All Saints Playgroup (Halifax)
Charity number 1066854
Annual Report and Financial Statements for the year ended 31 August 2021
All Saints Playgroup (Halifax)
Annual Report and Financial Statements
for the year ended 31 August 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accounting Service
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All Saints Playgroup (Halifax)
Trustees' report for the year ended 31 August 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Cara Templeman Chair Christine Graham Secretary Chloe Collins Treasurer Gail Broadbent Parent member Cheryl Westley
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1066854, on 15 December 1997.
Principal address
Bankers
The Function Room NatWest Spring Hall Mansion 1 Waterhouse Street Huddersfield Road Halifax Halifax HX1 1JA HX3 0AQ
Independent examiner
Helen Galvin FCCA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution adopted on 22 May 2015.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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All Saints Playgroup (Halifax)
Trustees' report (continued) for the year ended 31 August 2021
Objectives and activities
The charity's objects
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
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(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
Achievements and performance
Despite a year in which the Coronavirus led to more restrictions All Saints Pre School continued to provide a safe environment in which the children from the local community were able to attend, learn and socialise.
All Saints Pre-school has also maintained links with parents during the year providing much needed support to parents struggling with the isolation that the Coronavirus brought.
Children at the Pre-school have been able to access all areas of the Early Years Foundation Stage (EYFS) curriculum preparing them for a smooth and successful transition to a school of their choice.
Financial review
The net receipts for the year were £22,269, including net receipts of £11,195 on unrestricted funds and net receipts of £11,074 on restricted funds.
Pre-school staff are a dedicated team, passionate about the Early Years education they provide to the local community. They have utilised the staff effectively so as to keep staffing cost as low as possible. Preschool have increased marketing through community events, social media and advertising. Fundraising has played an important part in both the financial and social aspect of the Pre-school as it has helped it engage with more families in the local community who may need to access Early Years childcare.
The committee and staff meet 3/4 times a year to monitor the finances and plan for the coming months.
The Coronavirus has had an impact on the finances of the Pre-school and the uptake of children accessing the provision has reduced. Whilst the funds will need to be monitored closely, careful planning will ensure that Pre-School remains viable throughout this year and into future years.
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All Saints Playgroup (Halifax)
Trustees' report (continued) for the year ended 31 August 2021
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £21,350. We have identified several reasons to justify holding funds in reserve:
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To provide continuity of activities in the event of a large variation in income
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To deal with emergencies
To deal with short-term fluctuations in cash-flow
To be able to develop projects
To take advantage of opportunities.
We aim to put aside 3 months running costs plus redundancy liabilities. We estimate this to be £29,000, which we hope to attain in the next financial year.
Signed on behalf of the board of trustees on …………..……...……. Signed: ………………..…………. (Trustee) Name: ……………..…..………….
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All Saints Playgroup (Halifax)
Independent examiner's report to the trustees of All Saints Playgroup (Halifax)
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
Date: …………………….
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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All Saints Playgroup (Halifax)
Receipts and payments account for the year ended 31 August 2021
| Notes 2021 Unrestricted funds £ Receipts Grants (2) 5,000 Fees 9,709 Fundraising 1,346 Uniform income - Other income 282 Total receipts 16,337 Payments Salaries and NI (3) 3,359 Rent 1,010 Payroll costs 49 Training - Activity and material costs 201 Food 3 Equipment and toys - Accountancy and independent examination 43 Insurance 65 T-shirts and uniforms 16 Cleaning and recycling 166 Other payments 14 Advertising and publicity 31 Administration and bookkeeping 7 Stationery and printing 22 Telephone 13 Postage 1 Fundraising expenditure 142 Total payments 5,142 11,195 Fund balances brought forward 10,155 Fund balances carried forward (4) 21,350 Net receipts |
2021 Restricted funds £ 66,515 - - - - 66,515 38,846 10,213 493 - 2,034 27 - 435 661 159 1,677 143 312 72 225 137 7 - 55,441 11,074 7,273 18,347 |
2021 Total funds £ 71,515 9,709 1,346 - 282 82,852 42,205 11,223 542 - 2,235 30 - 478 726 175 1,843 157 343 79 247 150 8 142 60,583 22,269 17,428 39,697 |
2020 Total funds £ 66,752 8,123 894 263 7 76,039 44,649 12,459 440 157 392 81 153 1,248 726 549 639 364 498 338 243 151 4 - 63,091 12,948 4,480 17,428 |
|---|---|---|---|
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All Saints Playgroup (Halifax)
Statement of assets and liabilities
| as at 31 August 2021 2021 Unrestricted £ Cash funds Cash at bank 21,294 Cash in hand 56 Total cash funds 21,350 Other monetary assets HMRC - SMP to recover Assets retained for the charity's own use Various toys and other play equipment Storage trolleys and boxes Wooden chairs, tables and settee. Bookcase Printer Computer cabinet Laptop Liabilities Invoices outstanding Independent examination CMBC - Autumn Term 2020 funding received in advance |
2021 Restricted £ 18,347 - 18,347 |
2021 Total £ 39,641 56 39,697 £ 1,942 £ 117 480 9,442 10,039 |
2020 Total £ 17,007 421 17,428 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on …………..……...……. Signed: ……………...………….…. (Trustee) Name: ……………..…..………….
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All Saints Playgroup (Halifax)
Notes to the accounts
for the year ended 31 August 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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All Saints Playgroup (Halifax)
Notes to the accounts continued
for the year ended 31 August 2021
| **2 ** | Grants | 2021 | 2021 | 2021 | 2021 | 2020 |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| £ | £ | £ | £ | |||
| Calderdale MBC | 5,000 | 66,515 | 71,515 | 66,752 | ||
| **3 ** | Staff costs and numbers | 2021 | 2020 | |||
| Gross salaries | £ 41,716 |
£ 45,752 |
||||
| Social security costs | 1,325 | (416) | ||||
| Employment allowance | (1,325) | (1,269) | ||||
| Pensions | 489 | 582 | ||||
| 42,205 | 44,649 | |||||
| The average number employees during the year was 5 (2020: 5). | ||||||
| Defined contribution pension scheme | 2021 | 2020 | ||||
| Costs of the scheme to the charity for the year | £ 489 |
£ 582 |
||||
| Amount of any contributions outstanding at the year end | - | - | ||||
| Amount of any contributions prepaid at the year | end | - | - | |||
| **4 ** | Restricted funds | Balance b/f | Incoming | Outgoing | Balance c/f | |
| CMBC - Early Education Funding | £ 7,273 |
£ 66,515 |
£ 55,441 |
£ 18,347 |
||
| Fund name | Purpose of restriction | |||||
| CMBC - Early Education Funding | For the supply of | free early years | provision for 2 to 4 year olds |
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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