**Charity registration number 1066578**
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
# **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **Trustees**
Mr Peter Bowles Mrs Polly Bowles Mr Mark Buckingham Mrs Annabel Lawrence
**Charity number**
**Independent examiner**
1066578 Argents Accountants Limited 15 Palace Street NORWICH Norfolk United Kingdom NR3 1RT
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 - 12|
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2023**_
The trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The charity's objects are to relieve poverty by the provision of food and support for the homeless or those otherwise in need in the United Kingdom. There has been no change in these during the year.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Use of volunteers**
The Charity is supported by a number of volunteers which enables most of the money raised to go directly to the charitable causes.
## **Achievements and performance**
BEFA continued to supply food to charities caring for homeless and vulnerable people throughout 2022 with small scale projects to provide support, particularly to emergency shelters. In 2023 we are continuing to support various initiatives, including the provision of warm spaces in East Anglia.
## Christmas and winter food distribution.
The planning for the Christmas distribution began in September with the annual fundraising appeal being launched on 1 October.
Also in September, BEFA volunteers launched the Sugar for Shelters campaign and over 50 Norfolk and Suffolk schools collected sugar for charity kitchens, together with a wide variety of other donations ranging from hot drinks to warm clothing.
It was noticeable that the number of projects contacting BEFA for the first time was the highest for several years. At the same time, shortages of some items of produce, including turkey, eggs and onions were a particular challenge.
The twin distributions took place at Roudham Farm, East Harling and Openshaw, Manchester in the week beginning 19 December. One hundred and sixty three pallets of food were picked by the volunteers at Roudham.
Food was dispatched to sub-distributions in Boston, Kings Lynn and Swafield.
Food and other support was provided to two hundred and twenty nine organisations, with one hundred and sixty one being in the South of England. Eighty one were in Norfolk and thirty nine in Suffolk. According to the returns from the charities they are caring for sixteen thousand, nine hundred and four people.
Thirty eight of the organisations were women’s refuges who are caring for seven hundred and thirty three women and nine hundred and eight children.
BEFA supplied the ingredients for nineteen thousand, nine hundred Christmas meals, together with food to many tens of thousands of other winter meals.
The number of charities supplied was higher than normal because we had sufficient food to provide a second wave of donations to organisations in Ashford, Brighton, Cardiff, Didcot, Hull, Milton Keynes, Birmingham, Nottingham, Plymouth, Leicester, Preston, and Southampton. We were also able to supply additional projects in London and Manchester.
Film crews from the BBC and ITV visited the Roudham distribution and radio coverage was given on BBC Radio Norfolk and BBC Radio Cambridgeshire.
- 1 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## Crisis in the farming industry.
The crisis in the farming industry continues to change the way that BEFA operates. Several vegetable producers have either withdrawn from the industry or closed sites in East Anglia. This has reduced the number of potential BEFA food donors. Fortunately, the increase in income has allowed BEFA to make bulk purchases of high quality food. There has also been an improvement in the variety of food that BEFA is able to supply to charities.
## 2023-24
The trustees continue to seek additional sources of support and new donors to build on the already strong financial position of the charity as we look forward to celebrating the 40th anniversary of the charity in 2025.
## **Financial review**
The Charity had a surplus for the year of £1,045 (2022: £12,784 surplus). The surplus increasing the unrestricted funds carried forward at the balance sheet, now totalling £117,208 (2022: £116,163).
The Trustees are keen to maintain a level of reserves necessary to allow for unforeseen shortfalls or emergencies in order to provide continuity of service to our beneficiaries. In broad terms it is agreed that approximately two years worth of actual costs incurred are to be held as reserves. The present level of funding is adequate to support the Charity's activities and the Trustees consider the financial position of the Charity to be satisfactory. The Charity has adequate and available resources to fulfil the obligations of the Charity.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Structure, governance and management**
The charity is registered with the Charity Commission (number 1066578) and is constituted by a Deed of Trust.
The trustees who served during the year and up to the date of signature of the financial statements were: Mr Peter Bowles
Mrs Polly Bowles Mr Mark Buckingham Mrs Annabel Lawrence
## **Recruitment and appointment of trustees**
The Trustees were appointed under Declaration of Trust dated 11 September 1997 and by Resolution dated 1 September 2005. Future Trustees shall be appointed by a resolution passed at a special meeting. The charitable trust is administered and managed by the Trustees. The charity is in the process of recruiting new Trustees.
Funds are deposited with CAF Bank and payments for approved expenditure must be signed by two Trustees.
The trustees' report was approved by the Board of Trustees.
