THE DORCHESTER AGRICULTURAL SOCIETY REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2024 Ch•rLty no: 1066401 Company no: 3473496 Chartered Accountants
THE DORCHESTER AGRICULTURAL SOCIETY CONTENTS Pag• Legal 8nd adminlstratlve Intormatlon R8port of the Board of Monaoemenl Indeponil¢iil Examlner's rpport Statement Of f5nanciBI 8cllvllles Bal8nre sheet StaleTTieni ol cash flow8 Notes lo the #c¢ounls 10-17
THE DORCHESTER AGRICULTURAL SOCIETY LEGAL AND ADMINISTRATIVE INFORMATION Charty namè The Dorchesler Agricultural Soryety lorgani5er5 of The Dois8i County Show) char number 1066401 Company rgglstration nurnbar 3473496 Show offlce Agricuiiure House Adand Road DDrchesler Dorsel DTI 1EF telephone 01305 264249 e-mall info@dorsetcountyshow.co.tsk webgile www.dorsetcountyshow.co.uk OfftC8FS Pre5idtrnt' DepLsly Presldenl. Chalrtnan Vice GhaSrman Treasurer Comp8ny Secr6tèt Mr Peler Clark Mr Mlchael Mlller Mr Jason 8owerman Mr Benjamin BesL Mr John HoSn Mis L5sa Carright not truslefjldlrèctor Truste&sId1t0rs Mr Jason Boweman Mr John Hoskln Mr Nell Martln Mr Simon Mills (resigned 7 May 20241 Mr Benjamin Best Mr Paul Dunlop Mlss Hannah Mart(n Mr James Cossins lappoinled 15 December 20231 Ms Karen Van Dijk (appointed 23 August 20241 Advlstsrs Independerit examiner lan Carrtngton M.KIOxtsnl F.CA. Edwards & Keepin9 Ltd. Charteréd Accountants, Dorchesler Edwards and Keeping Lld. Chartered Accountants. Dorehesler Svenska Handelsbanken Ipubll, Dorchesler charles Stanley Porter Dodson. Dtrrchester H Y Duke and Son5 Syrnonds and Sampson, Dorchesler Dorsel Equine Vets Synergy Farrn Health Dr Paul Andrews Account8llts Bankers Investment advlsors Solicitors Trophy valuers Land agents Veterinary surgeons r4fjedlc81 offir
THE DORCHESTER AGRICULTURAL SOCIETY REPORT OF THE BOARD OF MANAGEMENT FOR THE YEAR ENDED 30 NOVEMBER 2024 The Board ol Managemènt presenl Ihelr raport and 8ccounts for the year to 30 November 2024 which are also prepared lo meet the re4iJlr8ments for a directo. rèport and account5 for Companie5 Act purposes. The accounts comply Vth the Charities Ad 2011, the Companies Acl 2006, the charitable company's mgThorandum and articles and Aceountlng and Reporting by Charities.. Stalernenl of Recommended Pract1 applicable lo Gharilies preparing Ih8ir tccounts In a¢cordance with Ihe Flnancial Reporting Standard applicable in the UK ad RepLJblic of Ireland IFRS 1021 published on 16 July 2014 las amended by update Bullelin 1 PLiblished on 2 FebTuary 20161. Obl8¢tivès and actlvltles for th• publlc benefit The Souety's objects and princlpal acllvitie$ are the promotion ol agriculture iii 1 ils branches in p8rticular by holdlng Shows. the support ol such ch8rilBble Institutlon or charitable purp958 as the Irustee5 shall determine. Th@ Society has applled ils fttnds lor the year In the furtherance ol ils objeolive5 in ¢ducatlno the public by holding the annual County Show on 7 and 8 September 2024. Income and expendre for the year &rè sel out in note 3 to the accounts. In 2015 a new rostrlcted Education Fund was set up lo commemorate the Soaety's 175th annlvef5ary. Thls will Inltially provide finance for transport cosls to en3ble school children lo $[t suitable farms, horticullural business and rural enterprise5. The posllive benefit5 of children visiling farms. food producbon facIl'8s, nurserie5 and ruial 8nt6tpri5es Is imtreasurable and contributes greauy lo a better understanding tsf where their food comos trom. The Sorlety made charitable donations from th8 restricted 1840 Educ81ion Fund of £4,282 in 202412Q23 - £5001,. this Fund has now b88n rebranded as The Fabulous Food and farming Fund. The Soaety is highly dependent tsn thè volLintary work carrièd out by steward5 and members of the various cosnmittees. bul no estimate of monetary value has been p18ced on this work in the arKounl5. les for AGhievin Ob-ectives. The AnnuBI Dorset County Show a5 8 showcase for be31 practice in Agriculture, H0cltUre, Rural Trade 8nd Int6uslry. Develop plans to Increase the Jwareness and nurnber of applicanls ol Ihe Dordiesler Agricullur81 Society Fabulous Food and Farming Fund 8imed at È(Yucating ¢ildr6n on Ihe topics of Agriculture, Hortlcullure, Rural Trade and Industry. MaEnlain Ihe profile of DoEs&I CoL5nly Show throughoul the ye&r. buildirig relationships locally and 8ncouraging joint working inStialives. Bullrlng on the profile of the Dorchesler Agrirullural Society as a whole. The Society Trustee5 and Show Council Wofk to in Ilne with the Strategy agreed by the Soraply. Pu l&¢ Bènefit.. The Society Trustees confirm thet they have referred to the guidance of the Charfty Commlssion on Publlc Benefit whilst revlewlng the thartiable aims, objectiv8s and plans for the future. Achievements and pertomiance The 2024 Dorsel Counly Show was held on the weekend of 7th and 8th September 2024. The greatesl challenge was the weather. with heavy lain on the Saturday and an unduly pessimlglio fOtaSt provided for the Sunday.. this inevitably rEdud attendance. However, the response from all those involved In dellvering the Show was superb. 3dapting to new pressures with flexibility and good will. This was acknowledged In the Comments recefved during the event and in the weeks following, by btsth attendee5 and traders. The FabulDus Food Rrid Famlng area of Ihe Show tuain proved very popular. Dèmoiistraling 8tid explalning the wide variery of agrl¢ullurBI adivity Ihroughout the country. Gonlinues lo be a focus for the Soclety. The section commiltee is supported by the very knowledgÈb8le and enluslasli¢ volunte&T5. Throuuhout tre year, Ihe Fabulous Food and Farming Ftjnd COnnUed lo support local schooles, with Rdvice as to opportuntties to visit loral f8rtlls, alongside fijnding to meet the increasing costs of such irnportanl educational ctulings. Llve51pdt and Equlne Sections saw another excellent dsplaY of exhlbllors. showcasing the besl of the best In thèir cI055. A new and v8ry popular addilion in 2024. was the Alpaca SECtion. The olher wn)petlts"ons, includino Shearing, Hornecr8ft, Horticultu, 81acksmlths and Vinlage Trgctors were Èll w811 supported.
