Charity registration number 1066611 Company registration number 03346119 (England and Wales) THE E C ROBERTS CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
THE E C ROBERTS CENTRE LEGAL AND ADMINISTRATIVE INFORMATION Trustees J Allman J Bennett M Childs Prof J Craven T Floyd M Geary- Chair M Kirby l Richens L Taylor Rev R White - Vice chair (Appointed 11 July 2023) Secretary N Clark M J Goddard (appointed 9 May 20231 (appointed 14 November 2023) Senior management M J Goddard N Clark Chief Executive Officer Finance Manager Charity number 1066611 Company number 03346119 Registered office 84 Crasswell Street Portsmouth Hants P01 IHT Auditor SumerAudit Piper House 4 Dukes Court Bognor Road Chichester West Sussex P019 8FX Patrons Rt Rev Dr Jonathan Frost- Anglican Bishop of Portsmouth HM Lord-Lieutenant of Hampshire Mr and Mrs T Roberts
THE E C ROBERTS CENTRE CONTENTS Page Chairfs Statement Trustees, report 2-10 statement of trustees, responsibilities 11 Independent auditorfs report 12-14 Statement of financial activities 15 Balance sheet 16 Statement of cash flows 17 Notes to the financial statements 18-37
THE E C ROBERTS CENTRE CHAIR'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 2023124 saw a number of significant changes to bolh Ihe services and the personnel at the EC Robert's Centre. Our CEO, Carole Damper, retired in December 2023 after over 26 years. Her leadership inspired the development of a number of important seNices for families and individuals in need in the city and the surrounding area. She will be greatly missed by many of those whose lives she touched through the Centre's services and in a wide range of city forums. Our new CEO, Mel Goddard, has a hard act to follow at a time when the financial climate for the voluntary sector has rarely been so difficult. The impact of the pandemic and cost-of-living pressures has led to the need to forecast more substantial budget deficits than ever before. Every effort is being made to return to producing balanced budgets or even to realise the small surpluses that characterised our position in the past but, given the economic climate and the funding pressures that exist, this is unlikely to happen quickly. Despite Ihese challenges, Mel, her managers, stsff teams and the trustees are determined not to be distracted from ensuring that our services respond to the needs of local people and offer the best possible support to those who look to us for help. Over the last year the outcome of the city council's tendering processes has meant that several services that were designed by the Centre have moved to other voluntary organisations. We are confident that these services will be sustained and thrive in their new settings. The Trustees Report presented with our annual accounts for the year ended 31 March 2024 outlines the ServIS that we continue to offer. We really appreciate all the support we receive from many of the people who have for years followed our work with individuals, children and families. Your support is needed now more than ever. We hope you enjoy reading about the outcomes achieved by our seIS as described in this report. We look forward to building on this work and developing new responses to needs that are identified in the future. M Geary Chair Date: 8 October 2024
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and financial slatements for the year ended 31 March 2024. The financial ststements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's goveming document, the Companies Act 2006 and "Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" {effective 1 January 2019). Objectives and activities The purposes of the charity. as set out in its goveming document. are: to relieve persons who are in conditions of need, hardship or distress by reason of their social and economic circumstances, to provide or assist in the provision of housing accommodation for persons in conditions of need, poverty or distress, to relieve sickness and povety. to promote the advancement of education, leaming and training, to provide facilities and opportunities for public recreation in the interests of social welfare, and to promote such other charitable purposes as the tnJstees shall think fit. The aims of our charity are lo work with individuals. children and families to reduce the incidence and impact of homelessness, family breakdown and social exclusion. Ensuring our work delivers our aims We review our aims, objectives and activities continuously. to ensure that they remain focussed on our stated purposes. Strategies for achieving aims and objectives The focus or our work Our main objectives for the year continued to be working with individuals, children and families to tackle the undedying and often complex issues that surround homelessness and social exclusion, helping them develop the skills to improve their difficult circumStans. Public benefrt The trustees have given due regard to guidance issued by the Charity Commission on the Public Benefit requirement under the Charities Act 2011. Further details of the main activities undertaken to further the charity's purpose are given in the Activities section of this report. Activities How our activities deliver public benefit Our main activities and who we try to help are described below: Who used and benefited from our services? Our services are delivered in Portsmouth. Havant and Gosport, which suffer high levels of deprivation, unemployment and homelessness. According to the Public Health Annual Report published by Portsmouth City Council in 2023. nearfy 1 in 3 children in Portsmouth live in poverty. Life expectancy at birth is 10 years shorter for males and 5 years shorter for females in the most deprived parts of Portsmouth than in the least deprived parts. The gap in attainment for pupils eligible for free school meals is greater than nationally, with Fsm-eligible pupils, GCSE grades on average of 1.6 grades lower than non-FSM pupils in Portsmouth. These challenges have been compounded by the national cost-of-living crisis caused by inflationary pressures in 2022 and 2023.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Our funds limit those we can help. However, the impact of our work goes beyond those we can help directly, benefiting the families and wider social nelworks of those we support. Each of our services works to clear set of key performance indicators. A holistic assessment and small-steps action plan are used with each service user to measure their progress. Our main areas of charitable activity are described below- ARAP Scheme - Af han Relocations and Assistance Poli The Afghan Relocations and Assistan Poli is for Afghan cilizens who worked for or with the UK Government in Afghanistan in exposed or meaningful roles and may include an offer of relocation to Ihe UK for those deemed eligible by the Ministry of Defence and considered suitable for relocation by the Home Office. ARAP was launched on 1 April 2021 and remains open. Families are housed in MOD temporary accommodation. In partnership with the local authority, the Centre delivered tenancy and move-on support to 24 families in 2023124. Homes 4 Ukraine Scheme The Homes 4 Ukraine scheme is open to Ukrainian nationals who were in Ukraine on or immediately before 1 January 2022 and have been sponsored by a host in Portsmouth. The Centre works in partnership with Portsmouth City Council to support guests alongside their host families to settle in the Portsmouth area, access English Glasses, register for services for themselves and their children and seek work and move-on opportunities. 