Charity registration number 1066578
BUCKINGHAM EMERGENCY FOOD APPEAL
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
BUCKINGHAM EMERGENCY FOOD APPEAL
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr Peter Bowles |
|---|---|
| Mrs Polly Bowles | |
| Mr Mark Buckingham | |
| Mrs Annabel Lawrence | |
| Charity number | 1066578 |
| Independent examiner | Argents Accountants Limited |
| 15 Palace Street | |
| NORWICH | |
| Norfolk | |
| United Kingdom | |
| NR3 1RT |
BUCKINGHAM EMERGENCY FOOD APPEAL
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 12 |
BUCKINGHAM EMERGENCY FOOD APPEAL
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their annual report and financial statements for the year ended 31 March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The charity's objects are to relieve poverty by the provision of food and support for the homeless or those otherwise in need in the United Kingdom. There has been no change in these during the year.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Use of volunteers
The Charity is supported by a number of volunteers which enables most of the money raised to go directly to the charitable causes.
Achievements and performance
The onset of the Coronavirus pandemic changed the nature of homelessness provision in the UK, with vulnerable people being housed under the “Everyone In” initiative. This ensured that the number of people sleeping on the streets was reduced to a minimum. This, in turn, changed the nature of BEFA’s operation. Prior to 2020, we had operated from September to December each year, preparing for a major distribution of food in the first two weeks of December. The emergency Coronavirus accommodation provision was brought into operation rapidly and efficiently. However, it did not include catering facilities or a connection to the food chain. Groups of charities came together to supply and prepare food and BEFA supplied fresh food for over 100,000 meals in the twelve months to April 2021. The emergency also focused attention on the need to support children who would normally receive free school meals, with healthy food during school holidays. BEFA has supported two programmes to improve children’s diets, the first in the summer of 2020 and the second in the autumn of 2021. BEFA was a major supplier of fresh food to these programmes which prepared meals for 4,000 Norfolk children. In the autumn of 2021 BEFA received a grant from the Cooperative Local Fund to allow us to continue to provide fresh food for the “ In For Good ” initiative. Although the number of homeless people being housed in much reduced, there is still a need to provide meals, particularly when the SWEP (Severe Weather Emergency) protocols are triggered.
Christmas and Winter food distribution 2021
The annual food distribution took place at Roudham Farm in the first two weeks of December, made possible by the unwavering support of our donors.
The farming community donated forty five tonnes of vegetables, with a wide variety of other food and toiletries being collected by our volunteers. This included 3 tonnes of sugar collected by 55 Norfolk schools. British Sugar donated a further 2 tonnes.
The donations from the 2021 Annual Appeal made it possible for us to purchase frozen and ambient foods, and to provide our recipient charities with the ingredients to prepare complete meals well into 2022.
Food for Christmas and the Winter months was provided to 204 charities, including 27 refuges from domestic violence. Small grants were made to women’s refuges to enable managers to purchase additional Christmas items for the mothers and children being supported.
The charities supplied by BEFA are supporting 16,900 people and provided 13,500 Christmas meals. In addition, the food supplied in December will be sufficient for 85,000 winter meals.
147 of the charities supplied by BEFA in 2021 were in the South East of England and 57 were in the North West.
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BUCKINGHAM EMERGENCY FOOD APPEAL
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Financial review
The Charity had a surplus for the year of £12,784 (2021: £23,807 surplus). The surplus increasing the unrestricted funds carried forward at the balance sheet, now totalling £116,163 (2021: £103,379).
The Trustees are keen to maintain a level of reserves necessary to allow for unforeseen shortfalls or emergencies in order to provide continuity of service to our beneficiaries. In broad terms it is agreed that approximately two years worth of actual costs incurred are to be held as reserves. The present level of funding is adequate to support the Charity's activities and the Trustees consider the financial position of the Charity to be satisfactory. The Charity has adequate and available resources to fulfil the obligations of the Charity.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The charity is registered with the Charity Commission (number 1066578) and is constituted by a Deed of Trust.
The trustees who served during the year and up to the date of signature of the financial statements were: Mr Peter Bowles
Mrs Polly Bowles Mr Mark Buckingham Mrs Annabel Lawrence
Recruitment and appointment of trustees
The Trustees were appointed under Declaration of Trust dated 11 September 1997 and by Resolution dated 1 September 2005. Future Trustees shall be appointed by a resolution passed at a special meeting. The charitable trust is administered and managed by the Trustees. The charity is in the process of recruiting new Trustees.