Mr Peter Bowles
## **Trustee**
3 October 2023
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## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF BUCKINGHAM EMERGENCY FOOD APPEAL**
I report to the trustees on my examination of the financial statements of Buckingham Emergency Food Appeal (the charity) for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Mark Johnstone FCA**
Argents Accountants Limited 15 Palace Street NORWICH Norfolk NR3 1RT United Kingdom
Dated: 5 October 2023
- 3 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 MARCH 2023**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income from:**
Donations and
legacies
**3**
176,821
-
Investments
**4**
165
-
**Total income**
176,986
-
**Expenditure on:**
Raising funds
**5**
15,724
-
Charitable activities
**6**
160,217
-
**Total expenditure**
175,941
-
**Net income for the year/**
**Net movement in funds**
1,045
-
Fund balances at 1 April
2022
116,163
-
**Fund balances at 31**
**March 2023**
117,208
-|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
176,821
188,358
650
165
-
-
176,986
188,358
650
15,724
11,656
-
160,217
163,918
650
175,941
175,574
650
1,045
12,784
-
116,163
103,379
-
117,208
116,163
-|**Total**
**2022**
**£**
189,008
-|
|---|---|---|
|||189,008|
|||11,656|
|||164,568|
|||176,224|
|||12,784
103,379|
|||116,163|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 4 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2023**_
|**Notes**
**Fixed assets**
Tangible assets
**11**
**Current assets**
Debtors
**12**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**13**
Net current assets
**Total assets less current liabilities**
**Income funds**
Unrestricted funds|**2023**
**£**
3,235
113,102
116,337
(646)|**£**
1,517
115,691
117,208
117,208
117,208|**2022**
**£**
3,067
111,763
114,830
(600)|**£**
1,933
114,230|
|---|---|---|---|---|
|||||116,163|
|||||116,163|
|||||116,163|
The financial statements were approved by the Trustees on 3 October 2023
Mr Peter Bowles **Trustee**
- 5 -
**BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **1 Accounting policies**
## **Charity information**
Buckingham Emergency Food Appeal is a unicorporated charity registered with the Charity Commission and constituted by a Deed of Trust.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's deed of trust, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 6 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **1 Accounting policies**
## **(Continued)**
## **Gifts in kind**
The Value of gifts in kind received was greatly reduced because of the challenges facing the farming industry. Several BEFA food donors have withdrawn from the industry or closed East Anglia sites. The situation was exacerbated by shortages of some foods including eggs and onions. As a result, the value of gift in kind in 2022-2023 has been calculated as £109,000.
## **1.5 Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and equipment 20% on reducing balance Computers 33% on cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
- 7 -
**BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **1 Accounting policies**
## **(Continued)**
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **1.10 Taxation**
The charity is exempt from tax on its charitable activities.
## **1.11 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 8 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **3 Donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**£**
**£**
Donations and gifts
67,821
-
Grants received
-
-
Gifts in kind
109,000
-
176,821
-
**Grants receivable for core activities**
Groundwork (Tesco)
-
-
Co-op Community meals
-
-
-
-|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
67,821
62,358
-
-
1,000
650
109,000
125,000
-
176,821
188,358
650
-
1,000
-
-
-
650
-
1,000
650|**Total**
**2022**
**£**
62,358
1,650
125,000|
|---|---|---|
|||189,008|
|||1,000
650|
|||1,650|
- 9 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **4 Investments**
|Interest receivable
**Raising funds**
Fundraising and publicity
Support costs
**Charitable activities**
Food
Haulage
Direct donations for
food
Sundries
**Analysis by fund**
Unrestricted funds
Restricted funds|**Food**
**Haulage**
**2023**
**2023**
**£**
**£**
150,144
-
-
3,978
5,320
-
775
-
156,239
3,978
156,239
3,978
156,239
3,978
-
-|**Total**
**2023**
**£**
150,144
3,978
5,320
775
160,217
160,217
160,217
-|**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
165
-
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
15,724
11,656
15,724
11,656
**Food**
**Haulage**
**Total**
**2022**
**2022**
**2022**
**£**
**£**
**£**
153,009
-
153,009
-
1,469
1,469
9,340
-
9,340
750
-
750
163,099
1,469
164,568
163,099
1,469
164,568
162,449
1,469
163,918
650
-
650|**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
165
-
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
15,724
11,656
15,724
11,656
**Food**
**Haulage**
**Total**
**2022**
**2022**
**2022**
**£**
**£**
**£**
153,009
-
153,009
-
1,469
1,469
9,340
-
9,340
750
-
750
163,099
1,469
164,568
163,099
1,469
164,568
162,449
1,469
163,918
650
-
650|
|---|---|---|---|---|
|||||11,656|
|||||**Total**
**2022**
**£**
153,009
1,469
9,340
750|
|||||164,568|
|||||164,568|
|||||163,918
650|
## **5 Raising funds**
## **6 Charitable activities**
- 10 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
## **7 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Depreciation
416
-
General office expenses
11,540
-
Postage
1,473
-
Stationery
1,496
-
Bank charges
199
-
Accountancy
-
600
15,124
600
Analysed between
Fundraising
15,124
600|**2023**
**Support**
**costs**
**Governance**
**costs**
**£**
**£**
**£**
416
641
-
11,540
7,500
-
1,473
1,692
-
1,496
1,024
-
199
199
-
600
-
600
15,724
11,056
600
15,724
11,056
600|**2022**
**£**
641
7,500
1,692
1,024
199
600|
|---|---|---|
|||11,656|
|||11,656|
## **8 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
## **9 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
|Total|-|-|
There were no employees whose annual remuneration was more than £60,000.
## **10 Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
- 11 -
## **BUCKINGHAM EMERGENCY FOOD APPEAL**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2023**_
|**11**
**Tangible fixed assets**
**Plant and**
**equipment**
**Computers**
**£**
**£**
**Cost**
At 1 April 2022
4,880
1,181
At 31 March 2023
4,880
1,181
**Depreciation and impairment**
At 1 April 2022
3,167
961
Depreciation charged in the year
343
73
At 31 March 2023
3,510
1,034
**Carrying amount**
At 31 March 2023
1,370
147
At 31 March 2022
1,713
220
**12**
**Debtors**
**2023**
**Amounts falling due within one year:**
**£**
Other debtors
3,235
**13**
**Creditors: amounts falling due within one year**
**2023**
**£**
Trade creditors
46
Accruals and deferred income
600
646|**Total**
**£**
6,061|
|---|---|
||6,061|
||4,128
416|
||4,544|
||1,517|
||1,933|
||**2022**
**£**
3,067|
||**2022**
**£**
-
600|
||600|
## **14 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none).
- 12 -