83 families were supported by the service in 2023124. Circle of Su ort The Centre works in partnership wilh The You Trust and Hope Church to support people who are in crisis within the local community. The aim of the service is to work alongside clients and empower them to take personal control of their situation and know where and how to deal with difficulties in the future. Referrals to the service are through outreach or community larders and food banks across the city. 15 families were supported by the seNice in 2023124. Circle of Support ended in June 2024. Child Contact Service The Child Contact Service offers SUPFK)rted, supervised and observed child contact in a safe and comfortable environment where children living with one parent or carer can meet their non-resident parent or family member. The Centre also facilitates handovers. The Centre is an accredited member of the National Association of Child Contact Centres (NACCC) and supported 117 families in 2023124. The Roberts Da Nurse The Roberts Day Nursery is a 41-place setting, rated "Good" by Qfsted {April 2023). The nursery relocated to Fratton Community Centre in September 2023 and is open from 8am to 6pm Monday to Friday for 51 weeks of the year. Our nursery offers education, influenced by the Reggio Emilia approach, where our educators take inspiration from the children's interests to shape the environment around them. allowing free-thinking and inquisitive minds to thrive. The children are encouraged to research their interests through books and on our large touch-screen computer, explore the wodd around them in our enclosed, secure garden and design their own worlds in our creative space.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Over the past year the nursery has supported 112 children with their early years development, including 20 children with Special Educational Needs {SEN). Support offered to SEN children and their families can include helping parents with the pathway to diagnosis. evidence collecting. neurodiversity assessments. referrals to health visitors, paediatricians or speech and language therapists, intensive one-to-one support and the creation of individual Education Health Care Plans. We work alongside other professionals to collate data and take decisions about what the best support will be for each child to continue their development in school. Pla scheme Our holiday playscheme is funded by Children In Need and vms attended by 58 children from across our resettlement services in 2023124. The children benefitted from a wide variety of activities that they may not otherwise have been able to ass. while also leaming about the importance of a healthy lifestyle. making friendships, having fun, and developing their confidence. We pride ourselves on creating a safe environment for the children, where they can develop meaningful relationships with their peers, improve their mental health and wellbeing and be given the equal opportunity to flourish. The children also took part in filming No Place to Call Home, a Newsround Special broadcast on CBBC, which was an amazing experience for all of them. Our Love Your Community theme for the summer holiday playscheme was encouraged by introducing a QR code stuck to designed stones around Portsmouth. spreading positive messages and showcasing the children's art to anyone lucky enough to find one. GiveitaT Give it a Try is an initiative funded by European Metal Recycling (EMR), which provides children and young people wilh the opportunity to experience a range of different sports and physical fitness activities. In 2023124 Give it a Try supported 58 children and young people to experience activities such as wall climbing, trampolining and even scooter stunting. The generosity of EMR has given children and young people opportunities that they could otherwise only dream of. Tem ora Accommodation Su ort Service The Temporary Accommodation Support Service (TASS) supports homeless families and individuals living in PCC temporary accommodation properties across the city. During 2023124 TASS expanded to include another 14 properties, increasing the number of temporary accommodation units in the service to 56. In 2023124 155 families were supported lo be'tenancy ready, and 154 families were moved to pemianent accommodation. Families receive support with settling into their temporary homes, finances, home management, parenting, being a good neighbour and preparing to move on. The team work closely with professional partners such as education, health, and social care to provide holistic support to each member of each family. Babies are offered 10 hours of nursery sessions free each week and children aged 5 to 11 attend our playscheme without charge during the school holidays. Famil Intervention Pro ect The service works intensively with council tenants living in Gosport to support them through difficult times caused by poor mental or physical health. debt. anti-social behaviour. parenting difficulties and other issues which have an impact on their tenancies. Keyworkers can immediately support clients to work through their issues and then remain engaged to empower clients to make permanent and positive Ghanges to their lives. The Family Intervention Project supported 15 households in 2023124. Adult Intervenlion Pro ect The Adult Intervention Project worked ¥Mth Portsmouth City Council tenants in Portsmouth and Havant who were at risk of losing their homes due to anti-social behaviour or other issues affecting their ability to manage their own tenancies. Keyworkers supported clients to work through their issues and then remained engaged to empower clients to make permanent and positive changes to their lives. 17 clients were supported by the Centre in 2023124. Following a competitive tender process, the Servi moved to another provider on 14 July 2023.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 RAISE Raise is a Gosport-based service which works with families referred by Hampshire Social Care to give long-term lighl touch support. Raise, which is fvnded by grants from two charitable trusts, can support families lo work through their issues and then stay on track to prevent falling into a crisis. Keyworkers support parents with setting up routines, budgeting, education, and parenting. Activities with children help us to understand their thoughts and needs so we can offer supporl to the whole family. Raise supported 18 families in 2023124. Boost Pathwa The Boost Pathway aims to improve the lrfe chances and outcomes of care-experienced young people. The Pathway is made up of three unique services: Boost. TASLYP (Temporary Accommodation Support for Looked After Young People) and BOOST Plus. Boost. funded by a grant from the Horlock Educational Trust, works with young people from the age of 16-25 who are soon to leave or have left the care of the local authority- The service supports them to 'boost' their independence and life skills. Each young person is allocated a dedicated keyworker who completes an assessment of their needs and then together they will create a support plan. Alongside this, Boost uses a Training in Personal Independence workbook which covers money, life skills, health and wellbeing, housing and community, employment and training. Each young person is supported to complete all relevant areas of the workbook. The workbook is accredited through the City of Portsmouth College so that the young people can gain a City & Guilds award in recognition of their hard work. Boost Plus and TASLYP are run in partnership with Portsmouth Social Care's Supporting Your Future Team and Portsmouth City Council's Housing Department. TASLYP has a self-contained training flat owned by PCC. where care-experienced young people have the opportunity to taste what it means to live independendy. Young people stay in the flat for 6 weeks, with the support from their keyworker. Young people are expected to pay a small service charge, gas and electricity costs and are also required to budget for their weekly food. This is an excellent way for young people to leam responsibilities and what is meant by being a good tenant. Boost Plus is a supported housing scheme using Portsmouth City Council sublets and is designed to meet the needs of young people leaving care. The young person has intensive support from their keyworker that redUS slowly once the young person, and all the professionals involved, agree that the young person has the skills they need to manage more independently. The tenancy agreement between the young person and The Roberts Centre is then signed over to the young person and Portsmouth City Council, so that the young person is then living independently. This service is vital for young people to succeed in managing their own tenancy and be secure in their future housing. The service embeds skills that young people will be able to carry all the way through their adult lives. With a safe and secure home, young people have a better chance of achieving their potential and building on their aspirations. 