2021-08-31-accounts - St John's School PTA (Clifton)

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Trustees’ Annual Report for the period

From 01 Sept 2020 Period start date To 2021 Period end date

31 Aug

Charity name: St Johns School PTA (Clifton)

Charity registration number: 1066870

Objectives and Activities

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SORP reference
Summary of the Para 1.17 To advance the education of the
purposes of the charity pupils of the school.
as set out in its
governing document
Summary of the main Para 1.17 and The PTA builds the school community,
1.19
activities in relation to supports the school, provides a voice
those purposes for the for parents and raises funds for St
public benefit, in Johns. Funds are raised through
particular, the activities, events and gift aid. These funds are
projects or services used for new equipment and
identified in the refurbishments
accounts.
Statement confirming Para 1.18 No
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference No Grants received Para 1.38 Policy on grant making No Investments Para 1.38 Policy on social investment including program related investment Through gift aid forms Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

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SORP reference
The PTA continues to raise funds to
pay for the following:
Summary of the main Classroom allowances to buy books
Para 1.20
achievements of the
charity, identifying the SEN resources
difference the charity’s
work has made to the Computing Peripherals
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Fund raising target reached to cover
classroom, SEN items
Achievements against Para 1.41
objectives set
Events provided children and parents
the opportunity to socialise and raise
Performance of funds at the same time.
fundraising activities Para 1.41
against objectives set
NONE
Investment performance Para 1.41
against objectives
This year the PTA included 2
Other fundraising activities that were not for
the school. A support fund for
families in need and support for the
ASC closure.
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Financial Review

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Review of the charity’s Para 1.21 The PTA is currently in a strong
financial position at the financial position with a clear plan for
end of the period future spends
Statement explaining the Para 1.22 No Reserves
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22 NONE
Reasons for holding zero Para 1.22 Good Cash Balance
reserves
Details of fund materially Para 1.24 NONE
in deficit
Explanation of any Para 1.23 NONE
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about: Gift Aid and School Events The charity’s principal sources of funds Para 1.47 (including any fundraising) NONE Investment policy and objectives including any Para 1.46 social investment policy adopted NONE A description of the Para 1.46 principal risks facing the charity Other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Volunteers and Committee members
methods including are elected annually at the AGM
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name St Johns School PTA (Clifton)
Other name the charity
uses
Registered charity 1066870
number
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Charity’s principal St Johns C of E Primary School
address Worrall Road
Bristol
BS8 2UH
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Lucy Duncan Co-Chair
2 Justin Hoye Headmaster
3 Antony Weir Deputy Head
Catherine Treasurer
4
McQuaid
5 Kirstie Pearson Secretary
Charlotte Co-Chair
6
Westcott
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets NONE held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Justin Hoye ( Headmaster)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) CMcQuaid Charlotte Westcott Full name(s) Catherine McQuaid Position (eg Treasurer Chair Secretary, Chair, etc)

Date

St Johns School PTA

Receipts and payments acco

Period start date

For the period To from 09/01/2020

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

to the nearest £

A1 Receipts

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Fundraising 13,847 - -
Donations 12,941 - -
- - -
- - -
- - -
- - -
- - -
- - -
26,788 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Natwest Current Account 109,273 - -
- - -
Sub total 109,273 - -
Total receipts 136,061 - -
A3 Payments
School 6,600 - -
Covid Support Fund 2,300 - -
ASC 1,655 - -
Fundraising 1,293 - -
- - -
- - -
- - -
- - -
- - -
Sub total 11,848 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 11,848 - -
Net of receipts/(payments) 124,213 - -
A5 Transfers between funds - - -
A6 Cash funds last year end - - -
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Cash funds this year end 124,213 - -

Section B Statement of assets and liabilities at the end of

			Unrestricted
Categories	Details		funds
B1 Cash funds	Natwest Balance	*Total cash funds*	to nearest £ 124,213 - - 124,213
	(agree balances	with receipts and payments account(s))	OK
			Unrestricted
			funds
B2 Other monetary assets	Details		to nearest £ - - - - - -
			Fund to which
B3 Investment assets	Details		asset belongs Fund to which
B4 Assets retained for the	Details		asset belongs
charity’s own use			Fund to which
B5 Liabilities	Details		liability relates

Signed by one or two trustees on behalf of all the trustees Signature Print N

066870

ounts

CC16a

Period end date 08/31/2021

Total funds

Last year

to the nearest £

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13,847 -
12,941 -
- -
- -
- -
- -
- -
- -
26,788 -
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109,273
- -
109,273 -
136,061 -
6,600 -
2,300 -
1,655 -
1,293 -
- -
- -
- -
- -
- -
11,848 -
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-
-
- -
11,848 -
124,213 -
- -
- -
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124.213

the period

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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
Date of
Name
approval
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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest E to the nearest E to the nearest E to the nearest E
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FOR ENGLAND AND WALES

Receipts and payments accounts

Al Receipts

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Fundraising 13,847
Donations 12,941
Sub total (Gross income for
26,788
AR)
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A3 Pa ments

A3 Pa ments
School	6,600
Covid Support Fund	2,300
ASC	1,655
Fundraising	1,293

CCXX RI accounts (SS) 1

Sub total 11,u8

Total payments

Net of receipts/(payments)

A5 Transfers between funds A6 Cash funds last year end

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Categories B3 Investment assets B4 Assets retained for the charity's own use

Bl Cash funds

B2 Other monetary assets

B5 Liabilities

B5 Liabilities Fund to which Current value o tional Signed by one or two trustees on behalf of all the trustees Natwest Balance Details asset belon s Cost (optional) CCXX R2 accounts (SS) 124,213 Details funds funds funds to nearest E to nearest E to nearest E Total cash funds (agree balances with receipts and payments 124,213 account(s))

Unrestricted Restricted Endowment Fund to which Amount due When due Details funds funds funds Details to nearest E to nearest E to nearest E liabil- relates o tional o tional CMcQuaid Date of CATR a roval

c 4-4Fund to which Current value

o tional Signature 23 Print Name Details asset belon s Cost (optional)

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St. John's School PTA
31 August 2021 Charity no 1066870
(if any)
1 & 2
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CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts

Report to the trustees/ members of

On accounts for the year ended

Set out on pages

I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 1 0812021.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act

2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me

cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Rachel Messenger

Date: Name:

Relevant professional qualification(s) or body

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of The period under review was impacted by COVID-19 pandemic. The Treasurer any items that the agreed an extension for filing with the Charities Commission. examiner wishes to During this period the charity collected donations for exceptional purposes, disclose. supporting pupils of the school and their extended families experiencing financial hardship due to the pandemic. Donations associated with this request were ringfenced and disbursed by the school office during the period (See Section A3).

Due to limited access to banking facilities during the period (as a result of the pandemic) some transactions were made in cash. Limited records of these were maintained, and were instead verified by the Treasurer and Chair of PTA.

A gift aid claim for donations received during the year end 31/08/2021 remains outstanding as at the date of this report.

IER

October 2018