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2020-12-31-accounts

HATFIELD CHURCH BUILDING TRUST

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2020

Charity Registration Number 1066647

HATFIELD CHURCH BUILDING TRUST

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2020

CONTENTS

Page
Trustees’ Annual Report 1
Independent Examiner’s Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the Financial Statements 5 - 6

Page 1

HATFIELD CHURCH BUILDING TRUST

ANNUAL REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2020

The Trustees present their Report for the Year Ended 31[st] December 2020.

Structure, Governance & Management

The following Trustees held office during the Year under review:-

Mrs. C. Watson (Chair) - Hatfield Parochial Church Council Mr. W. Morrison - Hatfield Town Council Mrs. V. Owen - Hatfield Parochial Church Council

The charity was established by a Trust Deed dated 15[th] January 1997 and is registered with the Charity Commission, Number 1066647. The address of the charity’s correspondent is 29 Norman Road, Hatfield, Doncaster. DN7 6AF

The charity’s bankers are National Westminster Bank plc, and HSBC Bank plc, Doncaster. The independent examiner is Mr. R.A. Prior, FCCA, FCIE, DChA of W.H. Prior, Chartered Certified Accountants, Doncaster.

The Trustees meet approximately four times per year.

The charity also has the benefit of a branch: Friends of Hatfield Church Building Trust (“Friends”). The activities of the “ Friends ” are reflected in these financial statements. The Honorary Treasurer of Hatfield Church Building Trust is Mr. S. Boldry. Mr H.S. Watson is the Secretary. The Friends of Hatfield Church Building Trust committee organises various fundraising events and collect subscriptions and donations. The Trustees of the charity are ex officio members of the Friends’ committee.

Objectives and Activities

The charity is established principally for the restoration, preservation, repair, maintenance, improvement and reconstruction of the Church of St. Lawrence, Hatfield in the Diocese of Sheffield, and the County of South Yorkshire and of the monuments, fittings, fixtures, stained glass, furniture, ornaments and chattels in the Church and of the churchyard belonging to the Church.

The Trustees of the charity meet regularly to manage the affairs of the charity and consider requests from the P.C.C. for funds to finance specific works to be carried out to the church building and graveyard. In 2020 the P.C.C. requested, and was given, grants to assist in financing the cost of various items of maintenance and development in the church.

Achievements and Performance

A legacy was received of £77,674 for which the Trustees are extremely grateful as this places the charity in a stronger position to fulfil its objectives. Fund-raising continued, albeit significantly impacted by the Covid-19 pandemic. During the year grants totalling £8,537 were made to the PCC (2019:Nil) representing £6,335 for works to the South side of the Church roof re the capture of rainwater and new soakaway, £1,080 re security alarm work and £1,122 re the cost of the Quinquennial inspection.

Financial Review& Reserves

The attached financial statements reflect the Charity’s position as at 31[st] December 2020. The charity’s net income for the year amounted to £74,813 including £617 Gains on Investments. As at the Balance Sheet date, all funds were unrestricted and were held by the charity in anticipation of requests from the P.C.C. arising from the continued development of the church and the requirements of the quinquennial inspection.

Risk Assessment

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operation, investment and finances of the Trust. By monitoring the level of reserves, ensuring control over financial systems and by examining the operational risks faced by the Charity, the Trustees believe that effective systems have been established to mitigate those risks.

On behalf of the Trustees Mrs. C.M. Watson Chair

Dated: 7th December 2021

Page 2

HATFIELD CHURCH BUILDING TRUST

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF HATFIELD CHURCH BUILDING TRUST

I report on the accounts of the Trust for the Year Ended 31[st] December 2020, which are set out on pages 3 to 6.

Respective responsibilities of Trustees and Examiner

The charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.

It is my responsibility to:-

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:-

have not been met; or

R.A. Prior, FCCA, FCIE, DChA

W.H. Prior, Chartered Certified Accountants, Railway Court, White Rose Way, Doncaster. DN4 5FB

Dated:- 7[th] December 2021

Page 3

HATFIELD CHURCH BUILDING TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Note Unrestricted Restricted Total Total
Funds Funds 2020 2019
£ £ £ £
INCOME FROM;