49 young people were supported by the Boost Pathway ServIS in 2023124. Following a competitive tender prosS, Boost Plus and TASLYP moved to another provider on 31 March 2024. Tastes Great Cooke School Tastes Great, funded by a grant from St Mary's League of Friends. provided free cookery sessions with a focus on inspiring clients and their children to prepare healthy, Iow-COSt meals. Sessions took pla at two of the Centre's spaces so that multiple groups of children and adults wuld enjoy workshops together, and in clients, homes for one- to-one sessions. Meals focused on low-cost cupboard staples and fresh fruit and vegetables to make healthy but affordable meals. Meals made included cottage pie, pumpkin and vegetable soup (made with the flesh from Halloween lanterns), veggie curry and rainbow fruit kebabs. These sessions reached the children attending our playschemes, 15 families in Gosport working with the RAISE project and 28 families working with the Temporary Accommodation Support Service.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The impact of this scheme has helped parents cook meals with "hidden veg" which has led to their children having more balanced diets and greater nutrition in their meals. Adults have been inspired to try new ingredients and have learned the joys of batch cooking for busy days. Children have experienced the fun of leaming about food and loved making rainbow fruit kebabs to their own recipes- they proudly showed these to their parents and were given extra fruit and skewers to encourage them to make more at home. Volunteers The organisation could not run without the support of its volunteers. Volunteers work alongside staff in many areas of the organisation including as trustees, in our Nursery, Child Contact and resetuement servIs, in general administration support and at events. Achlevements and perfomiance Significant activities and achievements against objectives In 2023124 we worked with over 650 children, families and individuals across Porismouth, Havant and Gosport. Further details about the number of individuals and families supported by each of our services are given in the Objectives and Activities section of this report. Financial review During 2023124 we experienced the ongoing financial impact of the loss of the longstanding Supported Housing Service in September 2022. We also lost the tender to renew our contract for the Adult InteentiOn SeNice, which moved lo another provider in July 2023. The loss of these SetviS. combined with high levels of inflation in the economy and the scarcity of funding facing all voluntary organisations, have all contributed to a challenging financial climate. Staff time is our key resource and accounts for over Iwo thirds of our annual spending. The National Living Wage increased by 9.7 % on 1 April 2023 and. to support our staff through the cost-of-living crisis, the trustees approved a rise of 5 % in our main scale paygrades. In early 2023 the trustees made the difficult decision to reduce our overhead costs by implementing a restructuring plan. Four member of staff were made redundant and recruitment ceased for one further vacant position. Even with these savings, the accounts for the year ended 31 March 2024 show a deficit and another deficit is budgeted for the year ended 31 March 2025. Going concern As set out in the Financial Review section of this report, ongoing operating losses mean that, despite the reserves, the charity's long-term viability cannot be guaranteed. Based on the deficit budgeted for 2024125, free reserves at 31 March 2024 are sufficient to cover the charity's anticipated losses for 35 months from the Balance Sheet date. The financial position is kept under regular review by the trUStS and the Chief Executive, and various potential outcomes are being examined, to ensure that any necessary changes are anticipated and planned for in a timely manner. The truslees do not consider that there is an immediate threat to the continuation of the charity's services or to its status as a going COnM.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Reseryes policy The charity aims to maintain reserves at a level sufficient to ensure that, in the event of a significant drop in funding, the charity would be able to continue its activities while consideration is given to ways in which additional funds may be raised. In accordance with our Reserves Management Policy & PrOdure. the Board intends to maintain a level of reseNes at between three and six months of expenditure. The Board monitors resetves at each bi-monthly meeting and management is required to notify the Board if at any time reserves fall below the required level. At 31 March 2024. free reseNes (those reseNes not committed or invested in tangible fixed assets or restricled funds} were £758k, which equated to 6.2 months. running costs, based on 2023124 expenditure. However, reserves of £127k have been allocated to the Designated Building Project Fund, to assist with the new building project. Once this designated fund is excluded, free reseeS amount to 5.2 months. running costs. Restricted fund balances at 31 March 2024 were £11 k {2023: £5k). Funds invested in tangible fixed assets at 31 March 2024 were £537k {2023: £532k). Principal funding sources Our principal sources of funding are contracts with Portsmouth City Council and Gosport Borough Council for the provision of services supporting vulnerable people, Early Years funding income from the local authorily, fees charged to parents for places at the Roberts Day Nursery and for Contact Centre sessions, donations, grants and investment income. We would like to to thank those organisations and churches that provided invaluable support during the period including, among olhers= Portsmouth Lodge 143, St Barnabas Church Swanmore, St Luke and St Peters Church Southsea, Portsmouth Cathedral, St Mary's Church Portsea, Wart)linglon and Emsworth Parish, St James, Church Portsmouth, European Metal Recycling, Thè Sobell Foundation, The Partnership Foundation, Hortock Educational Trust, Sparks Commercial seiceS, St Mary's Hospital League of Friends, Kann Brass Memorial Fund, Agincourt Removals, Ready to Rock School, Reds Builders, Brian Foster Foundation and Petersfield Methodist Women s Fellowship. We are also grateful to the many individuals who continued to donate so generously to the Centre throughout 20231 24. Investment policy In accordance with our Treasury Management Policy & Procedure, the Board seeks to achieve a balance between providing an income to help the charity carry out its purposes in the short term and maintaining the value of the invested funds. The charity will only invest funds with institutions regulated by the Financial Conduct Authority and the Prudential Regulation Authority and which meet specific credit rating criteria. Due to interest rates rising further then expected in 2023124, investment income received was £33k, a positive variance of £4k on budgeted income of £29k. Major risks The trustees maintain a Risk Register which is reviewed at every Board meeting. Where appropriate, systems and procedures have been established to mitigate the risks to which the charity is exposed. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. PrOdureS are in place to ensure Complian with health and safety of staff, volunteers, clients and visitors. These procedures are reviewed periodically to ensure that they continue to meet the needs of the charity.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Plans for future periods The charity's freehold premises at Crasswell Street in Portsmoulh were constructed in 1903. Despite modifications carried out over the years the building no longer meets the charity's needs and requires a high level of spending on maintenance and repairs. The trustees aim to replace the existing building with new premises and invested £69k in submitting a planning application for the new building in 2023124. These costs have had an negative impact on the charity's reported deficit and on its cash reserves. The trustees monitor the financial position on an ongoing basis and are in the process of reviewing the viability of each individual seNice. With the support of the trustees the CEO is investigating new sources of funding, aiming to strengthen our existing services and widen the range of services that we offer. Our reserves are sufficient to ensure that there is no imminent threat to the charity's going conrn status, but the trustees continue to monitor the situation. The Finance & Audit subcommittee met bi-monthly throughout the year to review the proposed budget. the management accounts. forecasts. financial policies and annual accounts. Structure. governance and management The E C Roberts Centre ('the Centre.) is a charitable company limited by guarantee, first incorporated on 1 April 1997 and registered as a charity on 3 Dember 1997. The company was incorporated under its Memorandum and Articles of Association, which were subsequently amended in 1997, 2005. 