THE DORCHESTER AGRICULTURAL SOCIEri REPORT OF THE BOARD OF MANAGEMENT ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 Sponsors, Agricullur81 Trade and associaled industries wntinued to retum In 2024. Thls confimis that the ¢ontributlors and role of Ihe Soclety In showcaslng Dorsel ¥grlculture, rural life and the County overall, is Increaslngly recognised 8t)d v8luod. Gener81 traders reported goocl trading desplle the weather. wllh sevttral exhau¥Un9 Ihglr $lock by the &nd of Vie first day. The loiigtrr lemi Impact of Covjd and ihe re-balanciiig of th8 retail 88Ctor conlinues but with 8 nouceable InrJe8Sg In small6r entitles. many county based. The Society were d&lloht6d Ihal the Presldenl of tho Socl$ty. Peter Clark attended th8 Show wlth L(nda on bolh days, as well as providing Ihelr 5UPPOrt to the other Society events Ihroughoul the year. The 2024 Dorsgl Sprl¢Trg Show was held 81 lanyslon Mauard, B8 a new evenl on & much18rger scale than previously. Th8 weather again proved to b8 thallenglng. bul Ihe Show was well attgnded, support¢d by a slTong group ol volunteers and dellvered a healthy rBsull for Ihe Society funds. Flnally. It Is Important lo rècord that Ihe conlribullons ol Ihe Show Secretary end Company Secrètary have one8 again prDv&d to be 85s8ntial In respo¢livaly delivering the events and sUPPOrting the Board oll process and governanc8 Issuès. Tliesè elements, along8lde the Indispensable Inpul trom Ili8 Asslsianl Show Seclary, lemporary sloff and the huge nurnb$r ol voluntoers. are crucial lo th? coniinu&d SUC6$ ol the Soolely. Flnancljl r•vlgW The over811 d8fidl was £1 77,34412023 - £19.$471. To181 Income was £765.770 12023 - £784.7941 and expgndllurtr was £922,588 12023 - £799,3721. Th8r• was an unreall$ed gain of E16.37312023- loss £5,833) oli Ihe rev8luallon ol Investments. Total funds ttold amount to £473.744 whl¢h exceeds the 13rgei$ g81 by the 8oard In Ils reserve pollcy. Inyesfmeni polley Th& Bogrd, In conluncuon wllh Ili& Inve6tmeni n)8n8g•rs. hos conslder8d the rnogl approprlale approach lor invèsllng funds on the Sodèty's behalf. wllh B view lo protecting and growing invoslmènls whllst taklng capltal profils ITOM Ilme lo Ilme, The INv¥stmenl portrollo l¥ dlvgr$lfi8d In various s•¢lors, holdlng Investments In ¢a8h, Hxod Inter&$t $8aurllles and equilles. Re3eThe$ poll¢y Followlng the assessment of Tlsks laced by Ihe Soclety, Ihe Board has established • roservès pollcy lo rnaint8in fr80 reserves ai a l&vel that equates lo belween six rnonlhs and twèlve month5 gross expenditure. Thls provldes sufficleni funds both to cover working cjpital requlremenls and 31$0 to cover Salarles. adrnln161ration And support costs In the eveni of the Show belng cancolled. Free r6serve$ are Ihose unr8sirScled funds not otherwise deslgnaled or ¢ornmittèd lo tanglble fixed as$el$ ènd arnount&d to £422,342 01 30 November 2024 (£533,502 In 20231. Gross expendllura for the year amounled 1¢) £899,872, 50 free reservés 1811 wlthin the targtsi levol. R•strfcled fvn¢Js totalled £45.21 l and total fijnds £473,744 al 30 Nov8mb61 20241. The trustees Ilierelor& conslder that there afe sufflciènl funds to enable Ilie Soclely lo c.onliiiue lo operate foi Ihe foreseeable future.
