## **Trustees’ Annual Report for the period**
**From 1/4/21 Period start date To 31/3/22 Period end date**
## **Charity name: West Wickham Village Hall**
**Charity registration number: 1066506**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 Provide recreation and leisure
purposes of the charity time occupation for parish
as set out in its residents
governing document
Summary of the main Para 1.17 and Clubs using the hall:
1.19
activities in relation to Karate, Iaido, Local History,
those purposes for the Gardening, Pre-school (part yesr),
public benefit, in Residents private events,
particular, the activities, Casual sport activities
projects or services Coffee mornings and Monthly
identified in the Social gatherings
accounts.
Statement confirming Para 1.18 Trustees are made aware of
whether the trustees responsibilities at AGM and sign
have had regard to the acknowledgement in their
guidance issued by the declarations
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
None
Para 1.38
Policy on grant making
None
Para 1.38
Policy on social
investment including
program related
investment
Management Committee are all
Para 1.38 volunteers and have acted to
Contribution made by make the hall safe and clean to
volunteers meet Corvid 19 requirements and
maintain the hall to provide a
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**safe place for theose using the hall in general. Undertaking risk assessments as** Other **necessary.**
## **Achievements and Performance**
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SORP reference
Provided unlimited access for
residents’ and clubs wishing to
use the hall whilst observing
Summary of the main Corvid 19 requirements
Para 1.20
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Aim to reduce hall’s CO2 footprint
Achievements against Para 1.41 Objective at AGM to replace the
objectives set hall’s heating system and replace
all lighting with LEDs -all
achieved
N/A
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Various bank and building society
financial position at the accounts consolidated to one
end of the period bank.
Trustees review good positive
balances at each committee
meeting.
Statement explaining Para 1.22 No specific reserves made but
the policy for holding this is to be reviewed at Oct 22
reserves stating why AGM
they are held
Amount of reserves held Para 1.22 Bank balance at 31/3/22 £30814
Reasons for holding zero Para 1.22 Account balance considered
reserves adequate
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Income from hire.
Fundraising when considered
The charity’s principal necessary
sources of funds Para 1.47 Grants for specific improvements
(including any where good case can be made for
fundraising) such support.
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Loss of pre-school daily hire was
seen as a potential loss but as it
A description of the Para 1.46 was being charged a discounted
principal risks facing the hire rate it vacating the daytime
charity periods has allowed for income
from other sources to be
developed.
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution dated 21//1/2020
document
(trust deed, royal
charter)
How is the charity Para 1.25 Specified number of trustees
constituted? including parish councillors
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Nominated by the Parish Council
methods including at Annual Parish Meeting.
details of any Elected or co-opted at AGM
constitutional provisions Representatives nominated by
e.g. election to post or parish based clubs
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Leaflet CC3a
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
All Committee Members are
Tustees.
The charity’s The hall Management Committee
organisational structure Para 1.51 has membership with
and any wider network Cambridgeshire ACRE to maintain
with which the charity awareness of regulatory
works requirements
None
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name West Wickham Village Hall
Other name the charity
uses
Registered charity 106506
number
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Charity’s principal 49 Burton End
address West Wickham
Cambridge CB21 4SD
Chair’’s address
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 T L Hall Chair
A Schuilenberg Vice Chair (PC
2
rep)
3 B Marshall Treasurer
4 G Magin Booking Secretary
P Grieve Minutes Sec. Club
5
rep
6 D Licence PC Rep
7 A Morris Bowls Club Rep
8 S Harrow Pre-school rep To July 2021
D Hazllehurst Co-opted Social
9
Sec
10 N Trudgeon Co-opted HUB rep
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets Village Hall is owned by the Parish Council and
held in this capacity leased to the Trustees for a peppercorn rent (see
Constitution)
Name and objects of the West Wickham Village Hall and car parks
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements Trustees are responsible for the maintenance and
for safe custody and upkeep of the hall to meet applicable regulatory
segregation of such standards.
assets from the charity’s The furnishings and portable equipment initially
own assets purchased for hall use are maintained by the
trustees. Some equipment is owned by some of the
clubs but remain in the hall for regular use by those
clubs
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser** None
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Brian Marshall **Full name(s)** Trevor Lewis Hall **Position (eg** Chair Treasurer **Secretary, Chair, etc)**
**Date** 4 November 2022
West Wickham Village Hall Registered Charity No. 1066506
## **Independent Examiner's Report to the Trustees of West Wickham Village Hall**
I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 1 to 4. Respective responsibilities of trustees and examiner The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
• to state whether particular matters have come to our attention. Basis of independent examiner's report.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matt er has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting re cords in accordance with section 1 30 of the Charities Act 2011; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Ling FCCA 49 High Street West Wickham Cambs CB21 4RY 04 November 2022
West Wickham Village Hall Registered Charity No. 1066506
## **Independent Examiner's Report to the Trustees of West Wickham Village Hall**
I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 1 to 4. Respective responsibilities of trustees and examiner The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act;
• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
• to state whether particular matters have come to our attention. Basis of independent examiner's report.
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement. Independent examiner's statement In connection with my examination, no matt er has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting re cords in accordance with section 1 30 of the Charities Act 2011; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Richard Ling FCCA 49 High Street West Wickham Cambs CB21 4RY 04 November 2022