2006 and 2009. In 2023 the Articles of Association replaced the Memorandum and Articles ofAssociation in accordan with the Companies Act 2006. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were= J Allman (Appointed 11 July 2023) J Bennett M Childs Prof J Craven T Floyd M Geary- Chair M Kirby l Richens L Taylor Rev R White - Vice chair Recruitment and appointment of trustees In accordance with the new Artides of Association adopted in 2023, trustees are appointed for temis of three years. A trustee who has served their temi musl retire at the next meeting of the trustees that occurs after the expiry of that term. A trustee may be reappointed for a further three-year temi but no trustee shall seNe for a consecutive period of more than nine years except in circumstances which the other trustees consider to be exceptional and only with the consent of at least 75. of them. At least On every two years the Board undertakes a skills audit to ensure it has the right balance of skills in a changing environment. Potential new trustees are then identified to fulfil any unmet needs. All of the trustees are members of the company and guarantee to contribute an amount not exceeding £1 in the event of a winding up. Organisational structure Decisions regarding strategic planning, financial oversight, govemance and risk management are made by Board resolution. Decisions regarding day-to-day operational management are delegated to the Chief Executive Officer.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Induction and training of trustees All prospective trustees complete an application form which the Board considers to determine whether they meet the skills requirement before calling them for an interview. If successful, the new Board member is appointed by a resolution of the trustees. All Board members are required to have an enhanced DBS check. New trustees are provided with an induction pack containing basic infom)ation about the Centre and a copy of the Articles of Association. They are required to read and sign the Centre's Code of Conduct for Board Members and to disclose any conflicts of interest. New trustees also attend a half4ay induction at the Centre to introduce them to its services and staff. All Board members receive annual safeguarding training. The Board delegates work to subcommittees with agreed temis of reference - The Finance & Audit Committee and the Premises Committee. The board holds an annual Vision Day at which trustees consider risks and opportunities and determine the direction of the charity for the forthcoming year. Remuneration policy The pay and remuneration of the charity's key management personnel is set through regular benchmarking against comparable organisations. Other matters Pension liabililies The charity belongs to multi*mployer defined benefit pension scheme. The charity ceased to offer the scheme to new and existing employees in 2013 but continues to make monthly deficit repayments to cover its share of the scheme's liabilities. Under the scheme recovery plan covering the period 1 April 2024 to 31 March 2027, deficit contributions are calculated with the intention of restoring the scheme to full funding. The Centre's share of the deficit repayments in 2023124 amounted to £34k. Related parties The trustees are volunteers and do not re1ve remuneration for their services. Any conflicts of interest must be disclosed to the Board. Funds held as custodian trustee As set out in note 25 to the accounts, the Centre holds funds as an agent for the following organisations= Portsmouth City Council (PCC) Money held on behalf of PCC to finance the purchase of fumiture and furnishings for temporary accommodation properties managed by the Centre. Hlve Portsmouth Money held on behalf of Hive Portsmouth. a regislered charity whose objective is to work in partnership with local people, groups and organisations to improve the well-being of people in Portsmouth. Partner organisations, including The Roberts Centre, receive funds from Hive to enable the making of small grants helping setvice users with their emergency needs. HIWCF Civic & Winter Hardship Funds Money held on behalf of the Hampshire and the Isle of Wight Community Foundation IHIWCF), a registered charity whose objective is to increase the charitable funding available to local voluntary organisations. Partner organisations, including The Roberts Cent, receive funds from HIWCF to enable the making of small grants helping service users with their emergency needs. All funds are held in cash in the Centre's main bank account. Fund movements are tracked and regular reports are made to each funding provider regarding amounts spent and balanS remaining.
THE E C ROBERTS CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Auditor In accordance with the company's articles, a resolution proposing that Sumer Audit be reappointed as auditor of the company will be put at a General Meeting. Disclosure of information to auditor Each of the trustees has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant infom)ation and to establish that the auditor is aware of such information. The trustees, report was approved by the Board of Trustees. M Geary- Chair Trustee 17 September 2024 10-
THE E C ROBERTS CENTRE STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also the directors of The E C Roberts Centre for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Apted Accounting Practice). Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources. including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the financial statements: and prepare the financial statements on the going GOnM basis unless it is inappropriate to presume that the Gharity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable aGGuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 11
THE E C ROBERTS CENTRE INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF THE E C ROBERTS CENTRE Opinion We have audited the financial statements of The E C Roberts Centre (the 'charity') for the year ended 31 March 2024 which comprise the statement of financial activities. the balance sheet, the statement of cash flows and notes to the financial statements. including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources. including its income and expenditure, for the year then ended., have been properfy prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance wth Intemational Stsndards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordan with these requirements. We believe that the audit eviden we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements. we have concluded that the tnjstees. use of the going concem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have perfomied, we have not identified any material uncertainties relating lo events or conditions that, individually or collectively. may cast significant doubt on the charity's ability to continue as a going conrn for a period of at least e1ve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of tt)e trustees with respect to going concern are described in the relevant sections of this report. Other information The other information comprises the infomiation included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other infom)ation contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assuran conclusion thereon. Our responsibility is to read the other information and. in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other informalion, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinion. based on the work undertaken in the course of our audit.. the information given in the trustees, report for the financial year for which the financial statements are prepared, which includes the directors, report prepared for the purposes of company law, is consistent with the financial statements., and the directors, report included within the trustees. report has been prepared in accordance with applicable legal requirements. 12-