THE DORCHESTER AGRICULTURAL SOCIETY REPORT OF THE BOARD OF MANAGEMENT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Futut¥ plans The Society continuès to WOTk on growlng sev8T81 aiinu818vèntS and Incrb8slng donatlons and 8warene35 01 the newly tr>randed Fabulous Food and Farming Fund Iforrnerly th¢ 1840 Educauon Fund). The SoTrclety alms lo continually Improve on ilB otsla¢tlv# of promotlng agriculture in )11 Ils branches In particular by holdlng Shows and Ihe Supporl ol such ¢haril8blo Instkution or charitable purpose 85 the Iruslee5 shall delerrnlne by promouno and encouraglng more granl 8ppllrthllons from eisucational establi$hm&nis Linder th6 auspices ol tho Fabulous Food and F8rrnlng Fund Rnd enCOLLf8glng vlsSlors to all of the annual gventS. StrntOgle$ for Achlavlng ObJoctlvè8 -The Annual Dof$91 Counly Show 8$ o showcase for best pr8¢Ucg In Agri¢ullure, Horlicullur8. Ru¢81 Tf8dtr and Indu61ry. Dev&lop plans to Inc8$8 tho awareness and rsymber of appllcants ol the Fabulous Food and Famlno Fund alrned 81 educollng childT0n on the toplcs of Agrlciillure, HorticultLire. Rural Trede And IndLlStry. M8lnlaln and build on Ihe profile of Dorspl County Show throughout Ihts year, bull(Jing relationships ltscally Ind encour8glng loint worklng Inlliatlves. 8ulldln9 on th& profll8 of ihe Dorthesler Auricullural So¢lèty as 8 whole. Thp Soeloty TrLt61ees And Show Coun¢ll work to In Ilne wllh the Slrslegy 8yregd by the Soclety. -To hold events 10 5UPPOrt ollier loc81 charlli08 as wall as boostlng Iht FabulouJ Food and FaIng Fund. stru¢tLbY•. govgrnancv and manaoemont Gov•rnlng document The socl$ly was founded In 1840 and15 e8labllshèd as a company Ilrnllod by guar8nleel5nrPQrald 28 Novembar 19971 and registered a5 a ¢hfrrlty wllh the Charily Commlsslon Irtsgislerod 28 November l£1971. l-he 8ffalrs ol the Society 8re govemed by Ils articles of a$socl8lioi) lsdopied 24 Apdl 20191. Th&118blllty ol Ilie meTnber5 In Ihe avenl of the Sodely b65ng wound up Is limllod lo a sum not eKceedlnq £1. R•¢rultment and *ppolnlment of rrusteos The Charlty Iruslees are Also d1Clor8 for the purposes of compeny law aNJ under the ¢oinp8nYs 8rticles are colleclively known as Ilie Board ol Managern¢nl. Members of the Botrrd ol Msnagemenl 818 &1oclod by Ilie members ol the Soclety at the Annual Ggneral Meeting,, The Board m$mbèis rellre al the end ol11)$l¢ lem. TTUSt•e Inducllon and rrslnlng Th& Dorche$ler AgflcullLiral So&ely 6ncompas$99 a broad mlx of Indlvldu81s wlth diverse sklll8 and &xpeTlence lo ensure that all slrAnds ol M2rnb&rshlp and Sl8keholder$ 8re psentell. Indu¢tlon 8nd frttlnlng All Twstees are f8inlllar with Ihe work of Ihe Dorchesler Agricvllural Sodely. Tru8t$gs oro glven Induclioii trAlning, Full fin8nclal briefing Prevlous year's annuAI accoiinls 8nd Truslees Reports rJg1ail6d Inlormatioii on the business of thè Soclaty Copy of Ihe Articles of Assoclatlon Accw55 to the dDcumenlHtion ol precedlng Bo#rd Meetlng5 before Iheli 8ppolnlmenl CC3- Charity Commlsslon- The Essenllal Trustèe CC4- Wh81 mak¢5 a Charlly PB1 The Public Benefit Requlfemenl PB2 Runnlng 8 Charlly PB3 Publi¢ Bengfil Rgporting * The Nolan Prlnciples ol PLibllc Llfe Dore.hester Agricultural Society Trustee Code of Conduci DorGh8sler Agri¢ullural Soclety Consent ènd Declaraiion ol Ellgabi1Sty
THE DORCHESTER AGRICULTURAL SOCIETY REPORT OF THE BOARD OF MANAGEMENT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 Oryanlsallon81 strurlurè A Board ol Trustees manaoe the sOety, meetino on a monthly basis 1h support trom the Show Secretary and Cornpany Sec¥elary. The effeclweness and frequency of these rneellngs are regularly reewed. Conflid ol Interests register Is mainf8ined and decl3r8tlQn8 ar8 rnad8 at 8ath full Board Me6tlng. The Board of Management is made up by the Presldenl and Vice Presldenl Inot trusl8es1, the Chairman, Vice-chalr. Treasurer and 51x addlllonal Tru51ees. Tru6ieES are soughl by the Society on 8 s11$ basls to ensure wherèver posslble there is a broad depth of knowledge. The Dorrhester Agrlcullural Soclety Show Council Is Mede up of thè Society Chaiman. Wic&Chair, Treasurerg, Secretaries and capacity for 30 members Icurrently 21 membÈt51 all of whom ale membar5 01 the Soaety stib- cornrnitteps. Thls is an annual tetm of office and re-election takes place in September each year. The Dorchesler Agricultural Society Show Council are tasked wfth the organlsation of the Dorset Counly Show, Dorthe5ler Agricultural Society Ploughing Match and Thè Spring Show.. the