts and Payments basis in accordance with section 133 of the act.
Independent examiner's statement
I confirm that I have the requisite skills and experience to conduct the Independent Examination for this charity to the standards required as set out in Appendix 5 of CC32. Although retired from practice as an accountant and as a member of a listed professional accountancy body, I continue to conduct a number of examinations on a voluntary basis every year. I also confirm that I am independent of the charity as set out in Direction 2 of CC32.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 30/1/26 Signed: ~~|~~ Name: Andy Moore ~~CC~~ Address: Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 6AW ~~Co~~
Address: Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 6AW