THE E C ROBERTS CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF THE E C ROBERTS CENTRE Matters on which we are required to report by exception In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors. report included within the trustees, report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion.. adequate accounting records have not been kept, or retums adequate for our audit have not been received from branches not visited by us., or the financial statements are not in agreement with the accounting re(x)rds and returns- or certain disclosures of trustees. remuneration specified by law are not made" or we have not received all the infomiation and explanations we require for our audit,. or the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies, exemptions in preparing the trustees, report and from the requirement to prepare a strategic report. Responsibilities of trustees As explained more fully in the statement of trustees. responsibiltties, the trustees. who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such intemal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using Ihe going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Audilorfs responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if. individually or in the aggregate, they could reasonably be expeGted to influence the economic decisions of users taken on the basis of these financial statements. Identification and assessment of irregularities including fraud Irregularities, including fraud, are instances of non-complian with laws and regulations. We designed procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures were capable of detecting irregularities. including fraud is detailed below.. we focused on specific laws and regulations which we considered may have a direct material effect on Ihe financial statements or the operations of the charity, including The Companies Act 2006 and The Charities Act 2011- we obtained an understanding of the legal and regulatory framework applicable to the entity and how the entity is complying with that framework by making appropriate enquiries of management as well as considering the intemal controls in pla to mitigate risks of fraud and non-compliance with laws and regulations: we made enquiries of those charged with govemance and management concerning.. the risks of fraud- instances of non-compliance with laws and regulations or knowledge of actual, suspected, or alleged fraud is documented during Ihe period" we allocated an engagement team that we considered collectively had the appropriate competence and capabilities to identify or recognise non-compliance with laws and regulations. 13-
THE E C ROBERTS CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF THE E C ROBERTS CENTRE Audit response to the risk of irregularities including fraud Based on the results of our risk assessment, our procedures included, but were not limited to.. performing analytical procedures to identify any unusual or unexpected relationships. evaluating whether the selection and application of accounting policies by the entity that may be indicative of fraudulent financial reporting resulting from management's effort to manage eamings. assessing whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias. agreeing financial statement disdosures to underlying supporting documentation. reading the minutes of meetings of those charged with g0veman. reviewing the correspondence with relevant regulatory bodies. testing of journal entries to address the risk of fraud through management OVeIde. incorporating an element of unpredictability in the selection of the nature, timing. and extent of our audit procedures. Conclusions regarding the risks of irregularities including fraud There are inherent limitations in our audit prOdureS described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion. We considered our audit was capable of detecting irregularities due to.. the effectiveness of the entity's intemal controls., the nature, timing and extent of audit procedures performed: and the absence of contradictory evidence. A further description of our responsibilities is available on the Financial Reporting Council's website at.. hltps-ll www.frc.org.uklauditorsresponsibilities. This description forms part of our auditorfs report. Use of our report This report is made solely to the charitable companvs members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the Gharitable company's members those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest exlent permitted by law. we do not accept or assume responsibility to anyone other than the charitable Gompany and the charitable company s members as a body, for our audit work, for this report, or for the opinions we have formed. Jordan Abbott Bsc ACA {Senior Statutory Auditor) for and on behalf of SumerAudit Chartered Accountants Statutory Auditor 25 October 2024 Piper House 4 Dukes Court Bognor Road Chichester West Sussex P019 8FX SumerAudit is the trading name of SumerAuditco Limited 14-
THE E C ROBERTS CENTRE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Notes Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Other income 56,819 956,491 2.584 33,244 12,699 31,588 88.407 104.713 1.061.204 2.584 33.244 12.699 56.671 1,334.664 2.242 12.593 5.090 24,073 80,744 92,120 1,426,784 2,242 12,593 5.090 Total income 1,061,837 136,301 1.198,138 1,411,260 116,193 1.527,453 Expenditure on: Raising funds Charitable activities 41,850 1,293,010 41,850 1.419,461 37,977 1,487,546 37,977 129,145 1.616,691 126,451 Total expenditure 1,334,860 126,451 1,461,311 1,525,523 129,145 1,654,668 Net incomel(expenditure} (273,023) 9,850 {263,1731 {114,263) (12,952) 1127,2151 Transfers between funds 17 4,475 14,475) (8,667) 8,667 Other recognised gains and losses: Actuarial gains on defined benefit pension schemes 12,348 12,348 4,046 4,046 Net movement in funds 12 (256,200) 5,375 {250,8251 (118,884) (4,285) 1123,1691 Reconciliation of funds.. Fund balanS at 1 April 2023 1.550,940 5.313 1.556.253 1.669.824 9,598 1.679,422 Fund balances at 31 March 2024 1,294,740 10,688 1,305,428 1,550,940 5,313 1,556,253 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 15-
THE E C ROBERTS CENTRE BALANCE SHEET ASAT31 MARCH 2024 2024 2023 Notes Fixed assets Tangible assets 18 536.559 531,998 Current assets Debtors Investments Cash at bank and in hand 19 20 70,694 516,080 406,685 99,054 978.715 271,262 993.459 1,349,031 Creditors: amounts falling due within one year 22 127.342 173,696 Net current assets 866,117 1,175,335 Total assets less current liabilities 1,402.676 1.707,333 Credltors: amounts falllng due after more than one year 23 {7,6991 Provisions for liabilities 24 (97,248) 1143,3811 Net assets 1,305.428 1,556,253 The funds of the charity Restricted income funds Unrestricted funds 28 10,688 1,294.740 5,313 1,550,940 1,305.428 1,556,253 The financial statements were approved by the trustees on 17 September 2024 Prof J Craven Trustee Company registration number 03346119 (England and Wales) 16-