Council rneet on a regular basls 8S 8 group and BS separate commlllee 58clions. Board perfo¥m8nce, finanoal management, society 5trudure and effe¢tlvene$s afv ¥ogularly considered by the Board of Management. ASAO- Membership of the Association ol Show Blld AgriculluiAI Oroanis8tlDns has provlded up lo date information on leglslauon and changos due to the Pandemlc. ASAO are m£mb¢rs of the Events Industry Forum who are Ilaising ireclly with the Departmenl for Media. Cuttttr8 and Sport. Tlie Purpl8 Guide11as beèn written by The Evenls Industry Foiutn in consultation with Ihe events Industy. Its 8im is lo help Ihosè event organisers who are tluly holder5 lo manage health and safely. partl¢u13rfy 81 large-scale events. Sub-¢ommfttees of the Soard ofM&nagem•nl Thè followlng sub-committees ol the Board of Managernenl a.. Show Council Budget sub-GOtnmlttee Inveslrnenl sub-GOtnmittee F8btllous Food and Farming Risk management The Board hag examined the malor strategic, buwness Bnd oper811on81 risks which the Society faS and ronfirms that systems have beèn established to enable regular reports to be produced so that the neces.sary sleps can be takèn lo lessen these osks. This report has been prepared laklng advantage of the sM811 c¢mpanles' exempltsn of section 415A of the Comparsies Act 2006. Approv8d by the Board on.. and signed on Its behalf by Mr J Bowerman
THE DORCHESTER AGRICULTURAL SOCIETY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DORCHESTER AGRICULTURAL SOCIETY I report lo the Charfty Iru$tee$ on my examlnatlon of the accounts of the company for the yeai ended 30 November 2024 ¥thich a set out on pages 7 to 17. R•sponslbSlltl•4 and ba615 ol report As the charlty Iru5tees of the company land alsr) Its dlrèctors for tho purptsses of company18wI you are responslb for the prgp8ratloft of the accounts In 8ccordance wth the requlrernents of Ihe Companies Act 20061'lhe 2006 Act'i. Having satlsfied mysell thal Ihe accounts of ihe company are not requlred lo be audlted undér Part 16 of the 2006 Act and are elsgible lor independent gxamlnalion. I rtsport In Trspe¢l of my examination ol your company's accounts as ¢arri&d out under section 145 01 the Charitie5 Act 2011 I'the 2011 Act'l. In carying out rny 8xamin31ion I have followed th8 Dlrecllons given by th8 Charity CommSssion under $ection 1451511b} of th¢ 2011 Act. Independent examlnefs $tst•m•nt I have completed my axamlnalion. l Confim that no matters have com6 to my attenlion in connection with the examlnation giving me cause to belleve that in any material re5P8Ct 8c¢ounling rècords were nol k6pI in respect tsf the company as requlred by section 386 of the 2006 Act,. Of 2. the accounts do nol accord wlh Ihose records,. or 3. the accounts do nol comply with ihe accounting requirements of $e¢tion 396 of th& 2006 Act oth¢r than any reqsjlremenl that the accounts glve a 'lw¢ and Igir vi¢v/ which is nol a matter considered as part of an ndependenl examination.. or the accounis have not been preparèd In accordance the melhods and pr1ndP of the Statement of Ro¢ommenrSed Practs"ce lor accounling and reporting by charibes applicable to charilie5 preparing th•ir aecounls in accordance Trmth tha Financi81 R8POrtlng Standard applicable in the UK and Rgpubllc ol Ireland IFRS 1021. I h8ve no con¢ems and have come across no other matt&rs Sn connectlon th the exarnlnatn lo which attenlon should be dr8vm in this report in order lo enabl8 8 prop8r understanding of the aeetsunts to reached. 25 Aprll 2025 lan Corfngton M.A.IOxonl F.C. ICAEW Edward$ & Kooplng Llmltsd Charter¢d A¢¢ountant$ Unlty Chamb¢rs 34 Hlgh East Street Dorchestgr Dorsèt DT1 1HA
THE DORCHESTER AGRICULTURAL SOCIETY STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 30 NOVEMBER 2024 Unrg8trl¢tod Rgstrl¢t•d Totsl lund¥ Totsl funds fui)d$ lund$ 2024 2023 Note8 Int¢m• Subsctlptions and donaUon5 Charitable actilIeS Sliow income Charlly income Investinonls 50,145 50,145 42.883 682,766 682,766 18,432 14,427 720,800 10.189 10.922 18,432 14,427 Total Incom4 747,338 18,432 765.770 784.794 Expèndlturo R815ing lunds Inveslnient mon8gemonl lee$ Chariiabte aGllvites Show exp&ndllure Grants payable Support costs 4,399 4,399 4.297 820,818 18,432 4,282 839,250 4,282 74,655 712,S80 500 82.015 74.855 Total oxpgrtdltyro 899.872 22,714 922,588 799,372 Not gxpgndlture tor tho yoar bgforo Inv¥¥tm•nt galns and 108B•8 1152,5341 14,2821 1156,8161 {14.5781 Reallsed galnBlllo$sesl on dlsposal of Inve51men18 Unreallsed1088e$ on rev81u811on ol Investments 23.099 23.099 884 16.373 16.373 15,8331 Ngt •XPondlturè for th& y••r 1113,0621 14,2821 1117.3441 119,5471 ReconcSllaiion of funds Funds brought forward 541,595 d9,493 S91.088 610,635 Fund8 Carrf fornard 14 428,533 45,211 473,744 591,088