Funds are deposited with CAF Bank and payments for approved expenditure must be signed by two Trustees.
The trustees' report was approved by the Board of Trustees.
Mr Peter Bowles
Trustee
3 August 2022
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BUCKINGHAM EMERGENCY FOOD APPEAL
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF BUCKINGHAM EMERGENCY FOOD APPEAL
I report to the trustees on my examination of the financial statements of Buckingham Emergency Food Appeal (the charity) for the year ended 31 March 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mark Johnstone FCA
Argents Accountants Limited 15 Palace Street NORWICH Norfolk NR3 1RT United Kingdom
Dated: 10 August 2022
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BUCKINGHAM EMERGENCY FOOD APPEAL
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
| Unrestricted Restricted funds funds 2022 2022 Notes £ £ |
Unrestricted Restricted funds funds 2022 2022 Notes £ £ |
Unrestricted Restricted funds funds 2022 2022 Notes £ £ |
Total Unrestricted Restricted |
Total Unrestricted Restricted |
Total Unrestricted Restricted |
Total |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | |
| £ | £ | £ | £ | £ | £ | |
| Income from: | ||||||
| Donations and legacies 3 |
188,358 | 650 | 189,008 | 232,795 | 12,900 | 245,695 |
| Expenditure on: | ||||||
| Raising funds 4 |
11,656 | - | 11,656 | 12,072 | - | 12,072 |
| Charitable activities 5 |
163,918 | 650 | 164,568 | 196,916 | 12,900 | 209,816 |
| Total expenditure | 175,574 | 650 | 176,224 | 208,988 | 12,900 | 221,888 |
| Net income for the year/ | ||||||
| Net movement in funds | 12,784 | - | 12,784 | 23,807 | - | 23,807 |
| Fund balances at 1 April 2021 | 103,379 | - | 103,379 | 79,572 | - | 79,572 |
| Fund balances at 31 March 2022 |
||||||
| 116,163 | - | 116,163 | 103,379 | - | 103,379 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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BUCKINGHAM EMERGENCY FOOD APPEAL
BALANCE SHEET
AS AT 31 MARCH 2022
| Notes | 2022 | 2021 | ||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Fixed assets | ||||
| Tangible assets 9 Current assets |
3,067 111,763 114,830 (600) |
1,933 114,230 116,163 116,163 116,163 |
6,052 95,353 101,405 (600) |
2,574 |
| Debtors 10 |
||||
| Cash at bank and in hand Creditors: amounts falling due within one year 11 |
||||
| Net current assets | 100,805 | |||
| Total assets less current liabilities | ||||
| 103,379 | ||||
| Income funds | ||||
| Unrestricted funds | 103,379 | |||
| 103,379 |
The financial statements were approved by the Trustees on 3 August 2022
Mr Peter Bowles Trustee
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
Charity information
Buckingham Emergency Food Appeal is a unicorporated charity registered with the Charity Commission and constituted by a Deed of Trust.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's deed of trust, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin
1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
(Continued)
Gifts in kind
Gifts in kind, which relate largely to the donation of food and haulage services, are included in the accounting year in which they are received.
1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and equipment 20% on reducing balance Computers 33% on cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
- 1 Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
1.10 Taxation
The charity is exempt from tax on its charitable activities.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted Restricted funds funds 2022 2022 £ £ |
Unrestricted Restricted funds funds 2022 2022 £ £ |
Unrestricted Restricted funds funds 2022 2022 £ £ |
Total Unrestricted Restricted |
Total Unrestricted Restricted |
Total Unrestricted Restricted |
Total |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | |
| £ | £ | £ | £ | £ | £ | |
| Donations and gifts | 62,358 | - | 62,358 | 73,795 | - | 73,795 |
| Grants received | 1,000 | 650 | 1,650 | 4,000 | 12,900 | 16,900 |
| Gifts in kind | 125,000 | - | 125,000 | 155,000 | - | 155,000 |
| 188,358 | 650 | 189,008 | 232,795 | 12,900 | 245,695 |
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
| 3 Donations and legacies |
(Continued) | (Continued) | ||||
|---|---|---|---|---|---|---|