THE E C ROBERTS CENTRE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notes Cash flows from operating activities Cash absorbed by operations 33 (317.214) 193,5451 Investlng activltles Purchase of tangible fixed assets Investment income received (35,543) 33.244 {6.561) 12.593 Net cash (used in)Igenerated from investing activities (2,299) 6,032 Financing activities Repayment of borrowings (7.699) 144 Net cash (used in)Igenerated from financing activities (7,699) Net decrease in cash and cash equivalents (327,212) {87,3691 Cash and cash equivalents at beginning of year 1,249,977 1,337,346 Cash and cash equivalents at end of year 922.765 1,249,977 Relating to: Cash at bank and in hand Short term deposits included in current asset investments 406.685 271,262 516.080 978,715 17-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity inforniation The E C Roberts Centre is a private company limited by guarantee incorFJorated in England and Wales. The registered office is 84 Crasswell Street. Portsmouth. Hants, P01 1 HT. 1.1 Accounting convention The financial stalements have been prepared in accordan with the charity's governing document, the Companies Act 2006, FRS 102 -The Financial Reporting Standard applicable in the UK and Republic of Ireland. {-FRS 102") and the Charities SORP "Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS 102)" (effective 1 January 2019)- The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in steding. which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The finanGial statements have been prepared under the historical cost Gonvention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements. the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existen for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. The trustees. financial projections have taken into account the ongoing impact of the loss of a key contract in 2022123. However, restructuring measures, the active pursuit of new sources of income, and the current level of free reseNes have enabled the trustees to satisfy themselves that the charity remains a going concern. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific condttions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Income Income is recognised when the charity is legally entitled to it after any perfomiance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known. and receipt is expected. If the amount is not known. the legacy is treated as a contingent asset. 18-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, il is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activities on a basis onsislent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequentiy measured at cost or valuation, net of depreciation and any impaim)ent losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases= Freehold land and buildings Fixtures and fittings Computer equipment Motor vehicles 540 years on cost 3-10 years on cost 3 years on cost 20°/o on cost The gain or loss arising on the disposal of an asset is detemiined as the difference beeen the sale proceeds and the carrying value of the asset, and is recognised in the slatement of financial aclivities. Individual fixed assets costing £1.000 or more are capitalised at cost. 1.7 Impaimient of fixed assets At each reporting end date, the charity reviews the carying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impaiment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss lif any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks. other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charitvs balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset. with the net amounts presented in the financial statements. when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. 19-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Basic financial assets Basic financial assets. which include debtors and cash and bank balans, are initially measured at Iransaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised al transaction priGe unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-currenl liabililies. Trade credilors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Taxation The charity is exempt from corporation tax on its charitable adivities. 1.11 Provlslons Provisions are recognised when the charty has a legal or constructive present obligation as a result of a past event, it is probable that the charity will be required to settle that obligation and a reliable estimate can be made of the amount of Ihe obligation. The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation. Where the effect of the time value of money is material, the amount expected to be required to settle the obligation is recognised at present value. When a provision is measured at present value, the unwinding of the discount is recognised as a finance cost in net incomel{expenditure) in the period in which it arises. 1.12 Employee benefits The cost of any unused holiday entillement is re(x)gnised in the period in which the employee's services are reived. Tem)ination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide temiination benefits. 1.13 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. 1.14 Current asset investments Current asset investments comprise deposits held on accounts with a maturity date of more than three months. -20-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Critical judgements Pension scheme deficit payments The charity participates in a multi-employer pension scheme which is in deficit. Provision has been made for the deficit contributions payable and the tnjstee's have relied upon the information received from the Pensions Trust to determine the provision valuation. Income from donations and legacies Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Donations and gifts Grants of a general nature 46,819 8.335 55.154 42.269 2,958 45,227 10,000 23,253 33,253 14,402 21,115 35,517 56,819 31,588 88,407 56,671 24,073 80,744 21
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from charitable activities Unrestricted Restricted funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Tenant Services Services provided under contract Perfomiance related grants Charitable rental income 616.402 616.402 880.516 880,516 81,089 81,089 73,359 64,905 67,549 218,041 73,359 218,041 Children's Services SeNices provided under contract Perfomiance related grants Fees receivable 500 500 4,500 4,500 12,971 10,653 12.971 276.883 342 228.621 12,670 14,545 13,012 243,166 266,230 956,491 104.713 1,061.204 1,334.664 92,120 1.426.784 Performance related grants analysis Tenant Services Children's Services Total Tenant Services Children's Services Total 2024 2024 2024 2023 2023 2023 National Lottery Community Fund - Circle of Support Horlock Educational Trust Children in Need Sobell Foundation - New Start Sobell Foundation - Raise Partnership Foundation - New Start Partnership Foundation - Raise Kickstart Scheme Ministry of Justice - Supported Contact 31,922 31,922 29,538 29,538 25.000 25.000 10.471 25.000 25,000 10,170 10.471 10,170 5,367 5,367 9,167 9,167 10,000 10,000 3,333 3,333 5,000 5,000 1,667 1,667 2,986 342 2.500 2.500 2,500 2,500 81,089 12,971 94,060 67,549 13,012 80,561 -22-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Income from other trading activities Unrestricted Unrestricted funds funds 2024 2023 Fundraising events and activities 2,584 2,242 Income from investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 33,244 12,593 All of the charity's investment income arises from money held in interest bearing deposit accounts and deposit funds. Other income Unrestricted Unre$tri¢ted funds funds 2024 2023 Other income 12,699 5,090 Expenditure on raising funds unstrICted Unrestricted funds funds 2024 2023 Fundraising and publicity Other fundraising costs Loss on disposal of fixed assets Depreciation and impaimient Support costs 7,435 51 479 33,885 36 551 37,390 41,850 37,977 -23-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activities Tenant Children's Services Services 2024 2024 Totsl Tenant Children's Services Services 2023 2023 Total 2024 2023 Direct costs Staff costs Depreciation and impairment Other employment related costs Loss on disposal of fixed assets Tenant property costs Other premises costs Office and IT costs Finance, legal and professional costs Marketing Client activity costs 413,124 228,304 641,428 510,894 209,892 720,786 16,016 11,433 27,449 18,681 11,112 29,793 13,527 6,953 20,480 53,176 39,519 92,695 1,062 2,526 54,970 36,216 13,837 54,970 1,309 10,530 141,662 935 13,753 141,662 6,924 16,934 34,907 3,307 5,989 3,181 {79) (3,136) (3.215) 2,003 4,562 6,565 13,040 15,161 28,201 24.579 14,399 38,978 523.901 298.045 821.946 765.683 288,654 1.054.337 Share of support and governance costs (see note 11) Support 304,307 256,923 Govemance 20,420 15.865 561,230 36,285 319,061 22,463 206,698 14,132 525,759 36,595 848,628 570,833 1,419,461 1,107,207 509,484 1.616,691 Analysis by fund Unrestricted funds Restricted funds 757,205 91,423 535,805 1,293,010 35,028 126,451 1,016,656 90.551 470,890 38,594 1.487,546 129,145 848,628 570,833 1.419,461 1,107,207 509,484 1,616,691 10 Description of charitable activities Tenant Services Tenant Services comprise a range of advice and support services and life skills training for families, young people and vulnerable adults across Portsmouth and the Suound1ng area. Children's Services Children's Services comprise a day nursery for children from birth to 5 years, a holiday play scheme, and a child contact centre where children can remain in contact with non-resident parents and