THE DORCHESTER AGRICULTURAL SOCIETY Company no: 3473496 BALANCE SHEET AS Af 30 NOVEMBER 2024 2024 2023 Notes Flxad as8et$ Tanglble 8SSèts Inv¥$lm&nts 10 6.191 355,152 8,093 319,769 361,343 327,862 Currgnt as¥&ts Deblors Cash 8t b8nk Bnd In h8n(J 22.914 138,465 18,058 296.117 161,379 314,17S Llabllltl&ts Crèdilor5.' amounts falllng due within one yeBr 13 148,978} 150,9491 Ngt ¢urrnnt a880ts 112,401 263,226 Nat a•8•t• 473,744 691,088 Fund8 Unr¢61rlclèd Income fund8- 9enor81 lund$ Restrfcled Income funds. FAbulous Fotsd and Farmlng Fund 428,533 45,211 541,595 49.493 14 473,744 591,088 For thè y&ar &nd&(J du November 2024, the comp8ny was entlllad to exemptlon from audll under seuion 47T of the CompAnles Act 2008 relallng lo small companles. Dlreclors, re8ponsiblllll8s., The members havè nol ro4iilred the company lo oblaln audil 01 11$ a¢¢ounls for Ihè yè8r In quesllon In accordance wllh s?dlon 476. The dlr&clors acknowledoe Ihelr responslbllilles lor cornplylng wbth the requlrements ol the Act wllh resped lo accounting rocords and Ihe prep8ro1ion ol a¢¢ovnls. Th&s& financl81 slaleineiits 118ve been prepRred In 8c¢ordanee wiltt Ihe pro50nS applicable lo companles Subject lo Ihe snig11 ¢onip8nleg' reglme. Thè finmnclal ststemeiils wore approv•d aiid aulhori5ed for issue by the Board on ...-- z< and signod bn Ils bahalf t>y Mr J Bow8rm8rt
THE DORCHESTER AGRICULTURAL SOCIEri STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 NOVEMBER 2024 2024 2023 Note$ Cash flow from opèratlno actlvltl&s InlgTest P81 16 1178.1671 120.0341 1201 N•t cash flow from op?ratlng 8cllvRIg$ 1176,1671 120.0541 Cash flow from Inv08tlng actlvltlt8 Paymenls Io 8cqulr6 tan%Jlble fixed as$fj18 PAymenls to 8cqulre Iriveslmenls Rècelpls frorr 5ale6 of Invgslmtrnls Divideiids roTriv8d Inleresl r8ceSvod 12,9091 1244,3881 1112,8431 224,405 112,949 10,943 8,227 3,484 2,695 Not ¢agh flow from Inv&¥tlng J¢tlvltlg¥ 4,444 8,119 Not d•¢reagg In cash and cash equlvalgntg 1171.7231 111,9351 Ga$h and c&8h equlvalonts at 10?¢omber 2023 312,103 324,038 Ca$h and cash oqulvBlgnts at 30 Novomb•r 2024 140,380 312,103 Cash and cash equlvBI?nts conshts ol.. Cash at bank and In hand C83h hetd by brokors 13e,485 1,915 296,117 15.086 Cash and ea8h oqulvalènt8 at 30 Novombor 2024 140,380 312,103
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 NOVEM3ER 2024 Accountlng pollcles (al Basls of prop?rallon The DDrchester Ayrlculturdl Soclety Is a prlvate tharftable company Ilmlled by guarantee and Incorporated In Englknd and Wale5. In tl)e event of the charity beiiig wound up. th8 Ilability in respgcl of th8 guarantee is Ilmilod to £1 per member of the charlly. Tlie address of the reylst8red office Is given Iii Ihe charity Inloimatlon ori pag& 101 th86e accounts. The chartty con$llul&s g publ1¢ ban¥fil @nlity 05 d¢t]n$d by FRS 102. The flnancl&l slalem9nls hove bèen prepared In accordancè with Accounllng and Reportlng by Charllies.. Stalernent of Recomrnended Practi appllcable lo charllies preparing their accounts in accordanrA8 wlth the Finanrial Reporting St8ndard appllGable In the UK and Republlc ol Ireland IFRS 1021 Issued on 16 July 2014 las upd3led through Updale Btsllelin 1 published on 2 Fèbruory 20161, the Flnancial Reportlng Sland8rd applicable In the Unlted Klngdom and Republlc of Irelaiid IFRS 1021, tl)e Charllies Act 207 1. the Companies Acl 2006 and UK Generally A¢pIed Pra¢ticg as It appllo$ from 1 January 2015. The o¢counls have been preparott on 8 goinu concern b8s15 under Ihe hi$loii¢81 cost convention, wllh lh8 &x¢¢pHon ol Investments whlch are Included al lalr value. The a¢u15 are preseiited In slerllng whlch is the functional currèncy ol the chadty and roundtsd to the nearest £. The slgnificBnt ac¢ounUng polldo8 8pplSad In th& preparallon ol those accounts are Sel out bel¢)w. Tho&0 policigs tt8ve boen conGlstantly 8pplled lo all yoars presented urfess otherwlse Slated. In preparing the accounts, the IrusleeE have ¢on$ldor6d wh&lher In applylng the gccKsunllng pollcles requlrod by FRS 102 8nd the Charllles SORP FRS 102 J r¢$latoment ol compar8livo Il¢ms was needed. No restalemenls wore requiieil. Ibl Incomo All Incom& Is Included the statement of ffinancial aclivlli88 when the sor.loly ha$ &nlillem&nl ID lh• Incomo. Ih8re1s sufflcienl