| Grants receivable for core activities CAF Coronavirus Emergency Fund The Morrison Foundation The National Lottery Coronavirus Community Fund Groundwork (Tesco) Co-op Community meals |
||||||
| - | - | - | 4,000 | - | 4,000 | |
| - | - | - | - | 4,500 | 4,500 | |
| - | - | - | - | 8,400 | 8,400 | |
| 1,000 | - | 1,000 | - | - | - | |
| - | 650 | 650 | - | - | - | |
| 1,000 | 650 | 1,650 | 4,000 | 12,900 | 16,900 | |
| 4 Raising funds |
| Unrestricted Unrestricted funds funds 2022 2021 £ £ Fundraising and publicity |
Unrestricted Unrestricted funds funds 2022 2021 £ £ Fundraising and publicity |
Unrestricted Unrestricted funds funds 2022 2021 £ £ Fundraising and publicity |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| £ | £ | |
| Support costs | 11,656 | 12,072 |
| 11,656 | 12,072 |
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
5 Charitable activities
| Food Haulage |
Food Haulage |
Total | Food | Haulage | Total | |
|---|---|---|---|---|---|---|
| 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | |
| £ | £ | £ | £ | £ | £ | |
| Food | 153,009 | - | 153,009 | 193,617 | - | 193,617 |
| Haulage | - | 1,469 | 1,469 | - | 2,566 | 2,566 |
| Direct donations for food | 9,340 | - | 9,340 | 12,010 | - | 12,010 |
| Sundries | 750 | - | 750 | 1,623 | - | 1,623 |
| Analysis by fund | ||||||
| 163,099 | 1,469 | 164,568 | 207,250 | 2,566 | 209,816 | |
| 163,099 | 1,469 | 164,568 | 207,250 | 2,566 | 209,816 | |
| Unrestricted funds | 162,449 | 1,469 | 163,918 | 194,350 | 2,566 | 196,916 |
| Restricted funds | 650 | - | 650 | 12,900 | - | 12,900 |
| 163,099 | 1,469 | 164,568 | 207,250 | 2,566 | 209,816 |
6 Support costs
| Support costs Governance costs |
Support costs Governance costs |
2022 | Support costs Governance costs |
Support costs Governance costs |
2021 | |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | £ | |
| Depreciation | 641 | - | 641 | 749 | - | 749 |
| General office expenses | 7,500 | - | 7,500 | 9,491 | - | 9,491 |
| Postage | 1,692 | - | 1,692 | 601 | - | 601 |
| Stationery | 1,024 | - | 1,024 | 493 | - | 493 |
| Bank charges | 199 | - | 199 | 138 | - | 138 |
| Accountancy | - | 600 | 600 | - | 600 | 600 |
| 11,056 | 600 | 11,656 | 11,472 | 600 | 12,072 | |
| Analysed between | ||||||
| Fundraising | 11,056 | 600 | 11,656 | 11,472 | 600 | 12,072 |
7 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2022
8 Employees
The average monthly number of employees during the year was:
| 2022 2021 Number Number Total - - There were no employees whose annual remuneration was more than £60,000. 9 Tangible fixed assets |
2022 2021 Number Number Total - - There were no employees whose annual remuneration was more than £60,000. 9 Tangible fixed assets |
2022 2021 Number Number Total - - There were no employees whose annual remuneration was more than £60,000. 9 Tangible fixed assets |
2022 2021 Number Number Total - - There were no employees whose annual remuneration was more than £60,000. 9 Tangible fixed assets |
|---|---|---|---|
| - | - | ||
| 9 Tangible fixed assets |
|||
| Plant and equipment Computers £ £ Cost At 1 April 2021 4,880 1,181 At 31 March 2022 4,880 1,181 Depreciation and impairment At 1 April 2021 2,739 748 Depreciation charged in the year 428 213 At 31 March 2022 3,167 961 Carrying amount At 31 March 2022 1,713 220 At 31 March 2021 2,141 433 10 Debtors 2022 Amounts falling due within one year: £ Other debtors 3,067 11 Creditors: amounts falling due within one year |
Total | ||
| £ | £ | £ | |
| 4,880 | 1,181 | 6,061 | |
| 4,880 | 1,181 | 6,061 | |
| 2,739 | 748 | 3,487 | |
| 428 | 213 | 641 | |
| 3,167 | 961 | 4,128 | |
| 1,713 | 220 | 1,933 | |
| 2,141 | 433 | 2,574 | |
| 2022 | 2021 | ||
| £ | £ | ||
| 3,067 | 6,052 | ||
| 11 Creditors: amounts falling due within one year |
|||
| Accruals and deferred income | 2022 | 2021 | |
| £ | £ | ||
| 600 | 600 | ||
| 12 Retirement benefit schemes |
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.
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BUCKINGHAM EMERGENCY FOOD APPEAL
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
13 Related party transactions
There were no disclosable related party transactions during the year (2021 - none).
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