family members. -24-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Support costs allocated to activities Fundraising Tenant Services 2024 Children's Services 2024 Total Total 2024 2024 2023 Staff costs Other employment related costs Premises costs Office and IT costs Finance, legal and professional costs Other costs Rent Govemance 26,882 110 1,107 1,682 152,832 3.240 32,031 50,000 142,969 2,433 24,129 37,521 322,683 5,783 57,267 89,203 372,525 13,463 61,615 85,321 1,928 55,753 252 10.194 20.424 42.002 190 7,680 15.864 99,683 451 18,226 38.103 11,301 511 16,229 38,779 352 1,815 33,885 324,726 272.788 631.399 599,744 2024 2023 Governance costs comprise: Staff costs Depreciation Audit fees AGM and annual report Costs Finance, legal and professional costs Other costs 21,698 478 5,779 707 4,757 4,684 29,088 440 4,442 225 1,359 3,225 38,103 38,779 Support costs are those functions that assisl the work of the charity but do not directly relate to charitable activities. Support costs include back office costs, finance. human resources and govemance costs. The charity first identifies the costs of its support functions. It then identifies those costs which relate to the governan function. Having identified ils govemance costs, the remaining support cosls together with the governance costs are apportioned between fundraising costs, and the two key charitable activities (tenant services and children's services). Costs are apportioned on the following bases= Cost: Salaries Other support costs Audit fees AGM and annual report Cost Basis of apportionment: Allocated on time spent Pro rata to staff full time equivalents Govemance Govemance -25-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 12 Net movement in funds 2024 2023 Net movement in funds is ststed after chargingl(crediting) Fees payable for the audit of the charity's financial statements Deprecialion of owned tangible fixed assets Loss on disposal of tangible fixed assets 5,779 28,359 2,623 4,442 30,784 13 Auditorfs remuneration Fees payable to the charity's auditor and associates- 2024 2023 For audit services Audit of the financial ststements of the charity 5,779 4,442 For other services All other non-audil services 1,757 1,358 14 Trustees None of the trustees (or any persons connected with them) reiVed any remuneration or benefits from the charity during the year. 15 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Management and administration Direct and support staff 34 43 Total 40 51 Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs 875,506 72,437 37,866 996,861 82,175 43,363 985,809 1.122,399 Redundancy and termination payments totslling £13,817 were made in the reporting period. These payments related to statutory redundancy payments only made during the year. No liability was outstanding at the year end. -26-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Employees (Continued) The average full time equivalent number of employees during the year was.. Management and administration 5 {2023- 7) and Direct and support staff 27 (2023: 32). The number of employees whose annual remuneration was more than £60,000 is as follows.. 2024 Number 2023 Number £60,001- £70,000 Remuneration of key management personnel The remuneration of key management personnel is as follows. 2024 2023 Aggregate compensation 204,907 227,089 The key management personnel of the charity comprise the Chief Executive and the Finance Manager, who are responsible for the day-tNlay running of the charity- Key Management Personnel also included the Family Services Manager until 31 December 2023 and the Human Resources Manager until 31 July 2023. 16 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 17 Transfers Total transfers of £797 were made from unrestricted funds to various restricted funds during the year to cover overspends on project costs. Also, transfers of £5,272 were made from two restricted funds to unrestricted funds relating to capital expenditure used for unrestricted purposes. -27-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Tangible fixed assets F*hOld land Flxture$ and and buildings fittings Computer equipment Motor vehicles Totsl Cost At 1 April 2023 Additions Disposals 997,762 3,285 (8.494) 26,753 5,904 68,577 26,354 {62,953) 6,250 1,099,342 35,543 {71,447} At 31 March 2024 992.553 32,657 31,978 6,250 1.063,438 Depreciation and impairment At 1 April 2023 Depreciation charged in the year Eliminated in respect of disposals 472,556 21,863 (5,871) 20,905 1,804 67,633 4,692 {62,953) 6,250 567,344 28,359 {68,8241 At 31 March 2024 488,548 22,709 9,372 6,250 526,879 Carrying amount At 31 March 2024 504,005 9,948 22,606 536,559 At 31 March 2023 525,206 5,848 944 531,998 19 Debtors 2024 2023 Amounts falling due within one year: Trade debtors Other debtors Prepaymenls and accrued income 52,887 3,250 14,557 76,832 3,250 18,972 70,694 99,054 20 Current asset Investments 2024 2023 Investment accounts and deposit funds 516.080 978.715 -28-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 21 Loans and overdrafts 2024 2023 Other loans 7,699 Payable after one year 7,699 Amounts induded above which fall due after five years: Payable by instalments 7,699 22 Creditors: amounts falling due within one year 2024 2023 Notes Other taxation and social security Deferred income Trade creditors Other creditors Accruals 19.870 52.060 11.232 22.319 21,861 21,908 75,096 8,623 43.744 24,325 26 25 127,342 173,696 23 Creditors: amounts falling due after more than one year 2024 2023 Borrowings 7,699 The long-temi loan is secured by a fixed charge dated 1 May 2019 over the freehold property. Agreement was given by the lender to write off the whole debt, including interest, during the year. 24 Provisions for liabilities 2024 2023 Pension scheme deficit contribution provision 97,248 143,381 -29-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 (Continued) 2023 24 Provisions for liabilities 2024 Movements on provisions: At 1 April 2023 Deficit contributions paid Unwinding of discount faclor (interest expense) Remeasurements - impact of any change in assumptions Remeasurements - amendments to the contribution schedule 143,381 (33,785) 6,563 306 (19,217} 180,226 {32,7991 4,144 {8,1901 At 31 March 2024 97,248 143,381 Income and expendlture Impact Interest expense Remeasurements - impact of any change in assumptions Remeasurements - amendments to the contribution schedules 6.563 306 (19.217) 4,144 {8,1901 Costs recognised in income and expenditure account (12,348) 4,046 Assumptions Rate of discount 4.95° 5.18% The discount rate shown above is the equivalent single discount rate which, when used to discount the future recovery plan contributions due, would give the same results as using a full AA corporate bond yield curve to discount the same recovery plan contributions. 25 Money held as agent Included within other creditors are monies held as agents. The EC Roberts Centre have no input into the generation of income or expenditure of these funds. they are merely holding the money on behalf of a third paty- The following is an analysis of monies held as agents.. Balance at 1 April 2023 Incoming reSoUrS Resources expended Transfers Balance at 31 March 2024 PCC Furniture Fund HIVE and HIWCF 19,124 8,851 14,532 1,140 30,296 5,435 3,360 4,556 27.975 15,672 35.731 7,916 -30-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 26 Deferred income 2024 2023 Other deferred income 52,060 75,096 Deferred income is included in the financial statements as follows: 2024 2023 Deferred income is included within: Current liabilities 52,060 75,096 Movements in the year- Deferred income at 1 April 2023 Released from previous periods Resources deferred in the year 75,096 (72,836} 49,800 104,913 {98,5651 68,748 Deferred income at 31 March 2024 52,060 75,096 Deferred income comprises income received in advan from grants, Nursery and Contact Centre fees, and tenant propety rents. 31