eert8lnty of Tecelpt and so11 Is probable Ih81 Ilie Sn¢ome wlll bts rocolvèd, ¥nd th8 amount r8celv8blL¥ can be measured rellably. No expoiidSturg Is n&iied off In¢ome. The follo1}g speclfic pollcles Br• appll•d Io PArlSculai cgt•gorfa$ of Incorn8'. Subscrlpllons and donatlons Includes members subs¢ripllon$, don8llons and royallles accounlad for when recolvoblfy. DonAlions mad8 In klnd are Includod al Ihe value of the nTraierlals or 8qulpmenl supplied. The Socl&ly Is 17lgli5y dependent on the volunlary work c8rrted oul by stewards and members ol the variou5 ¢ommlllee5, bul no 851imale ot monetary value baèn placed on Ihls work In the accounts. Investmtnt incom& Inaludes any related tax recoverabla. Incom8 from ch4rhable a¢llvlll85 repreg•nl Show income Indudlng spon80rship a¢¢ounl8d for whgn recel¥able. lel Expondltufe Expendllure Is recognlsed on an a¢¢ruals bbsls as soon as Ihere Is a lègal or conslructqve oblig811on commiltlng the Sodety to the expendilure, il 15 PFobèble that settlement wlll be i&qulred and the amouiil ol the obllgalion can be mea$urod rellably. Expenditure In¢ludes any VAT whSch cannol be fully recovered. Costs of raising funds ¢ornprlse Inveslmonl management S{s. Chari18blè expendllure comprises thosè ¢osls In¢urred by Ihe Soclety In the dellvery of tts ¢harS18ble adlvities and servlces. Olrecl costs speclfic lo Ihe Show and grants payable are allocaled lo charitable activilies, tog81h8r with indlrecl c05t5 Foquired to suppori the c*3ril8ble aclivities. 11 is eslim8ted that 75% of Secretary and Socfelarist salaries relate directly lo the Show. wh115t th& bal8nce15 allocaled lo support costs. qo
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 Idl L•ases Rent81 costs und&r operatlng leases are charged lo the slatem8nt of finanaal aclivlues In eqLal amounis over Ihe pertod of the lease. 101 Taxatlon As a regislerod chadly, the Socjety benefits troni rates relief and 18 g(neially exempt from In¢om8 ta¥ 8nd pSlal galn$ lax, but not from VAT. The Sotsiety15 VAT resi51erod, 3nd Bny Irrecoverable VAT Is Induded Sn th8 cost ol those items lo which il lates. lfj T•nglblg flxgd •88•ts T3ngSble fixed assets In eXSS of £250 and lor ¢oiilinulng use by Ihtr Society aro Inltlally rgcorded al cost, or In ihè casè of donal¢d assets, at 3 valuellon. D8pre¢l81ion ¢1 fixed assets 1$ provldèd )1 the lollowlng annval rates in order to wrlte off Ih? c05t or volu81ion less any rosidugl value ol each assèt over its e$tlm8led ugelul Showground construcllon Trophle5 and equlpmeril Website developmenl Computer equlpmanl oirire furnlluio ond equSpmenl Asset values are rev16wed annually and any Impalrm8nl Idenufied wrSlten off lo the 6tatemenl ol financk41 10% OD eosl 20OA on cost 33% on cost 250A on cost 200k on cost Igl Inva8tm•nts Investmr#nls are fecognlsed Inlllally al f8lr valu& whl¢h Is nomially Ihe tr8nsocllon prlce oxdudlng transacllon costs. Subsequently, they are measured al fgir value vAlh changes recognised Sn Ihe slalemenl ol financlal actlvilles 11 Ilie shares are publicly Iraded or Ihoirlgir value Gan olherwlse bo nieasured rellably. Ihl Dobtor4 Trade and oiher (Jabtors hre rec.ogiilsed at Itie ¥eiiierTieiit 41111(iuiiI du8 afl¥r ¥ny dl¥Gount Pr¢paymenis are valuèd Bl Ihp amouni prei)8ld n81 ¢1 Bny trade dlscounts dua. 111 Cradltors Credllors and provlslons are recoonlsed whèrg the cliadty h88 a present oblig811on resulllng from 8 pasl èvènl that will prob8bly resLIII In the Ir8nsfer of funds to a Ihlrd p8rty and tho amount duè lo settle the obligallon can be me8611red or esllinaled reliably. Crèdllors 8nd provlslons arè nomially recognl$ed 81 Ihelr strlllemonl smount 8fier 811ovdng for any Ir8de cllscounls du&. Ul P•nblons Frvm 1 April 2017 Ihe Soclely has operaled a defingd ¢ontdbulion plan for 1176 bene1 ol Its •mploye¢s through tha National Employmenl S8vlng$ Trusl oulo-enyolment scheme. Contrtbullons arè expen6ed as Iliey bocoma payable. Ikl Fund &c¢ountlng General funds 8re unrÈslrl¢led fuiicls whlch are av8118ble IOF use al the d15crelon of iho Bts8rd ol Management In further#nc@ ol M(4 g¢nor81 oblecllve5 01 the Sod8ty ynd which hgve nol been deslgnaled lor other purpose5. R(1slrict¢d fuiids are funds whlch are lo be LJS9d In 8¢cgrd8ncè wllh spe¢lfic r6stdcilons Imposed by donors or which have been raised by tho Society loi parllcul3r purposes. Tha cogi of rAisSnu and Adniinlstering Such funds are charged agalnst the speclflc Iurnd. The alm and use of ea¢h reslrtcted fund Is set oul In the noles to the accounts.