Donations & Legacies
Voluntary Income
Donations & Subscriptions: “Friends” 3,126 - 3,126 3,507
Gift Aid Tax reclaimed 1,288 - 1,288 523
Legacy 77,674 - 77,674 -
Other donations - - - 203
─────── ─────── ─────── ───────
82,088 - 82,088 4,233
Other Activities
Fund-raising
“Friends” fund-raising events 90 - 90 1,442
Sale of goods (“Friends”) 600 - 600 335
Investment Income
Bank Interest 223 - 223 -
Dividends 242 - 242 1,117
─────── ─────── ─────── ───────
TOTAL INCOME 83,243 - 83,243 7,127
═══════ ═══════ ═══════ ════════
EXPENDITURE ON:
Raising Funds:-
Fund-raising Expenses
“Friends” fund-raising costs 6 - 6 -
─────── ─────── ─────── ───────
6 - 6 -
Charitable Activities:-
Grants:- Hatfield Parish Church 8,537 - 8,537 -
“Friends” Photocopying, stationery, etc. 47 - 47 13
General stationery, etc. 7 - 7 5
Independent Examiner’s fees 450 - 450 -
─────── ─────── ─────── ───────
TOTAL EXPENDITURE 9,047 - 9,047 18
═══════ ═══════ ═══════ ═══════
NET INCOME BEFORE GAINS/(LOSSES) ON
INVESTMENTS 74,196 - 74,196 7,109
Net Gains/(Losses) on Investments 617 - 617 3,782
─────── ─────── ─────── ───────
NET MOVEMENT IN FUNDS 74,813 - 74,813 10,891
Balances brought forward at
1st January 2020 109,592 - 109,592 98,701
─────── ─────── ─────── ───────
Balances carried forward at
31st December 2020 4 184,405 - 184,405 109,592
═══════ ═══════ ═══════ ═══════

There were no gains and losses apart from those recognised above.

Page 4

HATFIELD CHURCH BUILDING TRUST

BALANCE SHEET AS AT 31[ST] DECEMBER 2020

2020 2019
Note £ £ £
Fixed assets
Investments 2 3,294 22,677
Current assets
Debtors: Gift Aid 1,288 -
COIF Charities Deposit Fund 97,030 76,565
Cash at Bank : National Westminster Bank plc 79,886 8,684
Cash at Bank : HSBC Bank plc 3,286 1,589
Cash in hand 71 77
──────── ────────
181,561 86,915
Liabilities: amounts falling due within one year 3 (450) -
──────── ────────
Net current assets 181,111 86,915
──────── ────────
Net assets 184,405 109,592
════════ ════════
Represented by:
Unrestricted Funds :-
Designated Funds
Friends of Hatfield Church Building Trust Fund 4 4,574 1,589
General Fund 4 179,831 108,003
──────── ────────
184,405 109,592
════════ ════════

The financial statements on pages 3 to 6 were approved on 7[th] December 2021 by the Trustees and signed on their behalf by:-

Mrs. C.M. Watson Mrs. V. Owen Trustee Trustee

The notes on pages 5 to 6 form part of these financial statements

Page 5

HATFIELD CHURCH BUILDING TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable Accounting Standards and the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' (FRS102).

Income

All income is received to be expended in accordance with the objects of the Trust. The Friends of Hatfield Building Trust Fund represents the balance held by the “ Friends ” which has not been transferred to the General Fund.

Direct Charitable Expenditure

The majority of expenditure during the year consisted of grants made.

2 Fixed Asset Investments




 2020
2019
£
£
COIF Charities Investment Fund
Market Value 1stJanuary 2020
22,677
18,895
Acquisitions
-
-
Disposals at Opening Value (Note I)
(19,785)
-
Net unrealised investment gains/(losses)
402
3,782
────────
────────
Market Value 31stDecember 2020
3,294
22,677
════════
════════
2020
2019
Note I
£
£
Proceeds
20,000
-
Realised (Gain)/Loss
(215)
-
────────
────────
19,785
-
════════
════════

3 Liabilities: amounts falling due within one year

2020 2019
£ £
Accruals 450 -
──────── ────────
450 -
════════ ════════

Page 6

HATFIELD CHURCH BUILDING TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

4 Unrestricted Funds

4
Unrestricted Funds
Inv.Gains/losses
& Transfers
Balance Incoming Resources between
 Balance
1.1.20 Resources Expended Funds 31.12.20
£ £ £ £ £
Friends of H.C.B.T. Fund 1,589
5,104		 (54) (2,065) 4,574
General Fund 108,003 78,139 (8,993) 2,682 179,831
───────────────────────────────────────────────────
109,592 83,243 (9,047) 617 184,405
═══════════════════════════════════════════════════

The Friends of Hatfield Church Building Trust represents the balance held by the “Friends” in order to finance ongoing fund-raising events and sponsorship appeals.

5 Analysis of Net Assets between Funds

Tangible Net
Fixed Current
Assets Assets 2020 2019
£ £ £ £
Friends of H.C.B.T. Fund - 4,574 4,574 1,589
General Fund - 179,831 179,831 108,003
────────────────────────────────────────
- 184,405 184,405 109,592
════════════════════════════════════════

6 Staff Costs

There are no employees, and consequently no employee received a salary in excess of £60,000.

7 Trustees’ remuneration, expenses, etc.

No trustees, nor any person connected with them, have received any remuneration or expenses from the charity during the year.

8 Capital Commitments

As at 31[st] December 2020 there were no capital commitments. (2019: £Nil).