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 27 Retirement benefit schemes Defined Contribution sGhemes The charity operates a defined contrrbution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. The charge to profit or loss in respect of defined contribution schemes was £34,355 {2023 - £39,851). Employee Beneflt Obligatlons SCHEME: TPT Retirement Solutions - Career Average Revalued Earning (-CARE-) Pension Scheme The charity participates in the scheme. a multi*mployer scheme which provides benefits to some 36 non- associated employers. The scheme is a defined benefit scheme in the UK. It is not possible for the charity to obtain sufficient infomiation to enable it to account for the scheme as a defined benefit scheme. Therefore it accounts for the scheme as a defined contribution scheme. The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 Dember 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension schemes in the UK. The scheme is classified as a 'last-man standing arrangement,. Therefore the charity is potentially liable for other participating employers, obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required lo meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme. A full actuarial valuation for the scheme was carried out at 30 September 2022. This valuation showed assets of £49.6m, liabilities of £57.1 m and a deficit of £7.5m. To eliminate this funding shortfall, the tnjstees and the participating employers have agreed that additional contributions will be paid to the scheme as follows.. Deficit contributions From 1 April 2024 to 31 March 2027.. £1.672,000 per annum (payable monthly and increasing by 3.0 % each year on 1 April) The recovery plan contributions are allocated to each participating employer in line with their estimated share of the scheme liabilities. Where the scheme is in deficit and Whe the company has agreed to a deficit funding arrangement, the company recognises a liability for this obligation. The amount recognised is the net presenl value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rale detailed in these disclosures. The unwinding of the discount rate is recognised as a finan cost. Present value of provision £97k (2023.. £143k) see note 24. -32-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 28 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as lo how they may be used. At 1 April 2023 Incoming resources Resources expended Transfers At 31 March 2024 Circle of Support Boost SENDIF Children in Need New Starl Family Festival Access to Work Screwfix Foundation Early Years Pupil Premium Raise Family Service Others <£3.000 55 31,922 25.000 6,906 10,471 10,000 6,790 5.904 5,000 3,747 14,167 16.394 (31.824) (25.000) (6.3621 (10.471) (10.000) (7.080) {492) 91 244 2,427 2,971 290 5,412 {5.000} 1,148 (4,448) (14.586) (16.188) 447 419 (275) 1.683 1,614 5,313 136,301 (126,451) {4,475} 10,688 Previous year: At 1 April 2022 Incoming resources Resources expended Transfers At 31 March 2023 National Lottery Community fund Boost SENDIF Children in Need Partnership Foundation.. New Start Early Years Pupil Premium Raise Family Service The Sobell Foundation - New Start B&Q Foundation Partnership Foundation - Refugee Families Wave 105 Other <£3,000 264 29,538 25,000 10,429 10.170 (29.755) (25.000) (11.530) (10.170) 55 3,528 2,427 3.333 4,116 1,667 (3.333) (3,596) (14,800) 628 1,148 13,133 1,732 5,367 5,000 (7.132) (5.000) 33 3,377 4,728 13,468 (3.377) (354) (15.098) {4.374} (133) 3,446 1,683 9.598 116,193 (129,145) 8,667 5,313 -33-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 28 Restricted funds (Continued) National Lottery Community Fund - Circle of Support Partnership with The You Trust and Hope Church supporting individuals who have been referred via a visit to a foodbank to identify and develop their circle of support, which could consist of family, friends, volunteers or other agencies. Horlock Educational Trust - Boost Grant received from the Horlock Educational Trust to support the Boost programme for care leavers. SENDIF Local Authority funding to support the needs of children with special educational needs attending the Roberts Day Nursery. Children in Need Grant funding for the holiday play scheme. Partnership Foundation - New Start Funding from the Partnership Foundation to provide a part-time New Start worker helping those moving on from temporary accommodation decorate their new homes and leam decorating skills. Family Festival Donations received to support the Summer of Love family festival held by The Roberts Centre and Home Start in September 2023. Access to Work Grant Grant funding received from the DWP to purchase equipment supporting a staff number. The equipment has been capitalised and the unexpended balance represents its net book value at the year-end. Screwfix Foundation Grant funding to replace a boiler and assist with IT infrastructure. The expenditure has been capitalised under fixed assets and transferred to unrestricted funds in accordance with the provisions of the Charities SORP. Early year Pupil Premium Local Authority funding to support the needs of disadvantaged children attending the Roberts Day Nursery. Raise Family Service The Raise project supports vulnerable families whose level of need fluctuates. The Sobell Foundation - New Start Funding from the Sobell Foundation to provide a part-time New Start worker helping those moving on from temporary accommodation decorate their new homes and learn decorating skills. B&Q Foundation Grant funding to help service users decorate their homes. Partnership Foundation - Refugee Families Funding to help refugee families buy fumiture and household goods when moving into private rented accommodation. Wave 105 - Nursery Equipment Grant funding to buy equipment for the Roberts Day Nursery.
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 29 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources expended Transfers Gains and At 31 March losses 2024 Building Project fund General funds 263,293 1,287,647 10,862 1,050,975 (120,357) (1,214,503) (26,354) 30,829 127,444 1.167,296 12,348 1,550,940 1.061,837 (1,334,860) 4.475 12,348 1,294,740 Previous year: At 1 April 2022 Incoming resources Resources expended Transfers Gains and At 31 March losses 2023 Building project fund General funds 300,000 1,369,824 206 1.411,054 (36,913) {1,488,610) 263,293 1,287,647 (8.667) 4,046 1,669,824 1,411,260 {1,525,523) (8,667) 4,046 1,550,940 Designated Building Project Fund Unrestricted reserves which are to be put towards the building of the new Roberts Centre, as referred to within the "Future Developments" section of the Trustees. Report. Unrestricted General Funds These funds can be used for any purpose to fvrther the objectives of the charity. 30 Analysis of net assets between funds Unrestricted funds 2024 Restricted funds 2024 Total 2024 Fund balances at 31 March 2024 are represented by: Tangible assets Current assetsl{liabilities) Provisions 531.147 860.841 (97.248) 5.412 5.276 536.559 866,117 197.2481 1,294,740 10,688 1,305,428 -35-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 30 Analysis of net assets between funds (Continued) Unrestricted funds 2023 Restricted funds 2023 Total 2023 Fund balances at 31 March 2023 are represented by: Tangible assets Current assetsllliabilities) Long term liabilities Provisions 531,998 1,170,022 (7,699) (143,381) 531,998 1,175,335 {7,6991 1143,3811 5,313 1,550.940 5,313 1.556,253 31 Operating lease commitments Lessee At the reporting end date the charity had oulstsnding commitments for future minimum lease payments under non-cancellable operating leases. which fall due as follows= 2024 2023 Within one year Between two and five years 30,303 39,818 28,658 38,805 70,121 67,463 32 Related party transactions There were no disclosable related paty transactions during the year {2023- none). -36-
THE E C ROBERTS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 33 Cash generated from operations 2024 2023 Deficit for the year (263,173} 1127,2151 Adjustments for.. Investment income recognised in statement of financial activities Loss on disposal of tangible fixed assets Depreciation and impaimient of tangible fixed assets Difference between pension charge and cash contributions (33.244> 2.622 28.360 12,348 {12,5931 30,784 4,046 Movements in working capital.. Decrease in debtors (Decrease) in creditors (Decrease) in provisions {Decreasel in deferred income 28,360 (23,318} (46,133} {23,036} 101,537 {23,4421 {36,8451 129,8171 Cash absorbed by operations {317,214} 193,5451 34 Analysis of changes in net funds At 1 April 2023 Cash flowsAt 31 March 2024 Cash at bank and in hand Cash equivalents 271,262 978.715 135,423 {462,635} 406,685 516,080 1,249.977 (327,212} 922,765 Loans falling due after more than one year (7,699) 7,699 1,242,278 (319,513} 922,765 -37-