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 Subscrfptlons and donatlon8 2Q24 2023 Members, subscrlptions Fabulous Food and Farming Fund don8llon6 Gènerhl donatlons 49,330 41.997 815 886 50,145 42,883 Incom8 from subscrlptlons 8nd don3tlons was £50.145 12023 - £42,8831 ol which £50,145 12022 - £42,883) was allrfbutable lo Iinreslri¢ted and £nll12023 - £Thill was atlribulable to restricted funds. Show In¢orn¢ and gxpfrndlturg 2024 2024 2024 2024 2023 Show Incom• Charfty Nlght Fabulous Food Show Total Ga19 0dmissioi)s oiid car parklng Show $ponsorshlp and donBlions Traile51ands Catering Gon¢69slons Entry fees Coravan income C8talogu85 8nd 6h)w guldeB Sprlno show 8dm1s51ons Sprlno show trade oiid sp01180rshlp Rent81 Income Members b81 Income 261.111 47,344 194.065 27,797 36,442 261,111 47.344 194.085 27.797 36.442 401,324 47,291 788.497 36.795 33,199 409 70,296 37.603 409 70,296 37,603 2.524 199 6,837 7,700 682,766 7.700 682.766 4,134 720,800 Ch8rfty Fundral$lng Other ¢harily Income 18.432 701,198 10,1S? 730,989 18,432 882,7e6 Show dlro¢t •xpondlturn S8larl¢s . Secrelaryrremporary S8crelary I75%1 Salarlgs SBcretarlat175V)I Employ8ffs nallonal insuran¢e1750AI EmplL)y8rfs penslon c051s175Dhl Showground rent and rales Showgroksnd utllllles Showgrouiid 8nd eqLilpmenl n181nlen811Ca gnd repalrs Insurance Hliè ol Show equSprnenl Attractions Judggs, 6tewBrds and cal&rliig Labour, conlroclors and servlce prDvlrSer$ Prlze money Rosetles and prlz8 cards Mkrkellng and PR PrinlSng 8nd staLlonery Postage Subscripllons royaltles Sprliig show ¢ost8 Sundry Show c0518 Members bar costs Depreciation of Show fixed 8sstri$ Charlt Charitable don8lir)ns Charity Nlght costs 33,287 16.717 1,020 1,251 33,014 13,861 5.302 9.175 281.848 32.332 22.397 177,594 36.1Q1 4,27S 30.241 10,881 6,666 3.408 98.977 3.194 33,287 16,717 1.020 1.251 33,014 13,861 5,3D2 9,175 281.848 32,332 22.397 177.594 36.101 4,276 30,241 10,881 6,666 3,408 96.977 3,16>4 33,750 12,577 15 805 30.349 10,772 2,785 11,617 276,984 28,994 22,508 173,931 36.097 7,65 29.770 12,979 4,548 2,432 1,175 953 953 1.516 15,939 2,494 18,432 315 16,254 2,494 10,685 632 820.818 839,250 712.560 Not Show dlrect surpluslltlafEcEtI 1138.0521 1138,0511 18,429 12-
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 Inv8stm6nt Income 2024 2023 Dlvldeiids and inteiest on UK listed inv@stmEnts Interest on UK castt deposlts 10.943 3.484 8.227 2.895 14.427 70,922 All Investment income in bolh years Is altrfbutable to ullreslricled income funds. Grants payabl& 2024 2023 F bultsus Food and Farmln Wyke Regls Infant School Spetisbury Scliool Sl J8mès Firnl Wimbome Aythbishtsp Wake st John5 Win7bome Soulhlll Primary St Georue's Primary St GregoVs Damers Firsl stoboTough Primary Witchamplon St Nicholas Primary Sthool Fund 870 360 689 358 225 400 500 160 400 320 500 4,282 500 Expenrllture on uranls was £4,282 12023 - £5001 ol which £4.282 (2023 £5001 was attrlbutable t¢J the restricted Fabulous food and f31ffling fund £nil 12023 - Énlll to the ie8tric18d charity tiight fund, the remainder from unrestrlcted funds. A further £1,75012023 E2.0081 worth oftrAdE st8nd spa$ werE glven free of ¢h8rge this ye8T. Support costs 2024 2023 sala15 - Serretaryttemporary Secrelary125%1 Salaries Se¢rolari81125¥tr1 Employer's nalional insuran1250) Etnployer's p8nsion rosts1250hl Office rent and te$ Telephone Computer and webslle costs Hire Dr office equipment Legal and professlonal fees Barik ¢harges and card processing feeB Inleresi payablE Sundry expenses Depreciation ol Offi furniture and equipmenl L055 on disposal ot office furniture and equlpmonl Independent examination Accountancy Truslee5' insLJr¥nce 11,096 5.572 343 417 8.075 2,012 13.552 1.008 15.056 8.959 11.250 4,192 268 6,750 1,599 16,478 1,11È 18,225 15,130 20 515 950 1,546 950 725 3.720 1,624 700 3.45Q 1.365 74.655 82,015 Experhdllure on support costs wès £74,655 12023 - £82.015) of which £74.655 12023 . E82.0151 was atlrlbLrtable lo unrestricted and £nll12023- £nlll was attrlbutable lo restricted funds. 13
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 Not Incomo lor thè YWT 2024 2023 Nèl Income for the year 1$ stot6d 8ft&r char9lng.' A¢¢ouiit8nts' fees Independont exarnlnallon Edwards 8nd Keeplng - accountancy other 8ervtC85 725 3.720 700 3.450 Dopr¢¢lall)n 1.903 2,488 Staff eosts 2024 2023 Gro85 sa18rles Isgcrelgryernp0fary Secretary and SecrelBrlatl Employer'5 n8tlon8I Insur8nc& Employaf 5 PBnsion cDgt8- defined conlrlbulion plan 6e,673 1.372 1,668 61,769 20 1,073 69,713 82,862 The av*rage number of employees during the year was 2 {2023 21. No employee Te¢9d remun&rallon atnounllng to more than £60,000 in elllier year. P8n81on COBIS 8re allOted lo unrestrlcted fviid charllable exponcSlture on the same bafyls as salori¢s. Tru6te96 and rol8tod partl•s No Èoard membors recolv¢d rFJmunerallon or vjere relmbursed for expense8 In Ihe current or precedlng ytiar. Board mombers a covgrÈd by Iiidemnlty Insurali, Ihe cost of which, £1,624 12023 - £1,385). Is In¢ludÉd In support ¢osl$. There were iits related party 1ran8aciion6 In the y88T. 14-
THE DORCHESTER AGRICULTURAL SOCIEr< NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2024 10 Tanglble flxod assets Showw¢und tOn$trutON & TrDpli106 Offlc• furniivre & WobgSlp dtsvoloprnpnt Compuivr ulpmDrtl Improvèm•nt6 •qulpmqni ulpmqnr Tol Cost At 1 December 2023 Addllions 183.802 90.833 3.254 29.261 11,781 318.930 AI 30 November 2024 183.802 90,833 3.254 29.261 11.781 318.93Q Dèproelatlon At 1 D&cember 2023 Cliarge f¢r th8 yoar 178,526 874 00,469 79 3,253 27,094 786 11.495 184 310,837 1,903 AI 30 Novomty$r 2024 179.400 bO,548 3,253 27,879 11,659 312.740 Net book value AI 30 Novemb¢r 2024 4.402 285 1,381 122 6,191 AI 30 November 2023 5,278 364 2.1e7 286 8,093 11 Invè$tm•nt8 2024 2023 UK 118t•d Inv•stmont• Fabr Im8rkatl value al 1 Decembar 2023 Acqulsitioi)s al cosl OIspDS81 procoed$ Re811sod gain on dlsposal of Inveslmenls Unr8B118@d on r6v8Iu8ti0 303,783 244.3118 1234,4081 23,099 16.373 308,858 112.843 1112,9491 864 16,8331 Falr Imorkell value 0130 Ntsv8mb8r 2024 353.237 303,763 Cash d¥po$ll$ held by brokers al 30 November 2024 1,915 15.986 355,152 319,789 12 Dobtors 2024 2023 Prepaymènts and accrued Income other debtors VAT 4,414 18,501 4,245 13,813 22,914 18.058 16-
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEM8ER 2024 13 Cr8dltor¥: Jrnounts falllng duo wlthln on? ygar 2024 2023 Accruals and reBelpt8 in advance other taxes and social securtty cosls Other creditors 5.445 5,752 37.781 14,835 5,044 31.070 48.978 50,949 14 Funds Unr¢strlctgd Rèjtrlcted Gonoral F&blouS Fund8 Food & F•rnilng Fund Restrlcted Charlty 141oht FUIKI Tolal fvnd Al 1 December 2023 Income for Ili& year Expendllyre lor lh8 year Nel galns on Invostmenl Bss81S 541.595 747,338 1899,8731 39,472 49,493 101 {4.2821 591.088 18,432 765,770 118.4321 1922,5861 39,472 AI 30 Nov8mbor 2024 428,533 45,211 473,744 Reprgsonled by., Tanglble Ilxod assels Fixed as$el Investmen16 Nel current 46se15 8,191 355,152 67,390 6,191 355,152 112.401 45.211 428,533 45,211 473,744 The Sod8ly'$ fund¥ prirn8rfly ¢ompriBe unrestrfcted funds whlth ftre expendablè al the dS8¢rellon of Ihe Iruslees In fLlrth&r8nce ol lh8 oble¢ts ot tho Soclety. Durlng 2015 a re51ri¢t8d 1840 8ppe31 lund was sat up to ¢elebTate Ihe SocSetVs 175th annlver$ary. Funds ialsed are lo be used Yor educational purposes. Thls Is now Called th8 Fabulous Food and F8rn11ng Fund. The 808rd considers that there are sufficlent fund5 to enable the Sodety to CDnllnue ID operate lor Ihe foros8trable fulure. 1S Qperatlng 1o48os- 1oBa•e Total future mlnimum le&se payments under non-cancellable operatlng lea$è8 are as follows.. 2024 2023 Nol18ler Ih8n one year Laler Ihan one &nd not lalor Ihan Iva years 1,308 249 1.308 249 1.557 1,557 16
THE DORCHESTER AGRICULTURAL SOCIETY NOTES TO THE ACCOUNTS ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2024 18 R•¢onelllatlon of net Income to net cash flow from opgratlng aetlvltl08 2024 2023 Net 6xpendlturo for th• yoar 1117.3441 119,5471 Olvidends received Intere$1 r&ceiv8blè Interes1 p8y8ble Depreciallon oflgnglble fix$d a$59ts Lossesllaainsl on investnlènts Dtscreaselliiicfeasfj11i) d¢blors Increaselldecrea5el crodllois 110,9431 13,4841 18.2271 12.6951 20 2,466 4.969 112,4321 15,412 1,903 139.4721 14.8561 11,9711 Nat cash flow from oporotlng actSvltl&g 1176,1671 120,0341 17